80 FR 35633 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Department of the Army

Federal Register Volume 80, Issue 119 (June 22, 2015)

The Department of the Army proposes to alter a system of records notice AAFES 1504.03, entitled ``Personal Property Movement and Storage Files'' in its existing inventory of records systems subject to the Privacy Act of 1974, as amended. This system is used by the Army and Air Force Exchange Service to arrange the movement, storage, and handling of personal property; to identify/trace lost or damaged shipments; and to answer inquiries and monitor effectiveness of personal property traffic management functions.

[Federal Register Volume 80, Number 119 (Monday, June 22, 2015)]
[Notices]
[Pages 35633-35634]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-15277]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2015-0025]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army proposes to alter a system of 
records notice AAFES 1504.03, entitled ``Personal Property Movement and 
Storage Files'' in its existing inventory of records systems subject to 
the Privacy Act of 1974, as amended. This system is used by the Army 
and Air Force Exchange Service to arrange the movement, storage, and 
handling of personal property; to identify/trace lost or damaged 
shipments; and to answer inquiries and monitor effectiveness of 
personal property traffic management functions.

DATES: Comments will be accepted on or before July 22, 2015. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Jr., Department of 
the Army, Privacy Office, U.S. Army Records Management and 
Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 
144, Alexandria, VA 22325-3905 or by calling (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed systems reports, as required by 5 
U.S.C. 552a(r) of the Privacy Act, as amended, were submitted on 
February 11, 2015, to the House Committee on Oversight and Government 
Reform, the Senate Committee on Homeland Security and Governmental 
Affairs, and the Office of Management and Budget (OMB) pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 17, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AAFES 1504.03

System name:
    Personal Property Movement and Storage Files (August 9, 1996, 61 FR 
41572).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Headquarters, Army and Air Force 
Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Employees of the Army and Air Force 
Exchange Service (Exchange) whose permanent change of station is 
authorized by the Exchange.''

Categories of records in the system:
    Delete entry and replace with ``Employee's name, address and 
telephone number, forwarding address, mobile number, vehicle 
identification number (VIN), orders authorizing shipment/storage of 
personal property to include privately owned vehicles and house 
trailers/mobile homes; cash collection vouchers; application for 
shipment and/or storage of personal property, transportation control 
and movement document; personal property counseling checklist; 
government bill of lading; and storage contracts.''

Authority for maintenance of the system:
    Delete entry and replace with ``Title 10 U.S.C. 3013, Secretary of 
the Army; Title 10 U.S.C. 8013, Secretary of the Air Force; Army 
Regulation 215-1, Military Morale, Welfare, and Recreation Programs and 
Nonappropriated Fund Instrumentalities; and Army Regulation 215-8/AFI 
34-211(I), Army and Air Force Exchange Service Operations.''
* * * * *

Routine uses for records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records or information contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 542a(b)(3) as follows:
    Information is disclosed to commercial carriers for the purposes of 
identifying ownership, verifying delivery of shipment, supporting 
billing for services rendered, and justifying claims for loss, damage, 
or theft.
    The Blanket Routine Uses set forth at the beginning of the Army's 
compilation of systems of records notices may apply to this system. The 
complete list of DoD blanket routine uses can be found online at: 
http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx''
* * * * *

Storage:
    Delete entry and replace with ``Electronic images of paper records 
kept locally on secured network drive.''

Retrievability:
    Delete entry and replace with ``By individual's name.''

Safeguards:
    Delete entry and replace with ``Records are maintained in a 
controlled facility. Physical entry is restricted by the use of locks, 
guards, and is accessible only to authorized personnel.

[[Page 35634]]

Access to records is limited to person(s) with an official ``need to 
know'' who are responsible for servicing the record in performance of 
their official duties. Persons are properly screened and cleared for 
access. Access to computerized data is role-based and further 
restricted by passwords which are changed periodically. In addition, 
integrity of automated data is ensured by internal audit procedures, 
data base access accounting reports and controls to preclude 
unauthorized disclosure.''

Retention and disposal:
    Delete entry and replace with ``Paper documents are maintained 
while case is open. When movement is complete, paper documents are 
scanned and uploaded into an electronic database within 7 days at which 
time paper records are destroyed by shredding. Electronic documents are 
cutoff at the close of the calendar year and destroyed by erasing/
reformatting the media.''

System manager(s) and address:
    Delete entry and replace with ``Director/Chief Executive Officer, 
Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Director/Chief Executive Officer, Army 
and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individual should provide their full name or sufficient details to 
assist in locating their record, current address and telephone number, 
and signature.
    In addition, the requestor must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Director/Chief Executive Officer, Army and Air 
Force Exchange Service, ATTN: FOIA/Privacy Manager, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide their full name or sufficient details to 
assist in locating their record, current address and telephone number, 
and signature.
    In addition, the requestor must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746 in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''
* * * * *
[FR Doc. 2015-15277 Filed 6-19-15; 8:45 am]
BILLING CODE 5001-06-P