80 FR 13899 - Privacy Act of 1974; Privacy Act System of Records
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION Federal Register Volume 80, Issue 51 (March 17, 2015)
Federal Register Volume 80, Issue 51 (March 17, 2015)
| Page Range | 13899-13900 | |
| FR Document | 2015-06065 |
[Federal Register Volume 80, Number 51 (Tuesday, March 17, 2015)] [Notices] [Pages 13899-13900] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2015-06065] ----------------------------------------------------------------------- NATIONAL AERONAUTICS AND SPACE ADMINISTRATION [Notice (15-012)] Privacy Act of 1974; Privacy Act System of Records AGENCY: National Aeronautics and Space Administration, NASA. ACTION: Notice of proposed revisions to existing Privacy Act systems of records. ----------------------------------------------------------------------- SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), the National Aeronautics and Space Administration is issuing public notice of its proposal to significantly alter a previously noticed system of records NASA Education System Records/NASA 10EDUA. This notice further clarifies and somewhat broadens this system of records under a new system name and number, as set forth below under the caption SUPPLEMENTARY INFORMATION. DATES: Submit comments within 30 calendar days from the date of this publication. The changes will take effect at the end of that period, if no adverse comments are received. ADDRESSES: Patti F. Stockman, Privacy Act Officer, Office of the Chief Information Officer, National Aeronautics and Space Administration Headquarters, Washington, DC 20546-0001, (202) 358-4787, [email protected]. FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Patti F. Stockman, (202) 358-4787, [email protected]. SUPPLEMENTARY INFORMATION: This system notice includes both minor and substantial revisions. The location of records is expanded to include NASA partner locations. Both the categories of individuals and of records in the system are expanded for greater clarity. Routine uses have been refined to be more specific and eliminate duplication with NASA's Standard Routine Uses. System policies for records storage have been expanded to include paper as well as electronic storage, and the retention and disposal procedures have been updated to reflect the applicable retention schedule. This revision significantly expands safeguards to provide a more thorough description of electronic safeguards employed and also addresses safeguards required of NASA partners managing records in this system of records. The system manager information is updated and record source categories clarified. For completion, the notice includes the fact that there are no exemptions claimed for the system. Larry N. Sweet, NASA Chief Information Officer. NASA 10EDUA--NASA Education Records SYSTEM NUMBER: NASA 10EDUA. SYSTEM NAME: NASA Education Records. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Paper-based records are located in NASA facilities in Locations 1 through 11 as set forth in Appendix A, or at other Agency-designated offices of NASA contractors. Electronic records are maintained on secure NASA and NASA contractor servers in Locations 1 through 11, or at other Agency-designated offices of NASA contractors. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system maintains information on individuals engaged in the management, planning, implementation, and/or evaluation of NASA Education programs/projects, including former and current NASA civil servants, contractors, grantees, and partners serving as NASA Education program/project managers, primary investigators, project points of contact and volunteers, and session presenters. Information is also maintained on members of the public who apply to, participate in, and/ or are supported by NASA Education programs, projects and activities, including students (K-12 and higher education), teachers, higher education faculty, advisors, school administrators, and participants' parents/legal guardians. CATEGORIES OF RECORDS IN THE SYSTEM: Records in the system contain identifying information about individuals engaged in NASA Education endeavors. Records include individuals' names, mailing addresses, school/institution names and addresses, grades, levels or higher education degree information, contact information, demographic data (e.g. ethnicity, gender, race, citizenship, military status), birth dates, employment status, disabilities, medical and special needs notes, academic records, photographic identifiers, status, and response or feedback to a NASA program/project/activity. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 51 U.S.C. 20113. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Any disclosures of information will be compatible with the purpose for which the Agency collected the information. The records and information in these records may be disclosed: (1) To an individual's next-of-kin, parent, guardian, or emergency contact in the event of a mishap involving that individual; (2) To the public about an individual's involvement with NASA Education with the written consent of that individual; or (3) In accordance with NASA standard routine uses as set forth in Appendix B. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE: Some of the records are stored electronically on secure servers; some are stored in paper format in file folders. RETRIEVABILITY: Records may be retrieved from the system by any one or a combination of choices by authorized users to include last name, identification number, zip code, state, grade, level, and institution. SAFEGUARDS: Electronic records are maintained on secure NASA servers and protected in accordance with all Federal standards and those established in NASA regulations at 14 CFR 1212.605. Additionally, server and data management environments employ infrastructure encryption technologies both in data transmission and at rest on servers. Approved security plans are in place for information systems containing the records in accordance with the Federal Information Security Management Act of 2002 (FISMA) and OMB Circular A-130, Management of Federal Information Resources. Only authorized personnel requiring information in the official discharge of their duties are authorized access to records through approved access or authentication methods. Access to electronic records is achieved only from workstations within the NASA Intranet or via a secure Virtual Private Network (VPN) connection that requires two- [[Page 13900]] factor hardware token authentication. Non-electronic records are secured in locked rooms or locked file cabinets. For information systems maintained by NASA partners, who collect, store and process records on behalf of NASA, NASA requires documentation and verification of commensurate safeguards in accordance with FISMA, NASA Procedural Requirements (NPR) 2810.1A, and NASA ITS-HBK-2810.02-05. RETENTION AND DISPOSAL: Records are maintained and destroyed in accordance with NASA Records Retention Schedules (NRRS), Schedule 1, Item 68. SYSTEM MANAGER AND ADDRESS: Evaluation Manager, NASA Office of Education, Location 1 (see Appendix A). NOTIFICATION PROCEDURE: Contact System Manager by mail at Location 1 (see Appendix A). RECORD ACCESS PROCEDURES: Individuals who wish to gain access to their records should submit their request in writing to the System Manager at the addresses given above. CONTESTING RECORD PROCEDURES: The NASA regulations governing access to records, procedures for contesting the contents and for appealing initial determinations are set forth in 14 CFR part 1212. RECORD SOURCE CATEGORIES: The information is obtained directly from individuals on whom it is maintained, and/or from their parents/legal guardians and individuals who serve as recommenders. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2015-06065 Filed 3-16-15; 8:45 am] BILLING CODE 7510-13-P
![Federal Register / Vol. 80, No. 51 / Tuesday, March 17, 2015 / Notices 13899
scheduling priorities of the key This revision significantly expands status), birth dates, employment status,
participants. safeguards to provide a more thorough disabilities, medical and special needs
description of electronic safeguards notes, academic records, photographic
Harmony R. Myers,
employed and also addresses safeguards identifiers, status, and response or
Acting Advisory Committee Management required of NASA partners managing feedback to a NASA program/project/
Officer, National Aeronautics and Space
Administration.
records in this system of records. activity.
The system manager information is
[FR Doc. 2015–06062 Filed 3–16–15; 8:45 am] AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
updated and record source categories
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clarified. For completion, the notice 51 U.S.C. 20113.
includes the fact that there are no ROUTINE USES OF RECORDS MAINTAINED IN THE
exemptions claimed for the system. SYSTEM, INCLUDING CATEGORIES OF USERS AND
NATIONAL AERONAUTICS AND
THE PURPOSES OF SUCH USES:
SPACE ADMINISTRATION Larry N. Sweet,
NASA Chief Information Officer.
Any disclosures of information will
[Notice (15–012)] be compatible with the purpose for
NASA 10EDUA—NASA Education Records which the Agency collected the
Privacy Act of 1974; Privacy Act information. The records and
System of Records SYSTEM NUMBER:
information in these records may be
NASA 10EDUA. disclosed: (1) To an individual’s next-of-
AGENCY: National Aeronautics and
Space Administration, NASA. SYSTEM NAME: kin, parent, guardian, or emergency
ACTION: Notice of proposed revisions to NASA Education Records. contact in the event of a mishap
existing Privacy Act systems of records. involving that individual; (2) To the
SECURITY CLASSIFICATION: public about an individual’s
SUMMARY: Pursuant to the provisions of None. involvement with NASA Education
the Privacy Act of 1974 (5 U.S.C. 552a), with the written consent of that
SYSTEM LOCATION:
the National Aeronautics and Space individual; or (3) In accordance with
Administration is issuing public notice Paper-based records are located in NASA standard routine uses as set forth
of its proposal to significantly alter a NASA facilities in Locations 1 through in Appendix B.
previously noticed system of records 11 as set forth in Appendix A, or at
other Agency-designated offices of POLICIES AND PRACTICES FOR STORING,
NASA Education System Records/ RETRIEVING, ACCESSING, RETAINING, AND
NASA 10EDUA. This notice further NASA contractors. Electronic records
DISPOSING OF RECORDS IN THE SYSTEM
clarifies and somewhat broadens this are maintained on secure NASA and
NASA contractor servers in Locations 1 STORAGE:
system of records under a new system
name and number, as set forth below through 11, or at other Agency- Some of the records are stored
under the caption SUPPLEMENTARY designated offices of NASA contractors. electronically on secure servers; some
INFORMATION. are stored in paper format in file folders.
CATEGORIES OF INDIVIDUALS COVERED BY THE
DATES: Submit comments within 30 SYSTEM: RETRIEVABILITY:
calendar days from the date of this This system maintains information on Records may be retrieved from the
publication. The changes will take effect individuals engaged in the management, system by any one or a combination of
at the end of that period, if no adverse planning, implementation, and/or choices by authorized users to include
comments are received. evaluation of NASA Education last name, identification number, zip
ADDRESSES: Patti F. Stockman, Privacy programs/projects, including former and code, state, grade, level, and institution.
Act Officer, Office of the Chief current NASA civil servants,
SAFEGUARDS:
Information Officer, National contractors, grantees, and partners
serving as NASA Education program/ Electronic records are maintained on
Aeronautics and Space Administration secure NASA servers and protected in
Headquarters, Washington, DC 20546– project managers, primary investigators,
project points of contact and volunteers, accordance with all Federal standards
0001, (202) 358–4787, NASA- and those established in NASA
PAOfficer@nasa.gov. and session presenters. Information is
also maintained on members of the regulations at 14 CFR 1212.605.
FOR FURTHER INFORMATION CONTACT: Additionally, server and data
public who apply to, participate in, and/
NASA Privacy Act Officer, Patti F. management environments employ
or are supported by NASA Education
Stockman, (202) 358–4787, NASA- infrastructure encryption technologies
programs, projects and activities,
PAOfficer@nasa.gov. both in data transmission and at rest on
including students (K–12 and higher
SUPPLEMENTARY INFORMATION: This education), teachers, higher education servers. Approved security plans are in
system notice includes both minor and faculty, advisors, school administrators, place for information systems
substantial revisions. The location of and participants’ parents/legal containing the records in accordance
records is expanded to include NASA guardians. with the Federal Information Security
partner locations. Both the categories of Management Act of 2002 (FISMA) and
individuals and of records in the system CATEGORIES OF RECORDS IN THE SYSTEM: OMB Circular A–130, Management of
are expanded for greater clarity. Routine Records in the system contain Federal Information Resources. Only
uses have been refined to be more identifying information about authorized personnel requiring
mstockstill on DSK4VPTVN1PROD with NOTICES
specific and eliminate duplication with individuals engaged in NASA Education information in the official discharge of
NASA’s Standard Routine Uses. System endeavors. Records include individuals’ their duties are authorized access to
policies for records storage have been names, mailing addresses, school/ records through approved access or
expanded to include paper as well as institution names and addresses, grades, authentication methods. Access to
electronic storage, and the retention and levels or higher education degree electronic records is achieved only from
disposal procedures have been updated information, contact information, workstations within the NASA Intranet
to reflect the applicable retention demographic data (e.g. ethnicity, or via a secure Virtual Private Network
schedule. gender, race, citizenship, military (VPN) connection that requires two-
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![13900 Federal Register / Vol. 80, No. 51 / Tuesday, March 17, 2015 / Notices
factor hardware token authentication. Committee reports to the NAC. The York. Foreign nationals attending this
Non-electronic records are secured in meeting will be held for the purpose of meeting will be required to provide a
locked rooms or locked file cabinets. For soliciting, from the scientific copy of their passport and visa in
information systems maintained by community and other persons, scientific addition to providing the following
NASA partners, who collect, store and and technical information relevant to information no less than 10 days prior
process records on behalf of NASA, program planning. to the meeting: full name; home address;
NASA requires documentation and DATES: Monday, April 6, 2015, 1:00 p.m. gender; citizenship; date/city/country of
verification of commensurate safeguards to 5:00 p.m.; Tuesday, April 7, 2015, birth; title, position or duties; visa
in accordance with FISMA, NASA 8:00 a.m. to 5:30 p.m.; and Wednesday, information (number, type, expiration
Procedural Requirements (NPR) April 8, 2015, 8:30 a.m. to 5:00 p.m., date); passport information (number,
2810.1A, and NASA ITS–HBK–2810.02– Local Time. country, expiration date); employer/
05. ADDRESSES: NASA Headquarters, Room affiliation information (name of
RETENTION AND DISPOSAL:
3H42, 300 E Street SW., Washington, DC institution, address, country,
20546. telephone); title/position of attendee;
Records are maintained and destroyed
FOR FURTHER INFORMATION CONTACT: Ms. and home address to Ms. Ann Delo via
in accordance with NASA Records
Ann Delo, Science Mission Directorate, email at ann.b.delo@nasa.gov. To
Retention Schedules (NRRS), Schedule
NASA Headquarters, Washington, DC expedite admittance, U.S. citizens and
1, Item 68.
20546, (202) 358–0750, fax (202) 358– Permanent Residents (green card
SYSTEM MANAGER AND ADDRESS: 2779, or ann.b.delo@nasa.gov. holders) can submit identifying
Evaluation Manager, NASA Office of SUPPLEMENTARY INFORMATION: The
information 3 working days prior to the
Education, Location 1 (see Appendix A). meeting will be open to the public up
meeting to Ms. Ann Delo via email at
to the capacity of the room. The meeting
NOTIFICATION PROCEDURE: will also be available telephonically and ann.b.delo@nasa.gov. It is imperative
Contact System Manager by mail at by WebEx. You must use a touch tone that the meeting be held on this date to
Location 1 (see Appendix A). phone to participate in this meeting. accommodate the scheduling priorities
Any interested person may call the USA of the key participants.
RECORD ACCESS PROCEDURES:
toll free conference call number 800– Harmony R. Myers,
Individuals who wish to gain access 988–9663, passcode 8015, to participate
to their records should submit their Acting Advisory Committee Management
in this meeting by telephone on all three Officer, National Aeronautics and Space
request in writing to the System days. A toll number also is available,
Manager at the addresses given above. Administration.
517–308–9483 passcode 8015, for all [FR Doc. 2015–06061 Filed 3–16–15; 8:45 am]
CONTESTING RECORD PROCEDURES: three days. The WebEx link is https://
BILLING CODE 7510–13–P
nasa.webex.com/; the meeting number
The NASA regulations governing
for all three days is 999 655 441 and the
access to records, procedures for
password is Science@Apr2015.
contesting the contents and for The agenda for the meeting includes
appealing initial determinations are set the following topics: NATIONAL SCIENCE FOUNDATION
forth in 14 CFR part 1212.
—Science Mission Directorate FY16 Sunshine Act Meetings; National
RECORD SOURCE CATEGORIES: Budget Request
Science Board
The information is obtained directly —Subcommittee Reports
from individuals on whom it is —Joint Session with NAC Human
The National Science Board’s
maintained, and/or from their parents/ Exploration and Operations
Committee Committee on Strategy and Budget
legal guardians and individuals who (CSB), pursuant to NSF regulations (45
serve as recommenders. —Radiation Environment and
Countermeasures for Human CFR part 614), the National Science
EXEMPTIONS CLAIMED FOR THE SYSTEM: Exploration to Mars Foundation Act, as amended (42 U.S.C.
None. Attendees will be required to sign a 1862n–5), and the Government in the
register and comply with NASA security Sunshine Act (5 U.S.C. 552b), hereby
[FR Doc. 2015–06065 Filed 3–16–15; 8:45 am]
requirements, including the gives notice of the scheduling of a
BILLING CODE 7510–13–P
presentation of a valid picture ID before teleconference for the transaction of
receiving access to NASA Headquarters. National Science Board business, as
NATIONAL AERONAUTICS AND Due to the Real ID Act, Public Law 109– follows:
SPACE ADMINISTRATION 13, any attendees with drivers licenses DATE & TIME: Wednesday, March 18,
issued from non-compliant states/ 2015, 4:30–5:30 p.m. EDT.
[Notice: (15–014)] territories must present a second form of
ID. [Federal employee badge; passport; SUBJECT MATTER: Discussion of
NASA Advisory Council; Science
active military identification card; Performance Improvement Officer
Committee; Meeting
enhanced driver’s license; U.S. Coast Report on FY 2017 Strategic Issues.
AGENCY: National Aeronautics and Guard Merchant Mariner card; Native
STATUS: Closed.
Space Administration. ACTION: Notice American tribal document; school
This meeting will be held by
mstockstill on DSK4VPTVN1PROD with NOTICES
of meeting. identification accompanied by an item
SUMMARY: In accordance with the from LIST C (documents that establish teleconference. Please refer to the
Federal Advisory Committee Act, Pub. employment authorization) from the National Science Board Web site
L. 92–463, as amended, the National ‘‘List of the Acceptable Documents’’ on www.nsf.gov/nsb for additional
Aeronautics and Space Administration Form I–9]. Non-compliant states/ information and schedule updates (time,
(NASA) announces a meeting of the territories are: American Samoa, place, subject matter or status of
Science Committee of the NASA Arizona, Idaho, Louisiana, Maine, meeting) which may be found at
Advisory Council (NAC). This Minnesota, New Hampshire, and New http://www.nsf.gov/nsb/notices/. Point
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Document Created: 2015-12-18 12:01:32
Document Modified: 2015-12-18 12:01:32
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice of proposed revisions to existing Privacy Act systems of records. | |
| Dates | Submit comments within 30 calendar days from the date of this publication. The changes will take effect at the end of that period, if no adverse comments are received. | |
| Contact | NASA Privacy Act Officer, Patti F. Stockman, (202) 358-4787, [email protected] | |
| FR Citation | 80 FR 13899 |
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