80 FR 13899 - Privacy Act of 1974; Privacy Act System of Records

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

Federal Register Volume 80, Issue 51 (March 17, 2015)

Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), the National Aeronautics and Space Administration is issuing public notice of its proposal to significantly alter a previously noticed system of records NASA Education System Records/NASA 10EDUA. This notice further clarifies and somewhat broadens this system of records under a new system name and number, as set forth below under the caption SUPPLEMENTARY INFORMATION.

[Federal Register Volume 80, Number 51 (Tuesday, March 17, 2015)]
[Notices]
[Pages 13899-13900]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-06065]


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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice (15-012)]


Privacy Act of 1974; Privacy Act System of Records

AGENCY: National Aeronautics and Space Administration, NASA.

ACTION: Notice of proposed revisions to existing Privacy Act systems of 
records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the National Aeronautics and Space Administration is 
issuing public notice of its proposal to significantly alter a 
previously noticed system of records NASA Education System Records/NASA 
10EDUA. This notice further clarifies and somewhat broadens this system 
of records under a new system name and number, as set forth below under 
the caption SUPPLEMENTARY INFORMATION.

DATES: Submit comments within 30 calendar days from the date of this 
publication. The changes will take effect at the end of that period, if 
no adverse comments are received.

ADDRESSES: Patti F. Stockman, Privacy Act Officer, Office of the Chief 
Information Officer, National Aeronautics and Space Administration 
Headquarters, Washington, DC 20546-0001, (202) 358-4787, [email protected].

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Patti F. 
Stockman, (202) 358-4787, [email protected].

SUPPLEMENTARY INFORMATION: This system notice includes both minor and 
substantial revisions. The location of records is expanded to include 
NASA partner locations. Both the categories of individuals and of 
records in the system are expanded for greater clarity. Routine uses 
have been refined to be more specific and eliminate duplication with 
NASA's Standard Routine Uses. System policies for records storage have 
been expanded to include paper as well as electronic storage, and the 
retention and disposal procedures have been updated to reflect the 
applicable retention schedule.
    This revision significantly expands safeguards to provide a more 
thorough description of electronic safeguards employed and also 
addresses safeguards required of NASA partners managing records in this 
system of records.
    The system manager information is updated and record source 
categories clarified. For completion, the notice includes the fact that 
there are no exemptions claimed for the system.

Larry N. Sweet,
NASA Chief Information Officer.
NASA 10EDUA--NASA Education Records

SYSTEM NUMBER:
    NASA 10EDUA.

SYSTEM NAME:
    NASA Education Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Paper-based records are located in NASA facilities in Locations 1 
through 11 as set forth in Appendix A, or at other Agency-designated 
offices of NASA contractors. Electronic records are maintained on 
secure NASA and NASA contractor servers in Locations 1 through 11, or 
at other Agency-designated offices of NASA contractors.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on individuals engaged in the 
management, planning, implementation, and/or evaluation of NASA 
Education programs/projects, including former and current NASA civil 
servants, contractors, grantees, and partners serving as NASA Education 
program/project managers, primary investigators, project points of 
contact and volunteers, and session presenters. Information is also 
maintained on members of the public who apply to, participate in, and/
or are supported by NASA Education programs, projects and activities, 
including students (K-12 and higher education), teachers, higher 
education faculty, advisors, school administrators, and participants' 
parents/legal guardians.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system contain identifying information about 
individuals engaged in NASA Education endeavors. Records include 
individuals' names, mailing addresses, school/institution names and 
addresses, grades, levels or higher education degree information, 
contact information, demographic data (e.g. ethnicity, gender, race, 
citizenship, military status), birth dates, employment status, 
disabilities, medical and special needs notes, academic records, 
photographic identifiers, status, and response or feedback to a NASA 
program/project/activity.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    51 U.S.C. 20113.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. The records and 
information in these records may be disclosed: (1) To an individual's 
next-of-kin, parent, guardian, or emergency contact in the event of a 
mishap involving that individual; (2) To the public about an 
individual's involvement with NASA Education with the written consent 
of that individual; or (3) In accordance with NASA standard routine 
uses as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Some of the records are stored electronically on secure servers; 
some are stored in paper format in file folders.

RETRIEVABILITY:
    Records may be retrieved from the system by any one or a 
combination of choices by authorized users to include last name, 
identification number, zip code, state, grade, level, and institution.

SAFEGUARDS:
    Electronic records are maintained on secure NASA servers and 
protected in accordance with all Federal standards and those 
established in NASA regulations at 14 CFR 1212.605. Additionally, 
server and data management environments employ infrastructure 
encryption technologies both in data transmission and at rest on 
servers. Approved security plans are in place for information systems 
containing the records in accordance with the Federal Information 
Security Management Act of 2002 (FISMA) and OMB Circular A-130, 
Management of Federal Information Resources. Only authorized personnel 
requiring information in the official discharge of their duties are 
authorized access to records through approved access or authentication 
methods. Access to electronic records is achieved only from 
workstations within the NASA Intranet or via a secure Virtual Private 
Network (VPN) connection that requires two-

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factor hardware token authentication. Non-electronic records are 
secured in locked rooms or locked file cabinets. For information 
systems maintained by NASA partners, who collect, store and process 
records on behalf of NASA, NASA requires documentation and verification 
of commensurate safeguards in accordance with FISMA, NASA Procedural 
Requirements (NPR) 2810.1A, and NASA ITS-HBK-2810.02-05.

RETENTION AND DISPOSAL:
    Records are maintained and destroyed in accordance with NASA 
Records Retention Schedules (NRRS), Schedule 1, Item 68.

SYSTEM MANAGER AND ADDRESS:
    Evaluation Manager, NASA Office of Education, Location 1 (see 
Appendix A).

NOTIFICATION PROCEDURE:
    Contact System Manager by mail at Location 1 (see Appendix A).

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the System Manager at the addresses given 
above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations governing access to records, procedures for 
contesting the contents and for appealing initial determinations are 
set forth in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    The information is obtained directly from individuals on whom it is 
maintained, and/or from their parents/legal guardians and individuals 
who serve as recommenders.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2015-06065 Filed 3-16-15; 8:45 am]
 BILLING CODE 7510-13-P