80 FR 35633 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Department of the Army Federal Register Volume 80, Issue 119 (June 22, 2015)
Department of the Army
Federal Register Volume 80, Issue 119 (June 22, 2015)
| Page Range | 35633-35634 | |
| FR Document | 2015-15277 |
[Federal Register Volume 80, Number 119 (Monday, June 22, 2015)] [Notices] [Pages 35633-35634] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2015-15277] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Department of the Army [Docket ID: USA-2015-0025] Privacy Act of 1974; System of Records AGENCY: Department of the Army, DoD. ACTION: Notice to alter a system of records. ----------------------------------------------------------------------- SUMMARY: The Department of the Army proposes to alter a system of records notice AAFES 1504.03, entitled ``Personal Property Movement and Storage Files'' in its existing inventory of records systems subject to the Privacy Act of 1974, as amended. This system is used by the Army and Air Force Exchange Service to arrange the movement, storage, and handling of personal property; to identify/trace lost or damaged shipments; and to answer inquiries and monitor effectiveness of personal property traffic management functions. DATES: Comments will be accepted on or before July 22, 2015. This proposed action will be effective on the date following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and Compliance, Regulatory and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301- 9010. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Jr., Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905 or by calling (703) 428-6185. SUPPLEMENTARY INFORMATION: The Department of the Army's notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or from the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed systems reports, as required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, were submitted on February 11, 2015, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: June 17, 2015. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. AAFES 1504.03 System name: Personal Property Movement and Storage Files (August 9, 1996, 61 FR 41572). Changes: * * * * * System location: Delete entry and replace with ``Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236- 1598.'' Categories of individuals covered by the system: Delete entry and replace with ``Employees of the Army and Air Force Exchange Service (Exchange) whose permanent change of station is authorized by the Exchange.'' Categories of records in the system: Delete entry and replace with ``Employee's name, address and telephone number, forwarding address, mobile number, vehicle identification number (VIN), orders authorizing shipment/storage of personal property to include privately owned vehicles and house trailers/mobile homes; cash collection vouchers; application for shipment and/or storage of personal property, transportation control and movement document; personal property counseling checklist; government bill of lading; and storage contracts.'' Authority for maintenance of the system: Delete entry and replace with ``Title 10 U.S.C. 3013, Secretary of the Army; Title 10 U.S.C. 8013, Secretary of the Air Force; Army Regulation 215-1, Military Morale, Welfare, and Recreation Programs and Nonappropriated Fund Instrumentalities; and Army Regulation 215-8/AFI 34-211(I), Army and Air Force Exchange Service Operations.'' * * * * * Routine uses for records maintained in the system, including categories of users and the purposes of such uses: Delete entry and replace with ``In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 542a(b)(3) as follows: Information is disclosed to commercial carriers for the purposes of identifying ownership, verifying delivery of shipment, supporting billing for services rendered, and justifying claims for loss, damage, or theft. The Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system. The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx'' * * * * * Storage: Delete entry and replace with ``Electronic images of paper records kept locally on secured network drive.'' Retrievability: Delete entry and replace with ``By individual's name.'' Safeguards: Delete entry and replace with ``Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. [[Page 35634]] Access to records is limited to person(s) with an official ``need to know'' who are responsible for servicing the record in performance of their official duties. Persons are properly screened and cleared for access. Access to computerized data is role-based and further restricted by passwords which are changed periodically. In addition, integrity of automated data is ensured by internal audit procedures, data base access accounting reports and controls to preclude unauthorized disclosure.'' Retention and disposal: Delete entry and replace with ``Paper documents are maintained while case is open. When movement is complete, paper documents are scanned and uploaded into an electronic database within 7 days at which time paper records are destroyed by shredding. Electronic documents are cutoff at the close of the calendar year and destroyed by erasing/ reformatting the media.'' System manager(s) and address: Delete entry and replace with ``Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.'' Notification procedure: Delete entry and replace with ``Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598. Individual should provide their full name or sufficient details to assist in locating their record, current address and telephone number, and signature. In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)' If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).' '' Record access procedures: Delete entry and replace with ``Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, ATTN: FOIA/Privacy Manager, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598. Individual should provide their full name or sufficient details to assist in locating their record, current address and telephone number, and signature. In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746 in the following format: If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).' If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.'' * * * * * [FR Doc. 2015-15277 Filed 6-19-15; 8:45 am] BILLING CODE 5001-06-P
![Federal Register / Vol. 80, No. 119 / Monday, June 22, 2015 / Notices 35633
appealing initial agency determinations www.regulations.gov as they are telephone number, forwarding address,
are contained in Army Regulation 340– received without change, including any mobile number, vehicle identification
21; 32 CFR part 505; or may be obtained personal identifiers or contact number (VIN), orders authorizing
from the system manager. information. shipment/storage of personal property
FOR FURTHER INFORMATION CONTACT: Mr. to include privately owned vehicles and
RECORD SOURCE CATEGORIES:
Leroy Jones, Jr., Department of the house trailers/mobile homes; cash
From the individual. collection vouchers; application for
Army, Privacy Office, U.S. Army
EXEMPTIONS CLAIMED FOR THE SYSTEM: Records Management and shipment and/or storage of personal
Declassification Agency, 7701 Telegraph property, transportation control and
None. movement document; personal property
[FR Doc. 2015–15261 Filed 6–19–15; 8:45 am]
Road, Casey Building, Suite 144,
Alexandria, VA 22325–3905 or by counseling checklist; government bill of
BILLING CODE 5001–06–P
calling (703) 428–6185. lading; and storage contracts.’’
SUPPLEMENTARY INFORMATION: The AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DEPARTMENT OF DEFENSE Department of the Army’s notices for Delete entry and replace with ‘‘Title
systems of records subject to the Privacy 10 U.S.C. 3013, Secretary of the Army;
Department of the Army Act of 1974 (5 U.S.C. 552a), as amended, Title 10 U.S.C. 8013, Secretary of the
have been published in the Federal Air Force; Army Regulation 215–1,
[Docket ID: USA–2015–0025]
Register and are available from the Military Morale, Welfare, and
Privacy Act of 1974; System of address in FOR FURTHER INFORMATION Recreation Programs and
Records CONTACT or from the Defense Privacy Nonappropriated Fund
and Civil Liberties Division Web site at Instrumentalities; and Army Regulation
AGENCY: Department of the Army, DoD. http://dpcld.defense.gov/. The proposed 215–8/AFI 34–211(I), Army and Air
ACTION: Notice to alter a system of systems reports, as required by 5 U.S.C. Force Exchange Service Operations.’’
records. 552a(r) of the Privacy Act, as amended,
* * * * *
were submitted on February 11, 2015, to
SUMMARY: The Department of the Army the House Committee on Oversight and ROUTINE USES FOR RECORDS MAINTAINED IN THE
proposes to alter a system of records Government Reform, the Senate SYSTEM, INCLUDING CATEGORIES OF USERS AND
notice AAFES 1504.03, entitled Committee on Homeland Security and THE PURPOSES OF SUCH USES:
‘‘Personal Property Movement and Governmental Affairs, and the Office of Delete entry and replace with ‘‘In
Storage Files’’ in its existing inventory Management and Budget (OMB) addition to those disclosures generally
of records systems subject to the Privacy pursuant to paragraph 4c of Appendix I permitted under 5 U.S.C. 552a(b) of the
Act of 1974, as amended. This system is to OMB Circular No. A–130, ‘‘Federal Privacy Act of 1974, as amended, these
used by the Army and Air Force Agency Responsibilities for Maintaining records or information contained
Exchange Service to arrange the Records About Individuals,’’ dated therein may specifically be disclosed
movement, storage, and handling of February 8, 1996 (February 20, 1996, 61 outside the DoD as a routine use
personal property; to identify/trace lost FR 6427). pursuant to 5 U.S.C. 542a(b)(3) as
or damaged shipments; and to answer Dated: June 17, 2015. follows:
inquiries and monitor effectiveness of Information is disclosed to
Aaron Siegel,
personal property traffic management commercial carriers for the purposes of
functions. Alternate OSD Federal Register Liaison
Officer, Department of Defense. identifying ownership, verifying
DATES: Comments will be accepted on or delivery of shipment, supporting billing
before July 22, 2015. This proposed AAFES 1504.03 for services rendered, and justifying
action will be effective on the date claims for loss, damage, or theft.
SYSTEM NAME:
following the end of the comment The Blanket Routine Uses set forth at
Personal Property Movement and the beginning of the Army’s compilation
period unless comments are received
Storage Files (August 9, 1996, 61 FR of systems of records notices may apply
which result in a contrary
41572). to this system. The complete list of DoD
determination.
CHANGES: blanket routine uses can be found
ADDRESSES: You may submit comments, online at: http://dpcld.defense.gov/
identified by docket number and title, * * * * *
Privacy/SORNsIndex/
by any of the following methods: SYSTEM LOCATION: BlanketRoutineUses.aspx’’
* Federal Rulemaking Portal: http://
www.regulations.gov. Follow the Delete entry and replace with * * * * *
instructions for submitting comments. ‘‘Headquarters, Army and Air Force
STORAGE:
* Mail: Department of Defense, Office Exchange Service, 3911 S. Walton
Walker Boulevard, Dallas, TX 75236– Delete entry and replace with
of the Deputy Chief Management ‘‘Electronic images of paper records kept
Officer, Directorate of Oversight and 1598.’’
locally on secured network drive.’’
Compliance, Regulatory and Audit CATEGORIES OF INDIVIDUALS COVERED BY THE
Matters Office, 9010 Defense Pentagon, SYSTEM: RETRIEVABILITY:
Washington, DC 20301–9010. Delete entry and replace with Delete entry and replace with ‘‘By
Instructions: All submissions received ‘‘Employees of the Army and Air Force individual’s name.’’
tkelley on DSK3SPTVN1PROD with NOTICES
must include the agency name and Exchange Service (Exchange) whose
docket number for this Federal Register SAFEGUARDS:
permanent change of station is
document. The general policy for authorized by the Exchange.’’ Delete entry and replace with
comments and other submissions from ‘‘Records are maintained in a controlled
members of the public is to make these CATEGORIES OF RECORDS IN THE SYSTEM: facility. Physical entry is restricted by
submissions available for public Delete entry and replace with the use of locks, guards, and is
viewing on the Internet at http:// ‘‘Employee’s name, address and accessible only to authorized personnel.
VerDate Sep<11>2014 17:45 Jun 19, 2015 Jkt 235001 PO 00000 Frm 00010 Fmt 4703 Sfmt 4703 E:\FR\FM\22JNN1.SGM 22JNN1](https://thefederalregister.org/doc/80_FR_35752/page/1.svg)
![35634 Federal Register / Vol. 80, No. 119 / Monday, June 22, 2015 / Notices
Access to records is limited to person(s) in this system should address written * Federal Rulemaking Portal: http://
with an official ‘‘need to know’’ who are inquiries to the Director/Chief Executive www.regulations.gov. Follow the
responsible for servicing the record in Officer, Army and Air Force Exchange instructions for submitting comments.
performance of their official duties. Service, ATTN: FOIA/Privacy Manager, * Mail: Department of Defense, Office
Persons are properly screened and 3911 S. Walton Walker Boulevard, of the Deputy Chief Management
cleared for access. Access to Dallas, TX 75236–1598. Officer, Directorate of Oversight and
computerized data is role-based and Individual should provide their full Compliance, Regulatory and Audit
further restricted by passwords which name or sufficient details to assist in Matters Office, 9010 Defense Pentagon,
are changed periodically. In addition, locating their record, current address Washington, DC 20301–9010.
integrity of automated data is ensured and telephone number, and signature. Instructions: All submissions received
by internal audit procedures, data base In addition, the requestor must must include the agency name and
access accounting reports and controls provide a notarized statement or an docket number for this Federal Register
to preclude unauthorized disclosure.’’ unsworn declaration made in document. The general policy for
accordance with 28 U.S.C. 1746 in the comments and other submissions from
RETENTION AND DISPOSAL: members of the public is to make these
following format:
Delete entry and replace with ‘‘Paper If executed outside the United States: submissions available for public
documents are maintained while case is ‘I declare (or certify, verify, or state) viewing on the Internet at http://
open. When movement is complete, under penalty of perjury under the laws www.regulations.gov as they are
paper documents are scanned and of the United States of America that the received without change, including any
uploaded into an electronic database foregoing is true and correct. Executed personal identifiers or contact
within 7 days at which time paper on (date). (Signature).’ information.
records are destroyed by shredding. If executed within the United States, FOR FURTHER INFORMATION CONTACT: Ms.
Electronic documents are cutoff at the its territories, possessions, or Tracy Rogers, Department of the Army,
close of the calendar year and destroyed commonwealths: ‘I declare (or certify, Privacy Office, U.S. Army Records
by erasing/reformatting the media.’’ verify, or state) under penalty of perjury Management and Declassification
SYSTEM MANAGER(S) AND ADDRESS: that the foregoing is true and correct. Agency, 7701 Telegraph Road, Casey
Executed on (date). (Signature)’.’’ Building, Suite 144, Alexandria, VA
Delete entry and replace with
‘‘Director/Chief Executive Officer, Army * * * * * 22315–3827 or by phone at 703–428–
and Air Force Exchange Service, 3911 S. [FR Doc. 2015–15277 Filed 6–19–15; 8:45 am] 7499.
Walton Walker Boulevard, Dallas, TX BILLING CODE 5001–06–P
SUPPLEMENTARY INFORMATION: The
75236–1598.’’ Department of the Army systems of
records notices subject to the Privacy
NOTIFICATION PROCEDURE: DEPARTMENT OF DEFENSE
Act of 1974, (5 U.S.C. 552a), as
Delete entry and replace with amended, have been published in the
Department of the Army
‘‘Individuals seeking to determine Federal Register and are available from
whether information about themselves the address in FOR FURTHER INFORMATION
is contained in this system should [Docket ID: USA–2015–0024]
CONTACT or at the Defense Privacy and
address written inquiries to the Civil Liberties Division Web site at
Director/Chief Executive Officer, Army Privacy Act of 1974; System of
Records http://dpcld.defense.gov/.
and Air Force Exchange Service, 3911 S. The proposed changes to the record
Walton Walker Boulevard, Dallas, TX AGENCY: Department of the Army, DoD. system being amended are set forth
75236–1598. ACTION:Notice to amend a System of below. The proposed amendment is not
Individual should provide their full Records. within the purview of subsection (r) of
name or sufficient details to assist in the Privacy Act of 1974 (5 U.S.C. 552a),
locating their record, current address SUMMARY: The Department of the Army as amended, which requires the
and telephone number, and signature. proposes to amend a system of records submission of a new or altered system
In addition, the requestor must notice, A0215–1 CFSC, entitled ‘‘Non- report.
provide a notarized statement or an appropriated Fund Employee Insurance Dated: June 17, 2015.
unsworn declaration made in and Retirement Files,’’ in its inventory Aaron Siegel,
accordance with 28 U.S.C. 1746, in the of record systems subject to the Privacy
following format: Alternate OSD Federal Register Liaison
Act of 1974, as amended. This system Officer, Department of Defense.
If executed outside the United States: substantiates initial enrollment and
‘I declare (or certify, verify, or state) subsequent change in the NAF Group A0215–1 CFSC
under penalty of perjury under the laws Insurance and Retirement Plan, and it is
of the United States of America that the SYSTEM NAME:
used to verify monthly deductions and
foregoing is true and correct. Executed to compute annuities, refunds, and Non-appropriated Fund Employee
on (date). (Signature)’ death benefit. Insurance and Retirement Files (August
If executed within the United States, 8, 2001, 66 FR 41574)
DATES: Comments will be accepted on or
its territories, possessions, or before July 22, 2015. This proposed CHANGES:
commonwealths: ‘I declare (or certify, action will be effective on the day
verify, or state) under penalty of perjury SYSTEM IDENTIFIER:
following the end of the comment
tkelley on DSK3SPTVN1PROD with NOTICES
that the foregoing is true and correct. Delete entry and replace with
period unless comments are received
Executed on (date). (Signature).’ ’’ ‘‘A0215–1 HQ IMCOM (G9).’’
which result in a contrary
determination. * * * * *
RECORD ACCESS PROCEDURES:
Delete entry and replace with ADDRESSES: You may submit comments, SYSTEM LOCATION:
‘‘Individuals seeking access to identified by docket number and title, Delete entry and replace with ‘‘Non-
information about themselves contained by any of the following methods: appropriated Fund (NAF) Employee
VerDate Sep<11>2014 17:45 Jun 19, 2015 Jkt 235001 PO 00000 Frm 00011 Fmt 4703 Sfmt 4703 E:\FR\FM\22JNN1.SGM 22JNN1](https://thefederalregister.org/doc/80_FR_35752/page/2.svg)
Document Created: 2018-02-22 11:13:55
Document Modified: 2018-02-22 11:13:55
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to alter a system of records. | |
| Dates | Comments will be accepted on or before July 22, 2015. This proposed action will be effective on the date following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Mr. Leroy Jones, Jr., Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905 or by calling (703) 428-6185. | |
| FR Citation | 80 FR 35633 |
2025 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR