80 FR 30308 - Proposed Collection; Comment Request
SECURITIES AND EXCHANGE COMMISSION Federal Register Volume 80, Issue 101 (May 27, 2015)
Federal Register Volume 80, Issue 101 (May 27, 2015)
| Page Range | 30308-30310 | |
| FR Document | 2015-12684 |
[Federal Register Volume 80, Number 101 (Wednesday, May 27, 2015)] [Notices] [Pages 30308-30310] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2015-12684] ----------------------------------------------------------------------- SECURITIES AND EXCHANGE COMMISSION Proposed Collection; Comment Request Upon Written Request, Copies Available From: Securities and Exchange Commission, Office of FOIA Services, [[Page 30309]] 100 F Street NE., Washington, DC 20549-2736. Extension: Rule 31a-2, OMB Control No. 3235-0179, SEC File No. 270-174. Notice is hereby given that, pursuant to the Paperwork Reduction Act of 1995 (44 U.S.C. 3501 et seq.), the Securities and Exchange Commission (the ``Commission'') is soliciting comments on the collection of information summarized below. The Commission plans to submit this existing collection of information to the Office of Management and Budget for extension and approval. Section 31(a)(1) of the Investment Company Act of 1940 (the ``Act'') (15 U.S.C. 80a-30(a)(1)) requires registered investment companies (``funds'') and certain underwriters, broker-dealers, investment advisers, and depositors to maintain and preserve records as prescribed by Commission rules. Rule 31a-1 under the Act (17 CFR 270.31a-1) specifies the books and records that each of these entities must maintain. Rule 31a-2 under the Act (17 CFR 270.31a-2), which was adopted on April 17, 1944, specifies the time periods that entities must retain certain books and records, including those required to be maintained under rule 31a-1. Rule 31a-2 requires the following: 1. Every fund must preserve permanently, and in an easily accessible place for the first two years, all books and records required under rule 31a-1(b)(1)-(4).\1\ --------------------------------------------------------------------------- \1\ These include, among other records, journals detailing daily purchases and sales of securities, general and auxiliary ledgers reflecting all asset, liability, reserve, capital, income and expense accounts, separate ledgers reflecting separately for each portfolio security as of the trade date all ``long'' and ``short'' positions carried by the fund for its own account, and corporate charters, certificates of incorporation, by-laws and minute books. --------------------------------------------------------------------------- 2. Every fund must preserve for at least six years, and in an easily accessible place for the first two years: a. All books and records required under rule 31a-1(b)(5)-(12); \2\ --------------------------------------------------------------------------- \2\ These include, among other records, records of each brokerage order given in connection with purchases and sales of securities by the fund, records of all other portfolio purchases or sales, records of all puts, calls, spreads, straddles or other options in which the fund has an interest, has granted, or has guaranteed, records of proof of money balances in all ledger accounts, files of all advisory material received from the investment adviser, and memoranda identifying persons, committees, or groups authorizing the purchase or sale of securities for the fund. --------------------------------------------------------------------------- b. all vouchers, memoranda, correspondence, checkbooks, bank statements, canceled checks, cash reconciliations, canceled stock certificates, and all schedules evidencing and supporting each computation of net asset value of fund shares, and other documents required to be maintained by rule 31a-1(a) and not enumerated in rule 31a-1(b); c. any advertisement, pamphlet, circular, form letter or other sales literature addressed or intended for distribution to prospective investors; d. any record of the initial determination that a director is not an interested person of the fund, and each subsequent determination that the director is not an interested person of the fund, including any questionnaire and any other document used to determine that a director is not an interested person of the company; e. any materials used by the disinterested directors of a fund to determine that a person who is acting as legal counsel to those directors is an independent legal counsel; and f. any documents or other written information considered by the directors of the fund pursuant to section 15(c) of the Act (15 U.S.C. 80a-15(c)) in approving the terms or renewal of a contract or agreement between the fund and an investment advisor.\3\ --------------------------------------------------------------------------- \3\ Section 15 of the Act requires that fund directors, including a majority of independent directors, annually approve the fund's advisory contract and that the directors first obtain from the adviser the information reasonably necessary to evaluate the contract. The information request requirement in section 15 provides fund directors, including independent directors, a tool for obtaining the information they need to represent shareholder interests. --------------------------------------------------------------------------- 3. Every underwriter, broker, or dealer that is a majority-owned subsidiary of a fund must preserve records required to be preserved by brokers and dealers under rules adopted under section 17 of the Securities Exchange Act of 1934 (15 U.S.C. 78q) (``section 17'') for the periods established in those rules. 4. Every depositor of a fund, and every principal underwriter of a fund (other than a closed-end fund), must preserve for at least six years records required to be maintained by brokers and dealers under rules adopted under section 17 to the extent the records are necessary or appropriate to record the entity's transactions with the fund. 5. Every investment adviser that is a majority-owned subsidiary of a fund must preserve the records required to be preserved by investment advisers under rules adopted under section 204 of the Investment Advisers Act of 1940 (15 U.S.C. 80b-4) (``section 204'') for the periods specified in those rules. 6. Every investment adviser that is not a majority-owned subsidiary of a fund must preserve for at least six years records required to be maintained by registered investment advisers under rules adopted under section 204 to the extent the records are necessary or appropriate to reflect the adviser's transactions with the fund. The records required to be maintained and preserved under this part may be maintained and preserved for the required time by, or on behalf of, a fund on (i) micrographic media, including microfilm, microfiche, or any similar medium, or (ii) electronic storage media, including any digital storage medium or system that meets the terms of rule 31a-2(f). The fund, or person that maintains and preserves records on its behalf, must arrange and index the records in a way that permits easy location, access, and retrieval of any particular record.\4\ --------------------------------------------------------------------------- \4\ In addition, the fund, or person who maintains and preserves records for the fund, must provide promptly any of the following that the Commission (by its examiners or other representatives) or the directors of the fund may request: (A) A legible, true, and complete copy of the record in the medium and format in which it is stored; (B) a legible, true, and complete printout of the record; and (C) means to access, view, and print the records; and must separately store, for the time required for preservation of the original record, a duplicate copy of the record on any medium allowed by rule 31a-2(f). In the case of records retained on electronic storage media, the fund, or person that maintains and preserves records on its behalf, must establish and maintain procedures: (i) To maintain and preserve the records, so as to reasonably safeguard them from loss, alteration, or destruction; (ii) to limit access to the records to properly authorized personnel, the directors of the fund, and the Commission (including its examiners and other representatives); and (iii) to reasonably ensure that any reproduction of a non-electronic original record on electronic storage media is complete, true, and legible when retrieved. --------------------------------------------------------------------------- We periodically inspect the operations of all funds to ensure their compliance with the provisions of the Act and the rules under the Act. Our staff spends a significant portion of its time in these inspections reviewing the information contained in the books and records required to be kept by rule 31a-1 and to be preserved by rule 31a-2. There are 3146 funds currently operating as of December 31, 2014, all of which are required to comply with rule 31a-2. Based on conversations with representatives of the fund industry and past estimates, our staff estimates that each fund currently spends 220 total hours per year complying with rule 31a-2. Our staff estimates that the 220 hours spent by typical fund would be split evenly between administrative and computer operation personnel,\5\ with 110 hours spent by a general clerk at a rate of $57 per hour and 110 hours spent by a senior computer operator at a rate of $87 per hour.\6\ Based on these [[Page 30310]] estimates, our staff estimates that the total annual burden for all funds to comply with rule 31a-2 is 692,120 hours at an estimated cost of $49,832,640.\7\ --------------------------------------------------------------------------- \5\ However, the hour burden may be incurred by a variety of fund staff, and the type of staff position used for compliance with the rule may vary widely from fund to fund. \6\ The estimated salary rates are derived from SIFMA's Office Salaries in the Securities Industry 2013, modified by Commission staff to account for an 1800-hour work-year and multiplied by 2.93 to account for bonuses, firm size, employee benefits and overhead. \7\ This estimate is based on the following calculations: 3146 funds x 220 hours = 692,120 total hours; 692,120 hours/2 = 346,060 hours; 346,060 x $57 rate per hour for a clerk = $19,725,420; 346,060 x $87 rate per hour for a computer operator = $30,107,220; $19,725,420 + $30,107,220 = $49,832,640 total cost. --------------------------------------------------------------------------- The hour burden estimates for retaining records under rule 31a-2 are based on our experience with registrants and our experience with similar requirements under the Act and the rules under the Act. The number of burden hours may vary depending on, among other things, the complexity of the fund, the issues faced by the fund, and the number of series and classes of the fund. The estimated average burden hours are made solely for purposes of the Paperwork Reduction Act and are not derived from quantitative, comprehensive, or even representative survey or study of the burdens associated with our rules and forms. Based on conversations with representatives of the fund industry and past estimates, our staff estimates that the average cost of preserving books and records required by rule 31a-2 is approximately $74,782 annually per fund.\8\ As discussed previously, there are 3146 funds currently operating, for a total cost of preserving records as required by rule 31a-2 of approximately $235,264,172 per year.\9\ Our staff understands, however, based on previous conversations with representatives of the fund industry, that even in the absence of rule 31a-2 funds would already spend approximately half of this amount ($117,632,086) to preserve these same books and records, as they are also necessary to prepare financial statements, meet various state reporting requirements, and prepare their annual federal and state income tax returns. Therefore, we estimate that the total annual cost burden for all funds as a result of compliance with rule 31a-2 is approximately $117,632,086 per year. --------------------------------------------------------------------------- \8\ This estimate is based on staff's 2012 estimate of costs of preserving books and records required by rule 31a-2 ($70,000), adjusted for inflation to January 2015 values using the Personal Consumption Expenditures Chain-Type Price Index (``PCE Index''). The values of the PCE Index are available from the Bureau of Economic Analysis, a bureau of the Department of Commerce. See Bureau of Economic Analysis, Table 2.8.6. Real Personal Consumption Expenditures by Major Type of Product, Monthly, Chained Dollars (Last Revised on March 2, 2015), available at http://www.bea.gov/iTable/iTable.cfm?ReqID=9&step=1#reqid=9&step=3&isuri=1&903=83. Thus, $70,000 (2012 estimate) x 11,163.6 (Jan. 2015 PCE Index value)/10,449.7 (2012 PCE Index value) = $74,782 (Jan. 2015 inflation adjusted estimate). \9\ This estimate is based on the following calculation: 3146 funds x $74,782 = $235,264,172. --------------------------------------------------------------------------- The estimate of average burden hours is made solely for the purposes of the Paperwork Reduction Act, and is not derived from a comprehensive or even a representative survey or study of the costs of Commission rules and forms. The collection of information under rule 31a-2 is mandatory for all funds. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid control number. Written comments are invited on: (a) Whether the proposed collection of information is necessary for the proper performance of the functions of the Commission, including whether the information will have practical utility; (b) the accuracy of the Commission's estimate of the burden of the collection of information; (c) ways to enhance the quality, utility, and clarity of the information collected; and (d) ways to minimize the burden of the collection of information on respondents, including through the use of automated collection techniques or other forms of information technology. Consideration will be given to comments and suggestions submitted in writing within 60 days of this publication. Please direct your written comments to Pamela Dyson, Director/Chief Information Officer, Securities and Exchange Commission, C/O Remi Pavlik-Simon, 100 F Street NE., Washington, DC 20549; or send an email to: [email protected]. Dated: May 20, 2015. Robert W. Errett, Deputy Secretary. [FR Doc. 2015-12684 Filed 5-26-15; 8:45 am] BILLING CODE 8011-01-P
![30308 Federal Register / Vol. 80, No. 101 / Wednesday, May 27, 2015 / Notices
replace their orders and prices as a burden on competition that is not • Send an email to rule-comments@
means of attempting to quote with their necessary or appropriate in furtherance sec.gov. Please include File Number SR–
orders. The Exchange believes that of the purposes of the Act. Although the CBOE–2015–045 on the subject line.
Professionals should not be a priority Exchange recognizes that the proposal
Paper Comments
over non-professional public customer will allow the Exchange to exclude
order flow, which is why, the Exchange Professionals from COA, the current • Send paper comments in triplicate
notes, there are separate CBOE rules for rules already allow the Exchange to to Secretary, Securities and Exchange
Professionals in the first place.10 differentiate between order origin types Commission, 100 F Street NE.,
The proposed change modifies the (i.e., non-broker-dealer public customer, Washington, DC 20549–1090.
definition of a ‘‘COA-eligible order’’ to broker-dealers that are not Market- All submissions should refer to File
give the Exchange the flexibility to Makers or specialists on an options Number SR–CBOE–2015–045. This file
distinguish between complex orders exchange, and/or Market-Makers or number should be included on the
from Professionals and complex orders specialist on an options exchange). The subject line if email is used. To help the
from non-professional public customer Exchange believes any perceived burden Commission process and review your
order flow. Any changes to the COA- on Professionals would be outweighed comments more efficiently, please use
eligible order parameters would be by the potential benefits to public only one method. The Commission will
announced via Regulatory Circular. customers. In addition, the proposal post all comments on the Commission’s
2. Statutory Basis would not permit the Exchange to Internet Web site (http://www.sec.gov/
discriminate among individual market rules/sro.shtml). Copies of the
The Exchange believes the proposed participants of the same origin code submission, all subsequent
rule change is consistent with the (e.g., the proposal would not allow the amendments, all written statements
Securities Exchange Act of 1934 (the Exchange to permit certain Professional with respect to the proposed rule
‘‘Act’’) and the rules and regulations orders to the exclusion of orders from a change that are filed with the
thereunder applicable to the Exchange different Professional).14 The Exchange Commission, and all written
and, in particular, the requirements of does not believe the proposed changes communications relating to the
Section 6(b) of the Act.11 Specifically, will have any burden on intermarket proposed rule change between the
the Exchange believes the proposed rule competition. Commission and any person, other than
change is consistent with the Section
C. Self-Regulatory Organization’s those that may be withheld from the
6(b)(5) 12 requirements that the rules of
Statement on Comments on the public in accordance with the
an exchange be designed to prevent
Proposed Rule Change Received From provisions of 5 U.S.C. 552, will be
fraudulent and manipulative acts and
Members, Participants, or Others available for Web site viewing and
practices, to promote just and equitable
printing in the Commission’s Public
principles of trade, to foster cooperation The Exchange neither solicited nor Reference Room, 100 F Street NE.,
and coordination with persons engaged received comments on the proposed Washington, DC 20549, on official
in regulating, clearing, settling, rule change. business days between the hours of
processing information with respect to,
III. Date of Effectiveness of the 10:00 a.m. and 3:00 p.m. Copies of such
and facilitating transactions in
Proposed Rule Change and Timing for filing also will be available for
securities, to remove impediments to
Commission Action inspection and copying at the principal
and perfect the mechanism of a free and
Within 45 days of the date of offices of the Exchange. All comments
open market and a national market
publication of this notice in the Federal received will be posted without change;
system, and, in general, to protect
Register or within such longer period the Commission does not edit personal
investors and the public interest.
up to 90 days (i) as the Commission may identifying information from
Additionally, the Exchange believes the
designate if it finds such longer period submissions. You should submit only
proposed rule change is consistent with
to be appropriate and publishes its information that you wish to make
the Section 6(b)(5) 13 requirement that
reasons for so finding or (ii) as to which available publicly. All submissions
the rules of an exchange not be designed
the Exchange consents, the Commission should refer to File Number SR–CBOE–
to permit unfair discrimination between
will: 2015–045, and should be submitted on
customers, issuers, brokers, or dealers.
In particular, the Exchange believes A. By order approve or disapprove or before June 17, 2015.
the proposed change is in accordance such proposed rule change, or For the Commission, by the Division of
with the Act as it is merely intended to B. institute proceedings to determine Trading and Markets, pursuant to delegated
provide the Exchange the flexibility to whether the proposed rule change authority.15
distinguish between Professionals and should be disapproved. Robert W. Errett,
non-professional public customer orders Deputy Secretary.
IV. Solicitation of Comments
for the purposes of COA, which is [FR Doc. 2015–12687 Filed 5–26–15; 8:45 am]
intended to benefit non-professional Interested persons are invited to BILLING CODE 8011–01–P
public customers by providing a more submit written data, views, and
efficient COA for eligible complex arguments concerning the foregoing,
orders. including whether the proposed rule SECURITIES AND EXCHANGE
change is consistent with the Act. COMMISSION
B. Self-Regulatory Organization’s Comments may be submitted by any of
mstockstill on DSK4VPTVN1PROD with NOTICES
Statement on Burden on Competition the following methods: Proposed Collection; Comment
CBOE does not believe that the Request
Electronic Comments
proposed rule change will impose any
• Use the Commission’s Internet Upon Written Request, Copies Available
10 See Rules 1.1 (fff) and (ggg). comment form (http://www.sec.gov/ From: Securities and Exchange
11 15 U.S.C. 78f(b). rules/sro.shtml); or Commission, Office of FOIA Services,
12 15 U.S.C. 78f(b)(5).
13 Id. 14 See supra, note 5. 15 17 CFR 200.30–3(a)(12).
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![30310 Federal Register / Vol. 80, No. 101 / Wednesday, May 27, 2015 / Notices
estimates, our staff estimates that the requirements, and prepare their annual SECURITIES AND EXCHANGE
total annual burden for all funds to federal and state income tax returns. COMMISSION
comply with rule 31a–2 is 692,120 Therefore, we estimate that the total
hours at an estimated cost of annual cost burden for all funds as a [Release No. 34–75013; File No. SR–FINRA–
$49,832,640.7 result of compliance with rule 31a–2 is 2014–048]
The hour burden estimates for approximately $117,632,086 per year.
retaining records under rule 31a–2 are Self-Regulatory Organizations;
based on our experience with registrants The estimate of average burden hours Financial Industry Regulatory
and our experience with similar is made solely for the purposes of the Authority, Inc.; Notice of Designation
requirements under the Act and the Paperwork Reduction Act, and is not of a Longer Period for Commission
rules under the Act. The number of derived from a comprehensive or even Action on Proceedings To Determine
burden hours may vary depending on, a representative survey or study of the Whether To Approve or Disapprove a
among other things, the complexity of costs of Commission rules and forms. Proposed Rule Change to Adopt
the fund, the issues faced by the fund, The collection of information under FINRA Rule 2242 (Debt Research
and the number of series and classes of rule 31a–2 is mandatory for all funds. Analysts and Debt Research Reports)
the fund. The estimated average burden An agency may not conduct or sponsor,
hours are made solely for purposes of May 20, 2015.
and a person is not required to respond
the Paperwork Reduction Act and are to, a collection of information unless it I. Introduction
not derived from quantitative, displays a currently valid control
comprehensive, or even representative On November 14, 2014, Financial
number. Industry Regulatory Authority, Inc.
survey or study of the burdens
associated with our rules and forms. Written comments are invited on: (a) (‘‘FINRA’’) filed with the Securities and
Based on conversations with Whether the proposed collection of Exchange Commission (‘‘SEC’’ or
representatives of the fund industry and information is necessary for the proper ‘‘Commission’’), pursuant to Section
past estimates, our staff estimates that performance of the functions of the 19(b)(1) of the Securities Exchange Act
the average cost of preserving books and Commission, including whether the of 1934 (‘‘Act’’ or ‘‘Exchange Act’’) 1 and
records required by rule 31a–2 is information will have practical utility; Rule 19b–4 thereunder,2 a proposed rule
approximately $74,782 annually per (b) the accuracy of the Commission’s to adopt new FINRA Rule 2242 (Debt
fund.8 As discussed previously, there Research Analysts and Debt Research
estimate of the burden of the collection
are 3146 funds currently operating, for Reports) to address conflicts of interest
of information; (c) ways to enhance the
a total cost of preserving records as relating to the publication and
quality, utility, and clarity of the distribution of debt research reports.
required by rule 31a–2 of approximately information collected; and (d) ways to
$235,264,172 per year.9 Our staff The proposal was published for
minimize the burden of the collection of comment in the Federal Register on
understands, however, based on information on respondents, including
previous conversations with November 24, 2014.3 The Commission
through the use of automated collection received five comments on the
representatives of the fund industry, techniques or other forms of information
that even in the absence of rule 31a–2 proposal.4 On February 19, 2015, FINRA
technology. Consideration will be given filed Amendment No. 1 responding to
funds would already spend
to comments and suggestions submitted the comments received to the proposal
approximately half of this amount
in writing within 60 days of this as well as to propose amendments in
($117,632,086) to preserve these same
books and records, as they are also publication. response to these comments. The
necessary to prepare financial Please direct your written comments proposal, as amended by Amendment
statements, meet various state reporting to Pamela Dyson, Director/Chief No. 1, was published for comment in
Information Officer, Securities and the Federal Register on March 18,
2013, modified by Commission staff to account for Exchange Commission, C/O Remi
an 1800-hour work-year and multiplied by 2.93 to Pavlik-Simon, 100 F Street NE.,
1 15 U.S.C. 78s(b)(1).
account for bonuses, firm size, employee benefits 2 17 CFR 240.19b–4.
and overhead. Washington, DC 20549; or send an email 3 Exchange Act Release No. 73623 (Nov. 18,
7 This estimate is based on the following to: PRA_Mailbox@sec.gov. 2014); 79 FR 69905 (Nov. 24, 2014). On January 6,
calculations: 3146 funds × 220 hours = 692,120 total 2015, FINRA consented to extending the time
hours; 692,120 hours/2 = 346,060 hours; 346,060 × Dated: May 20, 2015.
period for the Commission to either approve or
$57 rate per hour for a clerk = $19,725,420; 346,060 Robert W. Errett, disapprove the proposed rule change, or to institute
× $87 rate per hour for a computer operator = proceedings to determine whether to approve or
$30,107,220; $19,725,420 + $30,107,220 =
Deputy Secretary.
disapprove the proposed rule change, to February
$49,832,640 total cost. [FR Doc. 2015–12684 Filed 5–26–15; 8:45 am] 20, 2015.
8 This estimate is based on staff’s 2012 estimate 4 Letter from Hugh D. Berkson, Executive Vice
BILLING CODE 8011–01–P
of costs of preserving books and records required President and President-Elect, Public Investors
by rule 31a–2 ($70,000), adjusted for inflation to Arbitration Bar Association, to Brent J. Fields,
January 2015 values using the Personal Secretary, SEC, dated Dec. 15, 2014; Letter from
Consumption Expenditures Chain-Type Price Index Kevin Zambrowicz, Associate General Counsel and
(‘‘PCE Index’’). The values of the PCE Index are Managing Director, and Sean Davy, Managing
available from the Bureau of Economic Analysis, a Director, Securities Industry and Financial Markets
bureau of the Department of Commerce. See Bureau Association, to Brent J. Fields, Secretary, SEC, dated
of Economic Analysis, Table 2.8.6. Real Personal Dec. 15, 2014; Letter from Yoon-Young Lee, Wilmer
Consumption Expenditures by Major Type of Cutler Pickering Hale and Dorr LLP, to Brent J.
mstockstill on DSK4VPTVN1PROD with NOTICES
Product, Monthly, Chained Dollars (Last Revised on Fields, Secretary, SEC, dated Dec. 16, 2014; Letter
March 2, 2015), available at http://www.bea.gov/ from William Beatty, President, North American
iTable/iTable.cfm?ReqID=9&step=1#reqid=9&step= Securities Administrators Association, Inc., Brent J.
3&isuri=1&903=83. Thus, $70,000 (2012 estimate) × Fields, Secretary, SEC, dated Dec. 19, 2014; and
11,163.6 (Jan. 2015 PCE Index value)/10,449.7 (2012 Letter from Kurt N. Schacht, Managing Director,
PCE Index value) = $74,782 (Jan. 2015 inflation Standards and Financial Market Integrity, and
adjusted estimate). Linda L. Rittenhouse, Director, Capital Markets
9 This estimate is based on the following Policy, CFA Institute, to Brent J. Fields, Secretary,
calculation: 3146 funds × $74,782 = $235,264,172. SEC, dated Feb. 9, 2015.
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Document Created: 2015-12-15 15:35:41
Document Modified: 2015-12-15 15:35:41
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| FR Citation | 80 FR 30308 |
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