80 FR 24011 - Privacy Act of 1974: Republication of Notice of Systems of Records

TENNESSEE VALLEY AUTHORITY

Federal Register Volume 80, Issue 82 (April 29, 2015)

In accordance with 5 U.S.C. 552a(e)(4), the Tennessee Valley Authority (TVA) is republishing in full a notice of the existence and character of each TVA system of records. In accordance with the Privacy Act of 1974, the TVA is providing notice that it is retiring one system of records notice, TVA-8, Employee Alleged Misconduct Investigatory Files, from its inventory because the records are no longer relevant and have been disposed of in accordance with regular retention and disposal schedules. See appendix A. TVA has transitioned from The Human Resource Information System (HRIS) to a new application, People Lifestyle Unified System (PLUS), which is reflected in TVA's current SORN's submission. TVA is correcting minor typographical and stylistic errors in previously existing notices and has updated those notices to reflect current organizational structure. Also, updates are being made to show any changes to system locations; managers and addresses; categories of individuals and records; procedures and practices for storing, retrieving, accessing, retaining, and disposing of records.

[Federal Register Volume 80, Number 82 (Wednesday, April 29, 2015)]
[Notices]
[Pages 24011-24039]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-09696]



[[Page 24011]]

Vol. 80

Wednesday,

No. 82

April 29, 2015

Part III





Tennessee Valley Authority





-----------------------------------------------------------------------





Privacy Act of 1974: Republication of Notice of Systems of Records; 
Notice

Federal Register / Vol. 80 , No. 82 / Wednesday, April 29, 2015 / 
Notices

[[Page 24012]]


-----------------------------------------------------------------------

TENNESSEE VALLEY AUTHORITY


Privacy Act of 1974: Republication of Notice of Systems of 
Records

AGENCY: Tennessee Valley Authority (TVA).

ACTION: Notice of republication of systems of records; notice of 
proposed new system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with 5 U.S.C. 552a(e)(4), the Tennessee Valley 
Authority (TVA) is republishing in full a notice of the existence and 
character of each TVA system of records.
    In accordance with the Privacy Act of 1974, the TVA is providing 
notice that it is retiring one system of records notice, TVA-8, 
Employee Alleged Misconduct Investigatory Files, from its inventory 
because the records are no longer relevant and have been disposed of in 
accordance with regular retention and disposal schedules. See appendix 
A.
    TVA has transitioned from The Human Resource Information System 
(HRIS) to a new application, People Lifestyle Unified System (PLUS), 
which is reflected in TVA's current SORN's submission.
    TVA is correcting minor typographical and stylistic errors in 
previously existing notices and has updated those notices to reflect 
current organizational structure. Also, updates are being made to show 
any changes to system locations; managers and addresses; categories of 
individuals and records; procedures and practices for storing, 
retrieving, accessing, retaining, and disposing of records.

DATES: Submit comments on or before May 29, 2015.

ADDRESSES: Address all comments concerning this notice to Christopher 
A. Marsalis, Senior Privacy Program Manager Enterprise Information 
Security & Policy, TVA, 400 West Summit Drive (WT 5D), Knoxville, TN 
37902-1499.

FOR FURTHER INFORMATION CONTACT: Christopher A. Marsalis at (865) 632-
2467 or [email protected].

SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), TVA 
is today republishing a notice of the existence and character of each 
of its systems of records in order to make available in one place in 
the Federal Register the most up-to-date information regarding these 
systems.
    TVA is also correcting minor typographical and stylistic errors in 
the previous existing systems. In addition, TVA is updating the system 
locations; managers and addresses; notification; categories of 
individuals covered; categories of records; storage policies and 
practices; retention and disposal; record access; and contesting record 
procedures. These changes are necessary to reflect TVA's current 
organizational structure, current technology, and procedural changes.
    This document gives notice that the following TVA systems of 
records below are in effect:

Table of Contents

TVA-1--Apprentice Training Records
TVA-2--Personnel Files
TVA-5--Discrimination Complaint Files
TVA-6--Work Injury Illness System
TVA-7--Employee Accounts Receivable
TVA-9--Health Records
TVA-11--Payroll Records
TVA-12--Travel History Records
TVA-13--Employment Applicant Files
TVA-14--Grievance Records
TVA-18--Employee Supplementary Vacancy Announcement Records
TVA-19--Consultant and Contractor Records
TVA-21--Nuclear Quality Assurance Personnel Records
TVA-22--Questionnaire-Land use Surveys in Vicinity of Proposed or 
Licensed Nuclear Power Plant
TVA-23--Radiation Dosimetry Personnel Monitoring Records
TVA-26--Retirement System Records
TVA-29--Energy Program Participant Records
TVA-31--OIG Investigative Records
TVA-32--Call Detail Records
TVA-34--Project/Tract Files
TVA-36--Section 26a Permit Application Records
TVA-37--U.S. TVA Police Records
TVA-38--Wholesale, Retail, and Emergency Data Files
TVA-39--Nuclear Access Authorization and Fitness for Duty Records--
TVA
TVA-1

SYSTEM NAME:
    Apprentice Training Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Human Resource Information Systems, TVA, Knoxville, TN 37902-1499; 
Computer Operations, TVA, Chattanooga, TN 37402-2801; all TVA locations 
where apprentices are employed.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former TVA apprentices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employment, qualifications, and evaluation information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
National Apprenticeship Act of 1937, 50 Stat. 664.

PURPOSE:
    The purpose of this system is to facilitate registration for, 
participation in, and the completion and documentation of 
apprenticeship training sponsored by TVA in support of its mission. 
Records in this system will be used to: Determine eligibility for, and 
the effectiveness of, TVA apprenticeship programs; and facilitate the 
compilation of statistical information about TVA's apprenticeship 
training programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES
    To the Bureau of Apprenticeship and Training, the Veterans' 
Administration, Tennessee Valley Trades and Labor Council, and the 
State and local Government agencies for reporting and evaluation 
purposes.
    To respond to a request from a Member of Congress regarding the 
status of an apprentice.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    To provide the following information to a prospective employer of a 
TVA or former TVA employee: Job description, dates of employment, 
reason for separation.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals, if necessary, to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of

[[Page 24013]]

discovery. In all other litigation, to respond to process issued under 
color of authority of a court of competent jurisdiction.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, 
microfiche, and in file folders.

RETRIEVABILITY:
    Records are indexed by name, craft, job code, union code, and 
Social Security number.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Files are kept in secured 
facilities.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA record retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Talent Sourcing & Support Services, TVA, 
Chattanooga, TN 37402-2801.

NOTIFICATION PROCEDURE:
    Individuals seeking to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full 
name, craft, and location of employment.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about them in this system 
of records should contact the system manager named above. Access will 
not be granted to investigatory material compiled solely for the 
purpose of determining suitability, eligibility, or qualifications for 
Federal civilian employment. Federal contracts, or access to classified 
information to the extent that the disclosure of such material would 
reveal the identity of a source who furnished information to the 
Government under an express promise that the identity of the source 
would be held in confidence or, prior to September 27, 1975, under an 
implied promise that the identity of the source would be held in 
confidence. Access will not be granted to testing or examination 
material used solely to determine individual qualification for 
appointment or promotion in the Federal service, the disclosure of 
which would compromise the objectivity or fairness of the testing or 
examination process.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; General Aptitude Test 
Battery scores from S\state employment security office; references from 
employers, military and educational institutions; and evaluations from 
joint committee on apprenticeship.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (d); (e)(4)(H); and (f)(2), 
(3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to 
the extent that disclosure of material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence or, 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence, and to the extent that 
disclosure of testing and examination material would compromise the 
objectivity of the testing or examination process. This exemption is 
pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA regulations at 18 CFR 
1301.24.
TVA-2

SYSTEM NAME:
    Personnel Files--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Human Resources, HR Services, TVA, Knoxville, TN 37902-1499; Human 
Resource Information Systems, TVA, Knoxville, TN 37902-1499; area human 
resources offices throughout TVA; Information Technology, TVA, 
Chattanooga, TN 37402-2801; National Personnel Records Center, St. 
Louis, MO 63118. Security/suitability investigatory files are located 
separately from other records in this system. Duplicate or certain 
specified temporary information may be maintained by human resources 
officers, supervisors, and administrative officers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former TVA employees, some contractors, applicants for 
employment, and applicants for employment by TVA contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information related to education; qualifications; work history; 
interests and skills; test results; performance evaluation; career 
counseling; personnel actions; job description; salary and benefit 
information; service dates, including other Federal and military 
service; replies to congressional inquiries; medical data; and security 
investigation data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 10577; Executive Order 10450; Executive Order 11478; 
Executive Order 11222; Equal Employment Opportunity Act of 1972, Public 
Law 92-261, 86 Stat. 103; Veterans' Preference Act of 1944, 58 Stat. 
387, as amended; various sections of title 5 of the United States Code 
related to employment by TVA.

PURPOSE:
    The purpose of this system is to provide a repository of personnel 
records, performance reports, events, developments, contract 
arrangements and other significant matters relating to an employee's 
employment with TVA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To disclose test results to State employment services.
    To a State employment security office in response to a request 
relating to a former employee's claim for unemployment compensation.
    To respond to a request from a Member of Congress regarding the 
status of an employee, former employee, or applicant.
    To refer, where there is an indication of a violation or potential 
violation of

[[Page 24014]]

law, whether criminal, civil, or regulatory in nature, to the 
appropriate agency, whether Federal, State, or local, charged with the 
responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To request from any pertinent source directly or through a TVA 
contractor engaged at TVA's direction, information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To provide information or disclose to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
employee, the letting of a contract or issuance of a license, grant, or 
other benefit by the requesting agency to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on that matter.
    To provide the following information, as requested, to a 
prospective employer of a TVA or former TVA employee: Job descriptions, 
dates of employment, and reasons for separation.
    To provide an official of Federal agency information needed in the 
performance of official duties related to reconciling or reconstructing 
data files, in support of the functions for which the records were 
collected and maintained.
    To provide information to multi-employer health and welfare and 
pension funds as reasonably necessary and appropriate for proper 
administration of the plan of benefits.
    To provide information to TVA contractors engaged in making 
suitability determinations for their prospective employees under TVA 
contracts.
    To contractors and subcontractors engaged at TVA's direction in 
providing support services to TVA in connection with mailing materials 
to TVA employees or other related services.
    To provide information as requested to the Office of Personnel 
Management pursuant to Executive Orders 10450 and 10577 and other laws.
    To any agency of the Federal Government having oversight or review 
authority with regard to TVA activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To transfer information necessary to support a claim for life 
insurance benefits under Federal Employees' Group Life Insurance to 
Office of Federal Employees' Group Life Insurance.
    To transfer information regarding claims for health insurance 
benefits to health insurance carrier.
    To union representatives in exercising their responsibilities under 
TVA collective-bargaining agreements.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To TVA contractors and subcontractors engaged at TVA's direction in 
studies and evaluation of TVA personnel management and benefits; or the 
investigation of nuclear safety, reprisal, or other matters involving 
TVA personnel practices or policies; or the implementation of TVA 
personnel policies.
    To provide pertinent information to local school districts and 
other Government agencies in order to study TVA project impacts and to 
aid school districts in qualifying for assistance under Public Law 81-
874 and other laws.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To commemorate the month and day of employee birthday 
anniversaries.
    To the Office of Child Support Enforcement, Administration for 
Children and Families, Department of Health and Human Services Federal 
Parent Locator System (FPLS) and Federal Tax Offset System for use in 
locating individuals and identifying their income sources to establish 
paternity, establish and modify orders of support, and for enforcement 
action.
    To the Office of Child Support Enforcement for release to the 
Social Security Administration for verifying social security numbers in 
connection with the operation of the FPLS by the Office of Child 
Support Enforcement.
    To the Office of Child Support Enforcement for release to the 
Department of Treasury for purposes of administering the Earned Income 
Tax Credit Program (Section 32, Internal Revenue Code of 1986) and 
verifying a claim with respect to employment in a tax return.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) The 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored electronically in the People Lifecycle 
Unified System (PLUS), Enterprise Content Management (ECM) or on 
microfiche. Duplicate or certain specified temporary information may be 
maintained by human resources officers, supervisors, and administrative 
offices in a locked, secured location.

RETRIEVABILITY:
    Records are indexed by name and Employee Identification Number.

SAFEGUARDS:
    Access to and use of these records is limited to those persons 
whose official duties require such access. Access to systems storing 
these records must be approved by the Senior Manager of Employee 
Relations Support Services. All filing systems are locked when 
unattended. Remote access facilities are secured through physical and 
system-based safeguards.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Talent Acquisition, Deployment and Support, HR 
Services, TVA, Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to learn if information on them is maintained 
in this system of records should address inquiries to the Manager, TVA 
Service Center, TVA, Knoxville, TN 37902-1499. Requests should include 
the individual's full name, job title, and

[[Page 24015]]

date of birth. A Social Security number is not required but may 
expedite TVA's response; however, an Employee Identification Number may 
be included.
    Current employees should address inquiries also to their 
supervisors or the TVA Service Center.

RECORD ACCESS PROCEDURES:
    Individuals seeking to gain access to information about them in 
this system of records should contact the Manager, TVA Service Center, 
TVA, Knoxville, TN 37901-1499. In addition, current employees may 
present requests for access to their supervisors or the personnel 
officer of the employing division. Requests should include the 
individual's full name, job title, and date of birth. A Social Security 
number is not required but may expedite TVA's response; however, an 
Employee Identification Number may be included. Access will not be 
granted to investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment or access to classified information to the extent 
that the disclosure of such material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence, or 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence. Access will not be granted 
to testing or examination material used solely to determine individual 
qualifications for appointment or promotion in the Federal Service the 
disclosure of which would compromise the objectivity or fairness of the 
testing or examination process.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the Manager, 
TVA Service Center, TVA, Knoxville, TN 37902-1499.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; educational institutions; 
former employers; and other reference sources; State employment 
services; supervisors and other TVA personnel or personnel records; 
medical officers; other Federal agencies.
    In addition to the above sources, security/suitability 
investigatory files contain information from law enforcement agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (d); (e)(4)(H); and (f)(2), 
(3) and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to 
the extent that disclosure of material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence, or 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence, and to the extent that 
disclosure of testing or examination material would compromise the 
objectivity or fairness of the testing or examination process. This 
exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA 
regulations at 18 CFR 1301.24.
TVA-5

SYSTEM NAME:
    Discrimination Complaint Files--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    TVA Equal Opportunity Compliance Staff, Knoxville, TN 37902-1499. 
Duplicate copies may be maintained in the files of the TVA organization 
where the complaint originated.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees, former employees, or applicants who have received 
counseling or filed complaints of discrimination based on race, color, 
religion, sex, national origin, age, reprisal, disability or genetic 
information

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains information or documents relating 
to a decision or determination made by TVA or the Equal Employment 
Opportunity Commission affecting an individual. The records consist of 
the complaint, letters or notices to the individual, record of hearings 
when received from the Equal Employment Opportunity Commission, 
materials placed into the record to support the decision or 
determination, affidavits or statements, testimonies of witnesses, 
investigative reports, and related correspondence, opinions, and 
recommendations. Also, if the case is appealed to the Federal District 
Court of Appeals, the records will contain a copy of the complaint on 
file with the Federal District Court.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 11478; 42 U.S.C. 2000e-16; 29 U.S.C. 633a; Title VII of 
the Civil Rights Act of 1964; Age Discrimination in Employment Act of 
1967; Rehabilitation Act of 1973; Genetic Information Nondiscrimination 
Act of 2008.

PURPOSE:
    The purpose of this system is to assist in the documentation of 
complaints, letters, notices, materials placed into the record to 
support the decision or determination, affidavits or statements, 
testimonies of witnesses, investigative reports, related 
correspondence, opinions, and recommendations to individuals regarding 
potential or alleged violations of equal employment opportunity 
statutes and regulations and to maintain records relating to a decision 
or determination made by TVA or the Equal Employment Opportunity 
Commission affecting an individual. Records in this system will be used 
for: Initiating, counseling, investigating, and adjudicating equal 
employment opportunity complaints and to resolve issues related to 
alleged discrimination because of race, color, religion, sex, national 
origin, age, physical or mental disability, and sexual orientation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    If a hearing is requested and/or an administrative appeal is filed 
with the Equal Employment Opportunity Commission, a copy of the 
complaint file, containing a record of investigations and a 
correspondence file of each complaint, is forwarded to the Equal 
Employment Opportunity Commission.
    To the counselee's or complainant's representative.
    To respond to a request from a Member of Congress regarding the 
status of a complaint.
    To the parties of complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule,

[[Page 24016]]

regulations, or order issued pursuant thereto.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery.
    In all other litigation, to respond to process issued under color 
of authority of a court of competent jurisdiction.
    To TVA consultants, contractors, and subcontractors who are engaged 
in studies and evaluation of TVA's administration of its Equal 
Employment Opportunity program or who are providing support services to 
the program.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) The 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are kept in file folders.

RETRIEVABILITY:
    Records in this system are indexed by name.

SAFEGUARDS:
    Access to and use of these records is limited to those personnel 
whose official duties require such access.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of TVA Equal Opportunity Compliance, Knoxville, TN 37902-
1499.

NOTIFICATION PROCEDURE:
    Individuals who have filed discrimination complaints are aware of 
that fact. However, inquiries may be addressed to the system manager 
named above. Individuals should provide their full name, the 
approximate date of their complaint, and their employing organization, 
if employed.

RECORD ACCESS PROCEDURES:
    Individuals who have filed a discrimination complaint have been 
provided a copy of the record. However, an individual may gain access 
to a copy of their official complaint record by writing the system 
manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals who have filed a discrimination complaint have had an 
opportunity during the complaint procedure to timely amend their 
record. TVA management has the same opportunity during the complaint 
procedure to timely amend the applicable record. However, requests for 
amendment or correction of items not involving the complaint procedure 
may be addressed to the system manager named above.

RECORD SOURCE CATEGORIES:
    The individual to whom the record pertains; TVA personnel and other 
records; and witnesses.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-6

SYSTEM NAME:
    Work Injury Illness System--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    TVA Safety Programs, TVA, Chattanooga, TN 37402-2801. Accident 
reports may also be maintained in the file of the employing 
organization.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and Staff Augmented contractors who have sustained a 
work-related injury or illness.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information and information related to the 
accident, injury, or illness.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 12196; Occupational Safety and Health Act of 1970, 
Public Law 93-237, 87 Stat. 1024.

PURPOSE:
    The purpose of this system is to assist in compliance with the 
Occupational Safety and Health Act and to provide a repository of 
documentation of work related accidents, injuries, illnesses, and 
health related exposures in the workplace.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To an injured employee's representative.
    To the Department of Labor as required by the Occupational Safety 
and Health Act.
    To the Office of Workers' Compensation Programs in relation to an 
individual's claim for compensation.
    To respond to a request from a Member of Congress regarding the 
status of an employee.
    To provide information to a Federal agency, in response to its 
request in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information, 
or other pertinent information; and to request information from private 
individuals, if necessary, to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purpose of this system of records.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such

[[Page 24017]]

violation, or charged with enforcing or implementing the statute, rule, 
regulation, or order issued pursuant thereto.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) The 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information in this system is maintained on automated data storage 
devices and in file folders.

RETRIEVABILITY:
    Records are indexed by name, date of injury, and Employee 
Identification Number.

SAFEGUARDS:
    Access to and use of these records is limited to those persons 
whose official duties require such access. All filing systems are 
locked when unattended. Remote access facilities are secured through 
physical and system-based safeguards.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Safety Process Support, TVA, Chattanooga, TN 37402-2801.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Requests should include the individual's 
full name, date of birth, and approximate date of injury.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    The individual to whom the record pertains; TVA medical records; 
witnesses of accidents and inquires, including appraisers of property 
damage.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-7

SYSTEM NAME:
    Employee Accounts Receivable--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Financial Services. TVA, Knoxville, TN 37902-1499; Office of the 
General Counsel, TVA, Knoxville, TN 37902-1499.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees or former employees who: Authorize a payment for 
specified purposes in their behalf; receive overpayment of earnings; 
receive duplicate payments; or are otherwise indebted to TVA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information and information concerning 
indebtedness and repayment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. Chapter 55.

PURPOSE:
    The purpose of this system is to create a record of employees and 
former employees who are indebted to TVA . The records in this system 
will be used to assist in the tracking and collection of debts owed to 
TVA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt 
Collection Act of 1982 (31 U.S.C. 3711(d)(4)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on printouts, invoices, microfiche, and 
posting documents.

[[Page 24018]]

RETRIEVABILITY:
    Records are indexed by payroll number, Social Security number, 
badge number, name, or invoice number.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Files are kept in secured 
facilities.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Disbursement Services, TVA, Knoxville, TN 37902-
1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Requests should include the individual's 
full name and employing organization. Provisions of the Social Security 
number is not required, but may expedite TVA's response and may prevent 
the erroneous retrieval of records for another individual with the same 
name.

RECORD ACCESS PROCEDURES:
    Individuals who seek access to information about them in this 
system of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in the system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Individuals to whom the record pertains; TVA payroll records; TVA 
disbursement voucher records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-9

SYSTEM NAME:
    Health Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    TVA HR Health & Safety, Chattanooga, TN 37402-2801; all TVA medical 
facilities; Computer Operations, TVA, Chattanooga, TN 37402-2801; 
National Personnel Records Center, St. Louis, MO 63118; District 
Offices, Office of Workers' Compensation Programs.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for TVA employment, employees, former employees, 
official visitors, contractual assignees to TVA, interns, externs, 
employees of TVA contractors, and other Federal agencies who are 
examined under contract.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Health information pertinent to an individual's employment, 
official visit, or contractual work with TVA or other Federal agencies, 
including the basic Clinical Medical Record, Worker's Compensation and 
Rehabilitation claims and case files, Psychological and Fitness for 
Duty files including alcohol and drug testing information, clinical 
information received from outside sources, and information relative to 
an employee's claim for medical disability retirement. Health 
information includes paper documents, x-rays, microfiche, microfilm, 
and/or any automatic data processing media, regardless of the form or 
process by which it is maintained.

PURPOSE:
    The purpose for this system is to maintain records concerning 
individual's medical records and treatments. Records in this system are 
used to: Determine fitness for duty; verify an employee's eligibility 
for certain services, evaluate an employee's claim for disability 
retirement or other separation actions; and prepare analytical and 
statistical studies and reports related to the health of TVA employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. 7902; Federal Employees' Compensation Act, 5 U.S.C. chapter 81, 
5 U.S.C. chapter 87 (Medical information relating to life insurance 
program); 5 U.S.C. 3301; Occupational Safety and Health Act of 1970, 
Public Law 93-237, 87 Stat. 1024, Public Law 91-616, Federal Civilian 
Employee Alcoholism Program and Public Law 92-255, Drug Abuse among 
Federal Civilian Employees, which are amended in regard to 
confidentiality of records by Public Law 93-282; Public health laws 
(State and Federal) related to the reporting of health hazards, 
communicable diseases or other epidemiological information; Energy 
Reorganization Act of 1974, Public Law 93-438, 88 Stat. 1233; 49 CFR 
part 382 Subpart D.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Compensation claim records are used for adjudicating claims and 
providing therapy. Appropriate information is exchanged with 
physicians, hospitals, and rehabilitation agencies approved by the 
Office of Workers' Compensation Programs for service to injured 
employees.
    Alcohol, drug testing and psychological fitness for duty records 
may be exchanged with a physician or treatment center working with an 
employee, or in accordance with the provisions of Public Law 93-282.
    Information in the Health Records System provided to officials of 
other Federal agencies responsible for other Federal benefit programs 
administered by Office of Workers' Compensation Programs. Retired 
Military Pay Centers, Veterans' Administration, Social Security 
Administration, and private contractors engaged in providing benefits 
under Federal contracts.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, the issuance of a security clearance, the 
reporting of an investigation of an employee, or the issuance of a 
license, grant, or other benefit by the requesting agency, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter.
    To respond to a request from a Member of Congress regarding an 
employee.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority or a court of competent 
jurisdiction.
    To transfer information regarding claims for health insurance or 
disability benefits to the health insurance carrier or plan 
participant.
    To request information from a Government agency or private

[[Page 24019]]

individual, if necessary, to obtain information relevant to a TVA 
decision within the purposes of this system of records.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To TVA consultants, contractors, and subcontractors who are engaged 
in studies and evaluation of TVA's administration of its medical and 
employee benefits program or who are providing support sources to the 
program.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To provide information to private physicians and other health care 
professionals or facilities designated by an employee.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Health information includes paper documents, x-rays, microfiche, 
microfilm, and/or any automatic data processing media, regardless of 
the form or process by which it is maintained.

RETRIEVABILITY:
    Records are indexed by name, Social Security number, date of birth, 
and/or case number.

SAFEGUARDS:
    Access to and use of these records is limited to those persons 
whose official duties require such access. All filing systems are 
locked when unattended.
    Remote access facilities are secured through physical and system-
based safeguards. Special instructions governing the medical staff 
employees assure the confidentiality of health records.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with TVA rules 
and regulations approved by the Archivist of the United States. 
Retention schedules specify the length of time various records are 
kept. Active clinical medical records are kept indefinitely. Specific 
retention schedules for various components of the records systems are 
contained in the Comprehensive Records Schedule (CRS) which has been 
approved by the National Archives and Records Administration (NARA) for 
use by Health Services. These dispositions are mandatory unless TVA 
requests a revision from NARA. Items in this CRS should be cited as the 
disposition authority for transferring or destroying any records.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Occupational Health & Nursing Services, Chattanooga, TN 
37402-2801. Inquiries and requests for psychological fitness for duty 
and alcohol & drug testing records should be sent to Manager, Non-
Nuclear Fitness for Duty, TVA, Chattanooga, TN 37402-2801.

NOTIFICATION PROCEDURE:
    Individuals should address inquiries to the system manager named 
above. Individuals should provide their full name, Employee 
Identification Number (EIN) or social security number, date of birth, 
employing organization, and date of last employment, and employee 
compensation case number, if any.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact or address their inquiries to the 
system manager named above. Inquiries should be specific as to which 
component of the health records system is to be accessed. If inquiries 
are not specific to a particular component of the health records, it 
will be assumed the access is directed toward the individual's clinical 
medical record.

CONTESTING RECORDS PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    The individual to whom the record pertains; TVA medical staff; 
private physicians and medical institutions; Office of Workers' 
Compensation Programs; TVA personnel records; other health agencies and 
departments.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-11

SYSTEM NAME:
    Payroll Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Financial Services, TVA, Knoxville, TN 37902-1499; garnishment 
files are located at the Office of the General Counsel, TVA, Knoxville, 
TN 37902-1499; duplicate copies of some records may also be maintained 
in the files of the employing organization; National Personnel Records 
Center, St. Louis, MO 63118.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All employees and personal service contractors selected for certain 
training programs and applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information, pay, leave, and debt claim 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Internal Revenue Code; Fair Labor Standards Act, 29 U.S.C. Chapter 8; 5 
U.S.C. Chapter 63.

PURPOSE:
    The purpose of this system is to facilitate the facilitate fiscal 
operations for payroll, attendance, leave, insurance, tax, retirement 
and cost accounting programs. Records in this system will be used to: 
Generate W-2 forms, wage and tax statement, reports of withholding and 
contributions; facilitate the compilation of statistical information 
about TVA's payroll; and prepare comprehensive payroll related reports 
to other Federal agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To report earnings and other required information to Federal, 
State, and local taxing authorities as required by law.
    To report earnings to the Civil Service Retirement System for 
members of that system.

[[Page 24020]]

    To transmit payroll deduction information to financial institutions 
and employee organizations.
    To report earnings to courts when garnishments are served or in 
bankruptcy or wage earner proceedings.
    To report earnings to the Department of Housing and Urban 
Development, State welfare agencies, and State employment security 
offices where an individual has made a claim for benefit with such 
agency.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To provide information or disclose to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
employee, the letting of a contract, or issuance of a license, grant, 
or other benefit by the requesting agency to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on that matter.
    To disclose to any agency of the Federal Government having 
oversight or review authority with regard to TVA activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To transfer information necessary to support a claim for life 
insurance benefits under Federal Employee's Group Life Insurance to 
Office of Federal Employee's Group Life Insurance.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals, if necessary, to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To transfer information regarding claims for health insurance 
benefits to health insurance carriers.
    To TVA contractors and subcontractors engaged in studies and 
evaluations of TVA payroll and personnel management.
    To union representatives exercising their responsibilities under 
TVA collective bargaining agreements.
    To report earnings to the Department of Housing and Urban 
Development, and State welfare agencies where an individual makes a 
claim for benefits, and to report earnings to State employment security 
offices in both manual and automated form for use by these offices in 
determining unemployment benefits.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To the Office of Child Support Enforcement, Administration for 
Children and Families, Department of Health and Human Services Federal 
Parent Locator System (FPLS) and Federal Tax Offset System for use in 
locating individuals and identifying their income sources to establish 
paternity, establish and modify orders of support, and for enforcement 
action.
    To the Office of Child Support Enforcement for release to the 
Social Security Administration for verifying social security numbers in 
connection with the operation of the FPLS by the Office of Child 
Support Enforcement.
    To the Office of Child Support Enforcement for release to the 
Department of the Treasury for purposes of administering the Earned 
Income Tax Credit Program (Section 32, Internal Revenue Code of 1986) 
and verifying a claim with respect to employment in a tax return.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt 
Collection Act of 1982 (31 U.S.C. 3711(d)(4)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, hard-copy 
printouts, and in an optical scanned electronic file.

RETRIEVABILITY:
    Records are primarily indexed by name. They may also be retrieved 
by reference to employing organization, date of end of pay period, 
Social Security or badge number, year of birth, or job title.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Filing systems are locked when 
unattended. Remote access facilities are secured through physical and 
system-based safeguards.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Disbursement Services, TVA, Knoxville, TN 37902-
1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full 
name, employing organization, and date of last employment. The Social 
Security number is also required to expedite TVA's response and prevent 
the erroneous retrieval of records for another individual with the same 
name.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information on them in this system of 
records should contact the system manager named above.

[[Page 24021]]

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest or amend information on them in this 
system of records should contact the system manager named above.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; TVA personnel records; 
employee's supervisor for report of hours worked.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-12

SYSTEM NAME:
    Travel History Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Financial Services, TVA, Knoxville, TN 37902-1499. Duplicate copies 
of certain records may also be maintained in the files of the employing 
organization.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former TVA employees who traveled on official business 
and filed travel expense vouchers, applied for a travel advance, or 
transferred between official stations; recently-hired employees who 
filed for reimbursement of relocation expenses; candidates for TVA 
positions who filed for reimbursement of travel expenses; and 
contractors with which there is an employer/employee relationship 
(i.e., personal services contractors).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Travel advance requests, travel expense vouchers and supporting 
documentation, travel charge card program records and reports, and 
travel orders. Records supporting relocation expense claims also 
include real estate sales agreements and settlements, Federal Truth-In 
Lending disclosure statements, lease agreements, receipts for loss of 
rental deposit, and relocation income tax allowance documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. 5701-5709, and related Federal travel regulations.

PURPOSE:
    The purpose of this system is to facilitate the planning and 
arrangement of official TVA travel, obtain travel authorizations, 
maintain documentation on TVA employees on travel or being provided 
travel by TVA, and assist in the generation of travel expense reports. 
Records in this system will also be used to support relocation expense 
claims and generate travel vouchers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation or 
charged with enforcing or implementing the statute, rule regulation, or 
order issued pursuant thereto.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To respond to a request from a Member of Congress regarding the 
status of an employee, former employee, or applicant.
    To TVA contractors and subcontractors engaged at TVA's direction 
that are providing support services to TVA's travel charge card 
program.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a (b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt 
Collection Act of 1982 (31 U.S.C. 3711(d)(4)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on magnetic media, hard-copy printouts, 
microfiche, and in file folders.

RETRIEVABILITY:
    Records are indexed by name and Social Security number.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Security will be provided by 
physical, administrative, and computer system safeguards. Files are 
kept in secured facilities not accessible to unauthorized individuals.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Disbursement Services, TVA, Knoxville, TN 37902-
1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Requests should include the individual's 
full name and Social Security number.

RECORD ACCESS PROCEDURES:
    Individuals who seek access to information about them in this 
system of records should contact the system manager named above. 
Requests should include the individual's full name and Social Security 
number.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above. Requests should include the individual's full name 
and Social Security number.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; TVA disbursement voucher

[[Page 24022]]

records; TVA application for travel advance; travel charge card program 
records and reports.
TVA-13

SYSTEM NAME:
    Employment Applicant Files--TVA.

SYSTEM LOCATION:
    HR System Administration and Reporting, Chattooga TN 37402.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for employment including former employees seeking 
reemployment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Application forms and related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. 3101.

PURPOSE:
    The purpose of this system is to provide documentation and records 
on TVA applicants for employment. Records in this system will be used 
to rate and rank applicants for employment, facilitate in the 
determination of individuals' eligibility and evaluate qualifications 
for employment at TVA, and to facilitate the compilation of statistical 
information about TVA's application process

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To respond to a request from a Member of Congress regarding the 
status of an individual's application.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To request from any pertinent source, directly or through a TVA 
contractor engaged at TVA's direction, information relevant to a TVA 
decision concerning the hiring of an employee, the issuance of a 
security clearance, or other decision within the purposes of this 
system or records.
    To disclose test results to State employment services.
    To provide information as requested to the Office of Personnel 
Management pursuant to Executive Orders 10450 and 10577 and other laws.
    To provide information to a Federal agency in response to its 
request in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
    Information is stored electronically in the People Lifecycle 
Unified System (PLUS), Enterprise Content Management (ECM) or on 
microfiche. Duplicate or certain specified temporary information may be 
maintained by human resources officers, supervisors, and administrative 
offices in a locked, secured location.

RETRIEVABILITY:
    Records are indexed by name and Employee Identification number.

SAFEGUARDS:
    Access to and use of these records is limited to those persons 
whose official duties require such access. Access to systems storing 
these records must be approved by the Senior Manager of Employee 
Relations Support Services. All filing systems are locked when 
unattended. Remote access facilities are secured through physical and 
system-based safeguards.

Retention and Disposal:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Human Resource System Administration and Reporting TVA, 
1101 Market Street, Chattanooga, TN 3740202801

NOTIFICATION PROCEDURE:
    Individuals wishing to learn if information on them is maintained 
in this system of records should address inquiries to the Senior 
Manager, Employee Relations Support Services, TVA, Knoxville, TN 37902-
1499. Requests should include the individual's full name, Social 
Security number, date of birth, and approximate date of application.

RECORD ACCESS PROCEDURES:
    Individuals wishing to gain access to information on them in this 
system of records should contact the Senior Manager, Employee Relations 
Support Services, TVA, Knoxville, TN 37902-1499. Access will not be 
granted to investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment. Federal contracts, or access to classified 
information, to the extent that the disclosure of such material would 
reveal the identity of a source who furnished information to the 
Government under an express promise that the identity of the source 
would be held in confidence, or prior to September 27, 1975, under an 
implied promise that the identity of the source would be held in 
confidence.
    Access will not be granted to testing or examination material used 
solely to determine individual qualifications for appointment or 
promotion in the Federal Service the disclosure of which would 
compromise the objectivity or fairness of the testing or examination 
process.

[[Page 24023]]

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to Manager, TVA 
Service Center, TVA, Knoxville, TN 37902-1499.

RECORD SOURCE CATEGORIES:
    The individual on whom the record is maintained; educational 
institutions, employers, and other references; State employment 
services.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (d); (e)(4)(H); and (f)(2), 
(3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to 
the extent that disclosure of material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence, or 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence and to the extent that 
disclosure of testing or examination material would compromise the 
objectivity or fairness of the testing or examination process. This 
exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA 
regulations at 18 CFR 1301.24.
TVA-14

SYSTEM NAME:
    Grievance Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Labor Relations Staff, TVA, Knoxville, TN 37902-1499. Original 
correspondence on the initial grievance steps below the Labor Relations 
level is maintained in the organization in which the grievance 
originated. Original correspondences on grievance appeals to the 
corporate level are maintained in the files of the Labor Relations 
office.
    Duplicate copies of such correspondence are also maintained in the 
files of the organization concerned with the grievance.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    TVA employees and former employees who have formally appealed to 
TVA for adjustment of their grievances.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Evidence and arguments relevant to the matter giving rise to the 
grievance and related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee.

PURPOSE:
    The purpose of this system is to document employee grievances, 
including statements of witnesses, reports of interviews and hearings, 
examiner's findings and recommendations, a copy of the original and 
final decision, and related correspondence and exhibits. Records in 
this system will be used to assist in the initiation, consideration, 
and adjudication of formally filed grievances by TVA employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To respond to a request from a Member of Congress regarding the 
status of an employee's grievance.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To request information from a Federal, State, or local agency, or 
private individual, if necessary, to obtain information relevant to a 
TVA decision within the purposes of this system of records.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulations, 
or order issued pursuant thereto.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices in some 
organizations and in file folders.

RETRIEVABILITY:
    Records are indexed by name or by craft.

SAFEGUARDS:
    Access to and use of these records is limited to those persons 
whose official duties require such access.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA record retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Labor Relations, TVA, Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals who have filed grievances are aware of that fact. 
Inquiries may, however, be addressed to the system manager named above. 
Requests should include the individual's full name, craft, and location 
of employment.

RECORD ACCESS PROCEDURES:
    Individuals who have filed a grievance may gain access to the 
official copy of the grievance record by contacting the system manager 
named above. Requests should include the grievant's full name, craft, 
and location of employment.

CONTESTING RECORD PROCEDURES:
    The contest, amendment, or correction of a grievance record is 
permitted during the prosecution of that grievance. However, an 
individual may address requests for amendment or correction of items 
not involved in prosecution of the grievance to the system manager 
named above.

[[Page 24024]]

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; TVA personnel records; 
statements and testimony of witnesses and related correspondence.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-18

SYSTEM NAME:
    Employee Supplementary Vacancy Announcement Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Human Resources, Knoxville and Chattanooga, Tennessee, and Muscle 
Shoals, Alabama; may also be maintained in other offices that issue or 
receive responses to supplementary vacancy announcements.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees applying for placement in positions covered by the 
supplementary vacancy announcement procedure.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Applications and supporting material submitted by employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 11478; Equal Employment Opportunity Act of 1972, Public 
Law 92-261, 86 Stat. 103; 5 U.S.C. 3101.

PURPOSE:
    The purpose of this system is to collect, maintain, and track 
applications for positions covered by the supplemental vacancy 
announcement procedure. This procedure allows TVA employees to apply 
for internal vacancies that are exempt from TVA's policy that employees 
must be given the opportunity to apply for vacant positions before they 
are filled.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
AND USERS AND THE PURPOSES OF SUCH USES:
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored electronically in the People Lifecycle 
Unified System (PLUS), Enterprise Content Management (ECM) or on 
microfiche. Duplicate or certain specified temporary information may be 
maintained by human resources officers, supervisors, and administrative 
offices in a locked, secured location.

RETRIEVABILITY:
    Records are indexed by name.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Access to systems storing these 
records must be approved by the Manager of Human Resources System 
Administration and Support.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Human Resource System Administration and Reporting, 1101 
Market Street, Chattanooga, TN 3740202801

NOTIFICATION PROCEDURE:
    Individuals upon whom records are maintained in this system are 
aware of that fact through filing an application. However, inquiries 
may be addressed to the name and address to which application was 
submitted. Requests should include the individual's full name, position 
applied for, and location of job.

RECORD ACCESS PROCEDURES:
    Individuals upon whom records are maintained in this system have 
supplied all information in this system. However, requests for access 
may be addressed to the name and address to which application was 
submitted.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the name and 
address to which application was submitted.

RECORD SOURCE CATEGORIES:
    The individual upon whom the record is maintained.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-19

SYSTEM NAME:
    Consultant and Contractor Records--TVA.

SYSTEM LOCATION:
    People Lifestyle Unified System (PLUS) contains personal, 
employment, job, security restriction and training information. PLUS is 
located in HR & Accounting Solutions, TVA Knoxville, TN 37902-1499. The 
Contractor Workforce Management Software (IQ Navigator) for contractor 
time and expense reporting records is located at HR System 
Administration and Reporting, Chattanooga, TN 37402.
    For contractors requiring unescorted access, records are located at 
TVA Nuclear Access Service, Chattanooga, TN 37402.
    TVA business organizations for records on individuals who provide 
services under a TVA contract with an organization are kept in the 
files of that organization.
    Payment records are located at the TVA Controller office: 
Knoxville, TN 37902-1499.
    Records related to personal service contractors employed under the 
Comprehensive Employment and Training Act of 1973, Public Law 93-203, 
are located at the National Personnel Records Center, St. Louis, MO 
63118.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who perform work for and/or provide services to TVA and 
who are not TVA employees or

[[Page 24025]]

volunteers. These individuals generally are the employees of a TVA 
supplier of services and are retained through a contract with the 
supplier, but in some cases may be retained directly through a contract 
between TVA and the individual.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Each organization maintains its contracts, records of the 
qualifications, performance, and evaluation of the contractor, and 
related correspondence. For public service employment program 
participants, Human Resources maintains information related to job 
placement such as test scores, interest inventories, and supervisor's 
evaluations. Payment information is maintained by the Controller.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Comprehensive Employment and Training Act, Public Law 93-203, 87 Stat. 
839; Executive Order 11222; Executive Order 10450; Executive Order 
10577; provisions of 5 U.S.C. applicable to employment with TVA; 
Internal Revenue Code.

PURPOSE:
    The purpose of this system is to collect and maintain records 
related to TVA contractors and consultants, to support TVA's fiscal 
operations by recording contractor and consultant time, expenses and 
payroll; to record contractor and consultant personal, employment, 
security restrictions and clearances, facility access, and training 
information; and to otherwise support the management of TVA's 
contractors and consultants.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To transmit reports as requested to the Office of Personnel 
Management, pursuant to 5 U.S.C. 3323, Executive Orders 10577 and 
10450, and other laws.
    To report earnings information to the Internal Revenue Service and 
the Social Security Administration.
    To respond to a request from a Member of Congress regarding the 
status of a contractor or consultant.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulations, 
or order issued pursuant thereto.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals if necessary to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To transmit to the appropriate State contracting agency reports of 
hours worked by participants in the public service employment program, 
and to request reimbursement.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    To provide the following information to a prospective employer of a 
TVA or former TVA consultant or personal service contractor: Job 
descriptions, dates of employment, and reason for separation.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interest, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure is made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders and on automated data 
storage devices.

RETRIEVABILITY:
    Records are indexed by name, Social Security number, or contract 
number.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. All filing systems are locked when 
unattended.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA record retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Service Manager, HR & Accounting Solutions, TVA, Knoxville, 
TN 37902-1499. Manager, HR System Administration & Reporting, TVA, 
Chattanooga, TN 37402.

NOTIFICATION PROCEDURE:
    Individuals wishing to know if records on them are maintained in 
the system should address inquiries to the system manager named above. 
Requests shall include the individual's full name, employing or 
contracting organization, and whether the individual was a participant 
in the public service employment program. Social Security numbers are 
not required but may expedite TVA's response.

RECORD ACCESS PROCEDURES:
    Individuals wishing to gain access to information on them in this 
system of records should contact the system manager named above. Access 
will not be granted to investigatory material compiled solely for the 
purpose of determining suitability, eligibility, or qualifications for 
Federal civilian employment, Federal contracts, or access to classified 
information, to the extent that the disclosure of such material would 
reveal the identity of a source who furnished information to the 
Government under an express promise that the identity of the source 
would be

[[Page 24026]]

held in confidence, or prior to September 27, 1975, under an implied 
promise that the identity of the source would be held in confidence. 
Access will not be granted to testing or examination material used 
solely to determine individual qualifications for appointment or 
promotion in the Federal Service, the disclosure of which would 
compromise the objectivity or fairness of the testing or examination 
process.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; educational institutions, 
former employers, and other reference sources; State employment 
services; supervisors and other TVA personnel or personnel records; 
medical officers; other Federal agencies.
    In addition to the above sources, security/suitability 
investigatory files contain information from law enforcement agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (d); (e)(4)(H); (f)(2), (3), 
and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to the 
extent that disclosure of material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence, or 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence, and to the extent that 
disclosure of testing or examination material would compromise the 
objectivity of fairness of the testing or examination process. This 
exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA 
regulations at 18 CFR 1301.24.
TVA-21

SYSTEM NAME:
    Nuclear Quality Assurance Personnel Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Nuclear Quality Assurance, TVA, Chattanooga, TN 37402-2801. Copies 
of records for Quality Assurance Auditors/Assessors are maintained 
electronically by the Manager, Corporate Quality Assurance/designee, 
and are submitted and maintained in the TVA Nuclear Electronic Data 
Management System (EDMS).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and former employees involved in quality assurance work.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information related to the qualifications of employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; Energy 
Reorganization Act of 1974, Public Law 93-438, 88 Stat. 1233 as 
implemented at Nuclear Regulatory Commission Regulatory Guides 1.58.

PURPOSE:
    The purpose of this system is to collect and maintain records about 
TVA Nuclear Quality Assurance employees. These employees are 
responsible for providing confidence that the activities affecting 
quality during the design, construction, operation, and maintenance of 
TVA's nuclear facilities are accomplished in a manner to achieve 
compliance with TVA's established quality objectives and acceptance 
criteria. Information in the system is also used to respond to 
inspections or evaluations of the TVA Quality Assurance program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To the Nuclear Regulatory Commission or its authorized 
representatives for inspection or evaluation of TVA Quality Assurance 
procedures.
    To respond to a request from a Member of Congress regarding the 
status of an employee.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals if necessary to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in electronic files.

RETRIEVABILITY:
    Records are indexed by name.

[[Page 24027]]

SAFEGUARDS:
    Access to and use of these records is limited to those persons 
whose official duties require such access. All filing systems are 
locked when unattended.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    General Manager, Nuclear Quality Assurance, TVA, Chattanooga, TN 
37402-2801.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Inquiries should include the individual's 
full name and employing organization.

RECORD ACCESS PROCEDURE:
    Individuals who desire access to information about them in this 
system of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    The individual on whom the record is maintained; TVA personnel 
records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system of records is exempt from subsection (d); (e)(4)(H); 
(f)(2), (3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 
1974) to the extent that disclosure of material would reveal the 
identity of a source who furnished information to the Government under 
an express promise that the identity of the source would be held in 
confidence, or prior to September 27, 1975, under an implied promise 
that the identity of the source would be held in confidence. The 
exemption is pursuant to 5 U.S.C. 552a(k)(5) and TVA regulations at 18 
CFR 1301.24.
TVA-22

SYSTEM NAME:
    Questionnaire-Land Use Surveys in Vicinity of Proposed or Licensed 
Nuclear Power Plant--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Environmental Radiological Monitoring and Instrumentation, Western 
Area Radiological Laboratory (WARL) Facility, TVA, Muscle Shoals, AL 
35662-1010.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals having vegetable gardens, irrigated land, dairy cows, 
and milk goats within a five-mile radius of a proposed or licensed 
nuclear plant site.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information and information related to 
agriculture, milk consumption, water resources, and farm product value.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
National Environmental Policy Act, Public Law 91-190, 83 Stat. 852; 
Energy Reorganization Act of 1974, Public Law 93-438, 88 Stat. 1233.

PURPOSE:
    This system is used to collect and maintain records concerning 
farming, gardening, and dairy operations in the areas surrounding 
proposed and operating nuclear plant sites. This information is used to 
prepare environmental evaluations and impact statements to assess the 
possible effects that such a plant might have on the production of 
crops and livestock in the area.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in this system of records is used in developing 
environmental evaluations and impact statements. Certain relevant but 
nonsensitive information may be disclosed in these statements.
    Information may also be used:
    In administrative and licensing proceedings, including the 
presentation of evidence and disclosure to opposing counsel in the 
course of discovery.
    To disclose to any agency of the Federal Government having 
oversight or review authority with regards to TVA activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, 
microfilm, microfiche, and in file folders.

RETRIEVABILITY:
    Records are indexed by assigned number and aerial photo number and/
or name of survey participant, plant site and year of survey.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Security is provided by physical, 
administrative and computer system safeguards. Files are kept in 
secured facilities not accessible to unauthorized individuals or are 
locked when unattended.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Environmental Radiological Monitoring and Instrumentation, 
TVA, Muscle Shoals, AL 35662-1010.

NOTIFICATION PROCEDURE:
    Individuals on whom information is maintained in this system are 
aware of that fact through response to the questionnaire. However, 
inquiries may be addressed to the system manager named above. Requests 
should include the individual's full name, address, and approximate 
date of survey.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact the system manager named above. 
Requests should

[[Page 24028]]

include the individual's full name, address, and approximate date of 
survey.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Individuals to whom the record pertains; he nearest resident, to a 
distance of 5 miles, in each of the 16 compass sectors around each TVA 
nuclear site; farms with dairy cows or milk goats within a five mile 
radius of each site and additional dairy farms used as control 
locations for environmental monitoring; and individuals within a five 
mile radius of each site with home gardens meeting the survey criteria.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-23

SYSTEM NAME:
    Radiation Dosimetry Personnel Monitoring Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Nuclear Operations, TVA, Chattanooga, TN 37402-2801.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees, former employees, and visitors who might be exposed or 
are exposed to radiation while in TVA installations.

CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
    Information on the magnitude of exposure at TVA installations, 
exposure prior to employment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; Energy 
Reorganization Act of 1974, Public Law 93-438, 88 Stat. 1233; 10 CFR 
parts 19, 20.

PURPOSE:
    The purpose of this system is to fulfill TVA's legal obligation to 
record the exposure, or possible exposure, of individuals to radiation 
at TVA facilities and to report exposures to the Nuclear Regulatory 
Commission. This is information is used to maintain Occupational Dose 
records by the Nuclear Power Group for all persons monitored for 
occupational radiation exposure.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To the Nuclear Regulatory Commission for its use in evaluating TVA 
radiological control measures.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To health-related agencies, organizations, or professionals for the 
purpose of compiling vital health statistics, or conducting biomedical 
investigations as part of employee population health monitoring which 
includes routine clinical and epidemiological investigations.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, 
microfilm, microfiche, and in file folders.

RETRIEVABILITY:
    Records are indexed by individual name and Social Security number.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Security is provided by physical, 
administrative and computer system safeguards. Files are kept in 
secured facilities not accessible to unauthorized individuals or are 
locked when unattended.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Radiation Protection Oversight, TVA, Chattanooga, 
TN 37402-2801.

NOTIFICATION PROCEDURE:
    Individuals should address inquiries to the system manager named 
above, or if a current employee, to the Radiological Control office at 
the TVA facility where employed. Requests should include the 
individual's full name, Social Security number and date of birth.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact the system manager named above, or if 
a current employee, to the Radiological Control office at the TVA 
facility where employed. Requests should include the individual's full 
name, Social Security number and date of birth.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the individual; 
previous licensees where the individual was monitored for radiation 
exposure; and TVA personnel conducting radiation monitoring programs.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 24029]]

TVA-26

SYSTEM NAME:
    Retirement System Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Retirement Management, TVA, 400 W. Summit Hill Drive, Knoxville, TN 
37902-1499.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Active, retired, and former members of the TVA Retirement System; 
TVA employees and former employees who are members of the Civil Service 
Retirement System and the Federal Employees Retirement System; 
designated beneficiaries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information; retirement, benefit, and 
investment information; related correspondence; and legal documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Internal Revenue Code.

PURPOSE:
    The purpose of this system is to support the administration of 
TVA's retirement system, including the management and payment of 
pensions, investment accounts, and other retirement-related benefits 
and records. The system is used to provide retirement program 
registration, retirement benefit estimates, tax forms, benefit 
management and disbursement, and relevant information to TVA employees, 
former employees, and beneficiaries.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To report earnings to the Internal Revenue Service.
    To disclose information to actuarial firms for valuation and 
projecting benefits.
    To disclose information to the Medical Board of the TVA Retirement 
System for determinations related to disability retirement.
    To certify insurance status to the Office of Personnel Management 
and the Office of Federal Employees' Group Life Insurance.
    To respond to a request from a Member of Congress regarding the 
status of a system member.
    To disclose information to auditing firms for use in auditing 
benefit calculations and financial statements.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals, if necessary, to obtain information relevant to a TVA 
decision within the purpose of this system of records.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To provide information to a Federal agency, in response to its 
request, in connection with the issuance of any benefit by the 
requesting agency to the extent that the information is relevant and 
necessary to the requesting agency's decision on that matter.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To provide the following information on retirees to the TVA 
Retirees Association: Names, unique identification numbers assigned by 
the TVA Retirement System to each retiree, addresses, dates of birth, 
dates of termination of employment with TVA, retirement class (member, 
beneficiary, Civil Service, deferred), last official station, and dates 
of death (if applicable).
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To Contractors and subcontractors of TVA or the Retirement System 
who are provided records maintenance or other similar support service 
to the Retirement System.
    To health-related agencies, organizations, or professionals for the 
purpose of compiling vital health statistics, or conducting biomedical 
investigations for employee population health monitoring which includes 
routine clinical and epidemiological investigations.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in an electronic document management system.

RETRIEVABILITY:
    Records are indexed by name and Social Security number.

SAFEGUARDS:
    Access to the electronic document management system requires a 
password and is limited to those persons whose official duties require 
such access.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Retirement Management, TVA, 400 W. Summit Hill Drive, 
Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Inquiries should include the individual's 
full name, date of birth, and Social Security number.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained on 
them in this system should address inquiries to the system manager 
named above.

[[Page 24030]]

RECORD SOURCE CATEGORIES:
    The individual on whom the record is maintained; TVA personnel and 
payroll records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-29

SYSTEM NAME:
    Energy Program Participant Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Energy Right & Renewable Solutions, External Relations, P.O. Box 
292409, Nashville, TN 37229-2409.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals participating in the Energy Right programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Customer name, address, account number, meter number, telephone 
number, characteristics of their dwelling, including type of heating 
and cooling systems and number and kind of appliances; and other 
characteristics of study participants relevant to patterns of 
residential electrical use.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee.

PURPOSE:
    The purpose of this system is to support the administration of the 
Energy Right program. Energy Right offers programs and products to help 
customers save energy and incentives, including rebates, to residential 
customers for reductions in their electric usage.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To power distributors participating in the program.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in automated data storage devices and in 
file folders in locked file cabinets.

RETRIEVABILITY:
    Records are indexed and retrieved by contractor name and invoice 
date.

SAFEGUARDS:
    Access to and use of these records is limited to those persons 
whose official duties require such access. All filing systems are 
locked when unattended.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Market & Program Analysis, Energy Right & Renewable Solutions, 
External Relations TVA, P.O. Box 292409, Nashville, TN 37229-2409.

NOTIFICATION PROCEDURE:
    Individuals about whom information is maintained in this system of 
records are aware of that fact through participation in the program. 
However, inquiries may be addressed to the system manager named above 
Request should include the individual's full name and address.

RECORD ACCESS PROCEDURES:
    Requests for access may be directed to the system manager named 
above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORDS SOURCE CATEGORIES:
    The information in this system is solicited from the individual to 
whom the record pertains.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-31

SYSTEM NAME:
    OIG Investigative Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Office of the Inspector General, TVA, Knoxville, TN 37902-1499. 
Duplicate copies of certain documents may also be located in the files 
of other offices and divisions.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and entities who are or have been the subjects of 
investigations by the Office of the Inspector General (OIG), or who 
provide information in connection with such investigations, including 
but not limited to: Employees; former employees; current or former 
contractors and subcontractors and their employees; consultants; and 
other individuals and entities which have or are seeking to obtain 
business or other relations with TVA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information relating to investigations, including information 
provided by known or anonymous complainants; information provided by 
the subjects of investigations; information provided by individuals or 
entities with whom the subjects are associated (e.g., coworkers, 
business associates, relatives); information provided by Federal, 
State, or local investigatory, law enforcement, or other Government or 
non-Government agencies; information provided by witnesses and 
confidential sources; information from public source materials; 
information from commercial data bases or information resources; 
investigative notes; summaries of telephone calls; correspondence; 
investigative reports or prosecutorial referrals; and information about 
referrals for criminal prosecutions, civil proceedings, and 
administrative actions taken with respect to the subjects.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 10450; Executive Order 11222; Hatch Act, 5 U.S.C. 7324-
7327; 28 U.S.C. 535; Proposed Plan for the Creation, Structure, 
Authority, and Function of the Office of Inspector General, Tennessee 
Valley Authority, approved by the TVA Board of Directors on October 18, 
1985; TVA Code XIII INSPECTOR GENERAL, approved by the TVA Board of 
Directors on February 19, 1987; Inspector General Act Amendments of 
1988, Public Law 100-

[[Page 24031]]

504, 102 Stat. 2515, and 2000 amendments to the Inspector General Act, 
Public Law 106-422, 114 Stat. 1872. Inspector General Reform Act of 
2008. Public Law 110-408, 122 Stat. 4305.

PURPOSE:
    The purposes of this system are to document the conduct and outcome 
of Office of the Inspector General (OIG) investigations; to report the 
results of investigations to other Federal agencies, other public 
authorities, or professional organizations which have the authority to 
bring criminal prosecutions or civil or administrative actions, or to 
impose other disciplinary sanctions; and to serve as a repository of 
information necessary to fulfill OIG reporting requirements.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To refer, where there is an indication of a violation of statute, 
regulation, order, or similar requirement, whether criminal, civil, or 
regulatory in nature, to the appropriate entity, including Federal, 
State, or local agencies or other entities charged with enforcement, 
investigative, or oversight responsibility.
    To provide information to a Federal, State, or local entity (1) in 
connection with the hiring or retention of an individual, the letting 
of a contract, or issuance of a license, grant, or other benefit by the 
requesting entity to the extent that the information is relevant to a 
decision on such matters, or (2) in connection with any other matter 
properly within the jurisdiction of such other entity and related to 
its prosecutorial investigatory, regulatory, administrative, or other 
responsibilities.
    To the appropriate entity, whether Federal, State, or local, in 
connection with its oversight or review responsibilities or authorized 
law enforcement activities.
    To respond to a request from a Member of Congress regarding an 
individual, or to report to a Member on the results of investigations, 
audits, or other activities of OIG.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To the subjects of an investigation and their representatives in 
the course of a TVA investigation of misconduct; to any other person or 
entity that has or may have information relevant to the investigation 
to the extent necessary to assist in the conduct of the investigation, 
such as to request information.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To a consultant, private firm, or individual who contracts or 
subcontracts with TVA, to the extent necessary to the performance of 
the contract.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant or potentially relevant 
information; and to request information from private individuals or 
entities, if necessary, to acquire information pertinent to the hiring, 
retention, or promotion of an employee; the issuance of a security 
clearance; the conduct of a background or other investigation; or other 
matter within the purposes of this system of records.
    To the public when: (1) The matter under investigation has become 
public knowledge, or (2) when the Inspector General determines that 
such disclosure is necessary (a) to preserve confidence in the 
integrity of the OIG investigative process, or (b) to demonstrate the 
accountability of TVA officers, or employees, or other individuals 
covered by this system; unless the Inspector General determines that 
disclosure of the specific information in the context of a particular 
case would constitute an unwarranted invasion of personal privacy.
    To the news media and public when there exists a legitimate public 
interest (e.g., to provide information on events in the criminal 
process, such as indictments), or when necessary for protection from 
imminent threat to life or property.
    To members of the Council of the Inspectors General on Integrity 
and Efficiency, for the preparation of reports to the President and 
Congress on the activities of the Inspectors General.
    To members of the Council of the Inspectors General on Integrity 
and Efficiency, the Department of Justice, the Federal Bureau of 
Investigation, or the U.S. Marshals Service, as necessary, for the 
purpose of conducting qualitative assessment reviews of the 
investigative operations of TVA OIG to ensure that adequate internal 
safeguards and management procedures are maintained.
    To appropriate agencies, entities, and persons when (a) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (b) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interest, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (c) The 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, hard-copy 
printouts, and in file folders.

RETRIEVABILITY:
    Records are indexed and retrieved by individual name or case file 
number.

SAFEGUARDS:
    Access to and use of records is limited to authorized staff in OIG 
and to other authorized officials and employees of TVA on a need-to-
know basis as determined by OIG management. Security will be provided 
by physical, administrative, and computer system safeguards. Files will 
be kept in secured facilities not accessible to unauthorized 
individuals.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Inspector General, TVA, Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD ACCESS PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

[[Page 24032]]

CONTESTING RECORD PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (c)(3), (d), (e)(1), 
(e)(4)(G), (H), and (I) and (f) of 5 U.S.C. 552a (section 3 of the 
Privacy Act of 1974) pursuant to 5 U.S.C. 552a(k)(2) and TVA 
regulations at 18 CFR 1301.24. This system is exempt from subsections 
(c)(3), (d), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), (e)(5), 
(e)(8), and (g) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) 
pursuant to 5 U.S.C. 552a(j)(2) and TVA regulations at 18 CFR 1301.24.
TVA-32

SYSTEM NAME:
    Call Detail Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Data Center, TVA, Chattanooga, TN 37402-2801.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    TVA employees, contractor personnel, and other individuals who make 
telephone calls from or charge telephone calls to TVA telephones.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records relating to use of TVA telephones; records relating to long 
distance telephone calls charged to TVA; records relating to cellular 
telephone calls charged to TVA; records indicating assignment of 
telephone numbers and authorization numbers; records relating to 
locations of TVA telephones.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee.

PURPOSE:
    The purpose of this system is to maintain call records. Call 
records are used to maintain a log for auditing or billing purposes. 
These records could be used to trace or identify call data regarding a 
caller threatening the safety of the public, TVA employees, or TVA 
property; as documentation to rebut costs provided on a monthly bill 
from the telephone carrier; to determine any employee conduct issues, 
such as repeated personal calls over a period of time; or to verify 
calls to or from a number for litigation purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To respond to a request from a Member of Congress regarding an 
individual.
    To provide to the appropriate entity, whether Federal, State, or 
local, in connection with its oversight review responsibilities or 
authorized law enforcement activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To refer, where there is an indication of a violation of statute, 
regulation, order, or similar requirement, whether criminal, civil, or 
regulatory in nature, to the appropriate entity, including Federal, 
State, or local agencies, or other entities charged with enforcement, 
investigative, or oversight responsibility.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an individual, 
the letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant to the requesting agency's decision on that matter.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To a telecommunications company as well as to other TVA contractors 
providing telecommunications support to permit servicing the account.
    To TVA contractors engaged at TVA's direction in investigations of 
abuse of TVA telephone service or other related issues.
    To TVA contractors and contractor personnel to determine individual 
responsibility for telephone calls.
    To TVA contractors in connection with amounts due TVA for 
telecommunications services provided to them.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders and on automated data 
storage devices.

RETRIEVABILITY:
    Records are retrieved by name, authorization number, or telephone 
number.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Files are kept in secured 
facilities. Automated data is secured through physical and system-based 
safeguards.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, IT Vendor Management, TVA, Chattanooga, TN 37402-2801.

NOTIFICATION PROCEDURE:
    Individuals wishing to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full 
name, employing division, job title, and official TVA telephone number 
and authorization number.

RECORD ACCESS PROCEDURES:
    Individuals seeking to gain access to information about them in 
this system of records should contact the system manager named above. 
Requests should include the individual's full name, employing division, 
job title, and official TVA telephone number and authorization number.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct

[[Page 24033]]

their request to the system manager named above.

RECORD SOURCE CATEGORIES:
    TVA Telecommunication Control System; telecommunications companies 
with which TVA contracts for telephone service; telephone and 
authorization number assignment records; results of administrative 
inquiries relating to assignment of responsibility for placement of 
specific long distance calls.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-34

SYSTEM NAME:
    Project/Tract Files--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Realty, GIS, and Land Records, TVA, Chattanooga, TN 37402-2801, and 
secured off-site storage facility.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals or business entities from/to whom TVA is in the process 
of or has (1) acquired, transferred, or sold land or landrights, (2) 
made payment for construction, maintenance, or other damage to real 
property, or (3) made payment for relocation assistance. A project/
tract file may name more than one individual and/or business entity 
involved in a transaction. (The system records that pertain to 
individuals and reflect personal information are subject to the Privacy 
Act. Noncovered records include public information and records on 
corporations and other business entities.)

CATEGORIES OF RECORDS IN THE SYSTEM:
    Maps, property descriptions, appraisal reports, and title documents 
on real property; reports on contracts and transaction progress; 
contracts and options; records of investigations, claims, and/or 
payments related to land transactions, damage restitution, and 
relocation assistance; related correspondence and reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; Public 
Law 87-852, 76 Stat. 1129; Uniform Relocation Assistance and Real 
Property Acquisition Policies Act of 1970, as amended.

PURPOSE:
    To establish and maintain a system for recording parcel of land 
acquisitions and the disposal of land and land rights by TVA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To respond to a request from a Member of Congress regarding an 
individual.
    To lienholders as necessary to secure subordinations or releases of 
liens or to protect lienholders rights.
    To county clerk and register of deeds offices to document and put 
on record the title acquired by TVA.
    To landowners, prospective landowners, claimants, or trespassers to 
establish or cure titles, to resolve encroachments, to resolve boundary 
disputes, or to resolve questions about easement rights or the 
application of Section 26a of the TVA Act 16 U.S.C. 831y-1.
    To contractors to secure appraisals and title abstracts.
    To request information from a Federal, State, or local agency or 
from private individuals, as necessary, to obtain information relevant 
to a TVA decision to acquire or dispose of property or to pay claims or 
make payments related to land transactions, damage restitution, and 
relocation assistance.
    To refer, where there is an indication of a violation of statute, 
regulation, order, or similar requirement, whether criminal, civil, or 
regulatory in nature, to the appropriate entity, including Federal, 
State, or local agencies, or other entities charged with enforcement, 
investigative, or oversight responsibility.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an individual, 
the letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant to the requesting agency's decision on that matter.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To provide to the appropriate entity, whether Federal, State, or 
local, in connection with its oversight review responsibilities or 
authorized law enforcement activities.
    To report any required information to Federal, State, and local 
taxing authorities as required by law.
    To genealogical researchers, relevant portions of maps, 
descriptions, appraisals, and title documents on real property, after 
20 years, to establish historical records.
    To archaeological researchers, relevant portions of maps, 
descriptions, appraisals, and title documents on real property, after 
20 years, to reconstruct historical settings.
    To respond to a request from a Member of Congress regarding the 
status of a matter relating to a specific project or tract.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on registers, aperture cards, microfilm, in 
file folders, and/or on automated data storage devices.

RETRIEVABILITY:
    Records are primarily indexed by tract number and project symbol. 
Records may also be retrieved by cross-index reference to individual 
and business entity names.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Files are kept in secured 
facilities. Remote access facilities are secured through physical and 
system-based safeguards.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Realty GIS, and Land Records TVA, 1101 Market 
Street, BR-4B-C Chattanooga, TN 37402-2801.

[[Page 24034]]

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Requests should include the individual's 
full name and, to the extent known, any project/tract identifying 
information such as the project name, tract number, address, or related 
data.

RECORD ACCESS PROCEDURES:
    Individuals seeking to gain access to information about them in 
this system of records should contact the system manager named above. 
Requests should include the individual's full name, and to the extent 
known, any project/tract identifying information such as project name, 
tract number, address, or related data. Access will be granted only to 
individually segregable personal information about the requester and to 
segregable nonpersonal information in accordance with TVA regulations 
on release of records relating to negotiations in progress involving 
contracts or agreements for the acquisition or disposal of real or 
personal property by TVA prior to the conclusion of such negotiations.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their requests to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Public records and directories, landowners, tenants, and other 
individuals and business entities (including financial institutions) 
having an interest in or knowledge related to land ownership, 
appraisal, or title history; TVA personnel and contractors including 
independent appraisers and commercial title companies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-36

SYSTEM NAME:
    Section 26a Permit Application Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    For applications involving construction of facilities located on 
TVA reservoirs, such as boathouses, piers, docks, launching ramps, 
marine railways, beaches, utilities, and ground improvements, the 
records are maintained in the following locations: Gray Regional 
Office, TVA, (Boone, Bristol Project Fort Patrick Henry, South Holston, 
Watauga, and Wilbur Reservoirs)) 106 Tri-Cities Business Park Drive, 
Gray Tennessee 376615
    Morristown Regional Office, TVA, (Cherokee, Douglas, Nolichucky, 
French Broad, Holston and Norris Reservoirs) 3726 E. Morris Boulevard, 
Morristown, Tennessee 37813-1270 Lenoir City Regional Office, TVA, 
(Great Falls, Fort London, Melton Hill, Norris, Tellico, Fontana, and 
Watts Bar Reservoirs), 260 Interchange Park Drive, LCB 1A-LCT, Lenoir 
City, Tennessee 37772-5664
    Chattanooga Regional Office, TVA, (Chickamauga and Nickajack 
Reservoirs), 4601 N. Access Road, Bldg. B, Chattanooga, Tennessee 
37402-2801
    Murphy Regional Office, TVA (Apalachia, Blue Ridge, Chatuge, 
Hiwassee, Nottely, and the Ocoee Reservoirs), 4800 US Highway 64 West, 
Suite 102, Murphy, North Carolina 28906
    Guntersville Regional Office, TVA, (Guntersville, Normandy and Tims 
Ford Reservoirs), 3696 Alabama Highway 69, CAB 1A-GVA, Guntersville, 
Alabama 35976-7196
    Muscle Shoals Regional Office, TVA (Bear Creek, Cedar Creek, Duck 
River, Elk River, Little Bear Creek, Pickwick, Upper Bear Creek, 
Wheeler, and Wilson Reservoirs), Post Office Box 1010, MPB 1H, Muscle 
Shoals, Alabama 35662-1010
    Paris Regional, Office, TVA (Beech River Project, Kentucky, and 
Lower Duck Reservoirs), 2835-A East Wood Street, Paris, Tennessee 
38242-5948

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system includes individuals who have filed a Section 26a 
application for approval of construction of such structures as boat 
ramps, docks, bridges, and dams located along, across, or in the 
Tennessee River and its tributaries. Also included in this system may 
be individuals whose structures do not have Section 26a permits, or 
whose approved structures have deteriorated so as to pose a threat to 
navigation, flood control, public lands or reservations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Section 26a permit applications made by individuals, businesses and 
industries, utilities, and Federal, State, county and city Government 
agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee.

PURPOSE(S):
    Section 26a of the Tennessee Valley Authority Act of 1933, as 
amended, requires that TVA review and approve plans for the 
construction, operation, and maintenance of any dam, appurtenant works, 
or other obstruction affecting navigation, flood control, or public 
lands or reservations across, along, or in the Tennessee River or any 
of its tributaries. The information collected is used to assess the 
impact of the proposed project on the statutory TVA programs and the 
environment and determine if the project can be approved. Rules on the 
application for review and approval of such plans are published in 18 
CFR part 1304, Approval of Construction in the Tennessee River System 
and Regulation of Structures.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To State or other Federal agencies for use in program evaluation, 
providing assistance to program participants, or engaged at TVA's 
direction in providing support services to the program, to the extent 
necessary to the performance of those services.
    To TVA consultants, contractors, subcontractors or individuals who 
contract or subcontract with TVA, who are engaged in studies and 
evaluation of TVA's administration or other matters involving its 
Section 26a program or who are providing support services to the 
program, to the extent necessary to the performance of the contract.
    To provide information to a Federal, State, or local entity in 
response to its request, in connection with the letting of a contract, 
or issuance of a license, grant, or other benefit by the requesting 
entity to the extent that the information is relevant and necessary to 
the requesting agency's decision on such matters.
    To respond to a request from a Member of Congress regarding the 
status of a specific application.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To refer, where there is an indication of a violation of statute, 
regulation, order, or similar requirement, whether criminal, civil, or 
regulatory in nature, to the appropriate entity, including Federal, 
State, or local agencies or other

[[Page 24035]]

entities charged with enforcement, investigative, or oversight 
responsibility.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, in 
electronic format, on microfilm, and in hard copy files.

RETRIEVABILITY:
    Records may be retrieved by applicant name, land tract number, or 
Section 26a application number, stream location, reservoir, county, or 
subdivision. Records in field offices are interfiled with land tract 
records and are retrieved by land tract number.

SAFEGUARDS:
    Access to and use of these records is limited through physical, 
administrative, and computer system safeguards to those persons whose 
official duties require such access.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Natural Resources and Real Property Services, TVA 
400 West Summit Hill Drive, Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals seeking to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full 
name. A land tract number, Section 26a permit application number, 
stream location or legal property description is not required, but may 
expedite TVA's response.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about them in this system 
of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Information in this system is solicited from the individual to whom 
the record pertains. Information may also be obtained from other 
Federal, State, county or city Government agencies; public records and 
directories; landowners, tenants, and other individuals and business 
entities, including financial institutions, having an interest in or 
knowledge related to land ownership, appraisal, or title history; and 
TVA personnel and contractors including independent appraisers and 
commercial title companies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-37

SYSTEM NAME:
    U.S. TVA Security Records--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. TVA Police and Emergency Management, TVA, 400 West Summit Hill 
Drive, WT-2D, Knoxville, Tennessee 37902-1499.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    A. Individuals who relate in any manner to official U.S. TVA Police 
investigations into incidents or events occurring within the 
jurisdiction of TVA, including but not limited to suspects, victims, 
witnesses, close relatives, medical personnel, and associates who have 
relevant information to an investigation.
    B. Individuals who are the subject of unsolicited information or 
who offer unsolicited information, and law enforcement personnel who 
request assistance and/or make inquiries concerning records.
    C. Individuals including, but not limited to, current or former 
employees; current or former contractor and subcontractor personnel; 
visitors and other individuals that have or are seeking to obtain 
business or other relations with TVA; individuals who have requested 
and/or have been granted access to TVA buildings or property, or 
secured areas within a building or property.
    D. Individuals who are the subject of research studies including, 
but not limited to, crime profiles, scholarly journals, and news media 
references.
    E. Individuals who respond to emergency situations at TVA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information related to case investigation reports on all forms of 
incidents or events, visitor and employee registers, TVA forms 
authorizing access for individuals into TVA buildings or secured areas 
within a building, and historical information on an individual's 
building access or denial of access; U.S. TVA Police on incidents or 
events; visitor and employee registers, TVA forms, or permits 
authorizing access for individuals into TVA buildings, property, or 
secured areas within buildings or property, and historical information 
on an individual's access or denial of access within buildings or 
property; emergency personnel information data bases; permit 
applications under the Archaeological Resources Protection Act (ARPA); 
risk, security, and emergency preparedness, assessments conducted by 
the U.S. TVA Police on facilities, property, or officials; research 
studies, scholarly journal articles, textbooks, training materials, and 
news media references of interest to U.S. TVA personnel; an index of 
all detected trends, patterns, profiles and methods of operation of 
known and unknown criminals whose records are maintained in the system; 
an index of the names, address, and contact telephone numbers of 
professional individuals and organizations who are in a position to 
furnish assistance to the U.S. TVA Police; an index of public record 
sources for historical, statistical, geographic, and demographic data; 
and an alphabetical name index of all individuals whose records are 
maintained in the system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. 552a; and 28 U.S.C. 534.

PURPOSE:
    The purpose of this system is to collect and maintain records of 
processing of personnel security-related

[[Page 24036]]

actions, for personnel actions such as removal from sensitive duties, 
removal from employment, or denial to a restricted or sensitive area. 
The system also assists in capturing background investigations and 
adjudications; determining eligibility for unescorted access to TVA 
owned, occupied, or secured facilities or information technology 
systems; and/or other activities relating to personnel security 
management responsibilities at TVA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To the appropriate official agency, whether Federal, State, or 
local, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature.
    In litigation where TVA is a party or in which TVA provides legal 
representation for a party by TVA attorneys or otherwise, for use for 
any purpose including the presentation of evidence and disclosure in 
the course of discovery. In all other litigation, information may be 
disclosed to respond to process issued under color of authority of a 
court of competent jurisdiction.
    To provide information to a Federal, State, or local entity in 
connection with the hiring or retention of an employee, the letting of 
a contract, or issuance of a license, grant, or other benefit by the 
requesting agency to the extent that the information is relevant and 
necessary to the requesting agency's decision on that matter, or in 
connection with any other matter properly within the jurisdiction of 
such other agency and related to its responsibilities to prosecute, 
investigate, regulate, and administrate, or other responsibilities.
    To any Federal, State, local or foreign Government agency directly 
engaged in the criminal justice process where access is directly 
related to a law enforcement function of the recipient agency in 
connection with the tracking, identification, and apprehension of 
persons believed to be engaged in criminal activity.
    To an organization or individual in both the public and private 
sector pursuant to an appropriate legal proceeding or if deemed 
necessary, to elicit information or cooperation from the recipient for 
use by TVA in the performance of an authorized activity.
    To an organization or individual in the public or private sector 
where there is reason to believe the recipient is or could become the 
target of a particular criminal activity or conspiracy and to the 
extent the information is relevant to the protection of life or 
property.
    To the news media and general public where there exists a 
legitimate public interest such as obtaining public or media assistance 
in the tracking, identifying, and apprehending of persons believed to 
be engaged in repeated acts of criminal behavior; notifying the public 
and/or media of arrests; protecting the public from imminent threat to 
life or property where necessary; and disseminating information to the 
public and/or media to obtain cooperation with research, evaluation, 
and statistical programs.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To appropriately respond to congressional inquiries on behalf of 
constituents.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interest, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored manually as hard copies in a secured area and/or 
in computerized data storage devices at the U.S. TVA offices in 
Knoxville, TN. Information maintained in computerized form may be 
stored in memory, on disk storage, on computer tape, or on computer 
printed listings.

RETRIEVABILITY:
    On-line computer access to U.S. TVA Police files is achieved by 
using the following search descriptors:
    A. The names of individuals, their birth dates, physical 
descriptions, social security numbers, and other identification 
numbers, such as incident and case reports.
    B. As previously described, summary variables contained on incident 
and call are submitted to the U.S. TVA Police.
    C. Key word citations to research studies, scholarly journals, 
textbooks, training materials, and news media references.

SAFEGUARDS:
    Records are maintained in restricted areas and are accessed only by 
U.S. TVA Police employees. Security is provided by a comprehensive 
program of physical, administrative, personnel, and computer system 
safeguards. Access to and use of records is limited to authorized U.S. 
TVA Police personnel and to other authorized officials and employees of 
TVA on a need-to-know basis. Sensitive or classified information in 
electronic form is encrypted prior to transmission to ensure 
confidentiality, security, and to prevent interception and 
interpretation.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules. As deemed necessary, 
certain records may be subject to restricted examinations by 44 U.S.C. 
2104.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, TVA Police and Emergency Management, TVA, 400 West Summit 
Hill Drive, WT-2D, Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(j)(2) and (k) (2) and TVA regulations at 18 CFR 1301.24.

RECORD ACCESS PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

CONTESTING RECORD PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD SOURCE CATEGORIES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a (j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (c)(3); (d); (e)(1); 
(e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a

[[Page 24037]]

(section 3 of the Privacy Act of 1974) pursuant to 5 U.S.C. 552a(k)(2) 
and TVA regulations at 18 CFR 1301.24. This system of records is exempt 
from subsections (c)(3); (d); (e)(1); (e)(2); (e)(3); (e)(4)(G), (H), 
and (I); (e)(5); (e)(8); and (g) pursuant to 5 U.S.C. 552(j)(2) and TVA 
regulations at 18 CFR 1301.24.)
TVA-38

SYSTEM NAME:
    Wholesale, Retail, and Emergency Data System--TVA.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    External Relations, Nashville, TN 37229-2409, and Customer Service 
Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    TVA wholesale and retail customers' key personnel and governing 
bodies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, telephone number, emergency numbers, interests, key 
dates, associates, immediate family members, and credentials of TVA's 
wholesale and retail customers and their officers and other personnel.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee.

PURPOSE:
    The purpose of this system is to maintain TVA wholesale and retail 
customers' key personnel and emergency information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To respond to a referral from a Member of Congress.
    To contact customer personnel during system emergencies.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices. Hard 
copies of power distributor managers' key information are given to TVA 
staff working with distributor managers.

RETRIEVABILITY:
    Records are organized by wholesale and retail customer name and 
indexed by individual's name.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Files are kept in a secured 
database. Access requires a login ID and password.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    General Manager, Customer Strategy and Support, TVA, 26 Century 
Blvd., Suite 100N, Nashville, TN 37214

NOTIFICATION PROCEDURE:
    Individuals seeking to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full name 
and employer.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about them in this system 
of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    The information for this system is obtained from TVA's wholesale 
and retail customers and their personnel.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
TVA-39

SYSTEM NAME:
    Nuclear Access Authorization and Fitness for Duty Records-TVA

SYSTEM CLASSIFICATION:
    Unclassified

SYSTEM LOCATIONS:
    Nuclear Access Services, TVA, Chattanooga, Tennessee 37402-2801; 
various contractor locations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEMS:
    Current and former TVA employees, contractors, applicants for 
employment, applicants for employment by contractors who have been 
employed or sought to be employed in TVA Nuclear.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Education; qualification; work history; residence history 
citizenship; employment and military history; financial history; 
spouse/cohabitation and relatives; personal references; information 
received from various law enforcement agencies, federal, state and 
local; fingerprints; background investigation reports; psychological 
assessment files, drug and alcohol testing schedules and results; 
personnel identifying information; and additional security 
investigation data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; E.O. 
9397; E.O. 12038; E.O. 13467; Atomic Energy Act of 1954 as amended; 
Title II of the Energy Reorganization Act of 1974; 10 CFR Pt. 26; 10 
CFR 72.56, 73.57.

PURPOSE:
    The purpose of this system is to safely provide unescorted access 
to TVA's nuclear sites. The Nuclear Access Authorization and Fitness 
for Duty Records allow TVA to provide proper consideration when 
providing, maintaining, or denying unescorted access to sensitive areas 
in and around its nuclear sites.

[[Page 24038]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To respond to a request from a member of Congress regarding the 
status of an employee, former employee or applicant made at the request 
of that individual.
    To refer, where the is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility if investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation or 
order issued pursuant thereto.
    To request from any pertinent source directly or through a TVA 
contractor engaged at TVA's direction, information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To provide information or disclose to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
employee, the letting of a contract or the issuance of a license, 
grant, or other benefit by the requesting agency to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter.
    To another licensee, contractor or vendor or their authorized 
representatives legitimately seeking the information as required by 
this section for unescorted access decisions and who have obtained a 
signed release from the individual.
    To representatives of the NRC to determine compliance with the 
applicable regulations and law.
    To the appropriate agency, whether Federal State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in the proceedings under TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures, but only to the extent such records 
document processes or procedures used in making access determinations.
    To those licensee representatives who have a need to have access to 
the information in performing assigned duties including audits of 
licensee's, contractor's, and vendors programs, determining clearance 
or access authorization eligibility, and reviewing access authorization 
determinations on appeal.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for any 
use for any purpose including the presentation of evidence and 
disclosure in the course of discovery. In all other litigation, to 
respond to process issued under color of authority of a court of 
competent jurisdiction.
    To persons deciding matters on review or appeal.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.
    This section does not authorize the licensee, contractor or vendor 
to withhold evidence of criminal conduct from law enforcement 
officials.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Information is stored in hard copy files or electronically in the 
electronic document management system (EDMS) system.

RETRIEVABILITY:
    Records are indexed by name and employee Social Security number

SAFEGUARDS:
    Access to and use of these records is limited to those persons 
whose official duties require such access and with the appropriate 
background investigation in accordance with 10 CFR 73.22. All filing 
systems are located in a secured area.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
established TVA records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Nuclear Access and Fitness for Duty, TVA, Chattanooga, 
Tennessee, 37402-2801

NOTIFICATION PROCEDURE:
    Individuals wishing to learn if information on them is maintained 
in this system of records should address inquires to the Manager, 
Nuclear Access and Fitness for Duty, TVA, Chattanooga, Tennessee, 
37402-2801. Requests should include the individual's full name, and 
date of birth. A Social Security Number is not required but may 
expedite TVA's response; additionally, an Employee Identification 
Number may be included.

RECORD ACCESS PROCEDURE:
    Individuals seeking to gain access to information about them in 
this system of records should contact the Manager, Nuclear Access and 
Fitness for Duty, TVA, Chattanooga, Tennessee 37402-2801. Requests 
should include the individual's full name and date of birth. A Social 
Security Number is not required but may expedite TVA's response; 
additionally an Employee Identification Number may be included. Access 
will not be granted to investigatory material compiled solely for the 
purpose of determining access authorization to the extent that the 
disclosure of such material would reveal the identity of a source who 
furnished the information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to September 27, 1975, under an implied promise that the identity of 
the source would be held in confidence. Access will not be granted to 
testing or examination material to the extent such disclosure would 
compromise the objectivity or fairness of the testing or examination 
process or would compromise business sensitive or Trade Secrets Act 
material.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the Manager, 
Nuclear Access and Fitness for Duty, TVA, Chattanooga, Tennessee 37402-
2801.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains, educational institutions, 
former employees, and other reference sources, Federal, state, and 
local law enforcement agencies, physicians and psychologists, military 
and credit agencies.

[[Page 24039]]

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (d); (e)(4)(H); and (f)(2), 
(3) and (4) of 5 U.S.C. 522a (section 3 of the Privacy Act of 1974) to 
the extent that disclosure of material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence, 
and to the extent that disclosure of testing or examination material 
would compromise the objectivity or fairness of the testing or 
examination process. This exemption is pursuant to 5 U.S.C. 552a (k)(5) 
and (6).

Philip D. Propes,
Director, Enterprise Information Security & Policy, Tennessee Valley 
Authority.

Appendix A

Tennessee Valley Authority

AGENCY: Tennessee Valley Authority (TVA)

ACTION: Notice of the Retirement of One Privacy Act System of 
Records.

SUMMARY: In accordance with the Privacy Act of 1974, the TVA is 
providing notice that it is retiring one system of records notice, 
TVA-8, Employee Alleged Misconduct Investigatory Files, from its 
inventory because the records are no longer relevant and have been 
disposed of in accordance with regular retention and disposal 
schedules.

DATES: Effective upon publication.

FOR FURTHER INFORMATION CONTACT: Christopher A. Marsalis, Senior 
Privacy Program Manager, [email protected], (865) 632-2467, 
Tennessee Valley Authority, 400 West Summit Hill Drive, WT 5D-K, 
Knoxville, TN 37902

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, 5 
U.S.C. 552a, and as part of the TVA's effort to review and update 
system of records notices, this system of records is being retired. 
TVA is retiring this system because the records are no longer 
relevant and have disposed of in accordance with regular retention 
and disposal schedules. Accordingly, this notice formally terminates 
system of records notice TVA-8 and removes it from the TVA 
inventory.

[FR Doc. 2015-09696 Filed 4-28-15; 8:45 am]
 BILLING CODE 8120-08-P