80_FR_25062 80 FR 24978 - Comment Request for Information Collection for ETA 9166, Pre-Implementation Planning Checklist Report for State Unemployment Insurance (UI) Information Technology (IT) Modernization Projects; New Collection

80 FR 24978 - Comment Request for Information Collection for ETA 9166, Pre-Implementation Planning Checklist Report for State Unemployment Insurance (UI) Information Technology (IT) Modernization Projects; New Collection

DEPARTMENT OF LABOR
Employment and Training Administration

Federal Register Volume 80, Issue 84 (May 1, 2015)

Page Range24978-24979
FR Document2015-10161

The Department of Labor, as part of its continuing effort to reduce paperwork and respondent burden, conducts a preclearance consultation program to provide the general public and Federal agencies with an opportunity to comment on proposed and/or continuing collection of information in accordance with the Paperwork Reduction Act of 1995 (PRA95) [44 U.S.C. 3506(c)(2)(A)]. This program helps to ensure that requested data can be provided in the desired format, reporting burden (time and financial resources) is minimized, collection instruments are clearly understood, and the impact of collection requirements on respondents can be properly assessed. Building on lessons learned from previous state implementations of modernized UI IT systems, ETA commissioned the development of a UI IT Modernization Pre-Implementation Planning Checklist for states to use prior to ``going live'' with a new system. The checklist is expected to validate that all necessary system functions are available and/or that alternative workarounds are developed prior to the production launch of the UI IT system to help avoid major disruption of services to UI customers and to prevent delays in making UI benefit payments when due. In addition, the checklist will be used by ETA to identify the technical assistance needs of State Workforce Agencies (SWAs) in support of successful implementation of UI IT Modernization projects. This comprehensive checklist denotes critical functional areas that states should verify prior to launching including, but not limited to, technical IT functions and UI business processes that interface with the new system. The list of critical areas identified in the checklist includes, among others, <bullet> Verification for essential UI Benefit and Tax functions, <bullet> Interstate Connection (ICON) network and UI reporting interfaces, <bullet> System Error handling, <bullet> End-user support mechanisms, <bullet> Alternate access options and usability issues, <bullet> Policies and Procedures development and dissemination <bullet> Technical preparation, <bullet> Call Center and Customer Service operations, <bullet> Staffing and Staff Training on new system operations, <bullet> Help Desk support, <bullet> Management oversight, <bullet> Vendor support and <bullet> Communications. The new ETA 9166 will be used by the National and regional offices to ensure that states have plans to address critical issues prior to launching a new UI IT system and to identify areas where SWAs may need technical assistance to support successful implementation of UI IT Modernization projects. This information will include the project title and purpose, the project timeline and milestones, and a narrative description of the project implementation status. It will also include explanations of plans or workarounds to address the areas of potential issues identified in the implementation checklist, an explanation of any portion of the project that will experience delays in implementation, mitigation proposals for addressing problems and new project timelines (if applicable), a self-reported designation of the implementation status, and a discussion of identified technical assistance needs for the successful completion of the project. ETA believes that the use of this checklist as a planning tool will help states ensure the availability of mission critical functions as the state prepares for the launch of a new system and following the launch of a new system. Currently, ETA is soliciting comments concerning a new collection of information: ETA 9166, Unemployment Insurance (UI) Information Technology (IT) Modernization Pre-Implementation Planning Checklist Report.

Federal Register, Volume 80 Issue 84 (Friday, May 1, 2015)
[Federal Register Volume 80, Number 84 (Friday, May 1, 2015)]
[Notices]
[Pages 24978-24979]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-10161]


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DEPARTMENT OF LABOR

Employment and Training Administration


Comment Request for Information Collection for ETA 9166, Pre-
Implementation Planning Checklist Report for State Unemployment 
Insurance (UI) Information Technology (IT) Modernization Projects; New 
Collection

AGENCY: Employment and Training Administration (ETA), Labor.

ACTION: Notice.

-----------------------------------------------------------------------

SUMMARY: The Department of Labor, as part of its continuing effort to 
reduce paperwork and respondent burden, conducts a preclearance 
consultation program to provide the general public and Federal agencies 
with an opportunity to comment on proposed and/or continuing collection 
of information in accordance with the Paperwork Reduction Act of 1995 
(PRA95) [44 U.S.C. 3506(c)(2)(A)]. This program helps to ensure that 
requested data can be provided in the desired format, reporting burden 
(time and financial resources) is minimized, collection instruments are 
clearly understood, and the impact of collection requirements on 
respondents can be properly assessed.
    Building on lessons learned from previous state implementations of 
modernized UI IT systems, ETA commissioned the development of a UI IT 
Modernization Pre-Implementation Planning Checklist for states to use 
prior to ``going live'' with a new system. The checklist is expected to 
validate that all necessary system functions are available and/or that 
alternative workarounds are developed prior to the production launch of 
the UI IT system to help avoid major disruption of services to UI 
customers and to prevent delays in making UI benefit payments when due. 
In addition, the checklist will be used by ETA to identify the 
technical assistance needs of State Workforce Agencies (SWAs) in 
support of successful implementation of UI IT Modernization projects. 
This comprehensive checklist denotes critical functional areas that 
states should verify prior to launching including, but not limited to, 
technical IT functions and UI business processes that interface with 
the new system. The list of critical areas identified in the checklist 
includes, among others,
     Verification for essential UI Benefit and Tax functions,
     Interstate Connection (ICON) network and UI reporting 
interfaces,

[[Page 24979]]

     System Error handling,
     End-user support mechanisms,
     Alternate access options and usability issues,
     Policies and Procedures development and dissemination
     Technical preparation,
     Call Center and Customer Service operations,
     Staffing and Staff Training on new system operations,
     Help Desk support,
     Management oversight,
     Vendor support and
     Communications.
    The new ETA 9166 will be used by the National and regional offices 
to ensure that states have plans to address critical issues prior to 
launching a new UI IT system and to identify areas where SWAs may need 
technical assistance to support successful implementation of UI IT 
Modernization projects. This information will include the project title 
and purpose, the project timeline and milestones, and a narrative 
description of the project implementation status. It will also include 
explanations of plans or workarounds to address the areas of potential 
issues identified in the implementation checklist, an explanation of 
any portion of the project that will experience delays in 
implementation, mitigation proposals for addressing problems and new 
project timelines (if applicable), a self-reported designation of the 
implementation status, and a discussion of identified technical 
assistance needs for the successful completion of the project.
    ETA believes that the use of this checklist as a planning tool will 
help states ensure the availability of mission critical functions as 
the state prepares for the launch of a new system and following the 
launch of a new system.
    Currently, ETA is soliciting comments concerning a new collection 
of information: ETA 9166, Unemployment Insurance (UI) Information 
Technology (IT) Modernization Pre-Implementation Planning Checklist 
Report.

DATES: Written comments must be submitted to the office listed in the 
addressee section below on or before June 30, 2015.

ADDRESSES: Send comments to Paul Bankes, U.S. Department of Labor, 
Employment and Training Administration, Office of Unemployment 
Insurance, 200 Constitution Avenue NW., Frances Perkins Bldg. Room S-
4524, Washington, DC 20210, telephone number (202) 693-3053 (this is 
not a toll-free number) or by email: bankes.paul@dol.gov.

SUPPLEMENTARY INFORMATION:

I. Background

    The information to be reported on the ETA 9166 report will be used 
by the National and regional offices to validate that states are 
positioned to successfully ``go live'' with a new system and to provide 
any needed technical assistance as appropriate, in partnership with the 
Information Technology Support Center operated by the National 
Association of State Workforce Agencies, in support of successful 
implementation of UI IT Modernization projects. This information will 
include the UI IT Modernization project title (e.g. State project or 
Consortium name) and the associated Report on Pre-Implementation 
Planning Checklist results. For each sub-element identified in the 
checklist:
     Provide a brief report detailing the status of the project 
as it relates to addressing the particular sub-element issue(s);
     provide a self-reported designation of the implementation 
status;
     provide/attach explanations of any workarounds, if 
applicable, to be used in implementation;
     provide/attach explanations of any portions of the project 
that will experience delays in implementation;
     describe any mitigation proposals for addressing any 
problems;
     describe new project timelines, if applicable; and
     describe any discussion of identified technical assistance 
needs for the successful completion of the project or any sub-element 
of the project.
    The collection will enable ETA to identify and provide appropriate 
technical assistance needs to a state on issues in the checklist and 
ensure states have plans for addressing critical issues prior to 
launching a new UI IT system.

II. Review Focus

    The Department is particularly interested in comments which:
    * Evaluate whether the proposed collection of information is 
necessary to describe the status of the SWA's new UI IT system 
activities, including whether the information will have practical 
utility;
    * Evaluate the accuracy of the agency's estimate of the burden of 
the proposed collection of information, including the validity of the 
methodology and assumptions used;
    * Enhance the quality, utility, and clarity of the information to 
be collected; and
    * Minimize the burden of the collection of information on those who 
are to respond, including the use of appropriate automated, electronic, 
mechanical, or other technological collection techniques or other forms 
of information technology, e.g., permitting electronic submissions of 
responses.

III. Current Actions

    Type of Review: New collection.
    Title: Unemployment Insurance (UI) Information Technology (IT) 
Modernization Pre-Implementation Planning Checklist Report, ETA 9166.
    OMB Number: 1205--0NEW.
    Affected Public: State Government.
    Estimated Total Annual Respondents: 3-5.
    Annual Frequency: One-time response.
    Estimated Total Annual Responses: 3-5.
    Average Time per Response: 120 hours.
    Estimated Total Burden Hours: 360-600 hours per year.
    Total Burden Cost (Capital/Startup): $0.
    Total Burden Cost (Reporting*): $18,979-$31,620.
    * We envision the report will be completed by some combination of 
an IT Project Manager and the state's UI Director. Based on budget 
allocations, a figure of $52.72 was derived for the average hourly wage 
of state agency UI Directors and IT staff for fiscal year 2015.
    We will summarize and/or included in the request for OMB approval 
of the ICR, the comments received in response to this comment request; 
they will also become a matter of public record.

Portia Wu,
Assistant Secretary for Employment and Training, Labor.
[FR Doc. 2015-10161 Filed 4-30-15; 8:45 am]
 BILLING CODE 4510-FW-P



                                                  24978                             Federal Register / Vol. 80, No. 84 / Friday, May 1, 2015 / Notices

                                                  internal consumption, and company                       cleanup, and a typical or representative              DEPARTMENT OF LABOR
                                                  transfers) for your most recently                       product mix); and
                                                  completed fiscal year (identify the date                                                                      Employment and Training
                                                                                                             (c) the quantity and value of your
                                                  on which your fiscal year ends).                                                                              Administration
                                                                                                          firm’s(s’) exports to the United States of
                                                     (10) If you are a U.S. importer or a                 Subject Merchandise and, if known, an
                                                  trade/business association of U.S.                                                                            Comment Request for Information
                                                                                                          estimate of the percentage of total                   Collection for ETA 9166, Pre-
                                                  importers of the Subject Merchandise
                                                                                                          exports to the United States of Subject               Implementation Planning Checklist
                                                  from the Subject Country, provide the
                                                                                                          Merchandise from the Subject Country                  Report for State Unemployment
                                                  following information on your firm’s(s’)
                                                  operations on that product during                       accounted for by your firm’s(s’) exports.             Insurance (UI) Information Technology
                                                  calendar year 2014 (report quantity data                   (12) Identify significant changes, if              (IT) Modernization Projects; New
                                                  in pounds and value data in U.S.                        any, in the supply and demand                         Collection
                                                  dollars). If you are a trade/business                   conditions or business cycle for the                  AGENCY: Employment and Training
                                                  association, provide the information, on                Domestic Like Product that have                       Administration (ETA), Labor.
                                                  an aggregate basis, for the firms which                 occurred in the United States or in the               ACTION: Notice.
                                                  are members of your association.                        market for the Subject Merchandise in
                                                     (a) The quantity and value (landed,                  the Subject Country since the Order                   SUMMARY:     The Department of Labor, as
                                                  duty-paid but not including                             Date, and significant changes, if any,                part of its continuing effort to reduce
                                                  antidumping or countervailing duties)                   that are likely to occur within a                     paperwork and respondent burden,
                                                  of U.S. imports and, if known, an                       reasonably foreseeable time. Supply                   conducts a preclearance consultation
                                                  estimate of the percentage of total U.S.                conditions to consider include                        program to provide the general public
                                                  imports of Subject Merchandise from                     technology; production methods;                       and Federal agencies with an
                                                  the Subject Country accounted for by                    development efforts; ability to increase              opportunity to comment on proposed
                                                  your firm’s(s’) imports;                                production (including the shift of                    and/or continuing collection of
                                                     (b) the quantity and value (f.o.b. U.S.              production facilities used for other                  information in accordance with the
                                                  port, including antidumping and/or                      products and the use, cost, or                        Paperwork Reduction Act of 1995
                                                  countervailing duties) of U.S.                                                                                (PRA95) [44 U.S.C. 3506(c)(2)(A)]. This
                                                                                                          availability of major inputs into
                                                  commercial shipments of Subject                                                                               program helps to ensure that requested
                                                                                                          production); and factors related to the
                                                  Merchandise imported from the Subject                                                                         data can be provided in the desired
                                                                                                          ability to shift supply among different
                                                  Country; and                                                                                                  format, reporting burden (time and
                                                     (c) the quantity and value (f.o.b. U.S.              national markets (including barriers to
                                                                                                                                                                financial resources) is minimized,
                                                  port, including antidumping and/or                      importation in foreign markets or
                                                                                                                                                                collection instruments are clearly
                                                  countervailing duties) of U.S. internal                 changes in market demand abroad).                     understood, and the impact of collection
                                                  consumption/company transfers of                        Demand conditions to consider include                 requirements on respondents can be
                                                  Subject Merchandise imported from the                   end uses and applications; the existence              properly assessed.
                                                  Subject Country.                                        and availability of substitute products;                 Building on lessons learned from
                                                     (11) If you are a producer, an exporter,             and the level of competition among the                previous state implementations of
                                                  or a trade/business association of                      Domestic Like Product produced in the                 modernized UI IT systems, ETA
                                                  producers or exporters of the Subject                   United States, Subject Merchandise                    commissioned the development of a UI
                                                  Merchandise in the Subject Country,                     produced in the Subject Country, and                  IT Modernization Pre-Implementation
                                                  provide the following information on                    such merchandise from other countries.                Planning Checklist for states to use prior
                                                  your firm’s(s’) operations on that                         (13) (OPTIONAL) A statement of                     to ‘‘going live’’ with a new system. The
                                                  product during calendar year 2014                       whether you agree with the above                      checklist is expected to validate that all
                                                  (report quantity data in pounds and                     definitions of the Domestic Like Product              necessary system functions are available
                                                  value data in U.S. dollars, landed and                  and Domestic Industry; if you disagree                and/or that alternative workarounds are
                                                  duty-paid at the U.S. port but not                      with either or both of these definitions,             developed prior to the production
                                                  including antidumping or                                                                                      launch of the UI IT system to help avoid
                                                                                                          please explain why and provide
                                                  countervailing duties). If you are a                                                                          major disruption of services to UI
                                                                                                          alternative definitions.
                                                  trade/business association, provide the                                                                       customers and to prevent delays in
                                                  information, on an aggregate basis, for                   Authority: This proceeding is being                 making UI benefit payments when due.
                                                  the firms which are members of your                     conducted under authority of Title VII of the         In addition, the checklist will be used
                                                  association.                                            Tariff Act of 1930; this notice is published          by ETA to identify the technical
                                                     (a) Production (quantity) and, if                    pursuant to section 207.61 of the                     assistance needs of State Workforce
                                                  known, an estimate of the percentage of                 Commission’s rules.                                   Agencies (SWAs) in support of
                                                  total production of Subject Merchandise                   By order of the Commission.                         successful implementation of UI IT
                                                  in the Subject Country accounted for by                   Issued: April 27, 2015.                             Modernization projects. This
                                                  your firm’s(s’) production;                                                                                   comprehensive checklist denotes
                                                                                                          Jennifer Rohrbach,
                                                     (b) Capacity (quantity) of your firm(s)                                                                    critical functional areas that states
                                                  to produce the Subject Merchandise in                   Supervisory Attorney.                                 should verify prior to launching
                                                  the Subject Country (i.e., the level of                 [FR Doc. 2015–10116 Filed 4–30–15; 8:45 am]           including, but not limited to, technical
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                                                  production that your establishment(s)                   BILLING CODE 7020–02–P                                IT functions and UI business processes
                                                  could reasonably have expected to                                                                             that interface with the new system. The
                                                  attain during the year, assuming normal                                                                       list of critical areas identified in the
                                                  operating conditions (using equipment                                                                         checklist includes, among others,
                                                  and machinery in place and ready to                                                                              • Verification for essential UI Benefit
                                                  operate), normal operating levels (hours                                                                      and Tax functions,
                                                  per week/weeks per year), time for                                                                               • Interstate Connection (ICON)
                                                  downtime, maintenance, repair, and                                                                            network and UI reporting interfaces,


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                                                                                    Federal Register / Vol. 80, No. 84 / Friday, May 1, 2015 / Notices                                                  24979

                                                     • System Error handling,                             SUPPLEMENTARY INFORMATION:                            appropriate automated, electronic,
                                                     • End-user support mechanisms,                                                                             mechanical, or other technological
                                                                                                          I. Background
                                                     • Alternate access options and                                                                             collection techniques or other forms of
                                                  usability issues,                                          The information to be reported on the              information technology, e.g., permitting
                                                     • Policies and Procedures                            ETA 9166 report will be used by the                   electronic submissions of responses.
                                                  development and dissemination                           National and regional offices to validate
                                                     • Technical preparation,                             that states are positioned to successfully            III. Current Actions
                                                     • Call Center and Customer Service                   ‘‘go live’’ with a new system and to                     Type of Review: New collection.
                                                  operations,                                             provide any needed technical assistance                  Title: Unemployment Insurance (UI)
                                                     • Staffing and Staff Training on new                 as appropriate, in partnership with the               Information Technology (IT)
                                                  system operations,                                      Information Technology Support Center                 Modernization Pre-Implementation
                                                     • Help Desk support,                                 operated by the National Association of               Planning Checklist Report, ETA 9166.
                                                     • Management oversight,                              State Workforce Agencies, in support of                  OMB Number: 1205—0NEW.
                                                     • Vendor support and                                 successful implementation of UI IT                       Affected Public: State Government.
                                                     • Communications.                                    Modernization projects. This                             Estimated Total Annual Respondents:
                                                     The new ETA 9166 will be used by                     information will include the UI IT                    3–5.
                                                  the National and regional offices to                    Modernization project title (e.g. State                  Annual Frequency: One-time
                                                  ensure that states have plans to address                project or Consortium name) and the                   response.
                                                  critical issues prior to launching a new                associated Report on Pre-                                Estimated Total Annual Responses:
                                                  UI IT system and to identify areas where                Implementation Planning Checklist                     3–5.
                                                  SWAs may need technical assistance to                   results. For each sub-element identified                 Average Time per Response: 120
                                                  support successful implementation of                    in the checklist:                                     hours.
                                                  UI IT Modernization projects. This                         • Provide a brief report detailing the                Estimated Total Burden Hours: 360–
                                                  information will include the project title              status of the project as it relates to                600 hours per year.
                                                  and purpose, the project timeline and                   addressing the particular sub-element                    Total Burden Cost (Capital/Startup):
                                                  milestones, and a narrative description                 issue(s);                                             $0.
                                                  of the project implementation status. It                   • provide a self-reported designation                 Total Burden Cost (Reporting*):
                                                  will also include explanations of plans                 of the implementation status;                         $18,979–$31,620.
                                                  or workarounds to address the areas of                     • provide/attach explanations of any                  * We envision the report will be
                                                  potential issues identified in the                      workarounds, if applicable, to be used                completed by some combination of an
                                                  implementation checklist, an                            in implementation;                                    IT Project Manager and the state’s UI
                                                  explanation of any portion of the project                  • provide/attach explanations of any               Director. Based on budget allocations, a
                                                  that will experience delays in                          portions of the project that will                     figure of $52.72 was derived for the
                                                  implementation, mitigation proposals                    experience delays in implementation;                  average hourly wage of state agency UI
                                                  for addressing problems and new                            • describe any mitigation proposals                Directors and IT staff for fiscal year
                                                  project timelines (if applicable), a self-              for addressing any problems;                          2015.
                                                  reported designation of the                                • describe new project timelines, if                  We will summarize and/or included
                                                  implementation status, and a discussion                 applicable; and                                       in the request for OMB approval of the
                                                  of identified technical assistance needs                   • describe any discussion of                       ICR, the comments received in response
                                                  for the successful completion of the                    identified technical assistance needs for             to this comment request; they will also
                                                  project.                                                the successful completion of the project              become a matter of public record.
                                                     ETA believes that the use of this                    or any sub-element of the project.
                                                                                                             The collection will enable ETA to                  Portia Wu,
                                                  checklist as a planning tool will help                                                                        Assistant Secretary for Employment and
                                                  states ensure the availability of mission               identify and provide appropriate
                                                                                                          technical assistance needs to a state on              Training, Labor.
                                                  critical functions as the state prepares                                                                      [FR Doc. 2015–10161 Filed 4–30–15; 8:45 am]
                                                  for the launch of a new system and                      issues in the checklist and ensure states
                                                  following the launch of a new system.                   have plans for addressing critical issues             BILLING CODE 4510–FW–P

                                                     Currently, ETA is soliciting comments                prior to launching a new UI IT system.
                                                  concerning a new collection of                          II. Review Focus                                      DEPARTMENT OF LABOR
                                                  information: ETA 9166, Unemployment
                                                                                                            The Department is particularly
                                                  Insurance (UI) Information Technology                                                                         Employment and Training
                                                                                                          interested in comments which:
                                                  (IT) Modernization Pre-Implementation                                                                         Administration
                                                                                                            * Evaluate whether the proposed
                                                  Planning Checklist Report.
                                                                                                          collection of information is necessary to             Workforce Investment Act of 1998
                                                  DATES: Written comments must be                         describe the status of the SWA’s new UI
                                                  submitted to the office listed in the                                                                         (WIA); Notice of Incentive Funding
                                                                                                          IT system activities, including whether               Availability Based on Program Year
                                                  addressee section below on or before                    the information will have practical
                                                  June 30, 2015.                                                                                                (PY) 2013 Performance
                                                                                                          utility;
                                                  ADDRESSES: Send comments to Paul                          * Evaluate the accuracy of the                      AGENCY: Employment and Training
                                                  Bankes, U.S. Department of Labor,                       agency’s estimate of the burden of the                Administration, Labor.
                                                  Employment and Training                                 proposed collection of information,                   ACTION: Notice.
mstockstill on DSK4VPTVN1PROD with NOTICES




                                                  Administration, Office of                               including the validity of the
                                                  Unemployment Insurance, 200                             methodology and assumptions used;                     SUMMARY:   The Department of Labor
                                                  Constitution Avenue NW., Frances                          * Enhance the quality, utility, and                 (DOL), in collaboration with the
                                                  Perkins Bldg. Room S–4524,                              clarity of the information to be                      Department of Education (ED),
                                                  Washington, DC 20210, telephone                         collected; and                                        announces that three States are eligible
                                                  number (202) 693–3053 (this is not a                      * Minimize the burden of the                        to apply for WIA (Public Law 105–220,
                                                  toll-free number) or by email:                          collection of information on those who                29 U.S.C. 2801 et seq.) incentive grant
                                                  bankes.paul@dol.gov.                                    are to respond, including the use of                  awards authorized by section 503 of the


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Document Created: 2018-02-21 10:21:05
Document Modified: 2018-02-21 10:21:05
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice.
DatesWritten comments must be submitted to the office listed in the
FR Citation80 FR 24978 

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