80 FR 35940 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 120 (June 23, 2015)

The Defense Contract Audit Agency (DCAA) proposes a new system of records notice, RDCAA 366.4, entitled ``DCAA Telework Program Records,'' in its existing inventory of record systems subject to the Privacy Act of 1974, as amended. This system will be used to collect employee telework agreements to assure compliance with Department of Defense and Defense Contract Audit Agency regulations.

[Federal Register Volume 80, Number 120 (Tuesday, June 23, 2015)]
[Notices]
[Pages 35940-35941]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-15360]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0061]


Privacy Act of 1974; System of Records

AGENCY: Defense Contract Audit Agency, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Defense Contract Audit Agency (DCAA) proposes a new system 
of records notice, RDCAA 366.4, entitled ``DCAA Telework Program 
Records,'' in its existing inventory of record systems subject to the 
Privacy Act of 1974, as amended. This system will be used to collect 
employee telework agreements to assure compliance with Department of 
Defense and Defense Contract Audit Agency regulations.

DATES: Comments will be accepted on or before July 23, 2015. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Keith Mastromichalis, DCAA FOIA/
Privacy Act Management Analyst, 8725 John J. Kingman Road, Suite 2135, 
Fort Belvoir, VA 22060-6219, Telephone number: (703) 767-1022.

SUPPLEMENTARY INFORMATION: The Defense Contract Audit Agency system of 
records notices subject to the Privacy Act of 1974, as amended, have 
been published in the Federal Register and are available from the 
address in FOR FURTHER INFORMATION CONTACT or from the Defense Privacy 
and Civil Liberties Division Web site at http://dpcld.defense.gov/privacy.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 12, 2015, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 18, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
RDCAA 366.4

System name:
    DCAA Telework Program Records.

System Location:
    Records are maintained by the Human Resources Management Division, 
Office of the Defense Contract Audit Agency, 8725 John J. Kingman Road, 
Suite 2133, Fort Belvoir, VA 22060-6219.

Categories of individuals covered by the system:
    Employees participating in the DCAA Telework Program.

Categories of records in the system:
    Records include individual's name; position title, grade, and job 
series; duty station address and telephone number; telework address, 
telephone number(s), telework request forms (Telework Agreement, Self-
Certification Home Safety Checklist, and Employee Checklist).

Authority for maintenance of the system:
    5 U.S.C. 65, Chapter 65, Telework; DoD Instruction 1035.01, Subject 
Telework Policy; DCAA Instruction 1035.01, DCAA Telework Policy; and 
DCAA National Collective Bargaining Agreement.

Purpose(s):
    Records may be used by DCAA management, human resources offices, 
and program coordinator for managing and reporting Telework Program 
participation. DCAA may need to extract Agency-wide data and submit 
this data as part of the Agency's Annual Telework Report to DoD, Office 
of Personnel Management (OPM), and/or Congress.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor when an employee is injured while 
teleworking, i.e., telework address and safety checklists may be 
disclosed.
    The DoD Blanket Routine Uses set forth at the beginning of the 
DCAA's compilation of systems of records notices may apply to this 
system. The complete list of DoD blanket routine uses can be found 
online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic storage media.

Retrievability:
    Records are retrieved by name.

Safeguards:
    Electronic records are maintained in a password-protected network 
and accessible only to DCAA management on a need-to-know basis to 
perform their duties. Access to the network where records are 
maintained requires a valid

[[Page 35941]]

Common Access Card (CAC). Paper records are secured in locked cabinets, 
offices, or buildings during non-duty hours. The same security 
standards currently applied to individually-issued CAC card are 
applicable to paper compilations.

Retention and disposal:
    Records are destroyed one (1) year after employee's participation 
in the program ends.

System manager(s) and address:
    Human Resources Manager, Human Resources Management Division, 
Office of the Defense Contract Audit Agency, 8725 John J. Kingman Road, 
Suite 2133, Fort Belvoir, VA 22060-6219.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, Headquarters, Defense Contract Audit 
Agency, ATTN: CMR, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, 
VA 22060-6219.
    Individual should provide full name and organizational information.

Records access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Officer, Headquarters, Defense Contract Audit Agency, ATTN: 
CMR, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-
6219.
    Individual should provide full name and organizational information.

Contesting record procedures:
    DCAA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DCAA 
Instruction 5410.10; 32 CFR part 317; or may be obtained from the 
system manager.

Record source categories:
    Data is supplied by the subordinate employees submitted to the 
first level supervisor.

Exemptions claimed for the system:
    None.
[FR Doc. 2015-15360 Filed 6-22-15; 8:45 am]
 BILLING CODE 5001-06-P