80 FR 22564 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 80, Issue 77 (April 22, 2015)

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when no longer needed for current Government business. They authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

[Federal Register Volume 80, Number 77 (Wednesday, April 22, 2015)]
[Notices]
[Pages 22564-22566]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-09423]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2015-036]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize agencies to preserve records of continuing 
value in the National Archives of the United States and to destroy, 
after a specified period, records lacking administrative, legal, 
research, or other value. NARA publishes notice for records schedules 
in which agencies propose to destroy records not previously authorized 
for disposal or reduce the retention period of records already 
authorized for disposal. NARA invites public comments on such records 
schedules, as required by 44 U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by May 22, 
2015. Once NARA completes appraisal of the records, we will send you a 
copy of the schedule you requested. We usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. You may also request these. If you do, 
we will also provide them once we have completed the appraisal. You 
have 30 days after we send these requested documents in which to submit 
comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the

[[Page 22565]]

name of the agency which submitted the schedule, and a mailing address. 
If you would like an appraisal report, please include that in your 
request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Management Services (ACNR); National Archives and Records 
Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by 
phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize the disposal of 
all other records after the agency no longer needs them to conduct its 
business. Some schedules are comprehensive and cover all the records of 
an agency or one of its major subdivisions. Most schedules, however, 
cover records of only one office or program or a few series of records. 
Many of these update previously approved schedules, and some include 
records proposed as permanent.
    The schedules listed in this notice are media-neutral unless 
otherwise specified. An item in a schedule is media-neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it has created or maintains the records. Items 
included in schedules submitted to NARA on or after December 17, 2007, 
are media-neutral unless the item is limited to a specific medium. (See 
36 CFR 1225.12(e).)
    No agencies may destroy Federal records without the approval of the 
Archivist of the United States. The Archivist grants this approval only 
after a thorough consideration of the records' administrative use by 
the agency of origin, the rights of the Government and of private 
people directly affected by the Government's activities, and whether or 
not the records have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records or that the schedule 
has agency-wide applicability (in the case of schedules that cover 
records that may be accumulated throughout an agency), provides the 
control number assigned to each schedule, the total number of schedule 
items, and the number of temporary items (the records proposed for 
destruction), and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2013-0003, 2 items, 2 temporary items). 
Master files and outputs of an electronic information system used to 
facilitate drug pricing.
    2. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2014-0001, 2 items, 2 temporary items). 
Records related to corrective actions for payment errors and 
vulnerabilities.
    3. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2014-0002, 2 items, 2 temporary items). 
Master files and outputs of an electronic information system used to 
track financial relationships of physicians and teaching hospitals.
    4. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2014-0003, 12 items, 10 temporary items). 
Records related to health care exchange enrollment and verification 
processes. Proposed for permanent retention are significant reports.
    5. Department of Homeland Security, Agency-wide (DAA-0563-2013-
0007, 14 items, 13 temporary items). Training records of the department 
and its component agencies to include course materials, student 
materials, summary reports, and examinations, excluding training 
conducted by the Federal Law Enforcement Training Center. Proposed for 
permanent retention are significant training materials unique to an 
individual component or program.
    6. Department of Justice, Federal Bureau of Investigation (DAA-
0065-2014-0002, 8 items, 6 temporary items). Master files of an 
electronic information system used to disseminate the director's daily 
briefing including user access permissions, rules of behavior, audit 
logs, electronic annotations, and convenience copies. Proposed for 
permanent retention are the daily briefing and electronic annotations 
of the director and senior staff.
    7. Department of Justice, Foreign Claims Settlement Commission 
(DAA-0299-2015-0001, 1 item, 1 temporary item). Background files for 
general program reference.
    8. Department of Veterans Affairs, Veterans Health Administration 
(DAA-0015-2015-0002, 8 items, 5 temporary items). Records of a research 
program including guidance documents and reference files. Proposed for 
permanent retention are congressional relations files, briefing 
records, and official determinations of compliance.
    9. Commodity Futures Trading Commission, Agency-wide (DAA-0180-
2012-0002, 6 items, 4 temporary items). Records include management 
studies, policy documents, and manuals relating to agency daily 
functions. Also included are routine program files. Proposed for 
permanent retention are records of significant policy-making groups and 
substantive program files.
    10. Commodity Futures Trading Commission, Office of Proceedings 
(DAA-0180-2015-0001, 3 items, 3 temporary items). Records include wage 
garnishment case files, case file tracking records, and reparations 
complaint files.
    11. Consumer Financial Protection Bureau, Office of Supervision and 
Examination (DAA-0587-2013-0011, 9 items, 5 temporary items). Records 
include administrative reports, research files, and training materials. 
Also included are inputs, outputs, and master files of an electronic 
information system containing examination records and reports. Proposed 
for permanent retention are historic examination reports, as well as 
external reports and policy documents.
    12. Consumer Financial Protection Bureau, Division of External 
Affairs (DAA-0587-2015-0001, 13 items, 7 temporary items). Records 
include press clippings, constituent mail, routine congressional 
correspondence, correspondence tracking system records, and news media 
correspondence. Proposed for permanent retention are significant 
congressional correspondence, testimonies, and press releases.
    13. Court Services and Offenders Supervision Agency for the 
District of Columbia, Office of Research and Evaluation (DAA-0562-2013-
0009, 1 item, 1 temporary item). Master files of an electronic 
information system used to track employee workload and performance 
metrics.
    14. Marine Mammal Commission, Agency-wide (N1-592-12-1, 46 items, 
24 temporary items). Routine administrative records including working 
papers, general correspondence, background materials,

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reports, and content on the commission Web site. Proposed for permanent 
retention are records associated with the executive director, program 
correspondence files, annual reports, congressional testimony and 
legislation records, policy files, energy and species program files, 
fisheries subject files, and master files of an electronic information 
system containing Federally-funded research and data collection 
records.
    15. Office of Personnel Management, Healthcare and Insurance 
Program (DAA-0478-2015-0001, 1 item, 1 temporary item). Records 
relating to health plan benefit reviews including requests for reviews, 
claim and medical histories files, and final determination letters.

    Dated: April 15, 2015.
Paul M. Wester, Jr.
Chief Records Officer for the U.S. Government.
[FR Doc. 2015-09423 Filed 4-21-15; 8:45 am]
 BILLING CODE 7515-01-P