80 FR 46606 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 80, Issue 150 (August 5, 2015)

Page Range		46606-46607
FR Document		2015-19249

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when no longer needed for current Government business. They authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

Federal Register, Volume 80 Issue 150 (Wednesday, August 5, 2015)

[Federal Register Volume 80, Number 150 (Wednesday, August 5, 2015)]
[Notices]
[Pages 46606-46607]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-19249]



[[Page 46606]]

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2015-056]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize agencies to preserve records of continuing 
value in the National Archives of the United States and to destroy, 
after a specified period, records lacking administrative, legal, 
research, or other value. NARA publishes notice for records schedules 
in which agencies propose to destroy records not previously authorized 
for disposal or reduce the retention period of records already 
authorized for disposal. NARA invites public comments on such records 
schedules, as required by 44 U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by September 4, 
2015. Once NARA completes appraisal of the records, we will send you a 
copy of the schedule you requested. We usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. You may also request these. If you do, 
we will also provide them once we have completed the appraisal. You 
have 30 days after we send these requested documents in which to submit 
comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR); 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and a 
mailing address. If you would like an appraisal report, please include 
that in your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Management Services (ACNR); National Archives and Records 
Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by 
phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize the disposal of 
all other records after the agency no longer needs them to conduct its 
business. Some schedules are comprehensive and cover all the records of 
an agency or one of its major subdivisions. Most schedules, however, 
cover records of only one office or program or a few series of records. 
Many of these update previously approved schedules, and some include 
records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it has created or maintains the records. Items 
included in schedules submitted to NARA on or after December 17, 2007, 
are media neutral unless the item is limited to a specific medium. (See 
36 CFR 1225.12(e).)
    No agencies may destroy Federal records without the approval of the 
Archivist of the United States. The Archivist grants this approval only 
after a thorough consideration of the records' administrative use by 
the agency of origin, the rights of the Government and of private 
people directly affected by the Government's activities, and whether or 
not the records have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records or that the schedule 
has agency-wide applicability (in the case of schedules that cover 
records that may be accumulated throughout an agency), provides the 
control number assigned to each schedule, the total number of schedule 
items, and the number of temporary items (the records proposed for 
destruction), and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Commerce, National Oceanic and Atmospheric 
Administration (DAA-0370-2015-0002, 3 items, 3 temporary items). 
Aeronautical survey files, including aeronautical field notes, 
observations, triangulation diagrams, and aerial photographs annotated 
with geodetic control data.
    2. Department of Defense, Defense Threat Reduction Agency (DAA-
0374-2014-0025, 1 item, 1 temporary item). Records relating to agency 
observations of weather conditions.
    3. Department of Health and Human Services, Office of the Secretary 
(DAA-0468-2015-0002, 3 items, 3 temporary items). Master files of an 
electronic information system used to track and store records of 
healthcare discrimination complaints, investigations, correspondence, 
outreach, and working files.
    4. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2015-0004, 8 items, 8 temporary items). 
Applications and supporting documents used to replace permanent 
resident cards.
    5. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2015-0005, 1 item, 1 temporary item). 
Roster of candidates for naturalization provided to the court that will 
administer the oath of allegiance.
    6. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2015-0006, 1 item, 1 temporary item). 
Records of non-immigrants passing through the United States before 
2002.
    7. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2015-0007, 1 item, 1 temporary item). 
Records of non-immigrants deported before 2002 that were not integrated 
into the records of an immigrant.
    8. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2015-0008, 1 item, 1 temporary item). 
Records of non-immigrants visiting the United States before 2002 that 
were not integrated into the records of an immigrant.

[[Page 46607]]

    9. Department of Justice, United States Marshals Service (DAA-0527-
2013-0027, 3 items, 2 temporary items). Records include speeches and 
testimony by agency personnel. Proposed for permanent retention are 
speeches and testimony of high-level agency officials.
    10. Department of Justice, United States Marshals Service (DAA-
0527-2013-0028, 3 items, 2 temporary items). Office of Internal Affairs 
records to include routine employee misconduct case files and general 
correspondence. Proposed for permanent retention are significant cases 
of employee misconduct.
    11. Department of the Navy, United States Marine Corps (DAA-0127-
2014-0001, 1 item, 1 temporary item). Master files of an electronic 
information system used for the collection, analysis, and dissemination 
of intelligence information.
    12. Department of State, Bureau of Energy Resources (DAA-0059-2015-
0003, 2 items, 2 temporary items). Records of the Office of Energy 
Programs including routine program and subject files.
    13. Department of State, Bureau of International Organization 
Affairs (DAA-0059-2014-0017, 4 items, 3 temporary items). Records of 
the Office of International Conferences including routine 
administrative and operational files. Proposed for permanent retention 
are conference files including delegation lists, agendas, and staff 
studies and reports.
    14. Department of the Treasury, Internal Revenue Service (DAA-0058-
2015-0001, 3 items, 2 temporary items). Email records of non-senior 
agency employees. Proposed for permanent retention are email records of 
senior-level agency officials.
    15. Denali Commission, Agency-wide (DAA-0591-2013-0001, 8 items, 1 
temporary item). Master files of electronic information systems used to 
track grant projects. Proposed for permanent retention are policy, 
meeting, and correspondence files; publications and public relations 
files; Memorandum of Understanding/Agreement files, and historical 
grant case files.
    16. National Archives and Records Administration, Office of the 
Federal Register (DAA-0064-2015-0002, 1 item, 1 temporary item). 
Electronic submissions of notices for publication in the Federal 
Register.
    17. National Mediation Board, Agency-wide (DAA-0013-2015-0001, 1 
item, 1 temporary item). Rail and air carrier labor contracts.
    18. Office of the Director of National Intelligence, Mission 
Support Division (N1-576-12-1, 16 items, 14 temporary items). Records 
include preliminary drafts and non-substantive working papers, insider 
threat case files, and records related to administrative functions and 
activities. Proposed for permanent retention are annual agency reports 
and substantive working papers and drafts.

    Dated: July 28, 2015.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2015-19249 Filed 8-4-15; 8:45 am]
 BILLING CODE 7515-01-P

46606 Federal Register / Vol. 80, No. 150 / Wednesday, August 5, 2015 / Notices

NATIONAL ARCHIVES AND RECORDS Records Management Services (ACNR); full description of the records at the file
ADMINISTRATION National Archives and Records unit level as well as their disposition. If
Administration; 8601 Adelphi Road; NARA staff has prepared an appraisal
[NARA–2015–056]
College Park, MD 20740–6001, by phone memorandum for the schedule, it too
Records Schedules; Availability and at 301–837–1799, or by email at includes information about the records.
Request for Comments request.schedule@nara.gov. You may request additional information
SUPPLEMENTARY INFORMATION: Each year, about the disposition process at the
AGENCY: National Archives and Records Federal agencies create billions of addresses above.
Administration (NARA). records on paper, film, magnetic tape, Schedules Pending
ACTION: Notice of availability of and other media. To control this
proposed records schedules; request for accumulation, agency records managers 1. Department of Commerce, National
comments. prepare schedules proposing retention Oceanic and Atmospheric
periods for records and submit these Administration (DAA–0370–2015–0002,
SUMMARY: The National Archives and schedules for NARA’s approval. These 3 items, 3 temporary items).
Records Administration (NARA) schedules provide for timely transfer Aeronautical survey files, including
publishes notice at least once monthly into the National Archives of aeronautical field notes, observations,
of certain Federal agency requests for historically valuable records and triangulation diagrams, and aerial
records disposition authority (records authorize the disposal of all other photographs annotated with geodetic
schedules). Once approved by NARA, records after the agency no longer needs control data.
records schedules provide mandatory them to conduct its business. Some 2. Department of Defense, Defense
instructions on what happens to records schedules are comprehensive and cover Threat Reduction Agency (DAA–0374–
when no longer needed for current all the records of an agency or one of its 2014–0025, 1 item, 1 temporary item).
Government business. They authorize major subdivisions. Most schedules, Records relating to agency observations
agencies to preserve records of however, cover records of only one of weather conditions.
continuing value in the National office or program or a few series of 3. Department of Health and Human
Archives of the United States and to records. Many of these update Services, Office of the Secretary (DAA–
destroy, after a specified period, records previously approved schedules, and 0468–2015–0002, 3 items, 3 temporary
lacking administrative, legal, research, some include records proposed as items). Master files of an electronic
or other value. NARA publishes notice permanent. information system used to track and
for records schedules in which agencies The schedules listed in this notice are store records of healthcare
propose to destroy records not media neutral unless otherwise discrimination complaints,
previously authorized for disposal or specified. An item in a schedule is investigations, correspondence,
reduce the retention period of records media neutral when an agency may outreach, and working files.
already authorized for disposal. NARA apply the disposition instructions to 4. Department of Homeland Security,
invites public comments on such records regardless of the medium in United States Citizenship and
records schedules, as required by 44 which it has created or maintains the Immigration Services (DAA–0566–
U.S.C. 3303a(a). records. Items included in schedules 2015–0004, 8 items, 8 temporary items).
DATES: NARA must receive requests for submitted to NARA on or after Applications and supporting documents
copies in writing by September 4, 2015. December 17, 2007, are media neutral used to replace permanent resident
Once NARA completes appraisal of the unless the item is limited to a specific cards.
records, we will send you a copy of the medium. (See 36 CFR 1225.12(e).) 5. Department of Homeland Security,
schedule you requested. We usually No agencies may destroy Federal United States Citizenship and
prepare appraisal memoranda that records without the approval of the Immigration Services (DAA–0566–
contain additional information Archivist of the United States. The 2015–0005, 1 item, 1 temporary item).
concerning the records covered by a Archivist grants this approval only after Roster of candidates for naturalization
proposed schedule. You may also a thorough consideration of the records’ provided to the court that will
request these. If you do, we will also administrative use by the agency of administer the oath of allegiance.
provide them once we have completed origin, the rights of the Government and 6. Department of Homeland Security,
the appraisal. You have 30 days after we of private people directly affected by the United States Citizenship and
send these requested documents in Government’s activities, and whether or Immigration Services (DAA–0566–
which to submit comments. not the records have historical or other 2015–0006, 1 item, 1 temporary item).
ADDRESSES: You may request a copy of value. Records of non-immigrants passing
any records schedule identified in this In addition to identifying the Federal through the United States before 2002.
notice by contacting Records agencies and any subdivisions 7. Department of Homeland Security,
Management Services (ACNR) using one requesting disposition authority, this United States Citizenship and
of the following means: notice lists the organizational unit(s) Immigration Services (DAA–0566–
Mail: NARA (ACNR); 8601 Adelphi accumulating the records or that the 2015–0007, 1 item, 1 temporary item).
Road, College Park, MD 20740–6001. schedule has agency-wide applicability Records of non-immigrants deported
Email: request.schedule@nara.gov. (in the case of schedules that cover before 2002 that were not integrated into
FAX: 301–837–3698. records that may be accumulated the records of an immigrant.
asabaliauskas on DSK5VPTVN1PROD with NOTICES

You must cite the control number, throughout an agency), provides the 8. Department of Homeland Security,
which appears in parentheses after the control number assigned to each United States Citizenship and
name of the agency which submitted the schedule, the total number of schedule Immigration Services (DAA–0566–
schedule, and a mailing address. If you items, and the number of temporary 2015–0008, 1 item, 1 temporary item).
would like an appraisal report, please items (the records proposed for Records of non-immigrants visiting the
include that in your request. destruction), and includes a brief United States before 2002 that were not
FOR FURTHER INFORMATION CONTACT: description of the temporary records. integrated into the records of an
Margaret Hawkins, Director, by mail at The records schedule itself contains a immigrant.

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Federal Register / Vol. 80, No. 150 / Wednesday, August 5, 2015 / Notices 46607

9. Department of Justice, United 15. Denali Commission, Agency-wide ACTION: Notice.
States Marshals Service (DAA–0527– (DAA–0591–2013–0001, 8 items, 1
2013–0027, 3 items, 2 temporary items). temporary item). Master files of SUMMARY: This notice identifies
Records include speeches and testimony electronic information systems used to Schedule A, B, and C appointing
by agency personnel. Proposed for track grant projects. Proposed for authorities applicable to a single agency
permanent retention are speeches and permanent retention are policy, that were established or revoked from
testimony of high-level agency officials. meeting, and correspondence files; May 1, 2015, to May 31, 2015.
10. Department of Justice, United publications and public relations files;
States Marshals Service (DAA–0527– Memorandum of Understanding/ FOR FURTHER INFORMATION CONTACT:
2013–0028, 3 items, 2 temporary items). Agreement files, and historical grant Senior Executive Resources Services,
Office of Internal Affairs records to case files. Senior Executive Services and
include routine employee misconduct 16. National Archives and Records Performance Management, Employee
case files and general correspondence. Administration, Office of the Federal Services, (202) 606–2246.
Proposed for permanent retention are Register (DAA–0064–2015–0002, 1 item,
1 temporary item). Electronic SUPPLEMENTARY INFORMATION: In
significant cases of employee
submissions of notices for publication accordance with 5 CFR 213.103,
misconduct.
in the Federal Register. Schedule A, B, and C appointing
11. Department of the Navy, United
17. National Mediation Board, authorities available for use by all
States Marine Corps (DAA–0127–2014–
Agency-wide (DAA–0013–2015–0001, 1 agencies are codified in the Code of
0001, 1 item, 1 temporary item). Master
item, 1 temporary item). Rail and air Federal Regulations (CFR). Schedule A,
files of an electronic information system
carrier labor contracts. B, and C appointing authorities
used for the collection, analysis, and 18. Office of the Director of National
dissemination of intelligence applicable to a single agency are not
Intelligence, Mission Support Division codified in the CFR, but the Office of
information. (N1–576–12–1, 16 items, 14 temporary
12. Department of State, Bureau of Personnel Management (OPM)
items). Records include preliminary publishes a notice of agency-specific
Energy Resources (DAA–0059–2015– drafts and non-substantive working
0003, 2 items, 2 temporary items). authorities established or revoked each
papers, insider threat case files, and month in the Federal Register at
Records of the Office of Energy records related to administrative
Programs including routine program www.gpo.gov/fdsys/. OPM also
functions and activities. Proposed for
and subject files. publishes an annual notice of the
permanent retention are annual agency
13. Department of State, Bureau of reports and substantive working papers consolidated listing of all Schedule A,
International Organization Affairs and drafts. B, and C appointing authorities, current
(DAA–0059–2014–0017, 4 items, 3 as of June 30, in the Federal Register.
Dated: July 28, 2015.
temporary items). Records of the Office
Paul M. Wester, Jr., Schedule A
of International Conferences including
routine administrative and operational Chief Records Officer for the U.S.
Government. No Schedule A Authorities to report
files. Proposed for permanent retention during May 2015.
[FR Doc. 2015–19249 Filed 8–4–15; 8:45 am]
are conference files including delegation
lists, agendas, and staff studies and BILLING CODE 7515–01–P Schedule B
reports.
No Schedule B Authorities to report
14. Department of the Treasury,
OFFICE OF PERSONNEL during May 2015.
Internal Revenue Service (DAA–0058–
2015–0001, 3 items, 2 temporary items). MANAGEMENT Schedule C
Email records of non-senior agency
Excepted Service The following Schedule C appointing
employees. Proposed for permanent
retention are email records of senior- AGENCY:U.S. Office of Personnel authorities were approved during May
level agency officials. Management (OPM). 2015.

Authorization
Agency name Organization name Position title Effective date
No.

Department of Agriculture .............. Office of the Assistant Secretary Senior Legislative Analyst .............. DA150131 5/1/2015
for Congressional Relations. Legislative Analyst ......................... DA150141 5/14/2015
Foreign Agricultural Service ........... Special Assistant ............................ DA150133 5/1/2015
Policy Advisor ................................ DA150144 5/14/2015
Office of the Secretary ................... White House Liaison ...................... DA150134 5/1/2015
Office of Under Secretary for Nat- Chief of Staff .................................. DA150145 5/14/2015
ural Resources and Environment. Senior Advisor ................................ DA150142 5/14/2015
Natural Resources Conservation Special Assistant for Public and DA150142 5/15/2015
Service. Private Partnerships.
Department of Commerce .............. Office of Director General of the Special Advisor .............................. DC150102 5/12/2015
asabaliauskas on DSK5VPTVN1PROD with NOTICES

United States and Foreign Com-
mercial Service and Assistant
Secretary for Global Markets.
Office of the Under Secretary ........ Special Advisor .............................. DC150095 5/14/2015
Special Assistant ............................ DC150107 5/15/2015
Office of the Deputy Secretary ...... Special Assistant ............................ DC150104 5/14/2015
Office of White House Liaison ....... Deputy Director, Office of White DC150098 5/21/2015
House Liaison.

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Document Created: 2018-02-23 10:53:36
Document Modified: 2018-02-23 10:53:36

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of availability of proposed records schedules; request for comments.
Dates		NARA must receive requests for copies in writing by September 4, 2015. Once NARA completes appraisal of the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send these requested documents in which to submit comments.
Contact		Margaret Hawkins, Director, by mail at Records Management Services (ACNR); National Archives and Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by phone at 301-837-1799, or by email at [email protected]
FR Citation		80 FR 46606