80 FR 48080 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Office of the Secretary Federal Register Volume 80, Issue 154 (August 11, 2015)
Office of the Secretary
Federal Register Volume 80, Issue 154 (August 11, 2015)
| Page Range | 48080-48081 | |
| FR Document | 2015-19654 |
[Federal Register Volume 80, Number 154 (Tuesday, August 11, 2015)] [Notices] [Pages 48080-48081] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2015-19654] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID DoD-2015-OS-0079] Privacy Act of 1974; System of Records AGENCY: Office of the Secretary of Defense, DoD. ACTION: Notice to alter a system of records. ----------------------------------------------------------------------- SUMMARY: The Office of the Secretary of Defense proposes to alter a system of records notice DWHS E03, entitled ``Security Review Index File.'' This system is used to manage the prepublication and security review processes for documents or materials before they are officially cleared for release outside of the DoD through a tracking application that provides the current status of each case and statistical data. DATES: Comments will be accepted on or before September 10, 2015. This proposed action will be effective on the date following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and Compliance, Regulatory and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301- 9010. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in the FOR FURTHER INFORMATION CONTACT or from the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed systems reports, as required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, were submitted on July 30, 2015, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' dated February 8, 1996, (February 20, 1996, 61 FR 6427). Dated: August 6, 2015. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. DWHS E03 System Name: Security Review Index File (March 30, 2012, 77 FR 19266). Changes: * * * * * System Name: Delete entry and replace with ``Security Review Tracking Application (SRTA).'' System Location: Delete entry and replace with ``Department of Defense, Defense Office of Prepublication and Security Review, 1155 Defense Pentagon, Washington, DC 20301-1155.'' Categories of Individuals Covered by the System: Delete entry and replace with ``DoD personnel (military and civilian) submitting requests for prepublication review of official information considered for public release and members of the public (former DoD personnel) requesting a review of material prior to submission for publication.'' Categories of Records in the System: Delete entry and replace with ``Name, personal phone number(s) (home/cell), personal email address, home mailing address, date of request, case number, and title/subject of the material submitted for review.'' Authority for Maintenance of the System: Delete entry and replace with ``10 U.S.C. 113, Secretary of Defense; 22 CFR part 125.4, Exemptions of General Applicability,(b)(13); DoD Directive 5230.09, Clearance of DoD Information for Public Release; and DoD Instruction 5230.29, Security and Policy Review of DoD Information for Public Release.'' Purpose(s): Delete entry and replace with ``To manage the prepublication and security review processes for documents or materials before they are officially cleared for release outside of the DoD through a tracking application that provides the current status of each case and statistical data.'' Routine Uses of Records Maintained in the System Including Categories of Users and the Purposes of Such Uses: Delete entry and replace with ``In addition to those disclosures generally [[Page 48081]] permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: Law Enforcement Routine Use: If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. Disclosure to the Department of Justice for Litigation Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent. Disclosure of Information to the National Archives and Records Administration Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Data Breach Remediation Purposes Routine Use: A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. The DoD Blanket Routine Uses set forth at the beginning of the Office of the Secretary of Defense (OSD) compilation of systems of records notices may apply to this system. The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx'' Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System: * * * * * Retrievability: Delete entry and replace with ``Name, case number, title/subject of material submitted, and date of request.'' Safeguards: Delete entry and replace with ``Paper records are accessed only by officials with a need to know and appropriate security clearance in accordance with assigned duties. Electronic records require a Common Access Card (CAC) to access and are further protected by using a Personal Identification Number (PIN) with access limited to those individuals who have a need to know. Records are stored in a secure facility with full time guards in rooms requiring specific authority to access.'' Retention and Disposal: Delete entry and replace with ``Records are destroyed after 15 years.'' System Manager(s) and Address: Delete entry and replace with ``Chief, Defense Office of Prepublication and Security Review, 1155 Defense Pentagon, Washington, DC 20301-1155.'' Notification Procedure: Delete entry and replace with ``Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Department of Defense, Defense Office of Prepublication and Security Review, 1155 Defense Pentagon, Washington, DC 20301-1155. Written requests should include the case number (if available), date of request, title/subject of document submitted, or author's name.'' Record Access Procedures: Delete entry and replace with ``Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Office of the Secretary of Defense/Joint Staff, Freedom of Information Requester Service Center, Office of Freedom of Information, 1155 Defense Pentagon, Washington, DC 20301- 1155. Signed, written requests should include the name and number of this system of records notice, the case number (if available), date of request, title/subject of submitted document, or author's name.'' * * * * * Record Source Categories: Delete entry and replace with ``Individual.'' * * * * * [FR Doc. 2015-19654 Filed 8-10-15; 8:45 am] BILLING CODE 5001-06-P
![48080 Federal Register / Vol. 80, No. 154 / Tuesday, August 11, 2015 / Notices
an annual collection and reporting of proposed action will be effective on the Dated: August 6, 2015.
aggregated data from all of the Military date following the end of the comment Aaron Siegel,
Departments concerning domestic abuse period unless comments are received Alternate OSD Federal Register Liaison
and child abuse and neglect. The data which result in a contrary Officer, Department of Defense.
is used as the basis of an annual report determination.
that the Department of Defense sends to DWHS E03
the Service Secretaries and Public ADDRESSES: You may submit comments, SYSTEM NAME:
Affairs concerning domestic abuse and identified by docket number and title, Security Review Index File (March 30,
child abuse in the military services, by any of the following methods: 2012, 77 FR 19266).
along with the rates per thousand, and * Federal Rulemaking Portal: http://
a comparison to the civilian community. www.regulations.gov. Follow the CHANGES:
Affected Public: Individuals or instructions for submitting comments. * * * * *
Households.
Annual Burden Hours: 39,170. * Mail: Department of Defense, Office SYSTEM NAME:
Number of Respondents: 19,585. of the Deputy Chief Management Delete entry and replace with
Responses per Respondent: 1. Officer, Directorate of Oversight and ‘‘Security Review Tracking Application
Annual Responses: 19,585. Compliance, Regulatory and Audit (SRTA).’’
Average Burden per Response: 2 Matters Office, 9010 Defense Pentagon,
hours. Washington, DC 20301–9010. SYSTEM LOCATION:
Frequency: On occasion. Delete entry and replace with
DoD Instruction 6400.01 Family Instructions: All submissions received
‘‘Department of Defense, Defense Office
Advocacy Program (FAP) establishes must include the agency name and of Prepublication and Security Review,
policy and assigns responsibility for docket number for this Federal Register 1155 Defense Pentagon, Washington, DC
addressing child abuse and neglect and document. The general policy for 20301–1155.’’
domestic abuse through family comments and other submissions from
advocacy programs and services. Each members of the public is to make these CATEGORIES OF INDIVIDUALS COVERED BY THE
military service delivers a family submissions available for public SYSTEM:
advocacy program to their respective viewing on the Internet at http:// Delete entry and replace with ‘‘DoD
military members and their families. www.regulations.gov as they are personnel (military and civilian)
Military or family members may use received without change, including any submitting requests for prepublication
these services, and voluntary personal personal identifiers or contact review of official information
information must be gathered to information. considered for public release and
determine benefit eligibility and members of the public (former DoD
individual needs. FOR FURTHER INFORMATION CONTACT: Ms. personnel) requesting a review of
Dated: August 6, 2015. Cindy Allard, Chief, OSD/JS Privacy material prior to submission for
Aaron Siegel, Office, Freedom of Information publication.’’
Alternate OSD Federal Register, Liaison Directorate, Washington Headquarters CATEGORIES OF RECORDS IN THE SYSTEM:
Officer, Department of Defense. Service, 1155 Defense Pentagon,
Delete entry and replace with ‘‘Name,
[FR Doc. 2015–19665 Filed 8–10–15; 8:45 am] Washington, DC 20301–1155, or by
personal phone number(s) (home/cell),
phone at (571) 372–0461.
BILLING CODE 5001–06–P personal email address, home mailing
SUPPLEMENTARY INFORMATION: The Office address, date of request, case number,
of the Secretary of Defense notices for and title/subject of the material
DEPARTMENT OF DEFENSE submitted for review.’’
systems of records subject to the Privacy
Office of the Secretary Act of 1974 (5 U.S.C. 552a), as amended, AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
have been published in the Federal
[Docket ID DoD–2015–OS–0079] Delete entry and replace with ‘‘10
Register and are available from the
U.S.C. 113, Secretary of Defense; 22 CFR
Privacy Act of 1974; System of address in the FOR FURTHER INFORMATION
part 125.4, Exemptions of General
CONTACT or from the Defense Privacy
Records Applicability,(b)(13); DoD Directive
and Civil Liberties Division Web site at 5230.09, Clearance of DoD Information
AGENCY: Office of the Secretary of http://dpcld.defense.gov/. for Public Release; and DoD Instruction
Defense, DoD.
The proposed systems reports, as 5230.29, Security and Policy Review of
ACTION: Notice to alter a system of
required by 5 U.S.C. 552a(r) of the DoD Information for Public Release.’’
records.
Privacy Act, as amended, were
PURPOSE(S):
SUMMARY: The Office of the Secretary of submitted on July 30, 2015, to the House
Committee on Oversight and Delete entry and replace with ‘‘To
Defense proposes to alter a system of
Government Reform, the Senate manage the prepublication and security
records notice DWHS E03, entitled
Committee on Homeland Security and review processes for documents or
‘‘Security Review Index File.’’ This
materials before they are officially
system is used to manage the Governmental Affairs, and the Office of
cleared for release outside of the DoD
prepublication and security review Management and Budget (OMB)
asabaliauskas on DSK5VPTVN1PROD with NOTICES
through a tracking application that
processes for documents or materials pursuant to paragraph 4c of Appendix I
provides the current status of each case
before they are officially cleared for to OMB Circular No. A–130, ‘‘Federal and statistical data.’’
release outside of the DoD through a Agency Responsibilities for Maintaining
tracking application that provides the Records About Individuals,’’ dated ROUTINE USES OF RECORDS MAINTAINED IN THE
current status of each case and February 8, 1996, (February 20, 1996, 61 SYSTEM INCLUDING CATEGORIES OF USERS AND
statistical data. FR 6427). THE PURPOSES OF SUCH USES:
DATES: Comments will be accepted on or Delete entry and replace with ‘‘In
before September 10, 2015. This addition to those disclosures generally
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![Federal Register / Vol. 80, No. 154 / Tuesday, August 11, 2015 / Notices 48081
permitted under 5 U.S.C. 552a(b) of the or programs (whether maintained by the RECORD ACCESS PROCEDURES:
Privacy Act of 1974, as amended, these Component or another agency or entity) Delete entry and replace with
records contained therein may that rely upon the compromised ‘‘Individuals seeking access to
specifically be disclosed outside the information; and (3) the disclosure information about themselves contained
DoD as a routine use pursuant to 5 made to such agencies, entities, and in this system of records should address
U.S.C. 552a(b)(3) as follows: persons is reasonably necessary to assist written inquiries to Office of the
Law Enforcement Routine Use: If a in connection with the Components Secretary of Defense/Joint Staff,
system of records maintained by a DoD efforts to respond to the suspected or Freedom of Information Requester
Component to carry out its functions confirmed compromise and prevent, Service Center, Office of Freedom of
indicates a violation or potential minimize, or remedy such harm. Information, 1155 Defense Pentagon,
violation of law, whether civil, criminal, The DoD Blanket Routine Uses set Washington, DC 20301–1155.
or regulatory in nature, and whether forth at the beginning of the Office of Signed, written requests should
arising by general statute or by the Secretary of Defense (OSD) include the name and number of this
regulation, rule, or order issued compilation of systems of records system of records notice, the case
pursuant thereto, the relevant records in notices may apply to this system. The number (if available), date of request,
the system of records may be referred, complete list of DoD blanket routine title/subject of submitted document, or
as a routine use, to the agency uses can be found online at: http:// author’s name.’’
concerned, whether federal, state, local, dpcld.defense.gov/Privacy/ * * * * *
or foreign, charged with the SORNsIndex/BlanketRoutineUses.aspx’’
responsibility of investigating or RECORD SOURCE CATEGORIES:
prosecuting such violation or charged POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
Delete entry and replace with
with enforcing or implementing the ‘‘Individual.’’
DISPOSING OF RECORDS IN THE SYSTEM:
statute, rule, regulation, or order issued
* * * * * * * * * *
pursuant thereto. [FR Doc. 2015–19654 Filed 8–10–15; 8:45 am]
Congressional Inquiries Disclosure
RETRIEVABILITY: BILLING CODE 5001–06–P
Routine Use: Disclosure from a system
of records maintained by a DoD Delete entry and replace with ‘‘Name,
Component may be made to a case number, title/subject of material
congressional office from the record of submitted, and date of request.’’ DEPARTMENT OF EDUCATION
an individual in response to an inquiry SAFEGUARDS:
from the congressional office made at Applications for New Awards;
Delete entry and replace with ‘‘Paper Rehabilitation Training—Technical
the request of that individual.
records are accessed only by officials Assistance Center for Vocational
Disclosure to the Department of
Justice for Litigation Routine Use: A with a need to know and appropriate Rehabilitation Agency Program
record from a system of records security clearance in accordance with Evaluation and Quality Assurance
maintained by a DoD Component may assigned duties. Electronic records
require a Common Access Card (CAC) to AGENCY: Office of Special Education and
be disclosed as a routine use to any Rehabilitative Services, Department of
component of the Department of Justice access and are further protected by
using a Personal Identification Number Education.
for the purpose of representing the
(PIN) with access limited to those ACTION: Notice.
Department of Defense, or any officer,
employee or member of the Department individuals who have a need to know.
Records are stored in a secure facility Overview Information:
in pending or potential litigation to Rehabilitation Training—Technical
which the record is pertinent. with full time guards in rooms requiring
specific authority to access.’’ Assistance Center for Vocational
Disclosure of Information to the Rehabilitation Agency Program
National Archives and Records RETENTION AND DISPOSAL: Evaluation and Quality Assurance.
Administration Routine Use: A record Notice inviting applications for new
Delete entry and replace with
from a system of records maintained by awards for fiscal year (FY) 2015.
‘‘Records are destroyed after 15 years.’’
a DoD Component may be disclosed as
Catalog of Federal Domestic Assistance
a routine use to the National Archives SYSTEM MANAGER(S) AND ADDRESS:
(CFDA) Number: 84.263B.
and Records Administration for the Delete entry and replace with ‘‘Chief,
purpose of records management DATES: Applications Available: August
Defense Office of Prepublication and 11, 2015.
inspections conducted under authority Security Review, 1155 Defense
of 44 U.S.C. 2904 and 2906. Deadline for Transmittal of
Pentagon, Washington, DC 20301– Applications: September 10, 2015.
Data Breach Remediation Purposes 1155.’’
Routine Use: A record from a system of Full Text of Announcement
records maintained by a Component NOTIFICATION PROCEDURE:
may be disclosed to appropriate Delete entry and replace with I. Funding Opportunity Description
agencies, entities, and persons when (1) ‘‘Individuals seeking to determine Purpose of Program: This program is
The Component suspects or has whether information about themselves designed to (a) develop new types of
confirmed that the security or is contained in this system of records training programs for rehabilitation
confidentiality of the information in the should address written inquiries to personnel and to demonstrate the
asabaliauskas on DSK5VPTVN1PROD with NOTICES
system of records has been Department of Defense, Defense Office effectiveness of these new types of
compromised; (2) the Component has of Prepublication and Security Review, training programs for rehabilitation
determined that as a result of the 1155 Defense Pentagon, Washington, DC personnel in providing rehabilitation
suspected or confirmed compromise 20301–1155. services to individuals with disabilities;
there is a risk of harm to economic or Written requests should include the and (b) develop new and improved
property interests, identity theft or case number (if available), date of methods of training rehabilitation
fraud, or harm to the security or request, title/subject of document personnel, so that there may be a more
integrity of this system or other systems submitted, or author’s name.’’ effective delivery of rehabilitation
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Document Created: 2016-09-27 22:24:37
Document Modified: 2016-09-27 22:24:37
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to alter a system of records. | |
| Dates | Comments will be accepted on or before September 10, 2015. This proposed action will be effective on the date following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Ms. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461. | |
| FR Citation | 80 FR 48080 |
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