80 FR 58280 - Privacy Act of 1974; Department of Homeland Security/ALL-010 Asset Management Records System of Records

DEPARTMENT OF HOMELAND SECURITY
Office of the Secretary

Federal Register Volume 80, Issue 187 (September 28, 2015)

Page Range		58280-58283
FR Document		2015-24583

In accordance with the Privacy Act of 1974, the Department of Homeland Security proposes to update and reissue a current Department of Homeland Security system of records titled ``Department of Homeland Security/ALL-010 Asset Management Records System of Records.'' This system allows the Department of Homeland Security to collect and maintain records of all Department-owned or controlled property that has been issued to DHS employees and contractors. As a result of a biennial review of this system, the Department of Homeland Security is updating this system of records notice to update the (1) category of records, (2) routine uses, (3) reflect an additional system location, and (4) update the record source categories. Additionally, this notice includes non-substantive changes to simplify the formatting and text of the previously published notice.

Federal Register, Volume 80 Issue 187 (Monday, September 28, 2015)

[Federal Register Volume 80, Number 187 (Monday, September 28, 2015)]
[Notices]
[Pages 58280-58283]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-24583]


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DEPARTMENT OF HOMELAND SECURITY

Office of the Secretary

[Docket No. DHS- 2015-0063]


Privacy Act of 1974; Department of Homeland Security/ALL-010 
Asset Management Records System of Records

AGENCY: Privacy Office, Department of Homeland Security.

ACTION: Notice of Privacy Act system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
Homeland Security proposes to update and reissue a current Department 
of Homeland Security system of records titled ``Department of Homeland 
Security/ALL-010 Asset Management Records System of Records.'' This 
system allows the Department of Homeland Security to collect and 
maintain records of all Department-owned or controlled property that 
has been issued to DHS employees and contractors. As a result of a 
biennial review of this system, the Department of Homeland Security is 
updating this system of records notice to update the (1) category of 
records, (2) routine uses, (3) reflect an additional system location, 
and (4) update the record source categories. Additionally, this notice 
includes non-substantive changes to simplify the formatting and text of 
the previously published notice.

DATES: Submit comments on or before October 28, 2015. This updated 
system will be effective October 28, 2015.

ADDRESSES: You may submit comments, identified by docket number DHS- 
2015-0063by one of the following methods:
     Federal e-Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: 202-343-4010.
     Mail: Karen L. Neuman, Chief Privacy Officer, Privacy 
Office, Department of Homeland Security, Washington, DC 20528-0655.
    Instructions: All submissions received must include the agency name 
and docket number for this rulemaking. All comments received will be 
posted without change to http://www.regulations.gov, including any 
personal information provided.
    Docket: For access to the docket to read background documents or 
comments received, please visit http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: For general and privacy questions 
please contact: Karen L. Neuman, (202) 343-1717, Chief Privacy Officer, 
Privacy Office, Department of Homeland Security, Washington, DC 20528-
0655.

SUPPLEMENTARY INFORMATION:

I. Background

    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
Department of Homeland Security (DHS) proposes to update and reissue a 
current DHS system of records titled, ``DHS/ALL-010 Asset Management 
Records System of Records.''
    This system allows DHS to collect and maintain records of all 
Department-owned or controlled property that has been issued to DHS 
employees and contractors. DHS is updating this System of Records 
(SORN) to provide notice that asset management activities for three DHS 
Components: Domestic and Nuclear Detection Office (DNDO), 
Transportation Security Administration (TSA), and the United States 
Coast Guard (USCG), are transferring their financial management systems 
to the Department of Interior's (DOI) Oracle Federal Financials (OFF) 
Virtual

[[Page 58281]]

Environment. OFF is an application owned by DOI that provides federal 
agencies with a web-based application that contains customizable 
financial management modules. When combined, the modules provide a 
comprehensive financial software package that supports budgeting, 
purchasing, federal procurement, accounts payable, fixed assets, 
general ledger, inventory, accounts receivable, reimbursement, 
reporting, and collection functions. Although DOI will host DHS 
information, DHS will retain control over its data. Individuals should 
request DHS records resident on the DOI system through DHS and DHS will 
review and if approve (as appropriate) all requests.
    DHS is updating the category of records to replace Social Security 
number with Employee ID number and remove ``outstanding debts related 
to said property.'' After surveying asset managers throughout the 
Department, DHS confirmed that Social Security numbers are not used for 
tracking Departmental assets. Some Components, however, use an Employee 
ID number that is not the Social Security number. Outstanding debts 
related to DHS assets are more appropriately covered under the existing 
DHS/ALL-008 Accounts Receivable System of Records (73 FR 61885, October 
17, 2008). DHS is also publishing an update the DHS/ALL-008 concurrent 
with this SORN. DHS is updating the system location to provide notice 
that DHS information will be maintained at DOI.
    DHS is adding a new routine use I to permit DHS to share records 
with the Merit Systems Protection Board, arbitrators, the Federal 
Labors Relations Authority, Equal Employment Opportunity Commission and 
other parties responsible for the administration of the Federal Labor-
Management Program, to align with other DHS SORNs. DHS is also updating 
and renumbering routine use J (formerly routine use I), which will 
allow DHS to share information with federal agencies that host shared 
financial services, such as DOI's web-based financial management 
application. DHS is updating the record source categories to remove 
``employee locator documentation'' because this is not a source of 
information for the categories of individuals and records in this 
system of records. Additionally, this notice includes non-substantive 
changes to simplify the formatting and text of the previously published 
notice.
    Consistent with DHS's information sharing mission, information 
stored in the DHS/ALL-010 Asset Management Records system of records 
may be shared with other DHS Components that have a need to know the 
information to carry out their national security, law enforcement, 
immigration, intelligence, or other homeland security functions. In 
addition, DHS may share information with appropriate federal, state, 
local, tribal, territorial, foreign, and international government 
agencies, members of the public, and other entities consistent with the 
routine uses set forth in this system of records notice.
    This updated system will be included in DHS's inventory of record 
systems.

II. Privacy Act

    The Privacy Act embodies fair information principles in a statutory 
framework governing the means by which Federal Government agencies 
collect, maintain, use, and disseminate individuals' records. The 
Privacy Act applies to information that is maintained in a ``system of 
records.'' A ``system of records'' is a group of any records under the 
control of an agency from which information is retrieved by the name of 
an individual or by some identifying number, symbol, or other 
identifying particular assigned to the individual. In the Privacy Act, 
an individual is defined to encompass United States citizens and legal 
permanent residents. As a matter of policy, DHS extends administrative 
Privacy Act protections to all individuals when systems of records 
maintain information on U.S. citizens, lawful permanent residents, and 
visitors. Individuals may request access to their own records that are 
maintained in a system of records in the possession or under the 
control of DHS by complying with DHS Privacy Act regulations, 6 CFR 
part 5.
    The Privacy Act requires that each agency publish in the Federal 
Register a description denoting the type and character of each system 
of records in order to make agency recordkeeping practices transparent, 
to notify individuals about the use of their records, and to assist the 
individual to more easily find files within the agency. Below is a 
description of the DHS/ALL-010 Asset Management Records System of 
Records.
    In accordance with 5 U.S.C. 552a(r), DHS has provided a report of 
this revised system of records to the Office of Management and Budget 
and to Congress.
System of Records:
    Department of Homeland Security (DHS)/ALL-010

System name:
    DHS/ALL-010 Asset Management Records

Security classification:
    Unclassified.

System location:
    DHS maintains records at several Headquarters locations and in 
Component offices of DHS, in both Washington, DC and field locations. 
DHS also maintains records in the Department of Interior's (DOI) Oracle 
Federal Financials (OFF) Virtual Environment in Reston, VA and Denver, 
CO.

Categories of individuals covered by the system:
    Categories of individuals covered by this system include all 
current and former DHS employees and contractors assigned government-
owned assets (e.g., laptop computers, communication equipment, 
firearms, and other assets).

Categories of records in the system:
    Categories of records maintained in this system include:
     Individual's name;
     Employee ID number; enter Email address;
     Office name;
     Office location;
     Office telephone number;
     Property management records, which include information on 
government-owned property (e.g., laptop computers, communication 
equipment, firearms, and other assets) in the personal custody of the 
individuals covered by this system and used in the performance of their 
official duties.

Authority for maintenance of the system:
    5 U.S.C. 301; the Federal Records Act, 44 U.S.C. 3101; 40 U.S.C. 
121; and 41 CFR Chapter 101.

Purpose(s):
    The purpose of this system is to track all DHS-owned or controlled 
property that has been issued to current and former DHS employees and 
contractors.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records of 
information contained in this system may be disclosed outside DHS as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    A. To the Department of Justice (DOJ), including Offices of the 
United States Attorneys, or other federal agency conducting litigation 
or in proceedings before any court, adjudicative, or administrative 
body when it is relevant

[[Page 58282]]

or necessary to the litigation and one of the following is a party to 
the litigation or has an interest in such litigation:
    1. DHS or any Component thereof;
    2. Any employee or former employee of DHS in his/her official 
capacity;
    3. Any employee or former employee of DHS in his/her individual 
capacity when DOJ or DHS has agreed to represent the employee; or
    4. The United States or any agency thereof.
    B. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of the individual to whom the record pertains.
    C. To the National Archives and Records Administration (NARA) or 
General Services Administration pursuant to records management 
inspections being conducted under the authority of 44 U.S.C. 2904 and 
2906.
    D. To an agency or organization for the purpose of performing audit 
or oversight operations as authorized by law, but only such information 
as is necessary and relevant to such audit or oversight function.
    E. To appropriate agencies, entities, and persons when:
    1. DHS suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised;
    2. DHS has determined that as a result of the suspected or 
confirmed compromise, there is a risk of identity theft or fraud, harm 
to economic or property interests, harm to an individual, or harm to 
the security or integrity of this system or other systems or programs 
(whether maintained by DHS or another agency or entity) or harm to the 
individual who relies upon the compromised information; and
    3. The disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with DHS's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.
    F. To contractors and their agents, grantees, experts, consultants, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for DHS, when necessary to 
accomplish an agency function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to DHS officers and employees.
    G. To an appropriate federal, state, tribal, local, international, 
or foreign law enforcement agency or other appropriate authority 
charged with investigating or prosecuting a violation or enforcing or 
implementing a law, rule, regulation, or order, when a record, either 
on its face or in conjunction with other information, indicates a 
violation or potential violation of law, which includes criminal, 
civil, or regulatory violations and such disclosure is proper and 
consistent with the official duties of the person making the 
disclosure.
    H. To unions recognized as exclusive bargaining representatives 
under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114.
    I. To the Merit Systems Protection Board, arbitrators, the Federal 
Labors Relations Authority, Equal Employment Opportunity Commission and 
other parties responsible for the administration of the Federal Labor-
Management Program for the purpose of processing any corrective 
actions, or grievances, or conducting administrative hearings or 
appeals, or if needed in the performance of other authorized duties.
    J. To federal agencies that provide financial management services 
for DHS Components under a cross-servicing agreement for purposes such 
as budgeting, purchasing, procurement, reimbursement, asset management, 
reporting, and collection functions.
    K. To the news media and the public, with the approval of the Chief 
Privacy Officer in consultation with counsel, when there exists a 
legitimate public interest in the disclosure of the information, when 
disclosure is necessary to preserve confidence in the integrity of DHS, 
when disclosure is necessary to demonstrate the accountability of DHS's 
officers, employees, or individuals covered by the system, except to 
the extent the Chief Privacy Officer determines that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    DHS stores records in this system electronically in multiple 
databases or on paper in secure facilities in a locked drawer behind a 
locked door. The records are stored on magnetic disc, tape, digital 
media, and CD-ROM.

Retrievability:
    DHS retrieves data by name or employee ID number.

Safeguards:
    DHS safeguards records in this system in accordance with applicable 
rules and policies, including all applicable DHS automated systems 
security and access policies. DHS has imposed strict controls to 
minimize the risk of compromising the information that is being stored. 
DHS limits access to the computer system containing the records to 
those individuals who have a need to know the information for the 
performance of their official duties and who have appropriate 
clearances or permissions.

Retention and disposal:
    DHS destroys records in accordance with the NARA General Record 
Schedule 3, Inventory Files (NC1-64-77-5 item 10b), and are destroyed 
two years after equipment is removed from agency control.

System Manager and address:
    The Chief Readiness Support Officer, Department of Homeland 
Security, Washington, DC 20528.

Notification procedure:
    Individuals seeking notification of and access to any record 
contained in this system of records, including DHS records hosted by 
another federal agency under a cross-servicing agreement for financial 
management services, or seeking to contest its content, may submit a 
request in writing to the Headquarters or Component's Freedom of 
Information Act (FOIA) Officer, whose contact information can be found 
at http://www.dhs.gov/foia-contact-information. If an individual 
believes more than one Component maintains Privacy Act records 
concerning him or her the individual may submit the request to the 
Chief Privacy Officer, Department of Homeland Security, 245 Murray 
Drive SW., Building 410, STOP-0655, Washington, DC 20528-0655.
    When seeking records about yourself from this system of records or 
any other Departmental system of records, your request must conform 
with the Privacy Act regulations set forth in 6 CFR part 5. You must 
first verify your identity, meaning that you must provide your full 
name, current address, and date and place of birth. You must sign your 
request, and your signature must either be notarized or submitted under 
28 U.S.C. 1746, a law that permits statements to be made under penalty 
of perjury as a substitute for notarization. While no specific form is 
required, you may obtain forms for this purpose from the Chief Privacy 
and FOIA Officer,

[[Page 58283]]

http://www.dhs.gov/foia or 1-866-431-0486. In addition, you should:
     Explain why you believe the Department would have 
information on you;
     Identify which Component(s) of the Department you believe 
may have the information about you;
     Specify when you believe the records would have been 
created; and
     Provide any other information that will help the FOIA 
staff determine which DHS Component agency may have responsive records;
    If your request is seeking records pertaining to another living 
individual, you must include a statement from that individual 
certifying his/her agreement for you to access his/her records.
    Without the above information, the Component(s) may not be able to 
conduct an effective search, and your request may be denied due to lack 
of specificity or lack of compliance with applicable regulations.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Records are generated from property purchase orders and receipts; 
acquisition, transfer and disposal of data; or otherwise from the 
record subject.

Exemptions claimed for the system:
    None.

    Dated: September 18, 2015.
Karen L. Neuman,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2015-24583 Filed 9-25-15; 8:45 am]
BILLING CODE 9110-9B-P

58280 Federal Register / Vol. 80, No. 187 / Monday, September 28, 2015 / Notices

(iii) Qualified personnel: Demonstrated improve), and that the Submission contractors. As a result of a biennial
project management expertise; The does not infringe any copyright or review of this system, the Department of
education, experience, and any other rights of any third party Homeland Security is updating this
accomplishments of key personnel; of which Solver is aware. system of records notice to update the
Adequacy of the Individual/Entity Privacy: Personal information (1) category of records, (2) routine uses,
to carry out the proposed work and provided by entrants (Solvers) on the (3) reflect an additional system location,
achieve success; Previous nomination form through the prize and (4) update the record source
performance; Quality of any competition Web site will be used to categories. Additionally, this notice
partnerships and extent of contact selected finalists. Information is includes non-substantive changes to
partnership commitments; and not collected for commercial marketing. simplify the formatting and text of the
(iv) Appropriateness, quality, and Winners are permitted to cite that they previously published notice.
availability of any facilities, won this competition. The names, cities, DATES: Submit comments on or before
materials and resources to be used and states of selected winner or entity October 28, 2015. This updated system
in implementing the Proposed will be made available in promotional will be effective October 28, 2015.
Solution; and materials and at recognition events. ADDRESSES: You may submit comments,
(3) Cost Realism (Weighted Importance Judges and their Organization: identified by docket number DHS-
2) (20 possible points) (1) Justine Spencer, U.S. Department of 2015–0063by one of the following
(i) Adequate financial resources to Homeland Security methods:
ensure robust institutional capacity; (2) Michelle Colby, U.S. Department of • Federal e-Rulemaking Portal:
(ii) Strong potential to become self- Homeland Security http://www.regulations.gov. Follow the
sustaining, even without significant (3) Julie Brewer, U.S. Department of instructions for submitting comments.
future Federal funding; Homeland Security • Fax: 202–343–4010.
(iii) Extent to which prize funding will (4) Martha Vanier, U.S. Department of • Mail: Karen L. Neuman, Chief
support implementation of the idea; Homeland Security Privacy Officer, Privacy Office,
(iv) Access to venture capital, angel (5) Matt Coats, U.S. Department of Department of Homeland Security,
financing or other funding needed Homeland Security Washington, DC 20528–0655.
to implement/transition the (6) Dr. Fernando Torres-Velez, U.S. Instructions: All submissions received
solution. Department of Agriculture must include the agency name and
(v) Business plan presents accurate, (7) Dr. Luis Rodriguez, U.S. Department docket number for this rulemaking. All
well-founded, and reasonable of Agriculture comments received will be posted
estimates costs to kick-start the without change to http://
Authority: 15 U.S.C. 3719.
idea; and www.regulations.gov, including any
(vi) A long-term, broad, and deep Dated: September 18, 2015.
personal information provided.
commitment to implement/ Reginald Brothers, Docket: For access to the docket to
commercialize the solution with Under Secretary, DHS Science and read background documents or
buy-in from stakeholders. Technology Directorate. comments received, please visit http://
Additional Information: Intellectual [FR Doc. 2015–24586 Filed 9–25–15; 8:45 am] www.regulations.gov.
Property— BILLING CODE 9110–9F–P FOR FURTHER INFORMATION CONTACT: For
(1) A Solver retains all ownership in general and privacy questions please
intellectual property rights, if any, contact: Karen L. Neuman, (202) 343–
DEPARTMENT OF HOMELAND
in the ideas, concepts, inventions, 1717, Chief Privacy Officer, Privacy
SECURITY
data, and other materials submitted Office, Department of Homeland
in the prize competition. By Office of the Secretary Security, Washington, DC 20528–0655.
entering the prize competition, each SUPPLEMENTARY INFORMATION:
Solver agrees to grant to the United [Docket No. DHS- 2015–0063]
States Government, a Limited I. Background
Purpose Research and Development Privacy Act of 1974; Department of
In accordance with the Privacy Act of
License that is royalty free and non- Homeland Security/ALL–010 Asset
1974, 5 U.S.C. 552a, the Department of
exclusive for a period of four years Management Records System of
Homeland Security (DHS) proposes to
from the date of submission. The Records
update and reissue a current DHS
Limited Purpose Research and AGENCY: Privacy Office, Department of system of records titled, ‘‘DHS/ALL–010
Development License authorizes the Homeland Security. Asset Management Records System of
United States Government to ACTION: Notice of Privacy Act system of Records.’’
conduct research and development, records. This system allows DHS to collect and
or authorize others to do so on maintain records of all Department-
behalf of the United States SUMMARY: In accordance with the owned or controlled property that has
Government. The Limited Purpose Privacy Act of 1974, the Department of been issued to DHS employees and
License does not include rights to Homeland Security proposes to update contractors. DHS is updating this
commercialize the intellectual and reissue a current Department of System of Records (SORN) to provide
property in the Proposed Solution. Homeland Security system of records notice that asset management activities
(2) Each Solver warrants that he or she titled ‘‘Department of Homeland for three DHS Components: Domestic
tkelley on DSK3SPTVN1PROD with NOTICES

is the sole author and owner of any Security/ALL–010 Asset Management and Nuclear Detection Office (DNDO),
copyrightable works that the Records System of Records.’’ This Transportation Security Administration
Submission comprises, that the system allows the Department of (TSA), and the United States Coast
works are wholly original with the Homeland Security to collect and Guard (USCG), are transferring their
Solver (or is an improved version of maintain records of all Department- financial management systems to the
an existing work that the Solver has owned or controlled property that has Department of Interior’s (DOI) Oracle
sufficient rights to use and been issued to DHS employees and Federal Financials (OFF) Virtual

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58282 Federal Register / Vol. 80, No. 187 / Monday, September 28, 2015 / Notices

or necessary to the litigation and one of authority charged with investigating or SAFEGUARDS:
the following is a party to the litigation prosecuting a violation or enforcing or DHS safeguards records in this system
or has an interest in such litigation: implementing a law, rule, regulation, or in accordance with applicable rules and
1. DHS or any Component thereof; order, when a record, either on its face policies, including all applicable DHS
2. Any employee or former employee or in conjunction with other automated systems security and access
of DHS in his/her official capacity; information, indicates a violation or policies. DHS has imposed strict
3. Any employee or former employee potential violation of law, which controls to minimize the risk of
of DHS in his/her individual capacity includes criminal, civil, or regulatory compromising the information that is
when DOJ or DHS has agreed to violations and such disclosure is proper being stored. DHS limits access to the
represent the employee; or and consistent with the official duties of computer system containing the records
4. The United States or any agency the person making the disclosure. to those individuals who have a need to
thereof. H. To unions recognized as exclusive know the information for the
B. To a congressional office from the bargaining representatives under the performance of their official duties and
record of an individual in response to Civil Service Reform Act of 1978, 5 who have appropriate clearances or
an inquiry from that congressional office U.S.C. 7111 and 7114. permissions.
made at the request of the individual to I. To the Merit Systems Protection
whom the record pertains. Board, arbitrators, the Federal Labors RETENTION AND DISPOSAL:
C. To the National Archives and Relations Authority, Equal Employment
Records Administration (NARA) or DHS destroys records in accordance
Opportunity Commission and other
General Services Administration with the NARA General Record
parties responsible for the
pursuant to records management Schedule 3, Inventory Files (NC1–64–
administration of the Federal Labor-
inspections being conducted under the 77–5 item 10b), and are destroyed two
Management Program for the purpose of
authority of 44 U.S.C. 2904 and 2906. years after equipment is removed from
processing any corrective actions, or
D. To an agency or organization for grievances, or conducting agency control.
the purpose of performing audit or administrative hearings or appeals, or if SYSTEM MANAGER AND ADDRESS:
oversight operations as authorized by needed in the performance of other
law, but only such information as is authorized duties. The Chief Readiness Support Officer,
necessary and relevant to such audit or J. To federal agencies that provide Department of Homeland Security,
oversight function. financial management services for DHS Washington, DC 20528.
E. To appropriate agencies, entities, Components under a cross-servicing NOTIFICATION PROCEDURE:
and persons when: agreement for purposes such as
1. DHS suspects or has confirmed that budgeting, purchasing, procurement, Individuals seeking notification of
the security or confidentiality of reimbursement, asset management, and access to any record contained in
information in the system of records has reporting, and collection functions. this system of records, including DHS
been compromised; K. To the news media and the public, records hosted by another federal
2. DHS has determined that as a result with the approval of the Chief Privacy agency under a cross-servicing
of the suspected or confirmed Officer in consultation with counsel, agreement for financial management
compromise, there is a risk of identity when there exists a legitimate public services, or seeking to contest its
theft or fraud, harm to economic or interest in the disclosure of the content, may submit a request in writing
property interests, harm to an information, when disclosure is to the Headquarters or Component’s
individual, or harm to the security or necessary to preserve confidence in the Freedom of Information Act (FOIA)
integrity of this system or other systems integrity of DHS, when disclosure is Officer, whose contact information can
or programs (whether maintained by necessary to demonstrate the be found at http://www.dhs.gov/foia-
DHS or another agency or entity) or accountability of DHS’s officers, contact-information. If an individual
harm to the individual who relies upon employees, or individuals covered by believes more than one Component
the compromised information; and the system, except to the extent the maintains Privacy Act records
3. The disclosure made to such Chief Privacy Officer determines that concerning him or her the individual
agencies, entities, and persons is release of the specific information in the may submit the request to the Chief
reasonably necessary to assist in context of a particular case would Privacy Officer, Department of
connection with DHS’s efforts to constitute an unwarranted invasion of Homeland Security, 245 Murray Drive
respond to the suspected or confirmed personal privacy. SW., Building 410, STOP–0655,
compromise and prevent, minimize, or Washington, DC 20528–0655.
DISCLOSURE TO CONSUMER REPORTING
remedy such harm. When seeking records about yourself
AGENCIES:
F. To contractors and their agents, from this system of records or any other
grantees, experts, consultants, and None. Departmental system of records, your
others performing or working on a POLICIES AND PRACTICES FOR STORING, request must conform with the Privacy
contract, service, grant, cooperative RETRIEVING, ACCESSING, RETAINING, AND Act regulations set forth in 6 CFR part
agreement, or other assignment for DHS, DISPOSING OF RECORDS IN THE SYSTEM: 5. You must first verify your identity,
when necessary to accomplish an STORAGE: meaning that you must provide your full
agency function related to this system of DHS stores records in this system name, current address, and date and
records. Individuals provided electronically in multiple databases or place of birth. You must sign your
information under this routine use are on paper in secure facilities in a locked request, and your signature must either
tkelley on DSK3SPTVN1PROD with NOTICES

subject to the same Privacy Act drawer behind a locked door. The be notarized or submitted under 28
requirements and limitations on records are stored on magnetic disc, U.S.C. 1746, a law that permits
disclosure as are applicable to DHS tape, digital media, and CD–ROM. statements to be made under penalty of
officers and employees. perjury as a substitute for notarization.
G. To an appropriate federal, state, RETRIEVABILITY: While no specific form is required, you
tribal, local, international, or foreign law DHS retrieves data by name or may obtain forms for this purpose from
enforcement agency or other appropriate employee ID number. the Chief Privacy and FOIA Officer,

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Document Created: 2018-02-26 10:21:42
Document Modified: 2018-02-26 10:21:42

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of Privacy Act system of records.
Dates		Submit comments on or before October 28, 2015. This updated system will be effective October 28, 2015.
Contact		For general and privacy questions please contact: Karen L. Neuman, (202) 343-1717, Chief Privacy Officer, Privacy Office, Department of Homeland Security, Washington, DC 20528- 0655.
FR Citation		80 FR 58280

80 FR 58280 - Privacy Act of 1974; Department of Homeland Security/ALL-010 Asset Management Records System of Records

DEPARTMENT OF HOMELAND SECURITYOffice of the Secretary

Federal Register Volume 80, Issue 187 (September 28, 2015)

DEPARTMENT OF HOMELAND SECURITY
Office of the Secretary