Privacy Act of 1974; System of Records

The Inspector General notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 522a(r) of the Privacy Act of 1974, as amended, was submitted on November 20, 1998, to the House Committee on Government Reform and Oversight, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities for Maintaining Records About Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

Dated: November 24, 1998.

L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. CIG 17

System name: Voluntary Leave Transfer Program Records.

System location: Inspector General, Department of Defense, Personnel and Security Directorate, Employee Relations Division, 400 Army Navy Drive, Suite 512, Arlington, VA 22202-2884.

Categories of individuals covered by the system: Individuals who have volunteered to participate in the leave transfer program as either a donor or a recipient.

Categories of records in the system: Leave recipient records contain the individual's name, organization, office telephone number, Social Security Number, position title, grade, pay level, leave balances, number of hours requested, brief description of the medical or personal hardship which qualifies the individual for inclusion in the program, and the status of that hardship. The file may also contain medical or physician certifications and agency approvals or denials. Donor records include the individual's name, organization, office telephone number, Social Security Number, position title, grade, and pay level, leave balances, number of hours donated and the name of the designated recipient.

Authority for maintenance of the system: 5 U.S.C. 6331 et seq., Leave; 10 U.S.C. 141, Inspector General; E.O. 9397 (SSN); and 5 CFR part 630.

Purpose(s): The file is used in managing the DoD Inspector General Voluntary Leave Transfer Program. The recipient's name, position data, organization, and a brief hardship description are published internally for passive solicitation purposes. The Social Security Number is sought to effectuate the transfer of leave from the donor's account to the recipient's account.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552(a)(b)(3) as follows: To the Department of Labor in connection with a claim filed by an employee for compensation due to a job-connected injury or illness; where leave donor and leave recipient are employed by different Federal agencies, to the personnel and pay offices of the Federal agency involved to effectuate the leave transfer. The `Blanket Routine Uses' set forth at the beginning of the OIG's compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are stored in paper and computerized form.

Retrievability: Records are retrieved by name or Social Security Number.

Safeguards: Records are accessed by custodian of the records or by persons responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms and are controlled by personnel screening and computer software.

Retention and disposal: Records are destroyed one year after the end of the year in which the file is closed.

System manager(s) and address: Chief, Employee Relations Division, Office of the Inspector General, 400 Army Navy Drive, Suite 512, Arlington, VA 22202-2884.

Notification procedures: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Chief, Freedom of Information Act/Privacy Act Branch, Room 405, 400 Army Navy Drive, Arlington, VA 22202-2884. Individual should provide full name and Social Security Number.

Record access procedures: Individuals seeking access to records about themselves contained in this system of records should address written inquires to the Privacy Act Officer at the address above. Individual should provide full name and Social Security Number.

Contesting record procedures: The OIG's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in 32 CFR part 312 and may be obtained from the system manager.

Record source categories: Information is provided primarily by the record subject; however, some data may be obtained from personnel and leave records.

Exemptions claimed for the system: None. [FR Doc. 98-31916 Filed 11-30-98; 8:45 am] BILLING CODE 5000-04-F