80 FR 57191 - Proposed Information Collection Activity; Comment Request
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families Federal Register Volume 80, Issue 183 (September 22, 2015)
Administration for Children and Families
Federal Register Volume 80, Issue 183 (September 22, 2015)
| Page Range | 57191-57193 | |
| FR Document | 2015-23978 |
[Federal Register Volume 80, Number 183 (Tuesday, September 22, 2015)] [Notices] [Pages 57191-57193] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2015-23978] ----------------------------------------------------------------------- DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families Proposed Information Collection Activity; Comment Request Proposed Projects: ORR, Unaccompanied Children's Program, Division of Children's Services (DCS). Title: Information Collection and Record Keeping for the Timely Placement and Release of Unaccompanied Children (UC) in ORR Care OMB No.: Description: On March 1, 2003, the Homeland Security Act of 2002, Section 462, transferred responsibilities for the care and placement of unaccompanied children from the Commissioner of the [[Page 57192]] Immigration and Naturalization Service to the Director of the Office of Refugee Resettlement (ORR). ORR is also governed by the provisions established by the Flores Agreement in 1997 and the William Wilberforce Trafficking Victims Protection Reauthorization Act (TVPRA) of 2008. The ORR Unaccompanied Children's Program provides placement, care, custody and services for UC until they can be successfully released to a sponsor, are repatriated to their home country, or able to obtain legal status. Through cooperative agreements and contracts, ORR funds residential care providers that provide temporary housing and other services to unaccompanied children in ORR custody. These care provider facilities are State licensed and must meet ORR requirements to ensure a high level quality of care. They provide a continuum of care for children, including placements in ORR foster care, group homes, shelter, staff secure, secure, and residential treatment centers. The care providers provide children with classroom education, health care, socialization/ recreation, vocational training, mental health services, access to legal services, and case management. Under the law, ORR and its care providers are required to: (1) Collect information about each UC who is entrusted to the care of ORR in order to determine the most appropriate and least restrictive placement, provide adequate services, and identify qualified sponsors for the timely release of the child or youth. ORR has developed instruments to assess the child or youth and his or her needs and conditions throughout his or her stay with ORR as well as the identification and assessment of potential sponsors. These instruments allow for consistency and compliance of standards across care providers and help ORR monitor programs and identify problems and issues that need corrective action. (2) Keep up-to-date records to ensure the child or youth's safety and security and care and to provide accountability with all Federal and State, licensing, and other standards by care providers. (3) Notify UC of their rights and responsibilities under the law, including notice about ORR services, the fact that that they have the right to apply for Special Immigrant Juvenile (SIJ) status, and their legal responsibility to attend an immigration hearing. These tasks are mainly conducted through the ORR online database (The UC Portal), which provides a central location for case records and the documentation of other activities (for example, when a child or youth is transferred to another facility). Many of these records are ``auto-populated'' on the UC Portal once the original data points are completed (such as DOB, A number, date of initial placement). The data collection described here pertains to activities involving UC and care providers from initial intakes of UC into ORR care to his or her release from ORR care. It does not cover information collection for potential sponsors (Submitted via separate OMB request in January 2015.) ORR has applied the following assumptions to this request: (1) Items related to tasks that are routine and customary for care providers and others are excluded. This includes quarterly or annual financial or other reports, grant related requests from ORR Project Officers or others for monitoring performance and progress, and third party notifications to other government agencies, such as U.S. Department of Homeland Security (DHS) or U.S. Department of Justice (DOJ). (For financial and other reports, Care Providers use templates posted on http://www.acf.hhs.gov/grants/grants_resources.html#reporting) (2) Data collection and reporting requirements do not reflect those required by State or local licensing or accreditation requirements. (3) Acknowledgement of receipt of information or other acknowledgements via signature by either the UC or the care provider or others are not included in this information request as these are administrative in nature in order to help care providers and UC track personal belongings, DHS related documents, medical records, and other important items required by the UC following release from ORR care. The components of this information request include: (1) UC Portal Capacity Report: Care providers complete the sections on ``In Care'' and ``Beds in Reserve'' as well as the section recording the UC who have been discharged on a daily basis so that ORR Intakes has a complete picture of available beds for UC placements. (2) The Further Assessment Swift Track (FAST) Placement Tool (Versions for Secure and Staff Secure placements): Initially used by ORR Intakes to determine when a UC warrants a placement in Secure or Staff Secure Care. Care providers must use the tool to update a status for UC who are placed in Secure Care at least every 30 days. (Care providers are not required to re-use tool for UC who have been placed in Staff Secure Care). (3) Placement Authorization: Auto-generated. Requires a signature from the care provider acknowledging a particular UC placement into their facility. (4) Notice of Placement in Secure or Staff Secure Facility: Acknowledges UC's placement in a secure or staff secure care provider facility with signature of UC and facility witness. (5) Initial Intakes Assessment: Biographical information is auto-populated for care providers based on ORR information obtained at Intakes. Screens for trafficking or other safety concerns, special needs, danger to self and others, medical conditions, mental health concerns. (6) UC Assessment: Care provider must complete within 7 days of UC's admission, covers biographic, family, legal, migration, medical, substance abuse, and mental health history. (7) Individual Service Plan: Documents the services that have been provided (for example, number of counseling sessions, educational assessment and classes) and is updated every 30 days. When a child is transferred to a new facility, a new ISP is developed. (8) UC Case Review Form: Documents any new information not indicated in the UC Assessment. (9) New Sponsor Form: Identifies any potential sponsor(s) for a particular UC. In addition to serving as a record for a particular case, helps ORR track individuals who are attempting to sponsor numerous UC, which may suggest a possible trafficking or abuse situation. (10) Transfer Request and Tracking Form: Auto-populated and used to obtain ORR permission for transfer to another care facility. (Filled out by both ORR and care providers) and used to document when a UC is transferred from one facility to another (requires signatures of both facilities). (11) Long Term Foster Care Placement Memo: When ORR identifies a placement of a UC with a long term foster care facility, the long term foster care provider or national VOLAG receiving the transfer request completes the memo and sends to ORR to ensure continuity of services and tracking of records for a UC. (12) Travel Request form for UC Long Term Foster Care: Must be filled out by program at least 10 days prior to travel start date. (13) Notice of Transfer to ICE Chief Counsel and Change of Address: Required so that the Chief Counsel of ICE may file a Motion for Change of Venue and/or Change of Address with the Executive Office for Immigration Review (EOIR), if applicable, to ensure immigration hearing may proceed. (14) Care Provider Release Checklist: Care providers must complete and affirm that all documents, forms, and steps are completed in the release process. (15) Release Request: Provides care provider recommendation for release of a UC to a sponsor. All releases must be approved by ORR prior to UC release. (16) Discharge Notification: Includes date and type of discharge (transfer, home country, sponsor release) and is sent to ICE. (17) Verification of Release: Signed by sponsor as notification that named UC has been released according to the law. Sponsor must also acknowledge agreement with the provisions of the Sponsor Care Agreement pertaining to the minor's care, safety, and well-being, and the sponsor's responsibility for ensuring the minor's presence at all future proceedings before the Department of Homeland Security and EOIR. (18) Child Advocate Referral and Appointment Form: Used by the Child Advocate Program to recommend that ORR appoint an independent child advocate for a victim of child trafficking or in other cases involving vulnerable children. [[Page 57193]] (19) Notice of Rights Handout and Notice of Rights and Provision of Services: Care providers are required to provide to all UC under the Flores v. Reno Settlement Agreement. (20) Legal Service Provider List for UC: List of organizations who offer free legal representation and help for UC with State and Federal courts, immigration hearings, and appeals. Required under the Flores Settlement Agreement. (21) URM Application: Certain populations of children and youth in ORR custody may become eligible for the Unaccompanied Refugee Minors Program, which is a State administered foster care program. In such instances the care provider facility or other interested party may complete this application form on behalf of the child. (22) Withdrawal of Application or Declination of Placement Form: If a youth who has submitted an application for the URM Program wishes to withdraw this application, or if he or she has been offered placement and wishes to decline this placement, the youth must complete this form. (23) Standard Shelter Tour Request: Used by members of the public and the media to submit to care providers in order to tour a shelter facility. Respondents UC in ORR care and custody (they are generally referred to ORR from the DHS) and who are then referred to ORR's Network of Care Providers. Staff in ORR's Care Provider Network, including those in shelter care, secure and staff secure care, foster care, and residential treatment centers. Approved sponsors of UC released from ORR care. Annual Burden Estimates ---------------------------------------------------------------------------------------------------------------- Number of Number of responses Average burden hours per Total burden Instrument respondents per response hours respondent ---------------------------------------------------------------------------------------------------------------- UC Portal Capacity Report.............. 50 1 .16/hour.................. 8 Further Assessment Swift Track (FAST) 2,320 1 .25/hour.................. 580 Placement Tool. Placement Authorization Form........... 58,000 1 .1/hour................... 5,800 Notice of Placement in Secure or Staff 2,320 1 .1/hour................... 232 Secure Facility. Initial Intakes Form................... 58,000 1 .25/hour.................. 14,500 UC Assessment.......................... 58,000 1 .50/hour.................. 29,000 Individual Service Plan................ 58,000 1 .25....................... 14,500 UC Case Review Form.................... 58,000 1 .50/hour.................. 29,000 New Sponsor Form....................... 55,200 1 .25/hour.................. 13,800 Transfer Request and Tracking Form..... 1,000 1 .25/hour.................. 250 Long Term Foster Care Placement Memo... 279 1 .1/hour................... 28 Travel Request Form for UC Long Term 20 1 .25/hour.................. 5 Foster Care. Notice of Transfer to ICE Chief Counsel 2,320 1 .1/hour................... 232 and Change of Address. Care Provider Release Checklist........ 55,200 1 .1........................ 5,520 Release Request........................ 55,200 3 .25 hour.................. 41,400 Discharge Notification................. 716 1 .25/hour.................. 179 Verification of Release................ 55,200 1 .1/hour................... 5,520 Child Advocate Referral and Appointment 250 1 .50....................... 125 Form. Notice of Rights Handout and Notice of 58,000 1 .1/hour................... 5,800 Rights and Provision of Services. Legal Service Provider List for UC..... 58,000 1 .1........................ 5,800 URM Application........................ 350 1 1......................... 350 Withdrawal of Application or 10 1 .1/hour................... 1 Declination of Placement Form. Standard Shelter Tour Request.......... 60 1 .1/hour................... 6 ---------------------------------------------------------------------------------------------------------------- Estimated Total Annual Burden Hours: 172,636. In compliance with the requirements of Section 506(c)(2)(A) of the Paperwork Reduction Act of 1995, the Administration for Children and Families is soliciting public comment on the specific aspects of the information collection described above. Copies of the proposed collection of information can be obtained and comments may be forwarded by writing to the Administration for Children and Families, Office of Planning, Research and Evaluation, 370 L'Enfant Promenade SW., Washington, DC 20447, Attn: ACF Reports Clearance Officer. Email address: [email protected]. All requests should be identified by the title of the information collection. The Department specifically requests comments on: (a) Whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information shall have practical utility; (b) the accuracy of the agency's estimate of the burden of the proposed collection of information; (c) the quality, utility, and clarity of the information to be collected; and (d) ways to minimize the burden of the collection of information on respondents, including through the use of automated collection techniques or other forms of information technology. Consideration will be given to comments and suggestions submitted within 60 days of this publication. Robert Sargis, Reports Clearance Officer. [FR Doc. 2015-23978 Filed 9-21-15; 8:45 am] BILLING CODE 4184-01-P
![Federal Register / Vol. 80, No. 183 / Tuesday, September 22, 2015 / Notices 57191
ESTIMATED ANNUALIZED BURDEN HOURS
Average
Number of
Number of burden per
Type of respondents Form name responses per
respondents response
respondent (in hrs.)
State Epidemiologists ..................................... Harmful Algal Bloom Illness Surveillance 57 3 20/60
System (HABISS) data elements (elec-
tronic, year-round).
Leroy A. Richardson, Description: The National Domestic part of the Accomplishments of the
Chief, Information Collection Review Office, Violence Hotline (NDVH) and the Domestic Violence Hotline, Online
Office of Scientific Integrity, Office of the National Dating Abuse Helpline or Connections and Text (ADVHOCaT)
Associate Director for Science, Office of the loveisrespect (NDAH/LIR), which are Study.
Director, Centers for Disease Control and supported by the Family Violence
Prevention.
This study will primarily analyze data
Prevention and Services Act Program previously collected by the NDVH and
[FR Doc. 2015–24029 Filed 9–21–15; 8:45 am] (FVPSA Program) within the Family and NDAH/LIR as part of their ongoing
BILLING CODE 4163–18–P Youth Services Bureau (FYSB) of the program activities and monitoring. ACF
Administration for Children and proposes to collect additional
Families (ACF), U.S. Department of information, including information
DEPARTMENT OF HEALTH AND Health and Human Services (HHS), about the preferred mode (phone, chat,
HUMAN SERVICES serve as partners in the intervention, text), ease of use, and perceived privacy
prevention, and resource assistance and safety of each mode of contact.
Administration for Children and efforts of the network of family violence,
Families domestic violence, and dating violence This data is to be collected through
service providers. voluntary web-based surveys that are to
Submission for OMB Review; In order to describe the activities and be completed by those who access the
Comment Request accomplishments of the NDVH and NDVH and NDAH/LIR Web sites. This
NDAH/LIR and develop potential new information will be critical to informing
Title: Accomplishments of the or revised performance measures, the future efforts to monitor and improve
Domestic Violence Hotline, Online Office of Planning, Research and the performance of domestic violence
Connections and Text (ADVHOCaT) Evaluation (OPRE) and FYSB’s FVPSA hotlines and provide hotline services.
Study. Program, within ACF/HHS are Respondents: Individuals who access
OMB No.: New Collection. proposing data collection activity as the NDVH and NDAH/LIR Web sites.
ANNUAL BURDEN ESTIMATES
Number of
Total/annual responses
Instrument number of Average burden hours per response Annual burden hours
per
respondents respondent
NDVH/LIR Preference of Use Sur- 5,000 1 0.041 hours (150 seconds) ............... 205 hours.
vey.
Estimated Total Annual Burden proposed information collection should DEPARTMENT OF HEALTH AND
Hours: 205 hours. be sent directly to the following: HUMAN SERVICES
Additional Information: Copies of the Office of Management and Budget
proposed collection may be obtained by Administration for Children and
Paperwork Reduction Project
writing to the Administration for Families
Email: OIRA_SUBMISSION@
Children and Families, Office of OMB.EOP.GOV
Planning, Research and Evaluation, 370 Proposed Information Collection
Attn: Desk Officer for the Administration Activity; Comment Request
L’Enfant Promenade SW., Washington, for Children and Families
DC 20447, Attn: OPRE Reports Proposed Projects: ORR,
Clearance Officer. All requests should Robert Sargis, Unaccompanied Children’s Program,
be identified by the title of the ACF Reports Clearance Officer. Division of Children’s Services (DCS).
information collection. Email address: [FR Doc. 2015–23967 Filed 9–21–15; 8:45 am] Title: Information Collection and
OPREinfocollection@acf.hhs.gov. BILLING CODE 4184–32–P Record Keeping for the Timely
OMB Comment: OMB is required to Placement and Release of
make a decision concerning the Unaccompanied Children (UC) in ORR
tkelley on DSK3SPTVN1PROD with NOTICES
collection of information between 30 Care
and 60 days after publication of this OMB No.:
document in the Federal Register. Description: On March 1, 2003, the
Therefore, a comment is best assured of Homeland Security Act of 2002, Section
having its full effect if OMB receives it 462, transferred responsibilities for the
within 30 days of publication. Written care and placement of unaccompanied
comments and recommendations for the children from the Commissioner of the
VerDate Sep<11>2014 17:39 Sep 21, 2015 Jkt 235001 PO 00000 Frm 00047 Fmt 4703 Sfmt 4703 E:\FR\FM\22SEN1.SGM 22SEN1](https://thefederalregister.org/doc/80_FR_57374/page/1.svg)
![Federal Register / Vol. 80, No. 183 / Tuesday, September 22, 2015 / Notices 57193
(19) Notice of Rights Handout and Notice instances the care provider facility or other Respondents
of Rights and Provision of Services: Care interested party may complete this
providers are required to provide to all UC application form on behalf of the child. UC in ORR care and custody (they are
under the Flores v. Reno Settlement (22) Withdrawal of Application or generally referred to ORR from the DHS)
Agreement. Declination of Placement Form: If a youth and who are then referred to ORR’s
(20) Legal Service Provider List for UC: List who has submitted an application for the
of organizations who offer free legal Network of Care Providers.
URM Program wishes to withdraw this
representation and help for UC with State Staff in ORR’s Care Provider Network,
and Federal courts, immigration hearings, application, or if he or she has been offered
placement and wishes to decline this including those in shelter care, secure
and appeals. Required under the Flores
placement, the youth must complete this and staff secure care, foster care, and
Settlement Agreement.
(21) URM Application: Certain populations form. residential treatment centers.
of children and youth in ORR custody may (23) Standard Shelter Tour Request: Used Approved sponsors of UC released
become eligible for the Unaccompanied by members of the public and the media to from ORR care.
Refugee Minors Program, which is a State submit to care providers in order to tour a
administered foster care program. In such shelter facility.
ANNUAL BURDEN ESTIMATES
Number of
Number of responses Average burden hours per Total burden
Instrument respondents per response hours
respondent
UC Portal Capacity Report ..................................................... 50 1 .16/hour ...................................... 8
Further Assessment Swift Track (FAST) Placement Tool ..... 2,320 1 .25/hour ...................................... 580
Placement Authorization Form ............................................... 58,000 1 .1/hour ........................................ 5,800
Notice of Placement in Secure or Staff Secure Facility ......... 2,320 1 .1/hour ........................................ 232
Initial Intakes Form ................................................................. 58,000 1 .25/hour ...................................... 14,500
UC Assessment ...................................................................... 58,000 1 .50/hour ...................................... 29,000
Individual Service Plan ........................................................... 58,000 1 .25 .............................................. 14,500
UC Case Review Form ........................................................... 58,000 1 .50/hour ...................................... 29,000
New Sponsor Form ................................................................. 55,200 1 .25/hour ...................................... 13,800
Transfer Request and Tracking Form .................................... 1,000 1 .25/hour ...................................... 250
Long Term Foster Care Placement Memo ............................. 279 1 .1/hour ........................................ 28
Travel Request Form for UC Long Term Foster Care ........... 20 1 .25/hour ...................................... 5
Notice of Transfer to ICE Chief Counsel and Change of Ad- 2,320 1 .1/hour ........................................ 232
dress.
Care Provider Release Checklist ............................................ 55,200 1 .1 ................................................ 5,520
Release Request .................................................................... 55,200 3 .25 hour ...................................... 41,400
Discharge Notification ............................................................. 716 1 .25/hour ...................................... 179
Verification of Release ............................................................ 55,200 1 .1/hour ........................................ 5,520
Child Advocate Referral and Appointment Form .................... 250 1 .50 .............................................. 125
Notice of Rights Handout and Notice of Rights and Provi- 58,000 1 .1/hour ........................................ 5,800
sion of Services.
Legal Service Provider List for UC ......................................... 58,000 1 .1 ................................................ 5,800
URM Application ..................................................................... 350 1 1 ................................................. 350
Withdrawal of Application or Declination of Placement Form 10 1 .1/hour ........................................ 1
Standard Shelter Tour Request .............................................. 60 1 .1/hour ........................................ 6
Estimated Total Annual Burden The Department specifically requests comments and suggestions submitted
Hours: 172,636. comments on: (a) Whether the proposed within 60 days of this publication.
In compliance with the requirements collection of information is necessary
Robert Sargis,
of Section 506(c)(2)(A) of the Paperwork for the proper performance of the
functions of the agency, including Reports Clearance Officer.
Reduction Act of 1995, the
whether the information shall have [FR Doc. 2015–23978 Filed 9–21–15; 8:45 am]
Administration for Children and
Families is soliciting public comment practical utility; (b) the accuracy of the BILLING CODE 4184–01–P
on the specific aspects of the agency’s estimate of the burden of the
information collection described above. proposed collection of information; (c)
the quality, utility, and clarity of the DEPARTMENT OF HEALTH AND
Copies of the proposed collection of HUMAN SERVICES
information can be obtained and information to be collected; and (d)
comments may be forwarded by writing ways to minimize the burden of the
Administration for Community Living
to the Administration for Children and collection of information on
Families, Office of Planning, Research respondents, including through the use Agency Information Collection
and Evaluation, 370 L’Enfant of automated collection techniques or Activities; Proposed Collection;
tkelley on DSK3SPTVN1PROD with NOTICES
Promenade SW., Washington, DC 20447, other forms of information technology. Comment Request; Generic Clearance
Attn: ACF Reports Clearance Officer. Consideration will be given to for the Collection of Qualitative
Email address: infocollection@ Feedback on Agency Service Delivery
acf.hhs.gov. All requests should be
identified by the title of the information AGENCY: Administration for Community
collection. Living, HHS.
VerDate Sep<11>2014 17:39 Sep 21, 2015 Jkt 235001 PO 00000 Frm 00049 Fmt 4703 Sfmt 4703 E:\FR\FM\22SEN1.SGM 22SEN1](https://thefederalregister.org/doc/80_FR_57374/page/3.svg)
Document Created: 2015-12-15 09:35:31
Document Modified: 2015-12-15 09:35:31
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| FR Citation | 80 FR 57191 |
2025 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR