80 FR 55831 - Privacy Act of 1974, Altered System of Records

DEPARTMENT OF COMMERCE

Federal Register Volume 80, Issue 180 (September 17, 2015)

Page Range		55831-55833
FR Document		2015-23135

In accordance with the Privacy Act of 1974, as amended, 5 U.S.C. 552A(e)(4) and (11); and Office of Management and Budget (OMB) Circular A-130, Appendix I, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' the Department of Commerce is issuing this notice to amend the system of records under, COMMERCE/ CENSUS-9, Longitudinal Employer-Household Dynamics System, to update the categories of records, the authorities for maintenance of the system, the routine uses, the system manager(s) and address, and the policies and practices for storing, retaining, disposing, and safeguarding of the records, and to add three new sections to the system addressing the notification procedure, record access procedures, and contesting procedures. The purpose of Longitudinal Employer-Household Dynamics system of records is to enable the Census Bureau to undertake studies intended to improve the quality of its core demographic and economic censuses and surveys and to conduct policy-relevant research. By using administrative record data from other agencies, the Census Bureau will be able to improve the quality and usefulness of its data, while reducing costs and respondent burden. We invite public comment on the system amendment announced in this publication.

Federal Register, Volume 80 Issue 180 (Thursday, September 17, 2015)

[Federal Register Volume 80, Number 180 (Thursday, September 17, 2015)]
[Notices]
[Pages 55831-55833]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-23135]


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DEPARTMENT OF COMMERCE

[Docket No. 150806684-5684-01]


Privacy Act of 1974, Altered System of Records

AGENCY: U.S. Census Bureau, U.S. Department of Commerce.

ACTION: Notice of amendment, Privacy Act System of Records, COMMERCE/
CENSUS-9, Longitudinal Employer-Household Dynamics System.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, 5 
U.S.C. 552A(e)(4) and (11); and Office of Management and Budget (OMB) 
Circular A-130, Appendix I, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' the Department of Commerce is 
issuing this notice to amend the system of records under, COMMERCE/
CENSUS-9, Longitudinal Employer-Household Dynamics System, to update 
the categories of records, the authorities for maintenance of the 
system, the routine uses, the system manager(s) and

[[Page 55832]]

address, and the policies and practices for storing, retaining, 
disposing, and safeguarding of the records, and to add three new 
sections to the system addressing the notification procedure, record 
access procedures, and contesting procedures. The purpose of 
Longitudinal Employer-Household Dynamics system of records is to enable 
the Census Bureau to undertake studies intended to improve the quality 
of its core demographic and economic censuses and surveys and to 
conduct policy-relevant research. By using administrative record data 
from other agencies, the Census Bureau will be able to improve the 
quality and usefulness of its data, while reducing costs and respondent 
burden. We invite public comment on the system amendment announced in 
this publication.

DATES: To be considered, written comments on the proposed amendments 
must be submitted on or before October 19, 2015. Unless comments are 
received, the amended system of records will become effective as 
proposed on the date of publication of a subsequent notice in the 
Federal Register.

ADDRESSES: Please address comments to: Byron Crenshaw, Privacy 
Compliance Branch, Room--8H021, U.S. Census Bureau, Washington, DC 
20233-3700.

FOR FURTHER INFORMATION CONTACT: Chief, Privacy Compliance Branch, 
Room--8H021, U.S. Census Bureau, Washington, DC 20233-3700.

SUPPLEMENTARY INFORMATION: The Department of Commerce proposes to amend 
the system of records under, COMMERCE/CENSUS-9, Longitudinal Employer-
Household Dynamics System. The purpose of Longitudinal Employer-
Household Dynamics system of records is to enable the Census Bureau to 
undertake studies intended to improve the quality of its core 
demographic and economic censuses and surveys and to conduct policy-
relevant research. By using administrative record data from other 
agencies, the Census Bureau will be able to improve the quality and 
usefulness of its data, while reducing costs and respondent burden.
    This amendment makes the following seven changes to the information 
provided under the system. The first change updates the categories of 
records in the system to provide additional information and details 
surrounding the records including the use of administrative records. 
The second change updates the authorities for maintenance of the system 
by specifying which sections of Title 13 of the United States Code 
(U.S.C.) applies to this system of records. The third change updates 
the routine uses of records maintained by the system of records to 
indicate that the records in this system of records are solely for 
statistically purposes. The fourth change clarifies the storage of 
records including those obtained from source datasets. The fifth change 
updates the system manager and address to reflect that the system of 
records is being maintained in another program area. The sixth change 
updates the policies and practices for storing, retaining, disposing, 
and safeguarding of the records. The last change adds three new 
sections that address the notification procedure, record access 
procedures, and contesting procedures, to this system; these section 
were not included in the last publication of this notice in the Federal 
Register on May 10, 2002 (67 FR 31766). The entire resulting system of 
records, as amended, appears below.
COMMERCE/CENSUS-9
SYSTEM NAME:
    COMMERCE/CENSUS-9, Longitudinal Employer-Household Dynamics System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bowie Computer Center, U.S. Census Bureau, 17101 Melford Boulevard, 
Bowie, MD 20715.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The population of the United States. In order to approximate 
coverage of the entire U.S. population, the U.S. Census Bureau (Census 
Bureau) will combine administrative record files from the Internal 
Revenue Service, the Social Security Administration, selected Census 
Bureau economic and demographic censuses and surveys, and comparable 
data from selected state agencies.

CATAGORIES OF RECORDS IN THE SYSTEM:
    Records in this system of records consist of working statistical 
files (i.e., those files being analyzed to produce survey results), 
survey data files (i.e., those files containing answers directly from 
the respondent), and/or data contact files (i.e., those files used for 
contacting respondents). Some records in this system of records may be 
obtained from datasets maintained by the COMMERCE/CENSUS-8, Statistical 
Administrative Records System where direct identifiers have been 
replaced with a unique nonidentifying code (called the Protected 
Identification Key (PIK)) prior to delivery to this system of records, 
and, therefore are not on the working statistical files. These 
categories of records are maintained on unique data sets that are 
extracted or combined on an as needed basis using the unique non-
identifying codes but with the original identifiers removed. 
Additionally, some records from this system of records may be obtained 
from the Internal Revenue Service, the Social Security Administration, 
selected Census Bureau economic and demographic censuses and surveys, 
and comparable data from selected state agencies. Records in this 
system of records may contain information such as: Demographic 
Information--e.g., gender, race, ethnicity, education, marital status, 
tribal affiliation, veterans status; Geographic Information--e.g., 
address; Economic Information--e.g., income, job information, total 
assets; Business information--e.g., business name, revenues, number of 
employees, and industry codes in support of economic statistical 
products; Respondent contact information--e.g., name, address, 
telephone number, age, and sex in support of survey and census data 
collection efforts; and Processing Information--e.g., processing codes 
and quality indicators. See the COMMERCE/CENSUS-8, Statistical 
Administrative Records System SORN for more information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    13 U.S.C. 6 and 9.

PURPOSES:
    The purpose of Longitudinal Employer-Household Dynamics system of 
records is to enable the Census Bureau to undertake studies intended to 
improve the quality of its core demographic and economic censuses and 
surveys and to conduct policy-relevant research. By using 
administrative record data from other agencies, the Census Bureau will 
be able to improve the quality and usefulness of its data, while 
reducing costs and respondent burden.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    A record in this system of records may be disclosed to appropriate 
agencies, entities and persons when: (1) It is suspected or determined 
that the security or confidentiality of information in the system of 
records has been compromised; (2) the Department has determined that as 
a result of the suspected or confirmed compromise there is a risk of 
harm to economic or property interests, identity theft or fraud, or 
harm to the security or integrity of this system or whether

[[Page 55833]]

systems or programs (whether maintained by the Department or another 
agency or entity) that rely upon the compromised information; and (3) 
the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Department's 
efforts to respond to the suspected or confirmed compromise and to 
prevent, minimize, or remedy such harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records will be stored in a secure computerized system and on 
magnetic tape; output data will be either electronic or paper copy. 
Paper copies or magnetic media will be stored in a secure area within a 
locked drawer or cabinet. Source data sets containing personal 
identifiers will be maintained in a secure restricted-access 
environment.

RETRIEVABILITY:
    Records are maintained within a secure, restricted access 
environment where direct identifiers have been deleted and replaced by 
unique serial identification numbers (PIK). The records can be 
retrieved by the PIK by only a limited number of persons sworn to 
uphold the confidentiality of Census Bureau data and who have a need to 
know. The purpose of these identifiers is not to facilitate retrieval 
of information concerning specific individuals, but only to develop 
matched data sets for subsequent statistical extracts.

SAFEGUARDS:
    The Census Bureau is committed to respecting respondent privacy and 
protecting confidentiality. Through the Data Stewardship Program, we 
have implemented management, operational, and technical controls and 
practices to ensure high-level data protection to respondents of our 
census and surveys. (1) The Census Bureau unauthorized browsing policy 
protects respondent information from casual or inappropriate use by any 
person with access to data protected by Title 13 of the United States 
Code (U.S.C.). (2) All employees permitted to access the system are 
subject to the restrictions, penalties, and prohibitions of 13 U.S.C. 9 
and 214 as modified by 18 U.S.C. 3551, et seq., the Privacy Act of 1974 
(5 U.S.C. 552a(b)(4)); 26 U.S.C. 7213, 7213A, and 7431; and 42 U.S.C. 
1306, as well as any additional restrictions imposed by statutory 
authority of a sponsor. (3) All Census Bureau employees and persons 
with special sworn status will be regularly advised of regulations 
issued pursuant to Title 13 U.S.C. governing the confidentiality of the 
data, and will be required to complete an annual Title 13 awareness 
program; and those who have access to Federal Tax Information data will 
be regularly advised of regulations issued pursuant to Title 26 U.S.C. 
governing the confidentiality of the data, and will be required to 
complete an annual Title 26 awareness program. (4) All computer systems 
that maintain sensitive information are in compliance with the Federal 
Information Security Management Act, which includes auditing and 
controls over access to restricted data. (5) The use of unsecured 
telecommunications to transmit individually identifiable information is 
prohibited. (6) Paper copies that contain sensitive information are 
stored in secure facilities in a locked drawer or file cabinet behind a 
locked door. (7) Additional data files containing direct identifiers 
will be maintained solely for the purpose of data collection 
activities, such as respondent contact and preloading an instrument for 
a continued interview, and will not be transferred to, or maintained 
on, working statistical files. (8) While the original data are housed 
at the Census Bureau they are afforded the same protections as data 
held confidential under 13 U.S.C. 9.

RETENTION AND DISPOSAL:
    Records are retained in accordance with the General Records 
Schedule and Census Bureau's records control schedules that are 
approved by the National Archives and Records Administration. Records 
are retained in accordance with agreements developed with sponsoring 
agencies or source entity. Federal tax information administrative 
record data will be retained and disposed of in accordance with 
Publication 1075, Tax Information Security Guidelines for Federal, 
State, and Local Agencies and Entities. The Census Bureau issues an 
Annual Safeguard Activity Report that includes information on the 
retention and disposal of federal administrative record source data. 
Due to IRS regulation, Title 26 data cannot be transferred to the 
National Archive and Records Administration (NARA). Permanent data will 
be archived at the Census Bureau. Generally, records are retained for 
less than 10 years, unless a longer period required by the survey 
sponsor is necessary for statistical purposes or for permanent archival 
retention.

SYSTEM MANGER(S) AND ADDRESS:
    Associate Director for Research and Methodology, U.S. Census 
Bureau, 4600 Silver Hill Road, Washington, DC 20233.
    Custodian:
    Director, Longitudinal Employer-Household Dynamics Program, Center 
for Economic Studies, Research and Methodology Directorate, U.S. Census 
Bureau, 4600 Silver Hill Road, Washington, DC 20233.

NOTIFICATION PROCEDURE:
    None.

RECORD ACCESS PROCEDURES:
    None.

CONTESTNG RECORD PROCEDURES:
    None.

RECORD SOURCE CATEGORIES:
    The Internal Revenue Service, the Social Security Administration, 
selected Census Bureau economic and demographic censuses and surveys, 
and comparable data from selected State Employment Security Agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552 a(k)(4), this system of records is 
exempted from the notification, access, and contest requirements of the 
agency procedures (under 5 U.S.C. Section 552a(c)(3), (d), (e)(1), 
(e)(4)(G), (H), and (I), and (f)). This exemption is applicable as the 
data are maintained by the Census Bureau and required by Title 13 to be 
used solely as statistical records and are not used in whole or in part 
in making any determination about an identifiable individual or 
establishment. This exemption is made in accordance with the 
Department's rules, which appear in 15 CFR part 4 Subpart B, and in 
accordance with agency rules published in this Federal Register notice.

    Dated: September 9, 2015.
Michael J. Toland,
Department of Commerce, Acting Freedom of Information/Privacy Act 
Officer.
[FR Doc. 2015-23135 Filed 9-16-15; 8:45 am]
BILLING CODE 3510-07-P

Federal Register / Vol. 80, No. 180 / Thursday, September 17, 2015 / Notices 55831

during an inspection of records SAFEGUARDS: Administrator, 1305 East-West
conducted by GSA as part of that Buildings employ security systems. Highway, 13th Floor, Silver Spring, MD
agency’s responsibility to recommend Records are maintained in areas 20910–3281.
improvements in records management accessible only to authorized personnel For records at location b.: Deputy
practices and programs, under authority who are properly screened and cleared. Director of NOAA Education,
of 44 U.S.C. 2904 and 2906. Such Educational Partnership Program and
disclosure shall be made in accordance RETENTION AND DISPOSAL: Ernest F. Hollings Undergraduate
with the GSA regulations governing Records retention and disposal is in Scholarship Program, Office of
inspection of records for this purpose accordance with the agency’s records Education, 1315 East-West Highway,
and any other relevant (i.e. GSA or disposition schedule, the NOAA 10th Floor, Silver Spring, MD 20910–
Commerce) directive. Such disclosure Records Schedule Chapter: http:// 3281.
shall not be used to make www.corporateservices.noaa.gov/audit/ For records at location c.:
determinations about individuals. records_management/schedules/ Administrative Assistant, Mendy Willis,
10. A record in this system of records chapter_400_finance.pdf National Marine Fisheries Service
may be disclosed, as a routine use, to Recruitment, Training, Research
the Office of Management and Budget in SYSTEM MANAGER(S) AND ADDRESS:
Program at the University of Florida,
connection with the review of private For records at location a.: Program P.O .Box 110240, Gainesville, FL 32611.
relief legislation as set forth in OMB Administrator, Dr. Nancy Foster
Circular No. A–19 at any stage of the Scholarship Program, National Ocean CONTESTING RECORD PROCEDURES:
legislative coordination and clearance Service, Office of the Assistant The Department’s rules for access, for
process as set forth in that Circular. Administrator, 1305 East-West contesting contents, and for appealing
11. A record in this system of records Highway, 13th Floor, Silver Spring, MD initial determination by the individual
may be disclosed, as a routine use, to a 20910–3281. concerned appear in 15 CFR part 4. Use
contractor of the Department having For records at location b.: Deputy addresses in the RECORDS ACCESS
need for the information in the Director of NOAA Education, PROCEDURES section above for desired
performance of the contract, but not Educational Partnership Program and locations.
operating a system of records within the Ernest F. Hollings Undergraduate
RECORD SOURCE CATEGORIES:
meaning of 5 U.S.C. 552a(m). Scholarship Program, Office of
12. A record in this system of records Education, 1315 East-West Highway, Scholarship and grant applicants and
may be disclosed to appropriate 10th Floor, Silver Spring, MD, 20910– recipients.
agencies, entities and persons when (1) 3281. EXEMPTIONS CLAIMED FOR THE SYSTEM:
it is suspected or determined that the For records at location c.:
security or confidentiality of None.
Administrative Assistant, Mendy Willis,
information in the system of records has National Marine Fisheries Service Dated: September 9, 2015.
been compromised; (2) the Department Recruitment, Training, Research Michael J. Toland,
has determined that as a result of the Program at the University of Florida, Department of Commerce, Acting Freedom
suspected or confirmed compromise P.O. Box 110240, Gainesville, FL 32611. of Information and Privacy Act Officer.
there is a risk of harm to economic or [FR Doc. 2015–23133 Filed 9–16–15; 8:45 am]
property interests, identity theft or NOTIFICATION PROCEDURE:
BILLING CODE 3510–22–P
fraud, or harm to the security or Information may be obtained from:
integrity of this system or whether For records at location a.: Program
systems or programs (whether Administrator, Dr. Nancy Foster DEPARTMENT OF COMMERCE
maintained by the Department or Scholarship Program, National Ocean
another agency or entity) that rely upon [Docket No. 150806684–5684–01]
Service, Office of the Assistant
the compromised information; and (3) Administrator, 1305 East-West Privacy Act of 1974, Altered System of
the disclosure made to such agencies, Highway, 13th Floor, Silver Spring, MD Records
entities, and persons is reasonably 20910–3281.
necessary to assist in connection with For records at location b.: Deputy AGENCY: U.S. Census Bureau, U.S.
the Department’s efforts to respond to Director of NOAA Education, Department of Commerce.
the suspected or confirmed compromise Educational Partnership Program and ACTION: Notice of amendment, Privacy
and to prevent, minimize, or remedy Ernest F. Hollings Undergraduate Act System of Records, COMMERCE/
such harm. Scholarship Program, Office of CENSUS–9, Longitudinal Employer-
DISCLOSURE TO CONSUMER REPORTING
Education, 1315 East-West Highway, Household Dynamics System.
AGENCIES: 10th Floor, Silver Spring, MD 20910–
3281. SUMMARY: In accordance with the
Not applicable. Privacy Act of 1974, as amended, 5
For records at location c:
POLICIES AND PRACTICES FOR STORING, Administrative Assistant, Mendy Willis, U.S.C. 552A(e)(4) and (11); and Office of
RETRIEVING, RETAINING, AND DISPOSING OF National Marine Fisheries Service Management and Budget (OMB)
RECORDS IN THE SYSTEM: Recruitment, Training, Research Circular A–130, Appendix I, ‘‘Federal
STORAGE: Program at the University of Florida, Agency Responsibilities for Maintaining
Electronic databases, with restricted P.O. Box 110240, Gainesville, FL 32611. Records About Individuals,’’ the
access, and hard copy files, kept in a Department of Commerce is issuing this
tkelley on DSK3SPTVN1PROD with NOTICES

RECORD ACCESS PROCEDURES: notice to amend the system of records
locked cabinet.
Requests from individuals should be under, COMMERCE/CENSUS–9,
RETRIEVABILITY: addressed to: Longitudinal Employer-Household
Scholarship recipient files will be For records at location a.: Program Dynamics System, to update the
alphabetized by recipient’s last name, Administrator, Dr. Nancy Foster categories of records, the authorities for
and the student databases can be Scholarship Program, National Ocean maintenance of the system, the routine
searched by last name. Service, Office of the Assistant uses, the system manager(s) and

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Document Created: 2015-12-15 09:34:01
Document Modified: 2015-12-15 09:34:01

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of amendment, Privacy Act System of Records, COMMERCE/ CENSUS-9, Longitudinal Employer-Household Dynamics System.
Dates		To be considered, written comments on the proposed amendments must be submitted on or before October 19, 2015. Unless comments are received, the amended system of records will become effective as proposed on the date of publication of a subsequent notice in the Federal Register.
Contact		Chief, Privacy Compliance Branch, Room--8H021, U.S. Census Bureau, Washington, DC 20233-3700.
FR Citation		80 FR 55831