80_FR_35753 80 FR 35634 - Privacy Act of 1974; System of Records

80 FR 35634 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Department of the Army

Federal Register Volume 80, Issue 119 (June 22, 2015)

Page Range35634-35635
FR Document2015-15259

The Department of the Army proposes to amend a system of records notice, A0215-1 CFSC, entitled ``Non-appropriated Fund Employee Insurance and Retirement Files,'' in its inventory of record systems subject to the Privacy Act of 1974, as amended. This system substantiates initial enrollment and subsequent change in the NAF Group Insurance and Retirement Plan, and it is used to verify monthly deductions and to compute annuities, refunds, and death benefit.

Federal Register, Volume 80 Issue 119 (Monday, June 22, 2015) 
[Federal Register Volume 80, Number 119 (Monday, June 22, 2015)]
[Notices]
[Pages 35634-35635]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-15259]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2015-0024]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend a System of Records.

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SUMMARY: The Department of the Army proposes to amend a system of 
records notice, A0215-1 CFSC, entitled ``Non-appropriated Fund Employee 
Insurance and Retirement Files,'' in its inventory of record systems 
subject to the Privacy Act of 1974, as amended. This system 
substantiates initial enrollment and subsequent change in the NAF Group 
Insurance and Retirement Plan, and it is used to verify monthly 
deductions and to compute annuities, refunds, and death benefit.

DATES: Comments will be accepted on or before July 22, 2015. This 
proposed action will be effective on the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22315-3827 or by phone at 703-428-7499.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address in FOR FURTHER INFORMATION CONTACT or at the Defense 
Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/.
    The proposed changes to the record system being amended are set 
forth below. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: June 17, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0215-1 CFSC

System name:
    Non-appropriated Fund Employee Insurance and Retirement Files 
(August 8, 2001, 66 FR 41574)

Changes:
System identifier:
    Delete entry and replace with ``A0215-1 HQ IMCOM (G9).''
* * * * *

System Location:
    Delete entry and replace with ``Non-appropriated Fund (NAF) 
Employee

[[Page 35635]]

Benefits Office, 2455 Reynolds Road, Joint Base San Antonio Fort Sam 
Houston, Texas 78234-7588.''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; Pub. L. 101-508, Portability of Benefits for NAF Employees Act of 
1990; Pub. L. 104-106, National Defense Authorization Act for Fiscal 
Year 1996; 26 U.S.C. 401, Qualified Pension, Profit-sharing, and Stock 
Bonus Plans; Army Regulation 215-3, Non-appropriated Funds Personnel 
Policy; and E.O. 9397 (SSN), as amended.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the Army 
compilation of system of records notices may apply to this system. The 
complete list of DoD blanket routine uses can be found online at: 
http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``By individual's name and SSN.''

Safeguards:
    Delete entry and replace with ``Access is limited to designated 
authorized individuals having official need for the information in the 
performance of their duties. Buildings housing records are protected by 
security guards. DoD Components and approved users ensure that 
electronic records collected and used are maintained in controlled 
areas accessible only to authorized personnel. Physical security 
differs from site to site, but the automated records must be maintained 
in controlled areas accessible only by authorized personnel. Access to 
computerized data is restricted by use of common access cards (CACs) 
and is accessible only by users with an authorized account. The system 
and electronic backups are maintained in controlled facilities that 
employ physical restrictions and safeguards such as security guards, 
identification badges, key cards, and locks.''

Retention and Disposal:
    Delete entry and replace with ``Keep in Current File Area (CFA) 
until separation from Federal service occurs and then no longer needed 
for conducting business, but not more than 6 years after separation, 
then transfer to the Records Holding Area (RHA). The RHA will destroy 
records 65 years after separation from service. Disposal of paper 
records is by shredding or burning. Electronic records are erased.''

System Manager(s) and Address:
    Delete entry and replace with ``NAF Personnel Services, IMCOM G9-
HRB, 2455 Reynolds Road, Joint Base San Antonio Fort Sam Houston, TX 
78234-7588.''

Notification Procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Chief, NAF Personnel Services, IMCOM 
G9-HRB, 2455 Reynolds Road, Joint Base San Antonio Fort Sam Houston, TX 
78234-7588.
    Individual should provide the name, SSN, current address, and 
identify the specific category of record involved.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''

Record Access Procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Chief, NAF Personnel Services, IMCOM G9-HRB, 
2455 Reynolds Road, Joint Base San Antonio Fort Sam Houston, TX 78234-
7588.
    Individual should provide the name, SSN, current address, and 
identify the specific category of record involved.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''
* * * * *
[FR Doc. 2015-15259 Filed 6-19-15; 8:45 am]
BILLING CODE 5001-06-P

35634 Federal Register / Vol. 80, No. 119 / Monday, June 22, 2015 / Notices Access to records is limited to person(s) in this system should address written * Federal Rulemaking Portal: http:// with an official ‘‘need to know’’ who are inquiries to the Director/Chief Executive www.regulations.gov. Follow the responsible for servicing the record in Officer, Army and Air Force Exchange instructions for submitting comments. performance of their official duties. Service, ATTN: FOIA/Privacy Manager, * Mail: Department of Defense, Office Persons are properly screened and 3911 S. Walton Walker Boulevard, of the Deputy Chief Management cleared for access. Access to Dallas, TX 75236–1598. Officer, Directorate of Oversight and computerized data is role-based and Individual should provide their full Compliance, Regulatory and Audit further restricted by passwords which name or sufficient details to assist in Matters Office, 9010 Defense Pentagon, are changed periodically. In addition, locating their record, current address Washington, DC 20301–9010. integrity of automated data is ensured and telephone number, and signature. Instructions: All submissions received by internal audit procedures, data base In addition, the requestor must must include the agency name and access accounting reports and controls provide a notarized statement or an docket number for this Federal Register to preclude unauthorized disclosure.’’ unsworn declaration made in document. The general policy for accordance with 28 U.S.C. 1746 in the comments and other submissions from RETENTION AND DISPOSAL: members of the public is to make these following format: Delete entry and replace with ‘‘Paper If executed outside the United States: submissions available for public documents are maintained while case is ‘I declare (or certify, verify, or state) viewing on the Internet at http:// open. When movement is complete, under penalty of perjury under the laws www.regulations.gov as they are paper documents are scanned and of the United States of America that the received without change, including any uploaded into an electronic database foregoing is true and correct. Executed personal identifiers or contact within 7 days at which time paper on (date). (Signature).’ information. records are destroyed by shredding. If executed within the United States, FOR FURTHER INFORMATION CONTACT: Ms. Electronic documents are cutoff at the its territories, possessions, or Tracy Rogers, Department of the Army, close of the calendar year and destroyed commonwealths: ‘I declare (or certify, Privacy Office, U.S. Army Records by erasing/reformatting the media.’’ verify, or state) under penalty of perjury Management and Declassification SYSTEM MANAGER(S) AND ADDRESS: that the foregoing is true and correct. Agency, 7701 Telegraph Road, Casey Executed on (date). (Signature)’.’’ Building, Suite 144, Alexandria, VA Delete entry and replace with ‘‘Director/Chief Executive Officer, Army * * * * * 22315–3827 or by phone at 703–428– and Air Force Exchange Service, 3911 S. [FR Doc. 2015–15277 Filed 6–19–15; 8:45 am] 7499. Walton Walker Boulevard, Dallas, TX BILLING CODE 5001–06–P SUPPLEMENTARY INFORMATION: The 75236–1598.’’ Department of the Army systems of records notices subject to the Privacy NOTIFICATION PROCEDURE: DEPARTMENT OF DEFENSE Act of 1974, (5 U.S.C. 552a), as Delete entry and replace with amended, have been published in the Department of the Army ‘‘Individuals seeking to determine Federal Register and are available from whether information about themselves the address in FOR FURTHER INFORMATION is contained in this system should [Docket ID: USA–2015–0024] CONTACT or at the Defense Privacy and address written inquiries to the Civil Liberties Division Web site at Director/Chief Executive Officer, Army Privacy Act of 1974; System of Records http://dpcld.defense.gov/. and Air Force Exchange Service, 3911 S. The proposed changes to the record Walton Walker Boulevard, Dallas, TX AGENCY: Department of the Army, DoD. system being amended are set forth 75236–1598. ACTION:Notice to amend a System of below. The proposed amendment is not Individual should provide their full Records. within the purview of subsection (r) of name or sufficient details to assist in the Privacy Act of 1974 (5 U.S.C. 552a), locating their record, current address SUMMARY: The Department of the Army as amended, which requires the and telephone number, and signature. proposes to amend a system of records submission of a new or altered system In addition, the requestor must notice, A0215–1 CFSC, entitled ‘‘Non- report. provide a notarized statement or an appropriated Fund Employee Insurance Dated: June 17, 2015. unsworn declaration made in and Retirement Files,’’ in its inventory Aaron Siegel, accordance with 28 U.S.C. 1746, in the of record systems subject to the Privacy following format: Alternate OSD Federal Register Liaison Act of 1974, as amended. This system Officer, Department of Defense. If executed outside the United States: substantiates initial enrollment and ‘I declare (or certify, verify, or state) subsequent change in the NAF Group A0215–1 CFSC under penalty of perjury under the laws Insurance and Retirement Plan, and it is of the United States of America that the SYSTEM NAME: used to verify monthly deductions and foregoing is true and correct. Executed to compute annuities, refunds, and Non-appropriated Fund Employee on (date). (Signature)’ death benefit. Insurance and Retirement Files (August If executed within the United States, 8, 2001, 66 FR 41574) DATES: Comments will be accepted on or its territories, possessions, or before July 22, 2015. This proposed CHANGES: commonwealths: ‘I declare (or certify, action will be effective on the day verify, or state) under penalty of perjury SYSTEM IDENTIFIER: following the end of the comment tkelley on DSK3SPTVN1PROD with NOTICES that the foregoing is true and correct. Delete entry and replace with period unless comments are received Executed on (date). (Signature).’ ’’ ‘‘A0215–1 HQ IMCOM (G9).’’ which result in a contrary determination. * * * * * RECORD ACCESS PROCEDURES: Delete entry and replace with ADDRESSES: You may submit comments, SYSTEM LOCATION: ‘‘Individuals seeking access to identified by docket number and title, Delete entry and replace with ‘‘Non- information about themselves contained by any of the following methods: appropriated Fund (NAF) Employee VerDate Sep<11>2014 17:45 Jun 19, 2015 Jkt 235001 PO 00000 Frm 00011 Fmt 4703 Sfmt 4703 E:\FR\FM\22JNN1.SGM 22JNN1

Federal Register / Vol. 80, No. 119 / Monday, June 22, 2015 / Notices 35635 Benefits Office, 2455 Reynolds Road, users with an authorized account. The Individual should provide the name, Joint Base San Antonio Fort Sam system and electronic backups are SSN, current address, and identify the Houston, Texas 78234–7588.’’ maintained in controlled facilities that specific category of record involved. * * * * * employ physical restrictions and In addition, the requester must safeguards such as security guards, provide a notarized statement or an AUTHORITY FOR MAINTENANCE OF THE SYSTEM: identification badges, key cards, and unsworn declaration made in Delete entry and replace with ‘‘10 locks.’’ accordance with 28 U.S.C. 1746, in the U.S.C. 3013, Secretary of the Army; Pub. following format: L. 101–508, Portability of Benefits for RETENTION AND DISPOSAL: If executed outside the United States: NAF Employees Act of 1990; Pub. L. Delete entry and replace with ‘‘Keep ‘I declare (or certify, verify, or state) 104–106, National Defense in Current File Area (CFA) until under penalty of perjury under the laws Authorization Act for Fiscal Year 1996; separation from Federal service occurs of the United States of America that the 26 U.S.C. 401, Qualified Pension, Profit- and then no longer needed for foregoing is true and correct. Executed sharing, and Stock Bonus Plans; Army conducting business, but not more than on (date). (Signature).’ Regulation 215–3, Non-appropriated 6 years after separation, then transfer to If executed within the United States, Funds Personnel Policy; and E.O. 9397 the Records Holding Area (RHA). The its territories, possessions, or (SSN), as amended.’’ RHA will destroy records 65 years after commonwealths: ‘I declare (or certify, * * * * * separation from service. Disposal of verify, or state) under penalty of perjury paper records is by shredding or that the foregoing is true and correct. ROUTINE USES OF RECORDS MAINTAINED IN THE burning. Electronic records are erased.’’ Executed on (date). (Signature).’ ’’ SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: * * * * * SYSTEM MANAGER(S) AND ADDRESS: [FR Doc. 2015–15259 Filed 6–19–15; 8:45 am] Delete entry and replace with ‘‘In Delete entry and replace with ‘‘NAF BILLING CODE 5001–06–P addition to those disclosures generally Personnel Services, IMCOM G9–HRB, permitted under 5 U.S.C. 552a(b) of the 2455 Reynolds Road, Joint Base San Privacy Act of 1974, as amended, these Antonio Fort Sam Houston, TX 78234– DEPARTMENT OF DEFENSE records contained therein may 7588.’’ specifically be disclosed outside the Department of the Army DoD as a routine use pursuant to 5 NOTIFICATION PROCEDURE: [Docket ID: USA–2015–0023] U.S.C. 552a(b)(3) as follows: Delete entry and replace with The DoD Blanket Routine Uses set ‘‘Individuals seeking to determine Privacy Act of 1974; System of forth at the beginning of the Army whether information about themselves Records compilation of system of records notices is contained in this system should may apply to this system. The complete address written inquiries to the Chief, AGENCY: Department of the Army, DoD. list of DoD blanket routine uses can be NAF Personnel Services, IMCOM G9– ACTION: Notice to alter a system of found online at: http:// HRB, 2455 Reynolds Road, Joint Base records. dpcld.defense.gov/Privacy/ San Antonio Fort Sam Houston, TX SORNsIndex/ 78234–7588. SUMMARY: The Department of the Army BlanketRoutineUses.aspx.’’ Individual should provide the name, proposes to alter a system of records, SSN, current address, and identify the A0027–40 DAJA, entitled ‘‘Litigation POLICIES AND PRACTICES FOR STORING, Case Files’’ to defend the Army in civil RETRIEVING, ACCESSING, RETAINING, AND specific category of record involved. suits filed against it in the state or DISPOSING OF RECORDS IN THE SYSTEM: In addition, the requester must federal courts. STORAGE: provide a notarized statement or an unsworn declaration made in DATES: Comments will be accepted on or Delete entry and replace with ‘‘Paper accordance with 28 U.S.C. 1746, in the before July 22, 2015. This proposed records and electronic storage media.’’ following format: action will be effective the date RETRIEVABILITY: If executed outside the United States: following the end of the comment ‘I declare (or certify, verify, or state) period unless comments are received Delete entry and replace with ‘‘By which result in a contrary individual’s name and SSN.’’ under penalty of perjury under the laws of the United States of America that the determination. SAFEGUARDS: foregoing is true and correct. Executed ADDRESSES: You may submit comments, Delete entry and replace with ‘‘Access on (date). (Signature).’ identified by docket number and title, is limited to designated authorized If executed within the United States, by any of the following methods: individuals having official need for the its territories, possessions, or * Federal Rulemaking Portal: http:// information in the performance of their commonwealths: ‘I declare (or certify, www.regulations.gov. Follow the duties. Buildings housing records are verify, or state) under penalty of perjury instructions for submitting comments. protected by security guards. DoD that the foregoing is true and correct. * Mail: Department of Defense, Office Components and approved users ensure Executed on (date). (Signature).’ ’’ of the Deputy Chief Management that electronic records collected and Officer, Directorate of Oversight and used are maintained in controlled areas RECORD ACCESS PROCEDURES: Compliance, Regulatory and Audit accessible only to authorized personnel. Delete entry and replace with Matters Office, 9010 Defense Pentagon, tkelley on DSK3SPTVN1PROD with NOTICES Physical security differs from site to ‘‘Individuals seeking access to Washington, DC 20301–9010. site, but the automated records must be information about themselves contained Instructions: All submissions received maintained in controlled areas in this system should address written must include the agency name and accessible only by authorized personnel. inquiries to the Chief, NAF Personnel docket number for this Federal Register Access to computerized data is Services, IMCOM G9–HRB, 2455 document. The general policy for restricted by use of common access Reynolds Road, Joint Base San Antonio comments and other submissions from cards (CACs) and is accessible only by Fort Sam Houston, TX 78234–7588. members of the public is to make these VerDate Sep<11>2014 17:45 Jun 19, 2015 Jkt 235001 PO 00000 Frm 00012 Fmt 4703 Sfmt 4703 E:\FR\FM\22JNN1.SGM 22JNN1


Document Created: 2018-02-22 11:13:26
Document Modified: 2018-02-22 11:13:26
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice to amend a System of Records.
DatesComments will be accepted on or before July 22, 2015. This proposed action will be effective on the day following the end of the comment period unless comments are received which result in a contrary determination.
ContactMs. Tracy Rogers, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315-3827 or by phone at 703-428-7499.
FR Citation80 FR 35634 
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