80 FR 35940 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 120 (June 23, 2015)

Page Range		35940-35941
FR Document		2015-15360

The Defense Contract Audit Agency (DCAA) proposes a new system of records notice, RDCAA 366.4, entitled ``DCAA Telework Program Records,'' in its existing inventory of record systems subject to the Privacy Act of 1974, as amended. This system will be used to collect employee telework agreements to assure compliance with Department of Defense and Defense Contract Audit Agency regulations.

Federal Register, Volume 80 Issue 120 (Tuesday, June 23, 2015)

[Federal Register Volume 80, Number 120 (Tuesday, June 23, 2015)]
[Notices]
[Pages 35940-35941]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-15360]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0061]


Privacy Act of 1974; System of Records

AGENCY: Defense Contract Audit Agency, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Defense Contract Audit Agency (DCAA) proposes a new system 
of records notice, RDCAA 366.4, entitled ``DCAA Telework Program 
Records,'' in its existing inventory of record systems subject to the 
Privacy Act of 1974, as amended. This system will be used to collect 
employee telework agreements to assure compliance with Department of 
Defense and Defense Contract Audit Agency regulations.

DATES: Comments will be accepted on or before July 23, 2015. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Keith Mastromichalis, DCAA FOIA/
Privacy Act Management Analyst, 8725 John J. Kingman Road, Suite 2135, 
Fort Belvoir, VA 22060-6219, Telephone number: (703) 767-1022.

SUPPLEMENTARY INFORMATION: The Defense Contract Audit Agency system of 
records notices subject to the Privacy Act of 1974, as amended, have 
been published in the Federal Register and are available from the 
address in FOR FURTHER INFORMATION CONTACT or from the Defense Privacy 
and Civil Liberties Division Web site at http://dpcld.defense.gov/privacy.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 12, 2015, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 18, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
RDCAA 366.4

System name:
    DCAA Telework Program Records.

System Location:
    Records are maintained by the Human Resources Management Division, 
Office of the Defense Contract Audit Agency, 8725 John J. Kingman Road, 
Suite 2133, Fort Belvoir, VA 22060-6219.

Categories of individuals covered by the system:
    Employees participating in the DCAA Telework Program.

Categories of records in the system:
    Records include individual's name; position title, grade, and job 
series; duty station address and telephone number; telework address, 
telephone number(s), telework request forms (Telework Agreement, Self-
Certification Home Safety Checklist, and Employee Checklist).

Authority for maintenance of the system:
    5 U.S.C. 65, Chapter 65, Telework; DoD Instruction 1035.01, Subject 
Telework Policy; DCAA Instruction 1035.01, DCAA Telework Policy; and 
DCAA National Collective Bargaining Agreement.

Purpose(s):
    Records may be used by DCAA management, human resources offices, 
and program coordinator for managing and reporting Telework Program 
participation. DCAA may need to extract Agency-wide data and submit 
this data as part of the Agency's Annual Telework Report to DoD, Office 
of Personnel Management (OPM), and/or Congress.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor when an employee is injured while 
teleworking, i.e., telework address and safety checklists may be 
disclosed.
    The DoD Blanket Routine Uses set forth at the beginning of the 
DCAA's compilation of systems of records notices may apply to this 
system. The complete list of DoD blanket routine uses can be found 
online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic storage media.

Retrievability:
    Records are retrieved by name.

Safeguards:
    Electronic records are maintained in a password-protected network 
and accessible only to DCAA management on a need-to-know basis to 
perform their duties. Access to the network where records are 
maintained requires a valid

[[Page 35941]]

Common Access Card (CAC). Paper records are secured in locked cabinets, 
offices, or buildings during non-duty hours. The same security 
standards currently applied to individually-issued CAC card are 
applicable to paper compilations.

Retention and disposal:
    Records are destroyed one (1) year after employee's participation 
in the program ends.

System manager(s) and address:
    Human Resources Manager, Human Resources Management Division, 
Office of the Defense Contract Audit Agency, 8725 John J. Kingman Road, 
Suite 2133, Fort Belvoir, VA 22060-6219.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, Headquarters, Defense Contract Audit 
Agency, ATTN: CMR, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, 
VA 22060-6219.
    Individual should provide full name and organizational information.

Records access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Officer, Headquarters, Defense Contract Audit Agency, ATTN: 
CMR, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-
6219.
    Individual should provide full name and organizational information.

Contesting record procedures:
    DCAA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DCAA 
Instruction 5410.10; 32 CFR part 317; or may be obtained from the 
system manager.

Record source categories:
    Data is supplied by the subordinate employees submitted to the 
first level supervisor.

Exemptions claimed for the system:
    None.
[FR Doc. 2015-15360 Filed 6-22-15; 8:45 am]
 BILLING CODE 5001-06-P

35940 Federal Register / Vol. 80, No. 120 / Tuesday, June 23, 2015 / Notices

significance as a cold war relic. Officer, Directorate of Oversight and CATEGORIES OF RECORDS IN THE SYSTEM:
Applicable preservation laws apply. The Compliance, Regulatory and Audit Records include individual’s name;
District of Columbia Historic Matters Office, 9010 Defense Pentagon, position title, grade, and job series; duty
Preservation Act (DC Code §§ 6–1101 et Washington, DC 20301–9010. station address and telephone number;
seq.) requires the Mayor’s Office to Instructions: All submissions received telework address, telephone number(s),
approve permits to demolish, subdivide, must include the agency name and telework request forms (Telework
or alter a historic landmark or a building docket number for this Federal Register Agreement, Self-Certification Home
in a historic district or to construct a document. The general policy for Safety Checklist, and Employee
new structure on the site of a landmark comments and other submissions from Checklist).
or in a historic district. The property members of the public is to make these
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
will be conveyed without consideration; submissions available for public
however, the recipient shall pay the viewing on the Internet at http:// 5 U.S.C. 65, Chapter 65, Telework;
costs incurred by the Army to carry out www.regulations.gov as they are DoD Instruction 1035.01, Subject
this conveyance including survey costs, received without change, including any Telework Policy; DCAA Instruction
costs for environmental documentation personal identifiers or contact 1035.01, DCAA Telework Policy; and
(but not costs for Army environmental information. DCAA National Collective Bargaining
remediation of the property), and any Agreement.
other Army administrative costs related FOR FURTHER INFORMATION CONTACT: Mr.
PURPOSE(S):
to the conveyance. Keith Mastromichalis, DCAA FOIA/
Privacy Act Management Analyst, 8725 Records may be used by DCAA
Dated: June 4, 2015. John J. Kingman Road, Suite 2135, Fort management, human resources offices,
Paul D. Cramer, Belvoir, VA 22060–6219, Telephone and program coordinator for managing
Deputy Assistant Secretary of the Army, number: (703) 767–1022. and reporting Telework Program
(Installations, Housing & Partnerships). participation. DCAA may need to
SUPPLEMENTARY INFORMATION: The
[FR Doc. 2015–15347 Filed 6–22–15; 8:45 am] extract Agency-wide data and submit
Defense Contract Audit Agency system
BILLING CODE 3710–08–P this data as part of the Agency’s Annual
of records notices subject to the Privacy
Telework Report to DoD, Office of
Act of 1974, as amended, have been
Personnel Management (OPM), and/or
published in the Federal Register and
DEPARTMENT OF DEFENSE Congress.
are available from the address in FOR
Office of the Secretary FURTHER INFORMATION CONTACT or from ROUTINE USES OF RECORDS MAINTAINED IN THE
the Defense Privacy and Civil Liberties SYSTEM, INCLUDING CATEGORIES OF USERS AND
[Docket ID: DoD–2015–OS–0061] Division Web site at http:// THE PURPOSES OF SUCH USES:
dpcld.defense.gov/privacy. In addition to those disclosures
Privacy Act of 1974; System of
The proposed system report, as generally permitted under 5 U.S.C.
Records
required by 5 U.S.C. 552a(r) of the 552a(b) of the Privacy Act of 1974, as
AGENCY: Defense Contract Audit Privacy Act of 1974, as amended, was amended, these records contained
Agency, DoD. submitted on May 12, 2015, to the therein may specifically be disclosed
ACTION: Notice to add a new System of House Committee on Oversight and outside the DoD as a routine use
Records. Government Reform, the Senate pursuant to 5 U.S.C. 552a(b)(3) as
Committee on Governmental Affairs, follows:
SUMMARY: The Defense Contract Audit and the Office of Management and To the Department of Labor when an
Agency (DCAA) proposes a new system Budget (OMB) pursuant to paragraph 4c employee is injured while teleworking,
of records notice, RDCAA 366.4, of Appendix I to OMB Circular No. A– i.e., telework address and safety
entitled ‘‘DCAA Telework Program 130, ‘‘Federal Agency Responsibilities checklists may be disclosed.
Records,’’ in its existing inventory of for Maintaining Records About The DoD Blanket Routine Uses set
record systems subject to the Privacy Individuals,’’ dated February 8, 1996 forth at the beginning of the DCAA’s
Act of 1974, as amended. This system (February 20, 1996, 61 FR 6427). compilation of systems of records
will be used to collect employee notices may apply to this system. The
telework agreements to assure Dated: June 18, 2015.
complete list of DoD blanket routine
compliance with Department of Defense Aaron Siegel, uses can be found online at: http://
and Defense Contract Audit Agency Alternate OSD Federal Register Liaison dpcld.defense.gov/Privacy/
regulations. Officer, Department of Defense. SORNsIndex/BlanketRoutineUses.aspx.
DATES: Comments will be accepted on or RDCAA 366.4 POLICIES AND PRACTICES FOR STORING,
before July 23, 2015. This proposed RETRIEVING, ACCESSING, RETAINING, AND
action will be effective the date SYSTEM NAME:
DISPOSING OF RECORDS IN THE SYSTEM:
following the end of the comment DCAA Telework Program Records. STORAGE:
period unless comments are received
which result in a contrary SYSTEM LOCATION: Paper and electronic storage media.
determination. Records are maintained by the Human RETRIEVABILITY:
ADDRESSES: You may submit comments, Resources Management Division, Office Records are retrieved by name.
mstockstill on DSK4VPTVN1PROD with NOTICES

identified by docket number and title, of the Defense Contract Audit Agency,
8725 John J. Kingman Road, Suite 2133, SAFEGUARDS:
by any of the following methods:
* Federal Rulemaking Portal: http:// Fort Belvoir, VA 22060–6219. Electronic records are maintained in a
www.regulations.gov. password-protected network and
Follow the instructions for submitting CATEGORIES OF INDIVIDUALS COVERED BY THE accessible only to DCAA management
SYSTEM: on a need-to-know basis to perform their
comments.
* Mail: Department of Defense, Office Employees participating in the DCAA duties. Access to the network where
of the Deputy Chief Management Telework Program. records are maintained requires a valid

VerDate Sep<11>2014 18:39 Jun 22, 2015 Jkt 235001 PO 00000 Frm 00009 Fmt 4703 Sfmt 4703 E:\FR\FM\23JNN1.SGM 23JNN1

$Federal Register / Vol. 80, No. 120 / Tuesday, June 23, 2015 / Notices 35941 Common Access Card (CAC). Paper RECORDS ACCESS PROCEDURES: DEPARTMENT OF DEFENSE records are secured in locked cabinets, Individuals seeking access to offices, or buildings during non-duty information about themselves contained Office of the Secretary hours. The same security standards in this system should address written currently applied to individually-issued [Transmittal No. 15–13] inquiries to the Privacy Act Officer, CAC card are applicable to paper Headquarters, Defense Contract Audit compilations. 36(b)(1) Arms Sales Notification Agency, ATTN: CMR, 8725 John J. RETENTION AND DISPOSAL: Kingman Road, Suite 2135, Fort Belvoir, AGENCY: Defense Security Cooperation Records are destroyed one (1) year VA 22060–6219. Agency, Department of Defense. after employee’s participation in the Individual should provide full name ACTION: Notice. program ends. and organizational information. SUMMARY: The Department of Defense is SYSTEM MANAGER(S) AND ADDRESS: CONTESTING RECORD PROCEDURES: publishing the unclassified text of a Human Resources Manager, Human DCAA’s rules for accessing records, section 36(b)(1) arms sales notification. Resources Management Division, Office for contesting contents and appealing This is published to fulfill the of the Defense Contract Audit Agency, initial agency determinations are requirements of section 155 of Public 8725 John J. Kingman Road, Suite 2133, published in DCAA Instruction 5410.10; Law 104–164 dated July 21, 1996. Fort Belvoir, VA 22060–6219. 32 CFR part 317; or may be obtained FOR FURTHER INFORMATION CONTACT: Ms. NOTIFICATION PROCEDURE: from the system manager. B. English, DSCA/DBO/CFM, (703) 601– 3740. Individuals seeking to determine RECORD SOURCE CATEGORIES: The following is a copy of a letter to whether information about themselves Data is supplied by the subordinate the Speaker of the House of is contained in this system should employees submitted to the first level Representatives, Transmittal 15–13 with address written inquiries to the Privacy supervisor. attached Policy Justification and Act Officer, Headquarters, Defense Sensitivity of Technology. Contract Audit Agency, ATTN: CMR, EXEMPTIONS CLAIMED FOR THE SYSTEM: Dated: June 18, 2015. 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060–6219. None. Aaron Siegel, Individual should provide full name [FR Doc. 2015–15360 Filed 6–22–15; 8:45 am] Alternate OSD Federal Register Liaison and organizational information. BILLING CODE 5001–06–P Officer, Department of Defense. mstockstill on DSK4VPTVN1PROD with NOTICES VerDate Sep<11>2014 18:39 Jun 22, 2015 Jkt 235001 PO 00000 Frm 00010 Fmt 4703 Sfmt 4703 E:\FR\FM\23JNN1.SGM 23JNN1$

Document Created: 2018-02-22 11:15:34
Document Modified: 2018-02-22 11:15:34

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to add a new System of Records.
Dates		Comments will be accepted on or before July 23, 2015. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Mr. Keith Mastromichalis, DCAA FOIA/ Privacy Act Management Analyst, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219, Telephone number: (703) 767-1022.
FR Citation		80 FR 35940

80 FR 35940 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEOffice of the Secretary

Federal Register Volume 80, Issue 120 (June 23, 2015)

DEPARTMENT OF DEFENSE
Office of the Secretary