80 FR 12516 - Privacy Act; Notice of Amended System of Records-Single Family Housing Enterprise Data Warehouse

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

Federal Register Volume 80, Issue 45 (March 9, 2015)

HUD is proposing to revise information published in the Federal Register about one of its system of records, the Single Family Housing Enterprise Data Warehouse (SFHEDW). The revision implemented under this republication, reflects current corrective and administrative changes to the system of records purpose, location, authority, and records retention captions. This update refines previously published details in a clear and cohesive format. This republication does not meet the threshold criteria established by the Office of Management and Budget (OMB) for a modified system of records report. A more detailed description of the present systems status is republished under this notice. This notice deletes and supersedes prior notice published in the Federal Register at 76 FR 66950 on October 28, 2011. The scope and functional purpose in place for this system remain unchanged.

[Federal Register Volume 80, Number 45 (Monday, March 9, 2015)]
[Notices]
[Pages 12516-12519]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-05278]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5843-N-03]


Privacy Act; Notice of Amended System of Records--Single Family 
Housing Enterprise Data Warehouse

AGENCY: Office of the Chief Information Officer, HUD.

ACTION: Notice amendment.

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SUMMARY: HUD is proposing to revise information published in the 
Federal Register about one of its system of records, the Single Family 
Housing Enterprise Data Warehouse (SFHEDW). The revision implemented 
under this republication, reflects current corrective and 
administrative changes to the system of records purpose, location, 
authority, and records retention captions. This update refines 
previously published details in a clear and cohesive format. This 
republication does not meet the threshold criteria established by the 
Office of Management and Budget (OMB) for a modified system of records 
report. A more detailed description of the present systems status is 
republished under this notice. This notice deletes and supersedes prior 
notice published in the Federal Register at 76 FR 66950 on October 28, 
2011. The scope and functional purpose in place for this system remain 
unchanged.

DATES: Effective Date: This action is effective immediately upon 
publication of this notice in the Federal Register.

ADDRESSES: Interested persons are invited to submit comments regarding 
this notice to the Rules Docket Clerk, Office of the General Counsel, 
Department of Housing and Urban Development, 451 Seventh Street SW., 
Room 10276, Washington, DC 20410-0500. Communication should refer to 
the above docket number and title. A copy of each communication 
submitted

[[Page 12517]]

will be available for public inspection and copying between 8:00 a.m. 
and 5:00 p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Chief Privacy 
Officer, 451 Seventh Street SW., Washington, DC 20410 (Attention: 
Capitol View Building, 4th Floor), telephone number: (202) 402-8073. 
[The above telephone number is not a toll free number.] A 
telecommunications device for hearing- and speech-impaired persons 
(TTY) is available by calling the Federal Information Relay Service's 
toll-free telephone number (800) 877-8339.

SUPPLEMENTARY INFORMATION: This system of records is maintained by 
HUD's Office of Single Family Housing, and includes users of HUD's 
information technology personally identifiable information that is 
retrieved by a name or unique identifier. The system encompasses 
programs and services of the Department's data collection and 
management practices. Publication of this notice allows HUD to satisfy 
its reporting requirement and keep an up-to-date accounting of its 
system of records publication. The system proposal will incorporate 
Federal privacy requirements and HUD policy requirements. The Privacy 
Act provides certain safeguards for an individual against an invasion 
of personal privacy by requiring Federal agencies to protect records 
contained in an agency system of records from unauthorized disclosure, 
by ensuring that information is current and collected only for its 
intended use, and by providing adequate safeguards to prevent misuse of 
such information. Additionally, this notice demonstrates the 
Department's focus on industry best practices in protecting the 
personal privacy of the individuals covered by this system 
notification. This notice states the name and location of the record 
system, the authority for and manner of its operations, the categories 
of individuals that it covers, the type of records that it contains, 
the sources of the information for those records, the routine uses made 
of the records and the type of exemption in place for the records. In 
addition, this notice includes the business address of the HUD 
officials who will inform interested persons of the procedures whereby 
they may gain access to and/or request amendments to records pertaining 
to them.
    This publication does not meet the threshold requirements 
established by the Office of Management and Budget (OMB) for filing a 
report to OMB, the Senate Committee on Homeland Security and 
Governmental Affairs, and the House Committee on Government Reform as 
instructed by Paragraph 4c of Appendix l to OMB Circular No. A-130, 
``Federal Agencies Responsibilities for Maintaining Records About 
Individuals,'' July 25, 1994 (59 FR 37914).

    Authority:  5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).

    Dated: February 27, 2015.
Rafael C. Diaz,
Chief Information Officer.
SYSTEM OF RECORDS NO.:
    HSNG.SF/HUP.01

SYSTEM NAME:
    Single Family Housing Enterprise Data Warehouse (SFHEDW)--D64A.

SYSTEM LOCATION:
    The HUD Data Center, which houses SFHEDW, is located at the Hewlett 
Packard (HP) Facility at 2020 Union Carbide Drive, South Charleston, 
West Virginia 25303-2734. Additionally, HUD Headquarter staff and staff 
throughout the United States will have access to SFHEDW through HUD's 
standard telecommunications network from desktop workstations. Internal 
and external hosted locations are as follows: HUD headquarters 
building, 451 Seventh Street SW., Washington, DC 20410; and Field 
Offices and Home Ownership Centers \1\ where Privacy Act records may be 
maintained or accessed. The records management storage and archival 
facility for SFHEDW is located at the Atlanta Federal Records Center, 
4712 Southpark Boulevard, Ellenwood, Georgia 30294.
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    \1\ http://portal.hud.gov/hudportal/documents/huddoc?id=append2.pdf
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CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have obtained a mortgage insured under HUD/FHA's 
single family mortgage insurance programs, individuals who have assumed 
such a mortgage, and individuals involved in appraising or underwriting 
the mortgage. The category of individuals contained within this system 
includes, but are not limited to: mortgagors, appraisers, and employees 
of lenders, HUD and other parties involved with the transaction.

CATEGORIES OF RECORDS IN THE SYSTEM: AUTOMATED FILES CONTAIN THE 
FOLLOWING CATEGORIES OF RECORDS:
    Mortgagors: Name, addresses, date of birth, social security number, 
and racial/ethnic background (if disclosed) which are supplied by 
lenders through Automated Underwriting Systems during the mortgage 
application and underwriting process.
    Parties Involved with Transaction: Name, addresses, and identifying 
numbers which are supplied by the lender or the individual.
    Mortgage Details: Data regarding current and former FHA insured 
mortgages which includes underwriting data, such as: Loan-to-value 
ratios and expense ratios; original terms, such as: mortgage amount, 
interest rate, term in months; status of the mortgage insurance; and 
history of payment defaults, if any. This information is provided by 
the lender at the time of closing, and also maintained by the loan 
servicer.
    HUD Employees: Names and identification of all HUD employees who 
have access to the system records. Also, identification information is 
stored for employees who work with mortgage applications through FHA 
Connection.

    Note:  Certain records contained in this system, which pertain 
to individuals, contain principally proprietary information 
concerning sole proprietorships, which may reflect personal 
information; however, only the records reflecting personal 
information are subject to the Privacy Act.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is maintained in accordance with Section 203, National 
Housing Act, Public Law 73-479; and 42 U.S.C. 3543, titled ``Preventing 
fraud and abuse in Department of Housing and Urban Development 
programs'' enacted as part of the Housing and Community Development Act 
of 1987, which permits the collection of Social Security Numbers.

PURPOSE(S):
    The SFHEDW is an ongoing, fully operational data warehouse that is 
the key source for HUD employees and contractors who require access to 
Single Family data. Users of SFHEDW have assigned roles, including a 
``need-to-know'' standard access to the system's information. SFHEDW is 
an integrated data warehouse that contains critical Single Family 
business data from twenty (20) originating source systems, mostly from 
FHA Single Family automated systems. The system allows queries for 
reporting to support oversight activities, market and economic 
assessment, public and stakeholder communication, planning and 
performance evaluation, policies and guidelines promulgation, 
monitoring and enforcement.

[[Page 12518]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses include:
    1. To the Federal Bureau of Investigations (FBI), for 
investigations of possible fraud revealed during the underwriting, 
insuring or monitoring process.
    2. To the Department of Justice, for prosecutions of fraud revealed 
in underwriting, insuring or monitoring.
    3. To the General Accounting Office (GAO), for audit purposes.
    4. To contractors, grantees, experts, consultants, and the agents 
thereof, and others performing or working on a contract, service, 
grant, cooperative agreement with HUD, when necessary to accomplish an 
agency function related to its system of records, limited to only those 
data elements considered relevant to accomplishing an agency function. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to HUD officers and employees.
    5. To contractors, experts, consultants with whom HUD has a 
contract, service agreement or other assignment of the Department, when 
necessary to utilize relevant data for purposes of testing new 
technology and systems designed to enhance program operations and 
performance.
    6. To appropriate agencies, entities, and persons when: (a) HUD 
suspects or has confirmed that the security or confidentiality of 
information in a system of records has been compromised; (b) HUD has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of systems or 
programs (whether maintained by HUD or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with HUD's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm for 
purposes of facilitating responses and remediation efforts in the event 
of a data breach.
    See also HUD's privacy Web site, Appendix I,\2\ for additional 
discretionary routine uses that may in certain cases be applicable to 
SFHEDW/D64A.
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    \2\ http://portal.hud.gov/hudportal/documents/huddoc?id=append1.pdf
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POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Records are stored on magnetic tape/disc/drum. There are no paper 
records stored by this system.

RETRIEVABILITY:
    Records are retrieved by name, social security number or other 
identification number, case number, property address, or any other type 
of stored data. There are no paper records retrieved by this system.

SAFEGUARDS:
    Electronic records are maintained in secured areas, and access is 
limited to authorized personnel. There are no paper records maintained 
requiring safeguarding by this system.

RETENTION AND DISPOSAL:
    Electronic records of cases established are retained indefinitely. 
Records maintained by SFHEDW are copies of records compiled from the 
originating source systems. For this reason, records within SFHEDW can 
be maintained until no longer needed for administrative, legal, audit, 
or other operational purposes. The Records Retention Schedule for 
SFHEDW is listed in the General Records Schedule (GRS) 20.4/20.5.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Single Family Program Development, HUP, 
Department of Housing and Urban Development, 451 Seventh Street SW., 
Washington, DC 20410. Notification and Record access procedures: For 
information, assistance, or inquiries about the existence of records, 
contact the Chief Privacy Officer, Department of Housing and Urban 
Development, 451 Seventh Street SW., Room 4156, Washington, DC 20410 
(Attention: Capitol View Building, 4th Floor), telephone number: (202) 
402-8073. Verification of your identity must include original signature 
and be notarized. Written request must include the full name, date of 
birth, current address, telephone number, and a valid government issued 
ID of the individual making the request.

CONTESTING RECORD PROCEDURES:
    The Department's rules for contesting contents of records and 
appealing initial denials appear in 24 CFR part 16. Additional 
assistance may be obtained by contacting: U.S. Department of Housing 
and Urban Development, Chief Privacy Officer, 451 Seventh Street SW., 
Washington, DC 20410, or the HUD Departmental Privacy Appeals Officers, 
Office of General Counsel, Department of Housing and Urban Development, 
451 Seventh Street SW., Washington, DC 20410.

RECORD SOURCE CATEGORIES:
    Mortgagors, appraisers, mortgagee staff, underwriters, and HUD 
employees provide data to the originating source systems. The 
originating source systems then pass select data onto SFHEDW. The 
originating source systems that provide data to SFHEDW are as follows:
Active System Interfaces:
1. A43--Single Family Insurance System (SFIS).
2. A43C--Single Family Insurance Claims System (CLAIMS).
3. A80R--Single Family Premium Collections System--Upfront (SFPCS-U).
4. A80S--Single Family Acquired Assets Management System (SAMS).
5. F17--Computerized Home Underwriting Mortgage System (CHUMS).
6. F42D--Single Family Default Monitoring System (SFDMS).
7. F72--Title I Insurance and Claims System (TIIS).
8. HMDA data from Federal Reserve Board (FRB).
9. F71A--Generic Debt Management System (GDEBT).
10. A15--Geocoding Service Center (GSC).
11. A80H--Single Family Mortgage Asset Recover Technology System 
(SMART).
12. P271--Home Equity Reverse Mortgage Information Technology (HERMIT).
13. P013--FHA Subsidiary Ledger (FHA-SL).
14. P269--Ginnie Mae's Reporting and Feedback System (RFS).
15. P238--Ginnie Mae's Portfolio Analysis Database System/Corporate 
Watch (GPADS/CW)
16. P278--Lender Electronic Assessment Portal (LEAP).
Archival Data From Retired Systems:
1. A80N--Single Family Mortgage Notes System (SFMNS)--System replaced 
by A80H Single Family Mortgage Asset Recover Technology System (SMART).
2. F12--Home Equity Conversion Mortgage (HECM)--System replaced by P271 
Home Equity Reverse Mortgage Information Technology (HERMIT).
3. F42--Consolidated Single Family Statistical System (CSFSS).

[[Page 12519]]

4. F42H--Home Mortgage Disclosure Act System (HMDA)--System replaced by 
data from the Federal Reserve Board (FRB).
5. F51--Institution Master File (IMF)--System replaced by P278 Lender 
Electronic Assessment Portal (LEAP).

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
[FR Doc. 2015-05278 Filed 3-6-15; 8:45 am]
 BILLING CODE 4210-67-P