80_FR_27233 80 FR 27142 - Privacy Act Systems of Records; Veterinary Services-Records of Accredited Veterinarians

80 FR 27142 - Privacy Act Systems of Records; Veterinary Services-Records of Accredited Veterinarians

DEPARTMENT OF AGRICULTURE
Animal and Plant Health Inspection Service

Federal Register Volume 80, Issue 91 (May 12, 2015)

Page Range27142-27145
FR Document2015-11420

The Animal and Plant Health Inspection Service proposes to alter an existing system of records in its inventory of record systems subject to the provisions of the Privacy Act of 1974, as amended. The system of records is Veterinary Services--Records of Accredited Veterinarians, USDA-APHIS-2. This notice is necessary to meet the requirements of the Privacy Act to publish in the Federal Register notice of the existence and character of record systems maintained by the agency.

Federal Register, Volume 80 Issue 91 (Tuesday, May 12, 2015)
[Federal Register Volume 80, Number 91 (Tuesday, May 12, 2015)]
[Notices]
[Pages 27142-27145]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-11420]


========================================================================
Notices
                                                Federal Register
________________________________________________________________________

This section of the FEDERAL REGISTER contains documents other than rules 
or proposed rules that are applicable to the public. Notices of hearings 
and investigations, committee meetings, agency decisions and rulings, 
delegations of authority, filing of petitions and applications and agency 
statements of organization and functions are examples of documents 
appearing in this section.

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Federal Register / Vol. 80, No. 91 / Tuesday, May 12, 2015 / 
Notices

[[Page 27142]]



DEPARTMENT OF AGRICULTURE

Animal and Plant Health Inspection Service

[Docket No. APHIS-2012-0103]


Privacy Act Systems of Records; Veterinary Services--Records of 
Accredited Veterinarians

AGENCY: Animal and Plant Health Inspection Service, USDA.

ACTION: Notice of proposed alteration to an existing Privacy Act System 
of Records; request for comment.

-----------------------------------------------------------------------

SUMMARY: The Animal and Plant Health Inspection Service proposes to 
alter an existing system of records in its inventory of record systems 
subject to the provisions of the Privacy Act of 1974, as amended. The 
system of records is Veterinary Services--Records of Accredited 
Veterinarians, USDA-APHIS-2. This notice is necessary to meet the 
requirements of the Privacy Act to publish in the Federal Register 
notice of the existence and character of record systems maintained by 
the agency.

DATES: Effective Date: This system will be adopted without further 
notice on June 22, 2015 unless modified to respond to comments received 
from the public and published in a subsequent notice.
    Comment Date: Comments must be received in writing on or before 
June 11, 2015.

ADDRESSES: You may submit comments by either of the following methods:
     Federal eRulemaking Portal: Go to http://www.regulations.gov/#!docketDetail;D=APHIS-2012-0103.
     Postal Mail/Commercial Delivery: Send your comment to 
Docket No. APHIS-2012-0103, Regulatory Analysis and Development, PPD, 
APHIS, Station 3A-03.8, 4700 River Road Unit 118, Riverdale, MD 20737-
1238.
    Supporting documents and any comments we receive on this docket may 
be viewed at http://www.regulations.gov/#!docketDetail;D=APHIS-2012-
0103 or in our reading room, which is located in room 1141 of the USDA 
South Building, 14th Street and Independence Avenue SW., Washington, 
DC. Normal reading room hours are 8 a.m. to 4:30 p.m., Monday through 
Friday, except holidays. To be sure someone is there to help you, 
please call (202) 799-7039 before coming.

FOR FURTHER INFORMATION CONTACT: Dr. Todd Behre, Program Coordinator, 
National Veterinary Accreditation Program, VS, APHIS, 4700 River Road, 
Unit 200, Riverdale, MD 20737; (301) 851-3403.

SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, as amended (5 
U.S.C. 552a), requires agencies to publish in the Federal Register 
notice of new or revised systems of records. A system of records is a 
group of any records under the control of any agency, from which 
information is retrieved by the name of an individual or by some 
identifying number, symbol, or other identifying particular assigned to 
an individual.
    The Animal and Plant Health Inspection Service (APHIS) of the 
United States Department of Agriculture (USDA) is proposing to alter a 
system of records, entitled Veterinary Services--Records of Accredited 
Veterinarians, which maintains information pertaining to veterinarians 
who are or have been accredited, or who have applied for accreditation, 
under the authority of section 10410 of the Animal Health Protection 
Act (7 U.S.C. 8309).
    Accredited veterinarians are veterinarians authorized by APHIS to 
perform certain services to control and prevent the spread of animal 
diseases within the United States and internationally. Duties may 
encompass a wide range of activities relating to companion animals, 
livestock, poultry, horses, and other animals, including issuing 
certificates of veterinary inspection and health certificates for 
animals moving interstate or internationally; participating in animal 
disease surveillance and testing activities (including surveillance for 
emerging and foreign animal diseases); diagnosing diseases in animals; 
developing herd or flock health plans; and performing veterinary tasks 
during animal disease emergencies. Veterinarians who wish to perform 
work for APHIS must become nationally accredited by APHIS and then 
authorized by APHIS to perform accredited duties in one or more 
specific States or territories.
    In order to ensure that a veterinarian's accreditation is in good 
standing and that he or she has received the appropriate level of 
training commensurate with his or her duties, APHIS maintains 
information regarding the veterinarian in the Veterinary Services--
Records of Accredited Veterinarians system. APHIS maintains information 
about accredited veterinarians in the system in accordance with the 
APHIS Records Management Handbook. Data associated with accredited 
veterinarians (including those whose accreditation has lapsed or been 
revoked) will be destroyed when 45 years old. Data will also be 
destroyed when the accredited veterinarian is deceased. The system also 
contains information about veterinarians who are applicants for 
accredited status.
    The system of records notice for this system was previously 
published at 52 FR 6031, February 27, 1987. That notice is now being 
amended to add new routine uses, to add and remove categories of 
records maintained in the system, to clarify the individuals covered, 
to add record source categories, to update the authority for the 
system, to update the location of the system and policies and 
procedures for storing, retrieving, accessing, and disposing of 
records, and updating instructions for request of records and system 
manager contact information.
    The new routine uses include:
     Disclosure to the American Association of Veterinary State 
Boards to certify accreditation or license status or exchange 
information regarding disciplinary action(s);
     Disclosure of contact information to the public for the 
purpose of locating and contacting an accredited veterinarian who has 
granted APHIS permission to provide business contact information;
     Disclosure to appropriate agencies, entities, and persons 
when the security or confidentiality of information in the system of 
records has been or may have been compromised and the disclosure is 
necessary to assist the agency in

[[Page 27143]]

responding and preventing, minimizing, or remedying harm;
     Disclosure to contractors and other parties engaged to 
assist in administering the program;
     Disclosure to contractors, partner agency employees, or 
private industry to detect fraud, waste, or abuse; and
     Disclosure to the National Archives and Records 
Administration or General Services Administration for records 
management.
    A complete listing of the routine uses of records maintained in 
this system is included in the document published with this notice.
    We are removing two categories of records: Social Security numbers 
and score on the accreditation examination. We are adding date of 
birth, email address, State in which licensed or legally able to 
practice veterinary medicine, whether business contact information may 
be provided upon request to members of the public, and categories 
providing specifics about the veterinarian's accreditation--date of 
core orientation to accreditation and State where the veterinarian 
completed the orientation, accreditation category, APHIS program 
certifications, and APHIS-approved supplemental training completed.
    We are also amending the categories of individuals covered by the 
system to clarify that the system includes information about applicants 
for accreditation, and veterinarians whose accreditation has lapsed or 
been revoked, as well as about currently accredited veterinarians.
    We are amending record source categories. While most information 
continues to be provided by the veterinarians themselves, with some 
additional source material provided by State animal health officials, 
APHIS may provide information regarding any alleged violations or 
disciplinary actions, and may add or correct other data based on its 
own information or information from State licensing or examining 
boards, the American Association of Veterinary State Boards, or the 
organization that provides accreditation training for APHIS, currently 
the Center for Food Security and Public Health at Iowa State 
University.
    We are amending our authority for maintenance of the system to the 
Animal Health Protection Act, which in 2002 replaced and consolidated a 
number of other authorizing statutes. In addition, we are updating 
information about the location of the system of records and policies 
and practices for storing, retrieving, accessing, safeguarding, 
retaining, and disposing of records in the system to reflect changes in 
where and how the files are maintained. We are also providing more 
specific instructions about how an individual may request information 
about this system or whether the system contains any records pertaining 
to him or her, how an individual may request records pertaining to him 
or her, and how an individual may contest information in the system 
pertaining to him or her. Finally, we are updating the system manager's 
title and address.

Report on Altered System

    A report on the altered system of records, required by 5 U.S.C. 
552a(r), as implemented by Office of Management and Budget (OMB) 
Circular A-130, was sent to the Chairman, Committee on Homeland 
Security and Governmental Affairs, United States Senate; the Chairman, 
Committee on Oversight and Government Reform, House of Representatives; 
and the Administrator, Office of Information and Regulatory Affairs, 
OMB.

    Done in Washington, DC, this 6th day of May 2015.
Kevin Shea,
Administrator, Animal and Plant Health Inspection Service.

System Name
    Veterinary Services--Records of Accredited Veterinarians, USDA-
APHIS-2.

Security classification:
    None.

System location:
    The application resides at USDA's Fort Collins, CO, data center. 
Spreadsheets containing data from the system may be kept temporarily at 
APHIS Veterinary Services (VS) area offices, VS regional offices in Ft. 
Collins, CO, and Raleigh, NC, and at APHIS headquarters in Riverdale, 
MD, as well as at other locations where employees work.

Categories of individuals covered by the system:
    Veterinarians accredited by APHIS to perform certain services to 
control and prevent the spread of animal diseases within the United 
States and internationally (including veterinarians whose accreditation 
has lapsed or been revoked) and veterinarians who have applied for such 
accreditation.

Categories of records in the system:
    The system contains records related to the accreditation status of 
veterinarians. The records include name; date of birth; business name; 
home and business mailing addresses, telephone numbers, and email 
address; type of employment; State in which licensed or legally able to 
practice veterinary medicine; veterinary license number; veterinary 
medical college graduated and date of graduation; States in which the 
veterinarian is authorized to perform accredited duties; species of 
animals the veterinarian treats; primary medical discipline; date of 
core orientation to accreditation and State where the veterinarian 
completed the orientation; the veterinarian's accreditation category; 
date of accreditation renewal; APHIS program certifications; APHIS-
approved supplemental training completed; whether business contact 
information may be provided to members of the public; and information 
pertaining to any alleged or adjudicated violations of accreditation 
standards, including disposition of the case.

Authority for maintenance of the system:
    The authority for maintenance of this system is section 10410 of 
the Animal Health Protection Act (7 U.S.C. 8309).

Purpose(s):
    The Veterinary Services--Records of Accredited Veterinarians System 
database will automate submission of the accreditation application, 
streamline the approval process, maintain information specific to the 
veterinarian's accreditation, maintain current contact information, and 
document alleged or adjudicated violations of accreditation standards 
by an accredited veterinarian.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, records maintained in the system may be 
disclosed outside USDA as follows:
    (1) To the State animal health official in each State, State 
veterinary examining or licensing boards, and the American Association 
of Veterinary State Boards to certify accreditation or license status 
or exchange information regarding disciplinary action(s);
    (2) To the public for the purpose of locating and contacting an 
accredited veterinarian who has granted APHIS permission to provide 
business contact information;
    (3) To the appropriate agency, whether Federal, State, local, or 
foreign, charged with responsibility of investigating or prosecuting a 
violation of law or of enforcing, implementing, or complying with a 
statute, rule, regulation, or order issued pursuant thereto, of any 
record within this system

[[Page 27144]]

when information available indicates a violation or potential violation 
of law, whether civil, criminal, or regulatory in nature, and either 
arising by general statute or particular program statute, or by rule, 
regulation, or court order issued pursuant thereto;
    (4) To the Department of Justice when: (a) The agency, or any 
component thereof; or (b) any employee of the agency in his or her 
official capacity; or (c) any employee of the agency in his or her 
individual capacity where the Department of Justice has agreed to 
represent the employee; or (d) the United States is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice is deemed by the agency to be 
relevant and necessary to the litigation; provided, however, that in 
each case, the agency determines that disclosure of the records to the 
Department of Justice is a use of the information contained in the 
records that is compatible with the purpose for which the records were 
collected;
    (5) For use in a proceeding before a court or adjudicative body 
before which the agency is authorized to appear when: (a) The agency, 
or any component thereof; or (b) any employee of the agency in his or 
her official capacity; or (c) any employee of the agency in his or her 
individual capacity where the agency has agreed to represent the 
employee; or (d) the United States is a party to litigation or has an 
interest in such litigation, and the agency determines that use of such 
records is relevant and necessary to the litigation; provided, however, 
that in each case, the agency determines that disclosure of the records 
to the court is a use of the information contained in the records that 
is compatible with the purpose for which the records were collected;
    (6) To appropriate agencies, entities, and persons when: (a) The 
agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (b) the 
agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, a 
risk of identity theft or fraud, or a risk of harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by the agency or another agency or entity) that rely upon 
the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the agency's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm;
    (7) To contractors and other parties engaged to assist in 
administering the program. Such contractors and other parties will be 
bound by the nondisclosure provisions of the Privacy Act;
    (8) To USDA contractors, partner agency employees or contractors, 
or private industry employed to identify patterns, trends, or anomalies 
indicative of fraud, waste, or abuse. Such contractors and other 
parties will be bound by the nondisclosure provisions of the Privacy 
Act;
    (9) To a congressional office from the record of an individual in 
response to an inquiry from the congressional office made at the 
written request of that individual; and
    (10) To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in the Veterinary Accreditation Program module 
of the Veterinary Services Process Streamlining (VSPS) system. VSPS is 
a database maintained on clustered servers in a secure government-owned 
facility. Spreadsheets containing data from the system may be 
temporarily maintained as electronic files on desktop or laptop 
computers or as paper files.

Retrievability:
    Records are electronically retrieved primarily by name, national 
accreditation number, school of graduation, year of graduation, date of 
accreditation, State of accreditation, State license number, State 
where attended core orientation, accreditation status, category of 
animals worked on, type of practice, veterinary specialty, and email 
address. However, records can be retrieved by any of the categories 
that have been recorded.

Safeguards:
    The system is physically secured in a locked facility with access 
only by authorized APHIS personnel. Badges are required. Visitors must 
be accompanied by authorized staff at all times. Data is stored and 
backed up using protocols established by the Fort Collins, CO, data 
center. Access to the records in this system is limited to those 
individuals who have a need to know the information for the performance 
of their official duties and who have appropriate clearances or 
permissions. Data available to individual users is role-based, which 
further limits access. Users must have USDA eAuthentication credentials 
and sign in using authorized logins and passwords. At the login screen, 
users must acknowledge a warning banner regarding authorized uses 
before proceeding. Employees who save spreadsheets containing data from 
the system are responsible for protecting the data. Files on employees' 
computers are also protected by encryption software and login and 
password requirements. Annually, all users are required to undergo 
information security training and to sign rules of behavior. Failure to 
comply with rules of behavior can result in corrective actions, 
including written reprimands, temporary suspension from duty, 
reassignment, demotion, or termination, suspension of system 
privileges, and possible criminal prosecution.

Retention and disposal:
    In accordance with the APHIS Records Management Handbook, the data 
associated with accredited veterinarians (including those whose 
accreditation has lapsed or been revoked) will be destroyed when 45 
years old. Data will also be destroyed when the accredited veterinarian 
is deceased.

System manager(s) and address:
    Information Technology Coordinator, Office of the Associate Deputy 
Administrator, Surveillance, Preparedness, and Response Services, 
Veterinary Services, APHIS, 4700 River Road, Unit 33, Riverdale, MD 
20737.

Notification procedure:
    Any individual may request general information regarding this 
system of records or information as to whether the system contains 
records pertaining to him/her from the system manager at the address 
above. All inquiries pertaining to this system should be in writing, 
must name the system of records as set forth in the system notice, and 
must contain the individual's name, telephone number, address, and 
email address.

Record access procedures:
    Any individual may obtain information from a record in the system 
that pertains to him or her. Requests for hard copies of records should 
be in

[[Page 27145]]

writing, and the request must contain the requesting individual's name, 
address, name of the system of records, timeframe for the records in 
question, any other pertinent information to help identify the file, 
and a copy of his/her photo identification containing a current address 
for verification of identification. All inquiries should be addressed 
to the Freedom of Information and Privacy Act Staff, Legislative and 
Public Affairs, APHIS, 4700 River Road, Unit 50, Riverdale, MD 20737-
1232.

Contesting record procedures:
    Any individual may contest information contained within a record in 
the system that pertains to him/her by submitting a written request to 
the system manager at the address above. Include the reason for 
contesting the record and the proposed amendment to the information 
with supporting documentation to show how the record is inaccurate.

Record source categories:
    Most information is submitted by the individual veterinarian. APHIS 
may also obtain information from State animal health officials, State 
licensing and examining boards, the American Association of Veterinary 
State Boards, the organization that provides accreditation training for 
APHIS, and other APHIS records.

Exemptions claimed for the system:
    The portions of this system that consist of investigatory material 
compiled for law enforcement purposes have been exempted pursuant to 5 
U.S.C. 552a(k)(2) from the provisions of 5 U.S.C. 552a(c)(3), (d), 
(e)(1), (e)(4)(G), (H), and (I), and (f). See 7 CFR 1.123. Individual 
access to these records would impair investigations and alert subjects 
of investigations that their activities are being scrutinized, and thus 
allow them time to take measures to prevent detection of illegal action 
to escape prosecution. Any individual who believes, however, that he 
has been denied any right, privilege or benefit for which he would 
otherwise be eligible as a result of the maintenance of such material 
may request access to the material. Such requests should be addressed 
to the Freedom of Information and Privacy Act Staff, Legislative and 
Public Affairs, APHIS, 4700 River Road, Unit 50, Riverdale, MD 20737-
1232.

[FR Doc. 2015-11420 Filed 5-11-15; 8:45 am]
 BILLING CODE 3410-34-P



                                                  27142

                                                  Notices                                                                                                       Federal Register
                                                                                                                                                                Vol. 80, No. 91

                                                                                                                                                                Tuesday, May 12, 2015



                                                  This section of the FEDERAL REGISTER                       Supporting documents and any                       and performing veterinary tasks during
                                                  contains documents other than rules or                  comments we receive on this docket                    animal disease emergencies.
                                                  proposed rules that are applicable to the               may be viewed at http://www.                          Veterinarians who wish to perform work
                                                  public. Notices of hearings and investigations,         regulations.gov/#!docketDetail;D=                     for APHIS must become nationally
                                                  committee meetings, agency decisions and                APHIS-2012-0103 or in our reading                     accredited by APHIS and then
                                                  rulings, delegations of authority, filing of
                                                                                                          room, which is located in room 1141 of                authorized by APHIS to perform
                                                  petitions and applications and agency
                                                  statements of organization and functions are            the USDA South Building, 14th Street                  accredited duties in one or more
                                                  examples of documents appearing in this                 and Independence Avenue SW.,                          specific States or territories.
                                                  section.                                                Washington, DC. Normal reading room                      In order to ensure that a veterinarian’s
                                                                                                          hours are 8 a.m. to 4:30 p.m., Monday                 accreditation is in good standing and
                                                                                                          through Friday, except holidays. To be                that he or she has received the
                                                  DEPARTMENT OF AGRICULTURE                               sure someone is there to help you,                    appropriate level of training
                                                                                                          please call (202) 799–7039 before                     commensurate with his or her duties,
                                                  Animal and Plant Health Inspection                      coming.                                               APHIS maintains information regarding
                                                  Service                                                 FOR FURTHER INFORMATION CONTACT: Dr.                  the veterinarian in the Veterinary
                                                                                                          Todd Behre, Program Coordinator,                      Services—Records of Accredited
                                                  [Docket No. APHIS–2012–0103]                            National Veterinary Accreditation                     Veterinarians system. APHIS maintains
                                                                                                          Program, VS, APHIS, 4700 River Road,                  information about accredited
                                                  Privacy Act Systems of Records;                         Unit 200, Riverdale, MD 20737; (301)                  veterinarians in the system in
                                                  Veterinary Services—Records of                          851–3403.                                             accordance with the APHIS Records
                                                  Accredited Veterinarians                                SUPPLEMENTARY INFORMATION: The                        Management Handbook. Data associated
                                                                                                          Privacy Act of 1974, as amended (5                    with accredited veterinarians (including
                                                  AGENCY:  Animal and Plant Health
                                                                                                          U.S.C. 552a), requires agencies to                    those whose accreditation has lapsed or
                                                  Inspection Service, USDA.
                                                                                                          publish in the Federal Register notice of             been revoked) will be destroyed when
                                                  ACTION: Notice of proposed alteration to                                                                      45 years old. Data will also be destroyed
                                                  an existing Privacy Act System of                       new or revised systems of records. A
                                                                                                          system of records is a group of any                   when the accredited veterinarian is
                                                  Records; request for comment.                                                                                 deceased. The system also contains
                                                                                                          records under the control of any agency,
                                                  SUMMARY:   The Animal and Plant Health                  from which information is retrieved by                information about veterinarians who are
                                                  Inspection Service proposes to alter an                 the name of an individual or by some                  applicants for accredited status.
                                                  existing system of records in its                       identifying number, symbol, or other                     The system of records notice for this
                                                  inventory of record systems subject to                  identifying particular assigned to an                 system was previously published at 52
                                                  the provisions of the Privacy Act of                    individual.                                           FR 6031, February 27, 1987. That notice
                                                  1974, as amended. The system of                            The Animal and Plant Health                        is now being amended to add new
                                                  records is Veterinary Services—Records                  Inspection Service (APHIS) of the                     routine uses, to add and remove
                                                  of Accredited Veterinarians, USDA–                      United States Department of Agriculture               categories of records maintained in the
                                                  APHIS–2. This notice is necessary to                    (USDA) is proposing to alter a system of              system, to clarify the individuals
                                                  meet the requirements of the Privacy                    records, entitled Veterinary Services—                covered, to add record source categories,
                                                  Act to publish in the Federal Register                  Records of Accredited Veterinarians,                  to update the authority for the system,
                                                  notice of the existence and character of                which maintains information pertaining                to update the location of the system and
                                                  record systems maintained by the                        to veterinarians who are or have been                 policies and procedures for storing,
                                                  agency.                                                 accredited, or who have applied for                   retrieving, accessing, and disposing of
                                                                                                          accreditation, under the authority of                 records, and updating instructions for
                                                  DATES:  Effective Date: This system will                section 10410 of the Animal Health                    request of records and system manager
                                                  be adopted without further notice on                    Protection Act (7 U.S.C. 8309).                       contact information.
                                                  June 22, 2015 unless modified to                           Accredited veterinarians are                          The new routine uses include:
                                                  respond to comments received from the                   veterinarians authorized by APHIS to                     • Disclosure to the American
                                                  public and published in a subsequent                    perform certain services to control and               Association of Veterinary State Boards
                                                  notice.                                                 prevent the spread of animal diseases                 to certify accreditation or license status
                                                    Comment Date: Comments must be                        within the United States and                          or exchange information regarding
                                                  received in writing on or before June 11,               internationally. Duties may encompass a               disciplinary action(s);
                                                  2015.                                                   wide range of activities relating to                     • Disclosure of contact information to
                                                  ADDRESSES: You may submit comments                      companion animals, livestock, poultry,                the public for the purpose of locating
                                                  by either of the following methods:                     horses, and other animals, including                  and contacting an accredited
                                                    • Federal eRulemaking Portal: Go to                   issuing certificates of veterinary                    veterinarian who has granted APHIS
mstockstill on DSK4VPTVN1PROD with NOTICES




                                                  http://www.regulations.gov/#!docket                     inspection and health certificates for                permission to provide business contact
                                                  Detail;D=APHIS-2012-0103.                               animals moving interstate or                          information;
                                                    • Postal Mail/Commercial Delivery:                    internationally; participating in animal                 • Disclosure to appropriate agencies,
                                                  Send your comment to Docket No.                         disease surveillance and testing                      entities, and persons when the security
                                                  APHIS–2012–0103, Regulatory Analysis                    activities (including surveillance for                or confidentiality of information in the
                                                  and Development, PPD, APHIS, Station                    emerging and foreign animal diseases);                system of records has been or may have
                                                  3A–03.8, 4700 River Road Unit 118,                      diagnosing diseases in animals;                       been compromised and the disclosure is
                                                  Riverdale, MD 20737–1238.                               developing herd or flock health plans;                necessary to assist the agency in


                                             VerDate Sep<11>2014   17:31 May 11, 2015   Jkt 235001   PO 00000   Frm 00001   Fmt 4703   Sfmt 4703   E:\FR\FM\12MYN1.SGM   12MYN1


                                                                                 Federal Register / Vol. 80, No. 91 / Tuesday, May 12, 2015 / Notices                                             27143

                                                  responding and preventing, minimizing,                  records in the system to reflect changes              and email address; type of employment;
                                                  or remedying harm;                                      in where and how the files are                        State in which licensed or legally able
                                                     • Disclosure to contractors and other                maintained. We are also providing more                to practice veterinary medicine;
                                                  parties engaged to assist in                            specific instructions about how an                    veterinary license number; veterinary
                                                  administering the program;                              individual may request information                    medical college graduated and date of
                                                     • Disclosure to contractors, partner                 about this system or whether the system               graduation; States in which the
                                                  agency employees, or private industry to                contains any records pertaining to him                veterinarian is authorized to perform
                                                  detect fraud, waste, or abuse; and                      or her, how an individual may request                 accredited duties; species of animals the
                                                     • Disclosure to the National Archives                records pertaining to him or her, and                 veterinarian treats; primary medical
                                                  and Records Administration or General                   how an individual may contest                         discipline; date of core orientation to
                                                  Services Administration for records                     information in the system pertaining to               accreditation and State where the
                                                  management.                                             him or her. Finally, we are updating the              veterinarian completed the orientation;
                                                     A complete listing of the routine uses               system manager’s title and address.                   the veterinarian’s accreditation category;
                                                  of records maintained in this system is                                                                       date of accreditation renewal; APHIS
                                                  included in the document published                      Report on Altered System
                                                                                                                                                                program certifications; APHIS-approved
                                                  with this notice.                                         A report on the altered system of                   supplemental training completed;
                                                     We are removing two categories of                    records, required by 5 U.S.C. 552a(r), as             whether business contact information
                                                  records: Social Security numbers and                    implemented by Office of Management                   may be provided to members of the
                                                  score on the accreditation examination.                 and Budget (OMB) Circular A–130, was                  public; and information pertaining to
                                                  We are adding date of birth, email                      sent to the Chairman, Committee on                    any alleged or adjudicated violations of
                                                  address, State in which licensed or                     Homeland Security and Governmental
                                                  legally able to practice veterinary                                                                           accreditation standards, including
                                                                                                          Affairs, United States Senate; the                    disposition of the case.
                                                  medicine, whether business contact                      Chairman, Committee on Oversight and
                                                  information may be provided upon                        Government Reform, House of                           AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
                                                  request to members of the public, and                   Representatives; and the Administrator,                 The authority for maintenance of this
                                                  categories providing specifics about the                Office of Information and Regulatory                  system is section 10410 of the Animal
                                                  veterinarian’s accreditation—date of                    Affairs, OMB.                                         Health Protection Act (7 U.S.C. 8309).
                                                  core orientation to accreditation and
                                                  State where the veterinarian completed                    Done in Washington, DC, this 6th day of             PURPOSE(S):
                                                                                                          May 2015.
                                                  the orientation, accreditation category,                                                                        The Veterinary Services—Records of
                                                  APHIS program certifications, and                       Kevin Shea,
                                                                                                                                                                Accredited Veterinarians System
                                                  APHIS-approved supplemental training                    Administrator, Animal and Plant Health                database will automate submission of
                                                  completed.                                              Inspection Service.
                                                                                                                                                                the accreditation application, streamline
                                                     We are also amending the categories                  SYSTEM NAME                                           the approval process, maintain
                                                  of individuals covered by the system to                  Veterinary Services—Records of                       information specific to the
                                                  clarify that the system includes                        Accredited Veterinarians, USDA–                       veterinarian’s accreditation, maintain
                                                  information about applicants for                        APHIS–2.                                              current contact information, and
                                                  accreditation, and veterinarians whose                                                                        document alleged or adjudicated
                                                  accreditation has lapsed or been                        SECURITY CLASSIFICATION:
                                                                                                                                                                violations of accreditation standards by
                                                  revoked, as well as about currently                       None.                                               an accredited veterinarian.
                                                  accredited veterinarians.
                                                                                                          SYSTEM LOCATION:
                                                     We are amending record source                                                                              ROUTINE USES OF RECORDS MAINTAINED IN THE
                                                  categories. While most information                        The application resides at USDA’s                   SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                  continues to be provided by the                         Fort Collins, CO, data center.                        THE PURPOSES OF SUCH USES:
                                                  veterinarians themselves, with some                     Spreadsheets containing data from the                    In addition to those disclosures
                                                  additional source material provided by                  system may be kept temporarily at                     generally permitted under 5 U.S.C.
                                                  State animal health officials, APHIS                    APHIS Veterinary Services (VS) area                   552a(b) of the Privacy Act, records
                                                  may provide information regarding any                   offices, VS regional offices in Ft.                   maintained in the system may be
                                                  alleged violations or disciplinary                      Collins, CO, and Raleigh, NC, and at                  disclosed outside USDA as follows:
                                                  actions, and may add or correct other                   APHIS headquarters in Riverdale, MD,                     (1) To the State animal health official
                                                  data based on its own information or                    as well as at other locations where                   in each State, State veterinary
                                                  information from State licensing or                     employees work.                                       examining or licensing boards, and the
                                                  examining boards, the American                          CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                                                                                                                                American Association of Veterinary
                                                  Association of Veterinary State Boards,                 SYSTEM:                                               State Boards to certify accreditation or
                                                  or the organization that provides                         Veterinarians accredited by APHIS to                license status or exchange information
                                                  accreditation training for APHIS,                       perform certain services to control and               regarding disciplinary action(s);
                                                  currently the Center for Food Security                  prevent the spread of animal diseases                    (2) To the public for the purpose of
                                                  and Public Health at Iowa State                         within the United States and                          locating and contacting an accredited
                                                  University.                                             internationally (including veterinarians              veterinarian who has granted APHIS
                                                     We are amending our authority for                    whose accreditation has lapsed or been                permission to provide business contact
                                                  maintenance of the system to the                        revoked) and veterinarians who have                   information;
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                                                  Animal Health Protection Act, which in                  applied for such accreditation.                          (3) To the appropriate agency,
                                                  2002 replaced and consolidated a                                                                              whether Federal, State, local, or foreign,
                                                  number of other authorizing statutes. In                CATEGORIES OF RECORDS IN THE SYSTEM:                  charged with responsibility of
                                                  addition, we are updating information                     The system contains records related to              investigating or prosecuting a violation
                                                  about the location of the system of                     the accreditation status of veterinarians.            of law or of enforcing, implementing, or
                                                  records and policies and practices for                  The records include name; date of birth;              complying with a statute, rule,
                                                  storing, retrieving, accessing,                         business name; home and business                      regulation, or order issued pursuant
                                                  safeguarding, retaining, and disposing of               mailing addresses, telephone numbers,                 thereto, of any record within this system


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                                                  27144                          Federal Register / Vol. 80, No. 91 / Tuesday, May 12, 2015 / Notices

                                                  when information available indicates a                  and prevent, minimize, or remedy such                 established by the Fort Collins, CO, data
                                                  violation or potential violation of law,                harm;                                                 center. Access to the records in this
                                                  whether civil, criminal, or regulatory in                 (7) To contractors and other parties                system is limited to those individuals
                                                  nature, and either arising by general                   engaged to assist in administering the                who have a need to know the
                                                  statute or particular program statute, or               program. Such contractors and other                   information for the performance of their
                                                  by rule, regulation, or court order issued              parties will be bound by the                          official duties and who have appropriate
                                                  pursuant thereto;                                       nondisclosure provisions of the Privacy               clearances or permissions. Data
                                                     (4) To the Department of Justice                     Act;                                                  available to individual users is role-
                                                  when: (a) The agency, or any component                    (8) To USDA contractors, partner                    based, which further limits access.
                                                  thereof; or (b) any employee of the                     agency employees or contractors, or                   Users must have USDA eAuthentication
                                                  agency in his or her official capacity; or              private industry employed to identify                 credentials and sign in using authorized
                                                  (c) any employee of the agency in his or                patterns, trends, or anomalies indicative             logins and passwords. At the login
                                                  her individual capacity where the                       of fraud, waste, or abuse. Such                       screen, users must acknowledge a
                                                  Department of Justice has agreed to                     contractors and other parties will be                 warning banner regarding authorized
                                                  represent the employee; or (d) the                      bound by the nondisclosure provisions                 uses before proceeding. Employees who
                                                  United States is a party to litigation or               of the Privacy Act;                                   save spreadsheets containing data from
                                                  has an interest in such litigation, and                   (9) To a congressional office from the              the system are responsible for protecting
                                                  the use of such records by the                          record of an individual in response to                the data. Files on employees’ computers
                                                  Department of Justice is deemed by the                  an inquiry from the congressional office              are also protected by encryption
                                                  agency to be relevant and necessary to                  made at the written request of that                   software and login and password
                                                  the litigation; provided, however, that in              individual; and                                       requirements. Annually, all users are
                                                  each case, the agency determines that                     (10) To the National Archives and                   required to undergo information
                                                  disclosure of the records to the                        Records Administration or to the                      security training and to sign rules of
                                                  Department of Justice is a use of the                   General Services Administration for                   behavior. Failure to comply with rules
                                                  information contained in the records                    records management inspections                        of behavior can result in corrective
                                                  that is compatible with the purpose for                 conducted under 44 U.S.C. 2904 and                    actions, including written reprimands,
                                                  which the records were collected;                       2906.                                                 temporary suspension from duty,
                                                     (5) For use in a proceeding before a                                                                       reassignment, demotion, or termination,
                                                                                                          DISCLOSURE TO CONSUMER REPORTING
                                                  court or adjudicative body before which                                                                       suspension of system privileges, and
                                                                                                          AGENCIES:
                                                  the agency is authorized to appear                                                                            possible criminal prosecution.
                                                                                                            None.
                                                  when: (a) The agency, or any component
                                                                                                                                                                RETENTION AND DISPOSAL:
                                                  thereof; or (b) any employee of the                     POLICIES AND PRACTICES FOR STORING,
                                                  agency in his or her official capacity; or              RETRIEVING, ACCESSING, RETAINING, AND                   In accordance with the APHIS
                                                  (c) any employee of the agency in his or                DISPOSING OF RECORDS IN THE SYSTEM:                   Records Management Handbook, the
                                                  her individual capacity where the                                                                             data associated with accredited
                                                                                                          STORAGE:
                                                  agency has agreed to represent the                                                                            veterinarians (including those whose
                                                                                                             Records are stored in the Veterinary               accreditation has lapsed or been
                                                  employee; or (d) the United States is a
                                                                                                          Accreditation Program module of the                   revoked) will be destroyed when 45
                                                  party to litigation or has an interest in
                                                                                                          Veterinary Services Process                           years old. Data will also be destroyed
                                                  such litigation, and the agency
                                                                                                          Streamlining (VSPS) system. VSPS is a                 when the accredited veterinarian is
                                                  determines that use of such records is
                                                                                                          database maintained on clustered                      deceased.
                                                  relevant and necessary to the litigation;
                                                                                                          servers in a secure government-owned
                                                  provided, however, that in each case,                                                                         SYSTEM MANAGER(S) AND ADDRESS:
                                                                                                          facility. Spreadsheets containing data
                                                  the agency determines that disclosure of
                                                                                                          from the system may be temporarily                      Information Technology Coordinator,
                                                  the records to the court is a use of the
                                                                                                          maintained as electronic files on                     Office of the Associate Deputy
                                                  information contained in the records
                                                                                                          desktop or laptop computers or as paper               Administrator, Surveillance,
                                                  that is compatible with the purpose for
                                                                                                          files.                                                Preparedness, and Response Services,
                                                  which the records were collected;
                                                                                                                                                                Veterinary Services, APHIS, 4700 River
                                                     (6) To appropriate agencies, entities,               RETRIEVABILITY:
                                                                                                                                                                Road, Unit 33, Riverdale, MD 20737.
                                                  and persons when: (a) The agency                           Records are electronically retrieved
                                                  suspects or has confirmed that the                      primarily by name, national                           NOTIFICATION PROCEDURE:
                                                  security or confidentiality of                          accreditation number, school of                          Any individual may request general
                                                  information in the system of records has                graduation, year of graduation, date of               information regarding this system of
                                                  been compromised; (b) the agency has                    accreditation, State of accreditation,                records or information as to whether the
                                                  determined that as a result of the                      State license number, State where                     system contains records pertaining to
                                                  suspected or confirmed compromise                       attended core orientation, accreditation              him/her from the system manager at the
                                                  there is a risk of harm to economic or                  status, category of animals worked on,                address above. All inquiries pertaining
                                                  property interests, a risk of identity theft            type of practice, veterinary specialty,               to this system should be in writing,
                                                  or fraud, or a risk of harm to the security             and email address. However, records                   must name the system of records as set
                                                  or integrity of this system or other                    can be retrieved by any of the categories             forth in the system notice, and must
                                                  systems or programs (whether                            that have been recorded.                              contain the individual’s name,
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                                                  maintained by the agency or another                                                                           telephone number, address, and email
                                                  agency or entity) that rely upon the                    SAFEGUARDS:
                                                                                                                                                                address.
                                                  compromised information; and (c) the                      The system is physically secured in a
                                                  disclosure made to such agencies,                       locked facility with access only by                   RECORD ACCESS PROCEDURES:
                                                  entities, and persons is reasonably                     authorized APHIS personnel. Badges are                  Any individual may obtain
                                                  necessary to assist in connection with                  required. Visitors must be accompanied                information from a record in the system
                                                  the agency’s efforts to respond to the                  by authorized staff at all times. Data is             that pertains to him or her. Requests for
                                                  suspected or confirmed compromise                       stored and backed up using protocols                  hard copies of records should be in


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                                                                                 Federal Register / Vol. 80, No. 91 / Tuesday, May 12, 2015 / Notices                                               27145

                                                  writing, and the request must contain                   DEPARTMENT OF AGRICULTURE                             developments involving the Section 538
                                                  the requesting individual’s name,                                                                             GRRH program.
                                                  address, name of the system of records,                 Rural Housing Service                                    • Enhance RHS’ awareness of the
                                                  timeframe for the records in question,                                                                        market and other forces that impact the
                                                  any other pertinent information to help                 Section 538 Guaranteed Rural Rental                   Section 538 GRRH program.
                                                  identify the file, and a copy of his/her                Housing Program 2015 Industry                            Topics to be discussed could include,
                                                  photo identification containing a                       Forums—Open Teleconference and/or                     but will not be limited to, the following:
                                                  current address for verification of                     Web Conference Meetings                                  • Updates on USDA’s Section 538
                                                  identification. All inquiries should be                 AGENCY:   Rural Housing Service, USDA.                GRRH program activities.
                                                  addressed to the Freedom of                             ACTION:   Notice.                                        • Perspectives on the current state of
                                                  Information and Privacy Act Staff,                                                                            debt financing and its impact on the
                                                  Legislative and Public Affairs, APHIS,                  SUMMARY:    This Notice announces a                   Section 538 GRRH program.
                                                  4700 River Road, Unit 50, Riverdale,                    series of teleconference and/or web                      • Enhancing the use of Section 538
                                                  MD 20737–1232.                                          conference meetings regarding the U.S.                GRRH program financing with the
                                                                                                          Department of Agriculture (USDA)                      transfer and/or preservation of section
                                                  CONTESTING RECORD PROCEDURES:                           Section 538 Guaranteed Rural Rental                   515 developments.
                                                     Any individual may contest
                                                                                                          Housing (GRRH) program, which are                        • The impact of the Low Income
                                                                                                          scheduled to occur during 2015 and                    Housing Tax Credits program changes
                                                  information contained within a record                   2016. This Notice also outlines
                                                  in the system that pertains to him/her                                                                        on Section 538 GRRH program
                                                                                                          suggested discussion topics for the                   financing.
                                                  by submitting a written request to the                  meetings and is intended to notify the
                                                  system manager at the address above.                                                                             USDA prohibits discrimination
                                                                                                          general public of their opportunity to                against its customers, employees, and
                                                  Include the reason for contesting the                   participate in the teleconference and/or              applicants for employment on the bases
                                                  record and the proposed amendment to                    web conference meetings.                              of race, color, national origin, age,
                                                  the information with supporting
                                                                                                          DATES: The dates and times for the                    disability, sex, gender identity, religion,
                                                  documentation to show how the record
                                                                                                          teleconference and/or web conference                  reprisal and where applicable, political
                                                  is inaccurate.
                                                                                                          meetings will be announced via email to               beliefs, marital status, familial or
                                                                                                          parties registered as described below.                parental status, sexual orientation, or all
                                                  RECORD SOURCE CATEGORIES:
                                                                                                          FOR FURTHER INFORMATION CONTACT: Any                  or part of an individual’s income is
                                                    Most information is submitted by the                  member of the public wishing to register              derived from any public assistance
                                                  individual veterinarian. APHIS may also                 for the calls and obtain the call-in                  program or protected genetic
                                                  obtain information from State animal                    number, access code, web link and other               information in employment or any
                                                  health officials, State licensing and                   information for any of the public                     program activity conducted or funded
                                                  examining boards, the American                          teleconference and/or web conference                  by the Department. (Not all prohibited
                                                  Association of Veterinary State Boards,                 meetings may contact Monica Cole,                     bases apply to all programs and/or
                                                  the organization that provides                          Financial and Loan Analyst, at (202)                  employment activities.)
                                                  accreditation training for APHIS, and                   720–1251, fax: (202) 205–5066, or email:                 Individuals who are deaf, hard of
                                                  other APHIS records.                                    monica.cole@wdc.usda.gov. Those who                   hearing or have speech disabilities and
                                                                                                          request registration less than 15                     you wish to file either an EEO or
                                                  EXEMPTIONS CLAIMED FOR THE SYSTEM:                      calendar days prior to the date of a                  program complaint, please contact
                                                     The portions of this system that                     teleconference and/or web conference                  USDA through the Federal Relay
                                                  consist of investigatory material                       meetings may not receive notice of that               Service at (800) 877–8339 or (800) 845–
                                                  compiled for law enforcement purposes                   teleconference and/or web conference                  6136 (in Spanish). Persons with
                                                                                                          meeting, but will receive notice of                   disabilities, who wish to file a program
                                                  have been exempted pursuant to 5
                                                                                                          future teleconference and/or web                      complaint, please see information below
                                                  U.S.C. 552a(k)(2) from the provisions of
                                                                                                          conference meetings. The Agency                       on how to contact us by mail directly or
                                                  5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G),
                                                                                                          expects to accommodate each                           by email. Persons with disabilities who
                                                  (H), and (I), and (f). See 7 CFR 1.123.
                                                                                                          participant’s preferred form of                       require alternative means of
                                                  Individual access to these records
                                                                                                          participation by telephone or via web                 communication for program information
                                                  would impair investigations and alert
                                                                                                          link. However, if it appears that existing            (e.g., Braille, large print, audiotape, etc.)
                                                  subjects of investigations that their
                                                                                                          capabilities may prevent the Agency                   should contact USDA’s TARGET Center
                                                  activities are being scrutinized, and thus
                                                                                                          from accommodating all requests for                   at (202) 720–2600 (voice and TDD). If
                                                  allow them time to take measures to
                                                                                                          one form of participation, each                       you wish to file a Civil Rights program
                                                  prevent detection of illegal action to
                                                                                                          participant will be notified and                      complaint of discrimination, complete
                                                  escape prosecution. Any individual who                                                                        the USDA Program Complaint Form,
                                                                                                          encouraged to consider an alternative
                                                  believes, however, that he has been                                                                           found online at http://
                                                                                                          form of participation. Individuals who
                                                  denied any right, privilege or benefit for                                                                    www.ascr.usda.gov/complaint_filing_
                                                                                                          plan to participate and need reasonable
                                                  which he would otherwise be eligible as                                                                       cust.html, or at any USDA office, or call
                                                                                                          accommodations or language translation
                                                  a result of the maintenance of such                     assistance should inform Monica Cole                  (866) 632–9992 to request a form. You
                                                  material may request access to the                      within 10 business days in advance of                 may also write a letter containing all of
                                                  material. Such requests should be
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                                                                                                          the meeting date.                                     the information requested on the form.
                                                  addressed to the Freedom of                                                                                   Send your completed complaint form or
                                                                                                          SUPPLEMENTARY INFORMATION: The
                                                  Information and Privacy Act Staff,                                                                            letter to us by mail at to USDA, Director,
                                                                                                          objectives of this series of
                                                  Legislative and Public Affairs, APHIS,                                                                        Office of Adjudication, 1400
                                                                                                          teleconferences are as follows:
                                                  4700 River Road, Unit 50, Riverdale,
                                                                                                             • Enhance the effectiveness of the                 Independence Avenue SW.,
                                                  MD 20737–1232.                                                                                                Washington, DC 20250–9410, by fax
                                                                                                          Section 538 GRRH program.
                                                  [FR Doc. 2015–11420 Filed 5–11–15; 8:45 am]                • Update industry participants and                 (202) 690–7442 or email at
                                                  BILLING CODE 3410–34–P                                  Rural Housing Service (RHS) staff on                  program.intake@usda.gov. ‘‘USDA is an


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Document Created: 2015-12-16 07:55:23
Document Modified: 2015-12-16 07:55:23
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of proposed alteration to an existing Privacy Act System of Records; request for comment.
ContactDr. Todd Behre, Program Coordinator, National Veterinary Accreditation Program, VS, APHIS, 4700 River Road, Unit 200, Riverdale, MD 20737; (301) 851-3403.
FR Citation80 FR 27142 

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