Farm Credit Administration

AGENCY:

Farm Credit Administration.

ACTION:

Notice of a modified system of records.

SUMMARY:

Pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a), notice is hereby given that the Farm Credit Administration (FCA or Agency) is amending an existing system of records, FCA-4—Biographical Files—FCA. The Biographical Files—FCA system is used to inform the public about the background of FCA and FCSIC officials. The Agency is updating the notice to reflect changes to the categories of individuals and records maintained in the system, the record source categories, and to clarify the system purposes, as well as make changes to the Policies and Practices for Storage of Records and the Administrative, Technical and Physical Safeguards sections. Additionally, a modification to a routine use for the system has been made.

DATES:

You may send written comments on or before November 16, 2026. FCA filed an amended System Report with Congress and the Office of Management and Budget on * * *. This notice will become effective without further publication on November 24, 2026 unless modified by a subsequent notice to incorporate comments received from the public.

ADDRESSES:

For accuracy and efficiency, please submit comments by email or through FCA's website. We do not accept comments submitted by fax because faxes are difficult to process. Also, please do not submit comments multiple times; submit your comment only once, using one of the following methods:

Send an email toreg-comm@fca.gov.
Use the public comment form on our website:

1. Go to www.fca.gov.

2. Click inside the “I want to . . .” field near the top of the page.

3. Select “comment on a pending regulation” from the dropdown menu.

4. Click “Go.” This takes you to the comment form.

Send the comment by mail to the following: Autumn R. Agans, Deputy Director, Office of Regulatory Policy, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

We post all comments on the FCA website. We will show your comments as submitted, including any supporting information; however, for technical reasons, we may omit items such as logos and special characters. Personal information that you provide, such as phone numbers and addresses, will be publicly available. However, we will attempt to remove email addresses to help reduce internet spam.

To review comments on our website, go to www.fca.gov and follow these steps:

1. Click inside the “I want to. . .” field near the top of the page.

2. Select “find comments on a pending regulation” from the dropdown menu.

3. Click “Go.” This will take you to a list of regulatory projects.

4. Select the project in which you're interested. If we have received comments on that project, you will see a list of links to the individual comments.

You may also review comments at the FCA office in McLean, Virginia. Please call us at 703-883-4056 or email us at reg-comm@fca.gov to make an appointment.

FOR FURTHER INFORMATION CONTACT:

Jackie Baker, Privacy Act Officer, Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-4148, TTY (703) 883-4019.

SUPPLEMENTARY INFORMATION:

This publication satisfies the requirement of the Privacy Act of 1974 that agencies publish a system of records notice in the Federal Register when there is a revision, change, or addition to the system of records. The substantive changes and modifications to the currently published version of FCA-4—Biographical Files—FCA include:

1. Revising and clarifying the categories of individuals maintained in the system.

2. Revising and clarifying the categories of records maintained in the system.

3. Revising and clarifying the purposes of the system.

4. Revising and clarifying the record source categories.

5. Revising the Policies and Practices for Storage of Records and the Administrative, Technical, and Physical Safeguards sections to reflect the transition from physical to electronic records and updated cybersecurity guidance and practices.

6. Modifying a routine use which allows for disclosure of the records to certain public outlets, including agency websites, social media, and news media.

The amended system of records is: FCA-4—Biographical Files—FCA. As required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, FCA sent notice of this proposed system of records to the Office of Management and Budget, the Committee on Oversight and Government Reform of the House of Representatives, and the Committee on Homeland Security and Governmental Affairs of the Senate. The notice is published in its entirety below.

SYSTEM NAME AND NUMBER:

FCA-4—Biographical Files—FCA.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Office of Congressional and Public Affairs, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

SYSTEM MANAGER:

Director, Office of Congressional and Public Affairs, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSES OF THE SYSTEM:

FCA uses information in this system of records to inform the public about the background of FCA and FCSIC officials. Information may also be used, with the consent of persons to whom the information pertains, in support of public affairs initiatives, such as recruitment and retention initiatives.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former FCA and FCSIC employees and Board members.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains biographical sketches and photographs for disclosure to the media and the public. Information includes, but is not limited to: (a) name and biographical information such as place of birth or hometown; (b) employment information such as official title(s) or position(s), previous positions or titles held or previous employers, work history and experience; (c) photographs, video images, and voice recordings; (d) education, including degrees held, areas of study, and schools attended; (e) military experience, if applicable; (f) civic duties and previous awards; and (g) hobbies and personal interests. ( printed page 65548)

RECORD SOURCE CATEGORIES:

FCA and FCSIC employees on whom the record is maintained.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:

See the “General Statement of Routine Uses” (64FR 8175).

The information collected in the system will be used in a manner that is compatible with the purposes for which the information has been collected and, in addition to the applicable general routine uses, may be disclosed for the following purposes:

(1) We may disclose certain information in this system of records to the public by (a) posting copies of such records on the FCA's or FCSIC's websites, authorized social media outlets, by other electronic or non-electronic means; (b) to the news media; or (c) to audiences attending a particular event, conference, or meeting when the biographies of speakers are used as background in introductions or other informational material. Such disclosures would be limited to those for which there exists a legitimate public interest in the disclosure of the information, the disclosure would not constitute an unwarranted invasion of personal privacy, or when explicit consent is granted by the person to whom the disclosed information pertains.

Disclosure to consumer reporting agencies:

None.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:

Records are maintained electronically in a computerized database.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:

Records are retrieved by name.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:

Records are retained in accordance with the National Archives and Records Administration's General Records Schedule requirements, and with the FCA Comprehensive Records Schedule.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

FCA implements multiple layers of security to ensure access to records is limited to those with need-to-know in support of their official duties. Computerized records are safeguarded through use of user roles, passwords, firewalls, encryption, and other information technology security measures.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

NOTIFICATION PROCEDURE:

Address inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, McLean, VA 22102-5090.

EXEMPTIONS PROMULGATED FOR THE SYSTEM: