80_FR_12474 80 FR 12429 - Agency Information Collection Activities: Proposed Collection; Comment Requested-Review of Child Nutrition Data and Analysis for Program Management

80 FR 12429 - Agency Information Collection Activities: Proposed Collection; Comment Requested-Review of Child Nutrition Data and Analysis for Program Management

DEPARTMENT OF AGRICULTURE
Food and Nutrition Service

Federal Register Volume 80, Issue 45 (March 9, 2015)

Page Range12429-12430
FR Document2015-05315

In accordance with the Paperwork Reduction Act of 1995, this notice invites the general public and other public agencies to comment on this proposed information collection. This is a new collection to review and document State and School Food Authority (SFA) National School Lunch Program (NSLP) and School Breakfast Program (SBP) Management Information Systems (MIS) in order to provide FNS with a baseline assessment of the MIS system and to inform FNS regarding how States and SFAs use data systems beyond fulfilling FNS reporting requirements.

Federal Register, Volume 80 Issue 45 (Monday, March 9, 2015) 
[Federal Register Volume 80, Number 45 (Monday, March 9, 2015)]
[Notices]
[Pages 12429-12430]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-05315]


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DEPARTMENT OF AGRICULTURE

Food and Nutrition Service


Agency Information Collection Activities: Proposed Collection; 
Comment Requested--Review of Child Nutrition Data and Analysis for 
Program Management

AGENCY: Food and Nutrition Service (FNS), USDA.

ACTION: Notice.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Paperwork Reduction Act of 1995, this 
notice invites the general public and other public agencies to comment 
on this proposed information collection. This is a new collection to 
review and document State and School Food Authority (SFA) National 
School Lunch Program (NSLP) and School Breakfast Program (SBP) 
Management Information Systems (MIS) in order to provide FNS with a 
baseline assessment of the MIS system and to inform FNS regarding how 
States and SFAs use data systems beyond fulfilling FNS reporting 
requirements.

DATES: Written comments on this notice must be received on or before 
May 8, 2015.

ADDRESSES: Comments are invited on: (a) Whether the proposed collection 
of information is necessary for the proper performance of the functions 
of the agency, including whether the information shall have practical 
utility; (b) the accuracy of the agency's estimate of the burden of the 
proposed collection of information, including the validity of the 
methodology and assumptions that were used; (c) ways to enhance the 
quality, utility, and clarity of the information to be collected; and 
(d) ways to minimize the burden of the collection of information on 
those who are to respond, including use of appropriate automated, 
electronic, mechanical, or other technological collection techniques or 
other forms of information technology.
    Comments may be submitted through one of the following methods:
     Preferred method: Submit information through the Federal 
eRulemaking Portal at http://www.regulations.gov. Follow the online 
instructions for submissions.
     Mail: Submissions should be addressed to Dennis Ranalli, 
Social Science Policy Analyst, Office of Policy Support, FNS, U.S. 
Department of Agriculture, 3101 Park Center Drive, Room 1014, 
Alexandria, VA 22302. Comments may also be emailed to 
[email protected].
    All information properly and timely submitted, using one of the 
methods described above, in response to this request will be included 
in the record and will be made available to the public on the Internet 
at http://www.regulations.gov. Please be advised that the substance of 
the information provided and the identity of the individuals or 
entities submitting it will be subject to public disclosure.
    All written comments will be open for public inspection at the FNS 
office located at 3101 Park Center Drive, Alexandria, Virginia, 22302, 
Room 1014, during regular business hours (8:30 a.m. to 5:00 p.m., 
Monday through Friday). All responses to this notice will be summarized 
and included in the request for Office of Management and Budget (OMB) 
approval. All comments will be a matter of public record.

FOR FURTHER INFORMATION CONTACT: Requests for additional information or 
copies of this information collection should be directed to Dennis 
Ranalli at 703-305-2149 or [email protected].

SUPPLEMENTARY INFORMATION: 
    Title: Review of Child Nutrition Data and Analysis for Program 
Management.
    Form Number: N/A.
    OMB Number: Not yet assigned.
    Expiration Date: Not yet determined.
    Type of Request: New collection.
    Abstract: The Richard B. Russell National School Lunch Act of 1946 
and Child Nutrition Act of 1966 provide the legislative authority for 
the National School Lunch Program (NSLP) and School Breakfast Program 
(SBP). These programs provide federal financial assistance and USDA 
foods to public and non-profit private schools and residential 
childcare institutions to facilitate serving meals that meet 
nutritional standards. At the State level, State education agencies 
(SEAs) administer NSLP/SBP. At the local level, School Food Authorities 
(SFAs) operate these programs through agreements with SEAs. SFAs use 
Management Information Systems (MIS) of varying levels of 
sophistication to collect the range of information required to 
implement and manage school food service programs.
    The information SFAs collect include meal production, labor cost, 
food cost, inventory and other data needed to manage their operations. 
SFAs also collect reimbursable meal counts and other information for 
obtaining NSLP/SBP reimbursements and meeting State reporting 
requirements. SFAs are accountable for meeting NSLP/SBP standards, 
maintaining food safety standards, ensuring proper use of funds, and 
managing meal services within a budget.
    Current State and federal data collection requirements for the 
NSLP/SBP have grown from manual paper-based reporting and early 
computer eras that were characterized by concerns to minimize paperwork 
and reporting burden. While SFAs collect a wide array of data to 
enhance local administration, SEAs request and aggregate a subset of 
this data and ultimately report only a small part of it to the Food and 
Nutrition Service (FNS) as State data.
    The purpose of this study is to review and document the management 
information systems of State education agencies and School Food 
Authorities. Specifically, the study will present a baseline assessment 
of the MIS systems based on data collected:
     Objective 1: Determine the baseline ``as is'' 
functionality of State education agencies (SEA) and School Food 
Authority (SFA) National School Lunch Program (NSLP)/School Breakfast 
Program (SBP) data management information systems.
     Objective 2: Assess when State and local NSLP/SBP data 
management information systems were developed, and the expected 
longevity of these systems.
     Objective 3: Determine the typical costs of developing, 
maintaining, modifying and replacing State and local NSLP/SBP data 
management information systems.
     Objective 4: Outline the data elements that State and SFA 
NSLP/SBP data management systems collect and generate, beyond those 
reported to FNS,

[[Page 12430]]

to administer and manage the NSLP and SBP at the State and SFA levels.
     Objective 5: Assess what proportion of States and SFAs 
collect or generate NSLP/SBP management data that they do not report to 
FNS.
     Objective 6: Describe how long these data elements are 
retained and how frequently they are updated.
     Objective 7: Determine the functions that these data 
element serve. Describe the types of access, analysis, and standard or 
ad-hoc report generation supported by State and local NSLP/SBP data 
systems.
     Objective 8: Describe the technical and other challenges 
SFA and State administrators face in NSLP/SBP data collection, 
aggregation, and reporting. Describe the perceptions of these officials 
of the quality of the reported data.
    The purpose of this project is to review and document SFA and State 
NSLP/SBP management information systems by conducting:
    1. A census of all State agencies responsible for administering 
NSLP/SBP, and
    2. A Web survey of a nationally representative sample of small, 
medium and large SFAs.
    Affected Public: State, Local and Tribal Government. Respondent 
groups identified include: (1) Data managers from State agencies that 
administer school meal programs in all 50 States and the District of 
Columbia and (2) a sample of SFA administrators or data managers.
    Estimated Number of Respondents: The total estimated number of 
unique respondents is 5,091. FNS expects that one representative from 
each State school meals agency will participate in the State agency 
survey. In addition, FNS expects that two respondents from each SFA 
will be needed to complete the SFA survey because this survey will seek 
information on a range of aspects of the MIS of SFAs. Based on this, 
FNS estimates that the total number of unique respondents for this 
study will include 51 representatives from State school meals agencies; 
4,032 administrators and data managers from small, medium, and large 
SFAs; and 1,008 non-respondents. The study will contact 2,520 SFAs with 
an expected response rate of 80%, which will result in 2,016 completed 
Web surveys.
    Estimated Frequency of Responses per Respondent: 3.16.
    Estimated Total Annual Responses: 16,062.
    Estimated Time per Response: 10 minutes (0.17 hours). The estimated 
response time varies from three minutes to one hour. The census of 
State school meal agencies will take 60 minutes (1 hour) to complete. 
All representatives will receive prior notification of the survey. The 
estimated burden of this notification is 5 minutes (0.08 hours). For 
the Web survey of SFAs, all potential respondents will receive prior 
notification, which will require 5 minutes (0.08 hours) to read. It is 
anticipated that two respondents from each SFA will respond--the 
administrator and data manager. Estimated time of response for SFA 
administrators is 12 minutes (0.2 hours). The estimated time of 
response for SFA data managers (or equivalent) is 48 minutes (0.8 
hours). Estimated time for non-respondents is 3 minutes (0.05 hours). 
Non-respondents include those who attempt the survey but do not 
complete or decline to participate. There will be three follow-up 
activities for both the census and the Web survey. The estimated burden 
for each follow-up activity is 3 minutes (0.05 hours).
    Estimated Total Annual Burden on Respondents: 2,743.09 hours.
    See the table below for estimated total annual burden for each type 
of respondent.

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                                                                                     Estimated
                                     Estimated     Frequency  of   Total annual     avg. number      Estimated
           Respondent                 number         response        responses     of hours per     total hours
                                    respondent      (annually)      (col. bxc)       response       (col. dxe)
----------------------------------------------------------------------------------------------------------------
                                                     Census.
----------------------------------------------------------------------------------------------------------------
Census Notification.............              51               1              51            0.08            4.08
Representative of State school                51               1              51            1.00           51.00
 meals agencies.................
Census Follow-up 1..............              36               1              36            0.05            1.79
Census Follow-up 2..............              28               1              28            0.05            1.40
Census Follow-up 3..............              20               1              20            0.05            1.02
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                                                   Web Survey
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Survey Notification.............           2,520               1           2,520            0.08          201.60
School Food Authority                      2,016               1           2,016            0.20          403.20
 Administrator..................
Survey Follow-up 1                         3,528               1           3,528            0.05          176.40
 (Administrator and Data
 Manager).......................
Survey Follow-up 2                         2,772               1           2,772            0.05          138.60
 (Administrator and Data
 Manager).......................
Survey Follow-up 3                         2,016               1           2,016            0.05          100.80
 (Administrator and Data
 Manager).......................
School Food Authority Data                 2,016               1           2,016            0.80        1,612.80
 Manager (or equivalent)........
School Food Authority                        504               1             504            0.05           25.20
 Administrator (Attempted)--Non-
 Response.......................
School Food Authority Data                   504               1             504            0.05           25.20
 Manager (or equivalent)--Non-
 Response.......................
                                 -------------------------------------------------------------------------------
    Total Reporting Burden......           5,091            3.16          16,062            0.17        2,743.09
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    Dated: February 19, 2015.
Audrey Rowe,
Administrator, Food and Nutrition Service.
[FR Doc. 2015-05315 Filed 3-6-15; 8:45 am]
 BILLING CODE 3410-30-P

Federal Register / Vol. 80, No. 45 / Monday, March 9, 2015 / Notices 12429 Service at (800) 877–8339 or (800) 845– the methodology and assumptions that assistance and USDA foods to public 6136 (in Spanish). USDA is an equal were used; (c) ways to enhance the and non-profit private schools and opportunity provider and employer. The quality, utility, and clarity of the residential childcare institutions to full ‘‘Non-Discrimination Statement’’ is information to be collected; and (d) facilitate serving meals that meet found at: http://www.usda.gov.wps/ ways to minimize the burden of the nutritional standards. At the State level, portal/usda/usdahome?navtype=Non_ collection of information on those who State education agencies (SEAs) Discrimination. are to respond, including use of administer NSLP/SBP. At the local appropriate automated, electronic, level, School Food Authorities (SFAs) IV. Paperwork Reduction Act mechanical, or other technological operate these programs through The information collection collection techniques or other forms of agreements with SEAs. SFAs use requirements contained in this information technology. Management Information Systems (MIS) document are those of the Housing Comments may be submitted through of varying levels of sophistication to Choice Voucher Program, which have one of the following methods: collect the range of information required been approved by the Office of • Preferred method: Submit to implement and manage school food Management and Budget (OMB) under information through the Federal service programs. the Paperwork Reduction Act of 1995 eRulemaking Portal at http:// The information SFAs collect include (44 U.S.C. 3501–3520) and assigned www.regulations.gov. Follow the online meal production, labor cost, food cost, OMB control number 2577–0169. instructions for submissions. inventory and other data needed to Dated: March 3, 2015. • Mail: Submissions should be manage their operations. SFAs also Tony Hernandez, addressed to Dennis Ranalli, Social collect reimbursable meal counts and Science Policy Analyst, Office of Policy other information for obtaining NSLP/ Administrator, Housing and Community Facilities Programs. Support, FNS, U.S. Department of SBP reimbursements and meeting State Agriculture, 3101 Park Center Drive, reporting requirements. SFAs are [FR Doc. 2015–05433 Filed 3–6–15; 8:45 am] Room 1014, Alexandria, VA 22302. accountable for meeting NSLP/SBP BILLING CODE 3410–XV–P Comments may also be emailed to standards, maintaining food safety dennis.ranalli@fns.usda.gov. standards, ensuring proper use of funds, All information properly and timely and managing meal services within a DEPARTMENT OF AGRICULTURE submitted, using one of the methods budget. Food and Nutrition Service described above, in response to this Current State and federal data request will be included in the record collection requirements for the NSLP/ Agency Information Collection and will be made available to the public SBP have grown from manual paper- Activities: Proposed Collection; on the Internet at http:// based reporting and early computer eras Comment Requested—Review of Child www.regulations.gov. Please be advised that were characterized by concerns to Nutrition Data and Analysis for that the substance of the information minimize paperwork and reporting Program Management provided and the identity of the burden. While SFAs collect a wide array individuals or entities submitting it will of data to enhance local administration, AGENCY: Food and Nutrition Service be subject to public disclosure. SEAs request and aggregate a subset of (FNS), USDA. All written comments will be open for this data and ultimately report only a ACTION: Notice. public inspection at the FNS office small part of it to the Food and located at 3101 Park Center Drive, Nutrition Service (FNS) as State data. SUMMARY: In accordance with the Alexandria, Virginia, 22302, Room Paperwork Reduction Act of 1995, this The purpose of this study is to review 1014, during regular business hours and document the management notice invites the general public and (8:30 a.m. to 5:00 p.m., Monday through other public agencies to comment on information systems of State education Friday). All responses to this notice will agencies and School Food Authorities. this proposed information collection. be summarized and included in the This is a new collection to review and Specifically, the study will present a request for Office of Management and baseline assessment of the MIS systems document State and School Food Budget (OMB) approval. All comments Authority (SFA) National School Lunch based on data collected: will be a matter of public record. • Objective 1: Determine the baseline Program (NSLP) and School Breakfast FOR FURTHER INFORMATION CONTACT: ‘‘as is’’ functionality of State education Program (SBP) Management Information Systems (MIS) in order to provide FNS Requests for additional information or agencies (SEA) and School Food with a baseline assessment of the MIS copies of this information collection Authority (SFA) National School Lunch system and to inform FNS regarding should be directed to Dennis Ranalli at Program (NSLP)/School Breakfast how States and SFAs use data systems 703–305–2149 or dennis.ranalli@ Program (SBP) data management beyond fulfilling FNS reporting fns.usda.gov. information systems. requirements. SUPPLEMENTARY INFORMATION: • Objective 2: Assess when State and Title: Review of Child Nutrition Data local NSLP/SBP data management DATES:Written comments on this notice information systems were developed, and Analysis for Program Management. must be received on or before May 8, and the expected longevity of these Form Number: N/A. 2015. systems. OMB Number: Not yet assigned. ADDRESSES: Comments are invited on: Expiration Date: Not yet determined. • Objective 3: Determine the typical mstockstill on DSK4VPTVN1PROD with NOTICES (a) Whether the proposed collection of Type of Request: New collection. costs of developing, maintaining, information is necessary for the proper Abstract: The Richard B. Russell modifying and replacing State and local performance of the functions of the National School Lunch Act of 1946 and NSLP/SBP data management agency, including whether the Child Nutrition Act of 1966 provide the information systems. information shall have practical utility; legislative authority for the National • Objective 4: Outline the data (b) the accuracy of the agency’s estimate School Lunch Program (NSLP) and elements that State and SFA NSLP/SBP of the burden of the proposed collection School Breakfast Program (SBP). These data management systems collect and of information, including the validity of programs provide federal financial generate, beyond those reported to FNS, VerDate Sep<11>2014 18:04 Mar 06, 2015 Jkt 235001 PO 00000 Frm 00008 Fmt 4703 Sfmt 4703 E:\FR\FM\09MRN1.SGM 09MRN1

12430 Federal Register / Vol. 80, No. 45 / Monday, March 9, 2015 / Notices to administer and manage the NSLP and identified include: (1) Data managers response time varies from three minutes SBP at the State and SFA levels. from State agencies that administer to one hour. The census of State school • Objective 5: Assess what proportion school meal programs in all 50 States meal agencies will take 60 minutes (1 of States and SFAs collect or generate and the District of Columbia and (2) a hour) to complete. All representatives NSLP/SBP management data that they sample of SFA administrators or data will receive prior notification of the do not report to FNS. managers. survey. The estimated burden of this • Objective 6: Describe how long Estimated Number of Respondents: notification is 5 minutes (0.08 hours). these data elements are retained and The total estimated number of unique For the Web survey of SFAs, all how frequently they are updated. respondents is 5,091. FNS expects that potential respondents will receive prior • Objective 7: Determine the one representative from each State notification, which will require 5 functions that these data element serve. school meals agency will participate in minutes (0.08 hours) to read. It is Describe the types of access, analysis, the State agency survey. In addition, anticipated that two respondents from and standard or ad-hoc report FNS expects that two respondents from generation supported by State and local each SFA will respond—the each SFA will be needed to complete administrator and data manager. NSLP/SBP data systems. the SFA survey because this survey will • Objective 8: Describe the technical Estimated time of response for SFA seek information on a range of aspects administrators is 12 minutes (0.2 hours). and other challenges SFA and State of the MIS of SFAs. Based on this, FNS The estimated time of response for SFA administrators face in NSLP/SBP data estimates that the total number of data managers (or equivalent) is 48 collection, aggregation, and reporting. unique respondents for this study will minutes (0.8 hours). Estimated time for Describe the perceptions of these include 51 representatives from State non-respondents is 3 minutes (0.05 officials of the quality of the reported school meals agencies; 4,032 hours). Non-respondents include those data. The purpose of this project is to administrators and data managers from who attempt the survey but do not review and document SFA and State small, medium, and large SFAs; and complete or decline to participate. NSLP/SBP management information 1,008 non-respondents. The study will There will be three follow-up activities systems by conducting: contact 2,520 SFAs with an expected for both the census and the Web survey. 1. A census of all State agencies response rate of 80%, which will result The estimated burden for each follow- responsible for administering NSLP/ in 2,016 completed Web surveys. up activity is 3 minutes (0.05 hours). SBP, and Estimated Frequency of Responses per Respondent: 3.16. Estimated Total Annual Burden on 2. A Web survey of a nationally representative sample of small, medium Estimated Total Annual Responses: Respondents: 2,743.09 hours. and large SFAs. 16,062. See the table below for estimated total Affected Public: State, Local and Estimated Time per Response: 10 annual burden for each type of Tribal Government. Respondent groups minutes (0.17 hours). The estimated respondent. Estimated Estimated Frequency Total annual Estimated avg. number Respondent number of response responses total hours of hours per respondent (annually) (col. bxc) (col. dxe) response Census. Census Notification .............................................................. 51 1 51 0.08 4.08 Representative of State school meals agencies ................. 51 1 51 1.00 51.00 Census Follow-up 1 ............................................................. 36 1 36 0.05 1.79 Census Follow-up 2 ............................................................. 28 1 28 0.05 1.40 Census Follow-up 3 ............................................................. 20 1 20 0.05 1.02 Web Survey Survey Notification ............................................................... 2,520 1 2,520 0.08 201.60 School Food Authority Administrator ................................... 2,016 1 2,016 0.20 403.20 Survey Follow-up 1 (Administrator and Data Manager) ...... 3,528 1 3,528 0.05 176.40 Survey Follow-up 2 (Administrator and Data Manager) ...... 2,772 1 2,772 0.05 138.60 Survey Follow-up 3 (Administrator and Data Manager) ...... 2,016 1 2,016 0.05 100.80 School Food Authority Data Manager (or equivalent) ......... 2,016 1 2,016 0.80 1,612.80 School Food Authority Administrator (Attempted)—Non- Response ......................................................................... 504 1 504 0.05 25.20 School Food Authority Data Manager (or equivalent)— Non-Response .................................................................. 504 1 504 0.05 25.20 Total Reporting Burden ................................................ 5,091 3.16 16,062 0.17 2,743.09 Dated: February 19, 2015. mstockstill on DSK4VPTVN1PROD with NOTICES Audrey Rowe, Administrator, Food and Nutrition Service. [FR Doc. 2015–05315 Filed 3–6–15; 8:45 am] BILLING CODE 3410–30–P VerDate Sep<11>2014 18:04 Mar 06, 2015 Jkt 235001 PO 00000 Frm 00009 Fmt 4703 Sfmt 9990 E:\FR\FM\09MRN1.SGM 09MRN1


Document Created: 2015-12-18 12:05:18
Document Modified: 2015-12-18 12:05:18
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice.
DatesWritten comments on this notice must be received on or before May 8, 2015.
ContactRequests for additional information or copies of this information collection should be directed to Dennis Ranalli at 703-305-2149 or [email protected].usda.gov.
FR Citation80 FR 12429 
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