80 FR 29315 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 98 (May 21, 2015)

The Office of the Secretary of Defense proposes to alter a system of records, DCIO 01, entitled ``Defense Industrial Base (DIB) Cyber Security/Information Assurance Records'' to facilitate the sharing of DIB cybersecurity threat information and best practices to DIB companies to enhance and supplement DIB participant capabilities to safeguard DoD information that resides on, or transits, DIB unclassified information systems. When incident reports are received, DoD Cyber Crime Center (DC3) personnel analyze the information reported for cyber threats and vulnerabilities in order to develop response measures as well as improve U.S. Government and DIB understanding of advanced cyber threat activity. DoD may work with a DIB company on a more detailed, digital forensics analysis or damage assessment, which may include sharing of additional electronic media/files or information regarding the incident or the affected systems, networks, or information.

[Federal Register Volume 80, Number 98 (Thursday, May 21, 2015)]
[Notices]
[Pages 29315-29317]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-12324]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2015-OS-0051]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DCIO 01, entitled ``Defense Industrial Base (DIB) 
Cyber Security/Information Assurance Records'' to facilitate the 
sharing of DIB cybersecurity threat information and best practices to 
DIB companies to enhance and supplement DIB participant capabilities to 
safeguard DoD information that resides on, or transits, DIB 
unclassified information systems. When incident reports are received, 
DoD Cyber Crime Center (DC3) personnel analyze the information reported 
for cyber threats and vulnerabilities in order to develop response 
measures as well as improve U.S. Government and DIB understanding of 
advanced cyber threat activity. DoD may work with a DIB company on a 
more detailed, digital forensics analysis or damage assessment, which 
may include sharing of additional electronic media/files or information 
regarding the incident or the affected systems, networks, or 
information.

DATES: Comments will be accepted on or before June 22, 2015. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at the Defense Privacy and Civil Liberties Division Web site at 
http://dpcld.defense.gov/.
    The proposed system report, as required by U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 15, 2015, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: May 18, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DCIO 01
    Defense Industrial Base (DIB) Cyber Security/Information Assurance 
Records (May 18, 2012, 77 FR 29616).

Changes:

[[Page 29316]]

* * * * *

System name:
    Delete entry and replace with ``Defense Industrial Base (DIB) 
Cybersecurity (CS) Activities Records.''

System location:
    Delete entry and replace with ``Defense Industrial Base (DIB) 
Cybersecurity Program, 6000 Defense Pentagon, ATTN: DIB CS Program, 
Washington, DC 20301-6000.
    DoD Cyber Crime Center, 911 Elkridge Landing Road, Linthicum, MD 
21090-2991.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``DIB company point of contact 
information includes name, company name and mailing address, work 
division/group, work email, and work telephone number.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 2224, Defense Information 
Assurance Program; 44 U.S.C. 3544, Federal Agency Responsibilities; 
Public Law 113-58, National Defense Authorization Act for Fiscal Year 
2015, Section 1632, Reporting on Cyber Incidents with Respect to 
Networks and Information Systems of Operationally Critical Contractors 
(10 U.S.C. Chapter 19, Cyber Matters); Presidential Policy Directive 
PPD-21, Critical Infrastructure, Security and Resilience; DoD Directive 
(DoDD) 3020.40, DoD Policy and Responsibilities for Critical 
Infrastructure; DoDD 5505.13E, DoD Executive Agent (EA) for the DoD 
Cyber Crime Center (DC3); DoD Manual 3020.45, Defense Critical 
Infrastructure Program (DCIP): DoD Mission-Based Critical Asset 
Identification Process (CAIP); and DoD Instruction 5205.13, Defense 
Industrial Base (DIB) Cyber Security/Information Assurance (CS/IA) 
Activities.''

Purpose(s):
    Delete entry and replace with ``To facilitate the sharing of DIB 
cybersecurity threat information and best practices to DIB companies to 
enhance and supplement DIB participant capabilities to safeguard DoD 
information that resides on, or transits, DIB unclassified information 
systems. When incident reports are received, DoD Cyber Crime Center 
(DC3) personnel analyze the information reported for cyber threats and 
vulnerabilities in order to develop response measures as well as 
improve U.S. Government and DIB understanding of advanced cyber threat 
activity. DoD may work with a DIB company on a more detailed, digital 
forensics analysis or damage assessment, which may include sharing of 
additional electronic media/files or information regarding the incident 
or the affected systems, networks, or information.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to the disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    DIB company point of contact information may be provided to other 
participating DIB companies to facilitate the sharing of information 
and expertise related to the DIB CS Program including cyber threat 
information and best practices, and mitigation strategies.
    Law Enforcement Routine Use: If a system of records maintained by a 
DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    Counterintelligence Purpose Routine Use: A record from a system of 
records maintained by a DoD Component may be disclosed as a routine use 
outside the DoD or the U.S. Government for the purpose of 
counterintelligence activities authorized by U.S. Law or Executive 
Order or for the purpose of enforcing laws which protect the national 
security of the United States.
    Disclosure of Information to the National Archives and Records 
Administration Routine Use: A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense/Joint Staff compilation of systems 
of records notices may apply to this system. The complete list of the 
DoD blanket routine uses can be found online at: http://dpcld.defense.gove/Privacy/SORNsIndex/BlanketRoutineUses.aspx
    Any release of information contained in this system of records 
outside the DoD will be compatible with the purpose(s) for which the 
information is collected and maintained.''
* * * * *

Retrievability:
    Delete entry and replace with ``DIB Company POC information is 
retrieved primarily by company name and work division/group and 
secondarily by individual POC name.
    DIB cyber incident reports are primarily retrieved by incident 
number but may also be retrieved by company name. They are not 
retrieved by the individual name.''

Safeguards:
    Delete entry and replace with ``Records are accessed by personnel 
with security clearances who are properly screened, trained, under a 
signed confidentiality agreement, and determined to have `need to 
know'. Access to records requires DoD Common Access Card (CAC) and PIN. 
Physical access controls include security guards, identification 
badges, key cards, cipher locks, and combination locks.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Director, DIB Cybersecurity, 6000 
Defense Pentagon, ATTN: DIB CS Program, Washington, DC 20301-6000.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information on themselves 
should address written inquiries to Director, DIB Cybersecurity Office, 
6000 Defense Pentagon, ATTN: DIB CS Program, Washington, DC 20301-6000.
    Signed, written requests should contain the individual's name, and 
company name and work division/group.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address a written request to the Office of the Secretary of Defense/
Joint Staff (OSD/JS), Freedom of Information Act (FOIA) Requester 
Service Center, 1155 Defense Pentagon, Washington, DC 20301-1155.

[[Page 29317]]

    Signed, written requests should contain the individual's name, 
company name and work division/group, and the name and number of this 
system of records notice.''
* * * * *

Record source categories:
    Delete entry and replace with ``The individual and participating 
DIB companies.''
* * * * *
[FR Doc. 2015-12324 Filed 5-20-15; 8:45 am]
BILLING CODE 5001-06-P