Privacy Act of 1974; System of Records

[Federal Register Volume 63, Number 199 (Thursday, October 15, 1998)]
[Notices]
[Pages 55372-55373]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-27651]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.
ACTION: Notice to amend system of records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on 
November 16, 1998, unless comments are received which result in a 
contrary determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division, 
U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. 
Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.
    Dated: October 9, 1998.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600-20 NGB

System name:
    Equal Opportunity Investigative Files (February 22, 1993, 58 FR 
10002).

Changes:
* * * * *

System location:
    Delete entry and replace with `National Guard Bureau, Directorate 
for Equal Opportunity, 4501 Ford Avenue, Suite 380, Alexandria, VA 
22302-1454.'

Categories of individuals covered by the system:
    Delete entry and replace with `National Guard applicants for 
technician employment, technicians, and military members who file 
complaints of discrimination or who are involved in such complaints.'
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C 3013; 32 U.S.C 32; DoD 
Directive 1350.2, DoD Military Equal Opportunity (MEO) Program; Army 
Regulation 600-20, Army Command Policy; and E.O. 9397 (SSN).'
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete second paragraph.
* * * * *

Retention and disposal:
    Delete entry and replace with `Destroy after 4 years.'
* * * * *
A0600-20 NGB

System name:
    Equal Opportunity Investigative Files (February 22, 1993, 58 FR 
10002).

System location:
    National Guard Bureau, Directorate for Equal Opportunity, 4501 Ford 
Avenue, Suite 380, Alexandria, VA 22302-1454.

[[Page 55373]]

Categories of individuals covered by the system:
    National Guard applicants for technician employment, technicians, 
and military members who file complaints of discrimination or who are 
involved in such complaints.

Categories of records in the system:
    Formal complaints of discrimination; counselors' reports; 
notification letters to the complainant; affidavits from complainant 
and/or witnesses; investigative reports; hearings transcript; 
examiner's findings, recommendations; decisional documents; and similar 
relevant records.

Authority for maintenance of the system:
    10 U.S.C 3013; 32 U.S.C 32; DoD Directive 1350.2, DoD Military 
Equal Opportunity (MEO) Program; Army Regulation 600-20, Army Command 
Policy; and E.O. 9397 (SSN).

Purpose(s):
    To investigate and resolve complaints of discrimination, provide 
facts to the Adjutant General of a State for issuing a proposed 
disposition to a complainant.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    By name of complainant.

Safeguards:
    Records are maintained in secured rooms/cabinets accessible only to 
designated officials who have a need in the performance of assigned 
duties.

Retention and disposal:
    Destroy after 4 years after final resolution of case.

System manager(s) and address:
    National Guard Bureau, Directorate for Equal Opportunity, 4501 Ford 
Avenue, Suite 380, Alexandria, VA 22302-1454.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
National Guard Bureau, Directorate for Equal Opportunity, 4501 Ford 
Avenue, Suite 380, Alexandria, VA 22302-1454.
    For verification purposes, individual should provide the full name, 
current address and telephone number, sufficient details concerning the 
complaint to facilitate locating the record, and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Office of 
National Guard Bureau, Directorate for Equal Opportunity, 4501 Ford 
Avenue, Suite 380, Alexandria, VA 22302-1454.
    For verification purposes, individual should provide the full name, 
current address and telephone number, sufficient details concerning the 
complaint to facilitate locating the record, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, investigative reports, witness statements, 
Army records and reports.

Exemptions claimed for the system:
    None.
[FR Doc. 98-27651 Filed 10-14-98; 8:45 am]
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