80_FR_30360 80 FR 30259 - Privacy Act of 1974; Department of Homeland Security Office of Operations Coordination and Planning-004 Publicly Available Social Media Monitoring and Situational Awareness Initiative System of Records

80 FR 30259 - Privacy Act of 1974; Department of Homeland Security Office of Operations Coordination and Planning-004 Publicly Available Social Media Monitoring and Situational Awareness Initiative System of Records

DEPARTMENT OF HOMELAND SECURITY
Office of the Secretary

Federal Register Volume 80, Issue 101 (May 27, 2015)

Page Range30259-30262
FR Document2015-12692

In accordance with the Privacy Act of 1974, the Department of Homeland Security proposes to update and reissue a current Department of Homeland Security system of records titled, ``Department of Homeland Security/Office of Operations Coordination and Planning-004 Publicly Available Social Media Monitoring and Situational Awareness Initiative System of Records.'' The Office of Operations Coordination and Planning National Operations Center created the Publicly Available Social Media Monitoring and Situational Awareness Initiative to assist the Department of Homeland Security (DHS) and its Components involved in fulfilling DHS's statutory responsibility to provide situational awareness. As a result of a biennial review of this system, the Department of Homeland Security/Office of Operations Coordination and Planning is updating this system of records notice to (1) clarify the information that may be collected about anchors, newscasters, or other on-scene reporters; (2) permit the collection of information about current and former public officials who are potential victims of incidents or activities related to Homeland Security; (3) clarify the system classification level; and (4) clarify the record source categories. This updated system will continue to be included in the Department of Homeland Security's inventory of record systems.

Federal Register, Volume 80 Issue 101 (Wednesday, May 27, 2015)
[Federal Register Volume 80, Number 101 (Wednesday, May 27, 2015)]
[Notices]
[Pages 30259-30262]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-12692]


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DEPARTMENT OF HOMELAND SECURITY

Office of the Secretary

[Docket No. DHS-2015-0025]


Privacy Act of 1974; Department of Homeland Security Office of 
Operations Coordination and Planning-004 Publicly Available Social 
Media Monitoring and Situational Awareness Initiative System of Records

AGENCY: Privacy Office, Department of Homeland Security.

ACTION: Notice of an updated Privacy Act system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
Homeland Security proposes to update and reissue a current Department 
of Homeland Security system of records titled, ``Department of Homeland 
Security/Office of Operations Coordination and Planning-004 Publicly 
Available Social Media Monitoring and Situational Awareness Initiative 
System of Records.'' The Office of Operations Coordination and Planning 
National Operations Center created the Publicly Available Social Media 
Monitoring and Situational Awareness Initiative to assist the 
Department of Homeland Security (DHS) and its Components involved in 
fulfilling DHS's statutory responsibility to provide situational 
awareness. As a result of a biennial review of this system, the 
Department of Homeland Security/Office of Operations Coordination and 
Planning is updating this system of records notice to (1) clarify the 
information that may be collected about anchors, newscasters, or other 
on-scene reporters; (2) permit the collection of information about 
current and former public officials who are potential victims of 
incidents or activities related to Homeland Security; (3) clarify the 
system classification level; and (4) clarify the record source 
categories. This updated system will continue to be included in the 
Department of Homeland Security's inventory of record systems.

DATES: Submit comments on or before June 26, 2015. This updated system 
will be effective June 26, 2015.

ADDRESSES: You may submit comments, identified by docket number DHS-
2015-0025 by one of the following methods:
     Federal e-Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: (202) 343-4010.
     Mail: Karen L. Neuman, Chief Privacy Officer, Privacy 
Office, Department of Homeland Security, Washington, DC 20528.
    Instructions: All submissions received must include the agency name 
and docket number for this rulemaking. All comments received will be 
posted without change to http://www.regulations.gov, including any 
personal information provided.
    Docket: For access to the docket to read background documents or 
comments received, please visit http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: For general questions, please contact: 
Michael Page, (202) 357-7626, Privacy Point of Contact, Office of 
Operations Coordination and Planning, Department of Homeland Security, 
Washington, DC 20528. For privacy questions, please contact: Karen L. 
Neuman, (202) 343-1717, Chief Privacy Officer, Privacy Office, 
Department of Homeland Security, Washington, DC 20528.

SUPPLEMENTARY INFORMATION:

I. Background

    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
Department of Homeland Security (DHS) Office of Operations Coordination 
and Planning (OPS) proposes to update and reissue a current DHS system 
of records titled, ``DHS/OPS-004 Publicly Available Social Media 
Monitoring and Situational Awareness Initiative System of Records.''
    The DHS/OPS-004 Publicly Available Social Media Monitoring and 
Situational Awareness Initiative System of Records allows the DHS/OPS 
National Operations Center (NOC) to fulfill its mandate to provide 
situational awareness and a common operating picture for the entire 
Federal Government, and for state, local, and tribal governments as 
appropriate, and to ensure that critical terrorism and disaster-related 
information reaches government decision-makers. 6 U.S.C. 321d(b). As a 
result of a biennial review of this system, DHS is updating this SORN 
to (1) clarify that the fifth category of individuals may include any 
of the categories of records for anchors, newscasters, or on-scene 
reporters; (2) expand the sixth category of individuals to include 
current and former public officials who are potential victims of 
incidents or activities related to Homeland Security; (3) limit the 
system classification to Unclassified and For Official Use Only; and 
(4) update the record source categories to clarify that all records 
within this system are collected from publicly available social media 
Web sites.
    As described in the DHS/OPS/PIA-004 Publicly Available Social Media 
Monitoring and Situational Awareness Initiative Privacy Impact 
Assessment and associated updates (which are available on the DHS 
Privacy Office Web site at http://www.dhs.gov/privacy), the NOC 
monitors publicly available online forums, blogs, public Web sites, and 
message boards. Through the use of publicly available search engines 
and content aggregators, the NOC monitors activities on social media 
for information it can use to provide situational awareness and 
establish a common operating picture. The NOC gathers, stores, 
analyzes, and disseminates relevant and appropriate de-identified 
information to federal, state, local, and foreign governments, and 
private sector partners authorized to receive situational awareness and 
a common operating picture. Under this initiative, OPS generally does 
not: (1) Actively seek personally identifiable information (PII); (2) 
post any information; (3) actively seek to connect with other internal/
external personal users; (4) accept other internal/external personal 
users' invitations to connect; or (5) interact on social media sites. 
However, OPS is permitted to establish user names and passwords to form 
profiles and follow relevant government, media, and subject matter 
experts on social media sites in order to use search tools under 
established criteria and search terms for monitoring that supports 
providing situational awareness and establishing a common operating 
picture. Furthermore, PII on the following categories of individuals 
may be collected when it lends

[[Page 30260]]

credibility to the report or facilitates coordination with federal, 
state, local, tribal, territorial, foreign, or international government 
partners: (1) U.S. and foreign individuals in extremis situations 
involving potential life or death circumstances; (2) Senior U.S. and 
foreign government officials who make public statements or provide 
public updates; (3) U.S. and foreign government spokespersons who make 
public statements or provide public updates; (4) U.S. and foreign 
private sector officials and spokespersons who make public statements 
or provide public updates; (5) Anchors, newscasters, or on-scene 
reporters who are known or identified as reporters in their post or 
article or who use traditional or social media in real time to keep 
their audience situationally aware and informed; (6) public officials, 
current and former, who are victims or potential victims of incidents 
or activities related to Homeland Security and; (7) known terrorists, 
drug cartel leaders, or other persons known to have been involved in 
major crimes or terror of Homeland Security interest who are killed or 
found dead.
    The NOC will identify and monitor only information needed to 
provide situational awareness and establish a common operating picture. 
The NOC will use this information to fulfill the statutory mandate set 
forth in 6 U.S.C. 321d(b) to include the sharing of information with 
foreign governments and the private sector as otherwise authorized by 
law.
    DHS is authorized to implement this program primarily through 6 
U.S.C. 121; 44 U.S.C. 3101; Executive Order (E.O.) 13388; 6 U.S.C. 
321d; and Homeland Security Presidential Directive 5. Routine uses 
contained in this notice include sharing with the Department of Justice 
(DOJ) for legal advice and representation; to a congressional office at 
the request of an individual; to NARA for records management; to 
contractors in support of their contract assignment to DHS; to 
appropriate federal, state, tribal, local, international, foreign 
agency, or other appropriate entity including the privacy sector in 
their role aiding OPS in their mission; to agencies, organizations, or 
individuals for the purpose of audit; to agencies, entities, or persons 
during a security or information compromise or breach; or to an agency, 
organization, or individual when there could potentially be a risk of 
harm to an individual. This system of records is not subject to the 
Paperwork Reduction Act because DHS is not requesting specific 
information from the public.
    Consistent with DHS's information sharing mission, information 
contained in the DHS/OPS-004 Publicly Available Social Media Monitoring 
and Situational Awareness Initiative System of Records may be shared 
with other DHS Components, as well as appropriate federal, state, 
local, tribal, territorial, foreign, or international government 
agencies. This sharing will take place only after DHS determines that 
the receiving DHS Component or agency has a verifiable need to know the 
information to carry out national security, law enforcement, 
immigration, intelligence, or other functions consistent with the 
routine uses set forth in this system of records notice.
    This updated system will be included in DHS's inventory of record 
systems.

II. Privacy Act

    The Privacy Act embodies fair information practice principles in a 
statutory framework governing the means by which federal government 
agencies collect, maintain, use, and disseminate individuals' records. 
The Privacy Act applies to information that is maintained in a ``system 
of records.'' A ``system of records'' is a group of any records under 
the control of an agency from which information is retrieved by the 
name of an individual or by some identifying number, symbol, or other 
identifying particular assigned to the individual. The Privacy Act 
defines ``individual'' as a U.S. citizen or a lawful permanent 
resident. As a matter of policy, DHS extends administrative Privacy Act 
protections to all individuals when systems of records maintain 
information on U.S. citizens, lawful permanent residents, and visitors.
    Below is the description of the DHS/OPS-004 Publicly Available 
Social Media Monitoring and Situational Awareness Initiative System of 
Records.
    In accordance with 5 U.S.C. 552a(r), DHS has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.
System of Records
    Department of Homeland Security (DHS)/Office of Operations 
Coordination and Planning (OPS)-004.

System name:
    DHS/OPS-004.

Security classification:
    Unclassified, For Official Use Only.

System location:
    Records are maintained at the Department of Homeland Security (DHS) 
Office of Operations Coordination and Planning (OPS) National 
Operations Center (NOC) Headquarters in Washington, DC and field 
locations.

Categories of individuals covered by the system:
    Categories of individuals covered by the system may include:
     U.S. and foreign individuals in extremis situations 
involving potential life or death circumstances;
     Senior U.S. and foreign government officials who make 
public statements or provide public updates;
     U.S. and foreign government spokespersons who make public 
statements or provide public updates;
     U.S. and foreign private sector officials and 
spokespersons who make public statements or provide public updates;
     Anchors, newscasters, or on-scene reporters who are known 
or identified as reporters in their post or article or who use 
traditional or social media in real time to keep their audience 
situationally aware and informed;
     Current and former public officials who are victims or 
potential victims of incidents or activities related to Homeland 
Security; and
     Known terrorists, drug cartel leaders, or other persons 
known to have been involved in major crimes or terror of Homeland 
Security interest (e.g., mass shooters such as those at Navy Yard or 
Los Angeles airport), who are killed or found dead.

Categories of records in the system:
    Categories of records in the system may include:
     Full name;
     Affiliation;
     Position or title; and
     Publicly available user ID.

Authority for maintenance of the system:
    6 U.S.C. 121; 44 U.S.C. 3101; Executive Order (E.O.) 13388; Office 
of Operations Coordination and Planning Delegation 0104; and Homeland 
Security Presidential Directive 5.

Purpose(s):
    The purpose of this system is to fulfill the DHS Office of 
Operations and Coordination's (OPS) statutory responsibility to provide 
situational awareness and establish a common operating picture for the 
entire Federal Government, and for state, local, and tribal governments 
as appropriate, and to ensure that critical disaster-related 
information reaches government decision makers. DHS/OPS NOC may share 
information with private sector and international partners when 
necessary, appropriate, and authorized by law.

[[Page 30261]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DHS as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    A. To the Department of Justice (DOJ), including Offices of the 
U.S. Attorneys, or other federal agencies conducting litigation or in 
proceedings before any court, adjudicative, or administrative body, 
when it is relevant or necessary to the litigation or proceedings and 
one of the following is a party to the litigation or proceedings or has 
an interest in such litigation or proceedings:
    1. DHS or any Component thereof;
    2. Any employee or former employee of DHS in his/her official 
capacity;
    3. Any employee or former employee of DHS in his/her individual 
capacity when DOJ or DHS has agreed to represent the employee; or
    4. The U.S. or any agency thereof.
    B. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of the individual to whom the record pertains.
    C. To the National Archives and Records Administration (NARA) or 
General Services Administration pursuant to records management 
inspections being conducted under the authority of 44 U.S.C. 2904 and 
2906.
    D. To an agency or organization for the purpose of performing audit 
or oversight operations as authorized by law, but only such information 
as is necessary and relevant to such audit or oversight function.
    E. To appropriate agencies, entities, and persons when:
    1. DHS suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised;
    2. DHS has determined that as a result of the suspected or 
confirmed compromise, there is a risk of identity theft or fraud, harm 
to economic or property interests, harm to an individual, or harm to 
the security or integrity of this system or other systems or programs 
(whether maintained by DHS or another agency or entity) that rely upon 
the compromised information; and
    3. The disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with DHS's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.
    F. To contractors and their agents, grantees, experts, consultants, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for DHS, when necessary to 
accomplish an agency function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to DHS officers and employees.
    G. To appropriate federal, state, local, tribal, or foreign 
governmental agencies or multilateral governmental organizations for 
the purpose of protecting the vital interests of a data subject or 
other persons, including to assist such agencies or organizations in 
preventing exposure to or transmission of a communicable or 
quarantinable disease or to combat other significant public health 
threats; appropriate notice will be provided of any identified health 
threat or risk.
    H. To the entire federal government, to state, local, and tribal 
governments, and to appropriate private sector individuals within the 
Critical Infrastructure Key Resources Community to provide situational 
awareness and establish a common operating picture and to ensure that 
critical disaster-related information reaches government decision 
makers when PII lends credibility to the report or facilitates 
coordination with interagency or international partners.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    DHS/OPS stores records in this system electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
may be stored on magnetic disc, tape, and digital media.

Retrievability:
    Much of the data within this system does not pertain to an 
individual; rather, the information pertains to locations, geographic 
areas, facilities, and other things or objects not related to 
individuals. However, some personal information may be captured. Most 
information is stored as free text and any word, phrase, or number is 
searchable.

Safeguards:
    DHS/OPS safeguards records in this system according to applicable 
rules and policies, including all applicable DHS automated systems 
security and access policies. OPS has imposed strict controls to 
minimize the risk of compromising the information that is being stored. 
Access to the computer system containing the records in this system is 
limited to those individuals who have a need to know the information 
for the performance of their official duties and who have appropriate 
clearances or permissions.

Retention and disposal:
    In accordance with NARA records schedule #N1-563-08-23, OPS 
maintains records for 5 years.

System Manager and address:
    Director, Office of Operations Coordination and Planning, National 
Operations Center, U.S. Department of Homeland Security, Washington, DC 
20528.

Notification procedure:
    Individuals seeking notification of and access to any record 
contained in this system of records, or seeking to contest its content, 
may submit a request in writing to the Chief Privacy Officer or OPS 
Freedom of Information Act Officer (FOIA), whose contact information 
can be found at http://www.dhs.gov/foia under ``FOIA Contact 
Information.'' If an individual believes more than one component 
maintains Privacy Act records concerning him or her, the individual may 
submit the request to the Chief Privacy Officer and Chief FOIA Officer, 
Department of Homeland Security, 245 Murray Drive SW., Building 410, 
STOP-0655, Washington, DC 20528.
    When seeking records about yourself from this system of records or 
any other Departmental system of records, your request must conform 
with the DHS Privacy Act regulations set forth in 6 CFR part 5, subpart 
B. You must first verify your identity, meaning that you must provide 
your full name, current address, and date and place of birth. You must 
sign your request, and your signature must either be notarized or 
submitted under 28 U.S.C. 1746, a law that permits statements to be 
made under penalty of perjury as a substitute for notarization. While 
no specific form is required, you may obtain forms for this purpose 
from the Chief Privacy Officer and Chief Freedom of Information Act 
Officer, http://www.dhs.gov/foia or (866) 431-0486. In addition, you 
should:

[[Page 30262]]

     Explain why you believe the Department would have 
information on you;
     Identify which component(s) of the Department you believe 
may have the information about you;
     Specify when you believe the records would have been 
created; and
     Provide any other information that will help the FOIA 
staff determine which DHS component agency may have responsive records;
    If your request is seeking records pertaining to another living 
individual, you must include a statement from that individual 
certifying his/her agreement for you to access his/her records.
    Without the above information, the component(s) may not be able to 
conduct an effective search, and your request may be denied due to lack 
of specificity or lack of compliance with applicable regulations.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Information contained in this system is obtained from publicly 
available social media Web sites.

Exemptions claimed for the system:
    None.

    Dated: May 13, 2015.
Karen L. Neuman,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2015-12692 Filed 5-26-15; 8:45 am]
 BILLING CODE 9110-9A-P



                                                                              Federal Register / Vol. 80, No. 101 / Wednesday, May 27, 2015 / Notices                                             30259

                                                    (3) Fax: 703–235–4981, Attn: Michael                  clarify the information that may be                   fulfill its mandate to provide situational
                                                  A. Echols.                                              collected about anchors, newscasters, or              awareness and a common operating
                                                    (4) Mail: Michael A. Echols, Director,                other on-scene reporters; (2) permit the              picture for the entire Federal
                                                  JPMO–ISAO Coordinator, NPPD,                            collection of information about current               Government, and for state, local, and
                                                  Department of Homeland Security, 245                    and former public officials who are                   tribal governments as appropriate, and
                                                  Murray Lane, Mail Stop 0615, Arlington                  potential victims of incidents or                     to ensure that critical terrorism and
                                                  VA 20598–0615.                                          activities related to Homeland Security;              disaster-related information reaches
                                                    To avoid duplication, please use only                 (3) clarify the system classification                 government decision-makers. 6 U.S.C.
                                                  one of these four methods. All                          level; and (4) clarify the record source              321d(b). As a result of a biennial review
                                                  comments must either be submitted to                    categories. This updated system will                  of this system, DHS is updating this
                                                  the online docket on or before July 10,                 continue to be included in the                        SORN to (1) clarify that the fifth
                                                  2015, or reach the Docket Management                    Department of Homeland Security’s                     category of individuals may include any
                                                  Facility by that date.                                  inventory of record systems.                          of the categories of records for anchors,
                                                    Authority: 6 U.S.C. 131–134; 6 CFR. 29;               DATES: Submit comments on or before                   newscasters, or on-scene reporters; (2)
                                                  E.O. 13691.                                             June 26, 2015. This updated system will               expand the sixth category of individuals
                                                    Dated: May 13, 2015.                                  be effective June 26, 2015.                           to include current and former public
                                                  Andy Ozment,                                            ADDRESSES: You may submit comments,                   officials who are potential victims of
                                                  Assistant Secretary, Cybersecurity and                  identified by docket number DHS–                      incidents or activities related to
                                                  Communications, National Protection and                 2015–0025 by one of the following                     Homeland Security; (3) limit the system
                                                  Programs Directorate, Department of                     methods:                                              classification to Unclassified and For
                                                  Homeland Security.                                        • Federal e-Rulemaking Portal:                      Official Use Only; and (4) update the
                                                  [FR Doc. 2015–12691 Filed 5–26–15; 8:45 am]             http://www.regulations.gov. Follow the                record source categories to clarify that
                                                  BILLING CODE 9110–9P–P                                  instructions for submitting comments.                 all records within this system are
                                                                                                            • Fax: (202) 343–4010.                              collected from publicly available social
                                                                                                            • Mail: Karen L. Neuman, Chief                      media Web sites.
                                                  DEPARTMENT OF HOMELAND                                  Privacy Officer, Privacy Office,                         As described in the DHS/OPS/PIA–
                                                  SECURITY                                                Department of Homeland Security,                      004 Publicly Available Social Media
                                                                                                          Washington, DC 20528.                                 Monitoring and Situational Awareness
                                                  Office of the Secretary                                   Instructions: All submissions received              Initiative Privacy Impact Assessment
                                                  [Docket No. DHS–2015–0025]                              must include the agency name and                      and associated updates (which are
                                                                                                          docket number for this rulemaking. All                available on the DHS Privacy Office
                                                  Privacy Act of 1974; Department of                      comments received will be posted                      Web site at http://www.dhs.gov/
                                                  Homeland Security Office of                             without change to http://                             privacy), the NOC monitors publicly
                                                  Operations Coordination and                             www.regulations.gov, including any                    available online forums, blogs, public
                                                  Planning–004 Publicly Available Social                  personal information provided.                        Web sites, and message boards. Through
                                                  Media Monitoring and Situational                          Docket: For access to the docket to                 the use of publicly available search
                                                  Awareness Initiative System of                          read background documents or                          engines and content aggregators, the
                                                  Records                                                 comments received, please visit http://               NOC monitors activities on social media
                                                  AGENCY:  Privacy Office, Department of                  www.regulations.gov.                                  for information it can use to provide
                                                  Homeland Security.                                      FOR FURTHER INFORMATION CONTACT: For                  situational awareness and establish a
                                                  ACTION: Notice of an updated Privacy                    general questions, please contact:                    common operating picture. The NOC
                                                  Act system of records.                                  Michael Page, (202) 357–7626, Privacy                 gathers, stores, analyzes, and
                                                                                                          Point of Contact, Office of Operations                disseminates relevant and appropriate
                                                  SUMMARY:    In accordance with the                      Coordination and Planning, Department                 de-identified information to federal,
                                                  Privacy Act of 1974, the Department of                  of Homeland Security, Washington, DC                  state, local, and foreign governments,
                                                  Homeland Security proposes to update                    20528. For privacy questions, please                  and private sector partners authorized to
                                                  and reissue a current Department of                     contact: Karen L. Neuman, (202) 343–                  receive situational awareness and a
                                                  Homeland Security system of records                     1717, Chief Privacy Officer, Privacy                  common operating picture. Under this
                                                  titled, ‘‘Department of Homeland                        Office, Department of Homeland                        initiative, OPS generally does not: (1)
                                                  Security/Office of Operations                           Security, Washington, DC 20528.                       Actively seek personally identifiable
                                                  Coordination and Planning–004                           SUPPLEMENTARY INFORMATION:                            information (PII); (2) post any
                                                  Publicly Available Social Media                                                                               information; (3) actively seek to connect
                                                  Monitoring and Situational Awareness                    I. Background                                         with other internal/external personal
                                                  Initiative System of Records.’’ The                        In accordance with the Privacy Act of              users; (4) accept other internal/external
                                                  Office of Operations Coordination and                   1974, 5 U.S.C. 552a, the Department of                personal users’ invitations to connect; or
                                                  Planning National Operations Center                     Homeland Security (DHS) Office of                     (5) interact on social media sites.
                                                  created the Publicly Available Social                   Operations Coordination and Planning                  However, OPS is permitted to establish
                                                  Media Monitoring and Situational                        (OPS) proposes to update and reissue a                user names and passwords to form
                                                  Awareness Initiative to assist the                      current DHS system of records titled,                 profiles and follow relevant
                                                  Department of Homeland Security                         ‘‘DHS/OPS–004 Publicly Available                      government, media, and subject matter
mstockstill on DSK4VPTVN1PROD with NOTICES




                                                  (DHS) and its Components involved in                    Social Media Monitoring and                           experts on social media sites in order to
                                                  fulfilling DHS’s statutory responsibility               Situational Awareness Initiative System               use search tools under established
                                                  to provide situational awareness. As a                  of Records.’’                                         criteria and search terms for monitoring
                                                  result of a biennial review of this                        The DHS/OPS–004 Publicly Available                 that supports providing situational
                                                  system, the Department of Homeland                      Social Media Monitoring and                           awareness and establishing a common
                                                  Security/Office of Operations                           Situational Awareness Initiative System               operating picture. Furthermore, PII on
                                                  Coordination and Planning is updating                   of Records allows the DHS/OPS                         the following categories of individuals
                                                  this system of records notice to (1)                    National Operations Center (NOC) to                   may be collected when it lends


                                             VerDate Sep<11>2014   16:45 May 26, 2015   Jkt 235001   PO 00000   Frm 00054   Fmt 4703   Sfmt 4703   E:\FR\FM\27MYN1.SGM   27MYN1


                                                  30260                       Federal Register / Vol. 80, No. 101 / Wednesday, May 27, 2015 / Notices

                                                  credibility to the report or facilitates                in the DHS/OPS–004 Publicly Available                 Center (NOC) Headquarters in
                                                  coordination with federal, state, local,                Social Media Monitoring and                           Washington, DC and field locations.
                                                  tribal, territorial, foreign, or                        Situational Awareness Initiative System
                                                                                                                                                                CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                  international government partners: (1)                  of Records may be shared with other
                                                                                                                                                                SYSTEM:
                                                  U.S. and foreign individuals in extremis                DHS Components, as well as
                                                  situations involving potential life or                  appropriate federal, state, local, tribal,               Categories of individuals covered by
                                                  death circumstances; (2) Senior U.S. and                territorial, foreign, or international                the system may include:
                                                  foreign government officials who make                   government agencies. This sharing will                   • U.S. and foreign individuals in
                                                  public statements or provide public                     take place only after DHS determines                  extremis situations involving potential
                                                  updates; (3) U.S. and foreign                           that the receiving DHS Component or                   life or death circumstances;
                                                  government spokespersons who make                       agency has a verifiable need to know the                 • Senior U.S. and foreign government
                                                  public statements or provide public                     information to carry out national                     officials who make public statements or
                                                  updates; (4) U.S. and foreign private                   security, law enforcement, immigration,               provide public updates;
                                                  sector officials and spokespersons who                  intelligence, or other functions                         • U.S. and foreign government
                                                  make public statements or provide                       consistent with the routine uses set                  spokespersons who make public
                                                  public updates; (5) Anchors,                            forth in this system of records notice.               statements or provide public updates;
                                                  newscasters, or on-scene reporters who                    This updated system will be included                   • U.S. and foreign private sector
                                                  are known or identified as reporters in                 in DHS’s inventory of record systems.                 officials and spokespersons who make
                                                  their post or article or who use                                                                              public statements or provide public
                                                  traditional or social media in real time                II. Privacy Act                                       updates;
                                                  to keep their audience situationally                       The Privacy Act embodies fair                         • Anchors, newscasters, or on-scene
                                                  aware and informed; (6) public officials,               information practice principles in a                  reporters who are known or identified
                                                  current and former, who are victims or                  statutory framework governing the                     as reporters in their post or article or
                                                  potential victims of incidents or                       means by which federal government                     who use traditional or social media in
                                                  activities related to Homeland Security                 agencies collect, maintain, use, and                  real time to keep their audience
                                                  and; (7) known terrorists, drug cartel                  disseminate individuals’ records. The                 situationally aware and informed;
                                                  leaders, or other persons known to have                 Privacy Act applies to information that                  • Current and former public officials
                                                  been involved in major crimes or terror                 is maintained in a ‘‘system of records.’’             who are victims or potential victims of
                                                  of Homeland Security interest who are                   A ‘‘system of records’’ is a group of any             incidents or activities related to
                                                  killed or found dead.                                   records under the control of an agency                Homeland Security; and
                                                     The NOC will identify and monitor                    from which information is retrieved by                   • Known terrorists, drug cartel
                                                  only information needed to provide                      the name of an individual or by some                  leaders, or other persons known to have
                                                  situational awareness and establish a                   identifying number, symbol, or other                  been involved in major crimes or terror
                                                  common operating picture. The NOC                       identifying particular assigned to the                of Homeland Security interest (e.g.,
                                                  will use this information to fulfill the                individual. The Privacy Act defines                   mass shooters such as those at Navy
                                                  statutory mandate set forth in 6 U.S.C.                 ‘‘individual’’ as a U.S. citizen or a                 Yard or Los Angeles airport), who are
                                                  321d(b) to include the sharing of                       lawful permanent resident. As a matter                killed or found dead.
                                                  information with foreign governments                    of policy, DHS extends administrative
                                                  and the private sector as otherwise                                                                           CATEGORIES OF RECORDS IN THE SYSTEM:
                                                                                                          Privacy Act protections to all
                                                  authorized by law.                                      individuals when systems of records                    Categories of records in the system
                                                     DHS is authorized to implement this                  maintain information on U.S. citizens,                may include:
                                                  program primarily through 6 U.S.C. 121;                 lawful permanent residents, and                        • Full name;
                                                  44 U.S.C. 3101; Executive Order (E.O.)                  visitors.                                              • Affiliation;
                                                  13388; 6 U.S.C. 321d; and Homeland                         Below is the description of the DHS/                • Position or title; and
                                                  Security Presidential Directive 5.                      OPS–004 Publicly Available Social                      • Publicly available user ID.
                                                  Routine uses contained in this notice
                                                                                                          Media Monitoring and Situational                      AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
                                                  include sharing with the Department of
                                                                                                          Awareness Initiative System of Records.
                                                  Justice (DOJ) for legal advice and                                                                              6 U.S.C. 121; 44 U.S.C. 3101;
                                                                                                             In accordance with 5 U.S.C. 552a(r),
                                                  representation; to a congressional office                                                                     Executive Order (E.O.) 13388; Office of
                                                                                                          DHS has provided a report of this
                                                  at the request of an individual; to NARA                                                                      Operations Coordination and Planning
                                                                                                          system of records to the Office of
                                                  for records management; to contractors                                                                        Delegation 0104; and Homeland
                                                                                                          Management and Budget and to
                                                  in support of their contract assignment                                                                       Security Presidential Directive 5.
                                                                                                          Congress.
                                                  to DHS; to appropriate federal, state,
                                                  tribal, local, international, foreign                                                                         PURPOSE(S):
                                                                                                          System of Records
                                                  agency, or other appropriate entity                                                                              The purpose of this system is to fulfill
                                                                                                            Department of Homeland Security                     the DHS Office of Operations and
                                                  including the privacy sector in their role
                                                  aiding OPS in their mission; to agencies,               (DHS)/Office of Operations                            Coordination’s (OPS) statutory
                                                  organizations, or individuals for the                   Coordination and Planning (OPS)–004.                  responsibility to provide situational
                                                  purpose of audit; to agencies, entities, or             SYSTEM NAME:                                          awareness and establish a common
                                                  persons during a security or information                  DHS/OPS–004.                                        operating picture for the entire Federal
                                                  compromise or breach; or to an agency,                                                                        Government, and for state, local, and
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                                                  organization, or individual when there                  SECURITY CLASSIFICATION:                              tribal governments as appropriate, and
                                                  could potentially be a risk of harm to an                 Unclassified, For Official Use Only.                to ensure that critical disaster-related
                                                  individual. This system of records is not                                                                     information reaches government
                                                  subject to the Paperwork Reduction Act                  SYSTEM LOCATION:                                      decision makers. DHS/OPS NOC may
                                                  because DHS is not requesting specific                    Records are maintained at the                       share information with private sector
                                                  information from the public.                            Department of Homeland Security                       and international partners when
                                                     Consistent with DHS’s information                    (DHS) Office of Operations Coordination               necessary, appropriate, and authorized
                                                  sharing mission, information contained                  and Planning (OPS) National Operations                by law.


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                                                                              Federal Register / Vol. 80, No. 101 / Wednesday, May 27, 2015 / Notices                                            30261

                                                  ROUTINE USES OF RECORDS MAINTAINED IN THE               compromise and prevent, minimize, or                  SAFEGUARDS:
                                                  SYSTEM, INCLUDING CATEGORIES OF USERS AND               remedy such harm.                                       DHS/OPS safeguards records in this
                                                  THE PURPOSES OF SUCH USES:
                                                                                                             F. To contractors and their agents,                system according to applicable rules
                                                     In addition to those disclosures                     grantees, experts, consultants, and                   and policies, including all applicable
                                                  generally permitted under 5 U.S.C.                      others performing or working on a                     DHS automated systems security and
                                                  552a(b) of the Privacy Act, all or a                    contract, service, grant, cooperative                 access policies. OPS has imposed strict
                                                  portion of the records or information                   agreement, or other assignment for DHS,               controls to minimize the risk of
                                                  contained in this system may be                         when necessary to accomplish an                       compromising the information that is
                                                  disclosed outside DHS as a routine use                  agency function related to this system of             being stored. Access to the computer
                                                  pursuant to 5 U.S.C. 552a(b)(3) as                      records. Individuals provided                         system containing the records in this
                                                  follows:                                                information under this routine use are                system is limited to those individuals
                                                     A. To the Department of Justice (DOJ),               subject to the same Privacy Act                       who have a need to know the
                                                  including Offices of the U.S. Attorneys,                requirements and limitations on                       information for the performance of their
                                                  or other federal agencies conducting                    disclosure as are applicable to DHS                   official duties and who have appropriate
                                                  litigation or in proceedings before any                 officers and employees.                               clearances or permissions.
                                                  court, adjudicative, or administrative                     G. To appropriate federal, state, local,
                                                  body, when it is relevant or necessary to               tribal, or foreign governmental agencies              RETENTION AND DISPOSAL:
                                                  the litigation or proceedings and one of                or multilateral governmental                            In accordance with NARA records
                                                  the following is a party to the litigation              organizations for the purpose of                      schedule #N1–563–08–23, OPS
                                                  or proceedings or has an interest in such               protecting the vital interests of a data              maintains records for 5 years.
                                                  litigation or proceedings:                              subject or other persons, including to
                                                     1. DHS or any Component thereof;                     assist such agencies or organizations in              SYSTEM MANAGER AND ADDRESS:
                                                     2. Any employee or former employee                   preventing exposure to or transmission                  Director, Office of Operations
                                                  of DHS in his/her official capacity;                    of a communicable or quarantinable                    Coordination and Planning, National
                                                     3. Any employee or former employee                   disease or to combat other significant                Operations Center, U.S. Department of
                                                  of DHS in his/her individual capacity                   public health threats; appropriate notice             Homeland Security, Washington, DC
                                                  when DOJ or DHS has agreed to                           will be provided of any identified health             20528.
                                                  represent the employee; or                              threat or risk.
                                                     4. The U.S. or any agency thereof.                                                                         NOTIFICATION PROCEDURE:
                                                                                                             H. To the entire federal government,
                                                     B. To a congressional office from the                to state, local, and tribal governments,                 Individuals seeking notification of
                                                  record of an individual in response to                  and to appropriate private sector                     and access to any record contained in
                                                  an inquiry from that congressional office               individuals within the Critical                       this system of records, or seeking to
                                                  made at the request of the individual to                Infrastructure Key Resources                          contest its content, may submit a
                                                  whom the record pertains.                               Community to provide situational                      request in writing to the Chief Privacy
                                                     C. To the National Archives and                      awareness and establish a common                      Officer or OPS Freedom of Information
                                                  Records Administration (NARA) or                        operating picture and to ensure that                  Act Officer (FOIA), whose contact
                                                  General Services Administration                         critical disaster-related information                 information can be found at http://
                                                  pursuant to records management                          reaches government decision makers                    www.dhs.gov/foia under ‘‘FOIA Contact
                                                  inspections being conducted under the                   when PII lends credibility to the report              Information.’’ If an individual believes
                                                  authority of 44 U.S.C. 2904 and 2906.                   or facilitates coordination with                      more than one component maintains
                                                     D. To an agency or organization for                  interagency or international partners.                Privacy Act records concerning him or
                                                  the purpose of performing audit or                                                                            her, the individual may submit the
                                                  oversight operations as authorized by                   DISCLOSURE TO CONSUMER REPORTING                      request to the Chief Privacy Officer and
                                                                                                          AGENCIES:
                                                  law, but only such information as is                                                                          Chief FOIA Officer, Department of
                                                  necessary and relevant to such audit or                   None.                                               Homeland Security, 245 Murray Drive
                                                  oversight function.                                                                                           SW., Building 410, STOP–0655,
                                                                                                          POLICIES AND PRACTICES FOR STORING,
                                                     E. To appropriate agencies, entities,                                                                      Washington, DC 20528.
                                                                                                          RETRIEVING, ACCESSING, RETAINING, AND
                                                  and persons when:                                       DISPOSING OF RECORDS IN THE SYSTEM:                      When seeking records about yourself
                                                     1. DHS suspects or has confirmed that                                                                      from this system of records or any other
                                                  the security or confidentiality of                      STORAGE:                                              Departmental system of records, your
                                                  information in the system of records has                  DHS/OPS stores records in this                      request must conform with the DHS
                                                  been compromised;                                       system electronically or on paper in                  Privacy Act regulations set forth in 6
                                                     2. DHS has determined that as a result               secure facilities in a locked drawer                  CFR part 5, subpart B. You must first
                                                  of the suspected or confirmed                           behind a locked door. The records may                 verify your identity, meaning that you
                                                  compromise, there is a risk of identity                 be stored on magnetic disc, tape, and                 must provide your full name, current
                                                  theft or fraud, harm to economic or                     digital media.                                        address, and date and place of birth.
                                                  property interests, harm to an                                                                                You must sign your request, and your
                                                  individual, or harm to the security or                  RETRIEVABILITY:                                       signature must either be notarized or
                                                  integrity of this system or other systems                 Much of the data within this system                 submitted under 28 U.S.C. 1746, a law
                                                  or programs (whether maintained by                      does not pertain to an individual; rather,            that permits statements to be made
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                                                  DHS or another agency or entity) that                   the information pertains to locations,                under penalty of perjury as a substitute
                                                  rely upon the compromised                               geographic areas, facilities, and other               for notarization. While no specific form
                                                  information; and                                        things or objects not related to                      is required, you may obtain forms for
                                                     3. The disclosure made to such                       individuals. However, some personal                   this purpose from the Chief Privacy
                                                  agencies, entities, and persons is                      information may be captured. Most                     Officer and Chief Freedom of
                                                  reasonably necessary to assist in                       information is stored as free text and                Information Act Officer, http://
                                                  connection with DHS’s efforts to                        any word, phrase, or number is                        www.dhs.gov/foia or (866) 431–0486. In
                                                  respond to the suspected or confirmed                   searchable.                                           addition, you should:


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                                                  30262                               Federal Register / Vol. 80, No. 101 / Wednesday, May 27, 2015 / Notices

                                                    • Explain why you believe the                                    ACTION:   Notice.                                       A. Overview of Information Collection
                                                  Department would have information on
                                                  you;                                                               SUMMARY:   HUD is seeking approval from                   Title of Information Collection:
                                                    • Identify which component(s) of the                             the Office of Management and Budget                     CDBG–DR Expenditure Deadline
                                                  Department you believe may have the                                (OMB) for the information collection                    Extension Request Template (Pub. L.
                                                  information about you;                                             described below. In accordance with the                 113–2 Grantees Only).
                                                    • Specify when you believe the                                   Paperwork Reduction Act, HUD is                           OMB Approval Number: 2506–0206.
                                                  records would have been created; and                               requesting comment from all interested
                                                    • Provide any other information that                             parties on the proposed collection of
                                                                                                                                                                               Type of Request: Extension of
                                                  will help the FOIA staff determine                                 information. The purpose of this notice                 currently approved collection.
                                                  which DHS component agency may                                     is to allow for 60 days of public                         Form Number: NA.
                                                  have responsive records;                                           comment.
                                                    If your request is seeking records                                                                                         Description of the need for the
                                                  pertaining to another living individual,                           DATES:   Comments Due Date: July 27,                    information and proposed use: This
                                                  you must include a statement from that                             2015.                                                   information collection is being
                                                  individual certifying his/her agreement                                                                                    conducted by the Office of Community
                                                  for you to access his/her records.                                 ADDRESSES:    Interested persons are                    Planning and Development, Office of
                                                    Without the above information, the                               invited to submit comments regarding                    Block Grant Assistance to assist the
                                                  component(s) may not be able to                                    this proposal. Comments should refer to                 Secretary of HUD in determining, as
                                                  conduct an effective search, and your                              the proposal by name and/or OMB                         required by section 904(c) under title IX
                                                  request may be denied due to lack of                               Control Number and should be sent to:                   of the Disaster Relief Appropriations
                                                  specificity or lack of compliance with                             Colette Pollard, Reports Management                     Act, 2013 (Pub. L. 113–2, enacted
                                                  applicable regulations.                                            Officer, QDAM, Department of Housing                    January 29, 2013), whether to grant
                                                                                                                     and Urban Development, 451 7th Street                   extensions of the twenty-four month
                                                  RECORD ACCESS PROCEDURES:                                          SW., Room 4176, Washington, DC
                                                     See ‘‘Notification procedure’’ above.                                                                                   expenditure deadline for grantees
                                                                                                                     20410–5000; telephone 202–402–3400
                                                                                                                                                                             (Entitlement communities, States and
                                                  CONTESTING RECORD PROCEDURES:
                                                                                                                     (this is not a toll-free number) or email
                                                                                                                                                                             units of general local governments)
                                                                                                                     at Colette.Pollard@hud.gov for a copy of
                                                     See ‘‘Notification procedure’’ above.                                                                                   receiving funds under the Act.
                                                                                                                     the proposed forms or other available
                                                  RECORD SOURCE CATEGORIES:                                          information. Persons with hearing or                      Respondents: Entitlement
                                                     Information contained in this system                            speech impairments may access this                      communities, Nonprofits, States and
                                                  is obtained from publicly available                                number through TTY by calling the toll-                 units of general local governments with
                                                  social media Web sites.                                            free Federal Relay Service at (800) 877–                Community Development Block Grant
                                                                                                                     8339.                                                   (CDBG) disaster recovery grants
                                                  EXEMPTIONS CLAIMED FOR THE SYSTEM:
                                                                                                                     FOR FURTHER INFORMATION CONTACT:                        pursuant to the Disaster Relief
                                                     None.                                                                                                                   Appropriations Act, 2013 (Pub. L. 113–
                                                                                                                     Christopher Narducci, Community
                                                    Dated: May 13, 2015.                                             Planning and Development Specialist,                    2). Thirty-four (34) CDBG–DR grantees
                                                  Karen L. Neuman,                                                   Department of Housing and Urban                         are held to the 24-month requirement
                                                  Chief Privacy Officer, Department of                               Development, 451 7th Street SW.,                        and are thus eligible to submit
                                                  Homeland Security.                                                 Washington, DC 20410; email                             information through this template to
                                                  [FR Doc. 2015–12692 Filed 5–26–15; 8:45 am]                        Christopher.j.Narducci@hud.gov                          request an extension.
                                                  BILLING CODE 9110–9A–P                                             telephone(202) 402–2705. This is not a                    Estimated Number of Respondents:
                                                                                                                     toll-free number. Persons with hearing                  See Chart 1.
                                                                                                                     or speech impairments may access this
                                                  DEPARTMENT OF HOUSING AND                                          number through TTY by calling the toll-                   Estimated Number of Responses: See
                                                  URBAN DEVELOPMENT                                                  free Federal Relay Service at (800) 877–                Chart 1.
                                                  [Docket No. FR–5853–N–04]                                          8339.                                                     Frequency of Response: See Chart 1.
                                                                                                                        Copies of available documents                          Average Hours per Response: See
                                                  60-Day Notice of Proposed Information                              submitted to OMB may be obtained                        Chart 1.
                                                  Collection: CDBG–DR Expenditure                                    from Ms. Pollard.                                         Total Estimated Burdens: See Chart 1.
                                                  Deadline Extension Request Template
                                                                                                                     SUPPLEMENTARY INFORMATION:    This
                                                  (Pub. L. 113–2 Grantees Only)
                                                                                                                     notice informs the public that HUD is
                                                  AGENCY:  Office of the Assistant                                   seeking approval from OMB for the
                                                  Secretary for Community Planning and                               information collection described in
                                                  Development, HUD.                                                  section A.

                                                                                                   CHART 1—2-YEAR EXPENDITURE DEADLINE EXTENSION REQUEST
                                                                                                                                                                                 Total          Hourly
                                                                 Information                          Number of        Frequency of           Total           Burden hour       burden         cost per     Total cost
                                                                  collection                         respondents         response          responses          per response       hours        response
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                                                  CDBG–DR Expenditure Dead-
                                                   line Extension Request Tem-
                                                   plate (P.L. 113–2 Grantees
                                                   Only) .......................................           34                 3               102                 24             2,448         $24.34      $59,584.32




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Document Created: 2015-12-15 15:36:00
Document Modified: 2015-12-15 15:36:00
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of an updated Privacy Act system of records.
DatesSubmit comments on or before June 26, 2015. This updated system will be effective June 26, 2015.
ContactFor general questions, please contact: Michael Page, (202) 357-7626, Privacy Point of Contact, Office of Operations Coordination and Planning, Department of Homeland Security, Washington, DC 20528. For privacy questions, please contact: Karen L. Neuman, (202) 343-1717, Chief Privacy Officer, Privacy Office, Department of Homeland Security, Washington, DC 20528.
FR Citation80 FR 30259 

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