80 FR 46606 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 80, Issue 150 (August 5, 2015)

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when no longer needed for current Government business. They authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

[Federal Register Volume 80, Number 150 (Wednesday, August 5, 2015)]
[Notices]
[Pages 46606-46607]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-19249]



[[Page 46606]]

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2015-056]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize agencies to preserve records of continuing 
value in the National Archives of the United States and to destroy, 
after a specified period, records lacking administrative, legal, 
research, or other value. NARA publishes notice for records schedules 
in which agencies propose to destroy records not previously authorized 
for disposal or reduce the retention period of records already 
authorized for disposal. NARA invites public comments on such records 
schedules, as required by 44 U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by September 4, 
2015. Once NARA completes appraisal of the records, we will send you a 
copy of the schedule you requested. We usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. You may also request these. If you do, 
we will also provide them once we have completed the appraisal. You 
have 30 days after we send these requested documents in which to submit 
comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR); 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and a 
mailing address. If you would like an appraisal report, please include 
that in your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Management Services (ACNR); National Archives and Records 
Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by 
phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize the disposal of 
all other records after the agency no longer needs them to conduct its 
business. Some schedules are comprehensive and cover all the records of 
an agency or one of its major subdivisions. Most schedules, however, 
cover records of only one office or program or a few series of records. 
Many of these update previously approved schedules, and some include 
records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it has created or maintains the records. Items 
included in schedules submitted to NARA on or after December 17, 2007, 
are media neutral unless the item is limited to a specific medium. (See 
36 CFR 1225.12(e).)
    No agencies may destroy Federal records without the approval of the 
Archivist of the United States. The Archivist grants this approval only 
after a thorough consideration of the records' administrative use by 
the agency of origin, the rights of the Government and of private 
people directly affected by the Government's activities, and whether or 
not the records have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records or that the schedule 
has agency-wide applicability (in the case of schedules that cover 
records that may be accumulated throughout an agency), provides the 
control number assigned to each schedule, the total number of schedule 
items, and the number of temporary items (the records proposed for 
destruction), and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Commerce, National Oceanic and Atmospheric 
Administration (DAA-0370-2015-0002, 3 items, 3 temporary items). 
Aeronautical survey files, including aeronautical field notes, 
observations, triangulation diagrams, and aerial photographs annotated 
with geodetic control data.
    2. Department of Defense, Defense Threat Reduction Agency (DAA-
0374-2014-0025, 1 item, 1 temporary item). Records relating to agency 
observations of weather conditions.
    3. Department of Health and Human Services, Office of the Secretary 
(DAA-0468-2015-0002, 3 items, 3 temporary items). Master files of an 
electronic information system used to track and store records of 
healthcare discrimination complaints, investigations, correspondence, 
outreach, and working files.
    4. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2015-0004, 8 items, 8 temporary items). 
Applications and supporting documents used to replace permanent 
resident cards.
    5. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2015-0005, 1 item, 1 temporary item). 
Roster of candidates for naturalization provided to the court that will 
administer the oath of allegiance.
    6. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2015-0006, 1 item, 1 temporary item). 
Records of non-immigrants passing through the United States before 
2002.
    7. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2015-0007, 1 item, 1 temporary item). 
Records of non-immigrants deported before 2002 that were not integrated 
into the records of an immigrant.
    8. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2015-0008, 1 item, 1 temporary item). 
Records of non-immigrants visiting the United States before 2002 that 
were not integrated into the records of an immigrant.

[[Page 46607]]

    9. Department of Justice, United States Marshals Service (DAA-0527-
2013-0027, 3 items, 2 temporary items). Records include speeches and 
testimony by agency personnel. Proposed for permanent retention are 
speeches and testimony of high-level agency officials.
    10. Department of Justice, United States Marshals Service (DAA-
0527-2013-0028, 3 items, 2 temporary items). Office of Internal Affairs 
records to include routine employee misconduct case files and general 
correspondence. Proposed for permanent retention are significant cases 
of employee misconduct.
    11. Department of the Navy, United States Marine Corps (DAA-0127-
2014-0001, 1 item, 1 temporary item). Master files of an electronic 
information system used for the collection, analysis, and dissemination 
of intelligence information.
    12. Department of State, Bureau of Energy Resources (DAA-0059-2015-
0003, 2 items, 2 temporary items). Records of the Office of Energy 
Programs including routine program and subject files.
    13. Department of State, Bureau of International Organization 
Affairs (DAA-0059-2014-0017, 4 items, 3 temporary items). Records of 
the Office of International Conferences including routine 
administrative and operational files. Proposed for permanent retention 
are conference files including delegation lists, agendas, and staff 
studies and reports.
    14. Department of the Treasury, Internal Revenue Service (DAA-0058-
2015-0001, 3 items, 2 temporary items). Email records of non-senior 
agency employees. Proposed for permanent retention are email records of 
senior-level agency officials.
    15. Denali Commission, Agency-wide (DAA-0591-2013-0001, 8 items, 1 
temporary item). Master files of electronic information systems used to 
track grant projects. Proposed for permanent retention are policy, 
meeting, and correspondence files; publications and public relations 
files; Memorandum of Understanding/Agreement files, and historical 
grant case files.
    16. National Archives and Records Administration, Office of the 
Federal Register (DAA-0064-2015-0002, 1 item, 1 temporary item). 
Electronic submissions of notices for publication in the Federal 
Register.
    17. National Mediation Board, Agency-wide (DAA-0013-2015-0001, 1 
item, 1 temporary item). Rail and air carrier labor contracts.
    18. Office of the Director of National Intelligence, Mission 
Support Division (N1-576-12-1, 16 items, 14 temporary items). Records 
include preliminary drafts and non-substantive working papers, insider 
threat case files, and records related to administrative functions and 
activities. Proposed for permanent retention are annual agency reports 
and substantive working papers and drafts.

    Dated: July 28, 2015.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2015-19249 Filed 8-4-15; 8:45 am]
 BILLING CODE 7515-01-P