80_FR_58909 80 FR 58720 - Privacy Act of 1974; System of Records

80 FR 58720 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 189 (September 30, 2015)

Page Range58720-58722
FR Document2015-24792

The Office of the Secretary of Defense proposes to add a new system of records, DPFPA 07, entitled ``Counterintelligence Management Information System (CIMIS)'' to conduct and exercise overall responsibility within PFPA for all matters pertaining to acts involving counterintelligence (CI) activities against PFPA employees, U.S. property, or interests. Also used as a management tool for statistical analysis, tracking, reporting, evaluating program effectiveness, and conducting research.

Federal Register, Volume 80 Issue 189 (Wednesday, September 30, 2015)
[Federal Register Volume 80, Number 189 (Wednesday, September 30, 2015)]
[Notices]
[Pages 58720-58722]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-24792]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0078]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to add a new System of Records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to add a new 
system of records, DPFPA 07, entitled ``Counterintelligence Management 
Information System (CIMIS)'' to conduct and exercise overall 
responsibility within PFPA for all matters pertaining to acts involving 
counterintelligence (CI) activities against PFPA employees, U.S. 
property, or interests. Also used as a management tool for statistical 
analysis, tracking, reporting, evaluating program effectiveness, and 
conducting research.

DATES: Comments will be accepted on or before October 30, 2015. This 
proposed

[[Page 58721]]

action will be effective the day following the end of the comment 
period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at http://dpcld.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 30, 2015, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: July 31, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPFPA 07

System name:
    Counterintelligence Management Information System (CIMIS).

System location:
    Pentagon Force Protection Agency (PFPA), 9000 Defense Pentagon, 
Washington, DC 20301-9000.

Categories of individuals covered by the system:
    Any individual involved, or suspected of being involved, in 
intelligence collection on behalf of a foreign government or foreign 
terror organization which may harm PFPA employees, U.S. property or 
interests. Individuals involved in or suspected of being involved in 
National Security Crimes of assassination, sedition, subversion, 
treason, espionage, sabotage or terrorism. Individuals who provide 
information that is relevant to the case, such as victims or witnesses, 
and individuals who report such crimes or acts.

Categories of records in the system:
    Data on suspect: Name; other names used (former and aliases); other 
identification (ID) numbers (e.g., DoD ID number, passport, VISA, 
resident alien); driver's license (state, number, and expiration date); 
date and place of birth; citizenship; legal status; gender; race/
ethnicity; description (height, weight, hair color, etc.); name of 
current employer and address; college/university (major and/or degree); 
military records; home/office address; home/work/cell phone numbers; 
personal/work email address; personal property information (e.g., 
vehicle, photographic equipment (make/model/serial number)); marital 
status; spouse location (city and state); and CIMIS incident number.

Data on individuals (victims, witnesses, complainant):
    Name; DoD ID number; work/home/cell phone numbers; and employer 
information (e.g. organization, address).

Additional data:
    Law Enforcement Reports; National Crime Information Center (NCIC); 
Intelligence Information Reports (IIR).
    Individuals may voluntarily offer additional personal information 
in an effort to establish their identity. While not specifically 
requested, the information will be retained in the record if it is 
deemed beneficial to the inquiry.

Authority for maintenance of the system:
    10 U.S.C. 2674, Operation and control of Pentagon Reservation and 
defense facilities in National Capital Region; 18 U.S.C. 794, Gathering 
or Delivering Defense Information to Aid Foreign Government; E.O. 
12333, United States Intelligence Activities; E.O. 12968, Access to 
Classified Information; DoD Directive (DoDD) 5105.68, Pentagon Force 
Protection Agency (PFPA); DoDD 5200.27, Acquisition of Information 
Concerning Persons and Organizations not Affiliated with the Department 
of Defense; DoDD 5240.01, DoD Intelligence Activities, as amended; DoDD 
5240.02, Counterintelligence; DoDD 5240.06, DoD Counterintelligence 
Awareness and Reporting (CIAR); DoD Instruction (DoDI) O-5240.21, 
Counterintelligence Inquiries; and Administrative Instruction 30, Force 
Protection on the Pentagon Reservation.

Purposes:
    To conduct and exercise overall responsibility within PFPA for all 
matters pertaining to acts involving counterintelligence (CI) 
activities against PFPA employees, U.S. property, or interests. Also 
used as a management tool for statistical analysis, tracking, 
reporting, evaluating program effectiveness, and conducting research.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal counterintelligence and law enforcement agencies that 
administer programs or employ individuals involved in an incident or 
inquiry.

Law Enforcement Routine Use:
    If a system of records maintained by a DoD Component to carry out 
its functions indicates a violation or potential violation of law, 
whether civil, criminal, or regulatory in nature, and whether arising 
by general statute or by regulation, rule, or order issued pursuant 
thereto, the relevant records in the system of records may be referred, 
as a routine use, to the agency concerned, whether federal, state, 
local, or foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the

[[Page 58722]]

statute, rule, regulation, or order issued pursuant thereto.

Congressional Inquiries Disclosure Routine Use:
    Disclosure from a system of records maintained by a DoD Component 
may be made to a congressional office from the record of an individual 
in response to an inquiry from the congressional office made at the 
request of that individual.

Disclosure to the Department of Justice for Litigation Routine Use:
    A record from a system of records maintained by a DoD Component may 
be disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.

Disclosure of Information to the National Archives and Records 
Administration Routine Use:
    A record from a system of records maintained by a DoD Component may 
be disclosed as a routine use to the National Archives and Records 
Administration for the purpose of records management inspections 
conducted under authority of 44 U.S.C. 2904 and 2906.

Data Breach Remediation Purposes Routine Use:
    A record from a system of records maintained by a Component may be 
disclosed to appropriate agencies, entities, and persons when (1) The 
Component suspects or has confirmed that the security or 
confidentiality of the information in the system of records has been 
compromised; (2) the Component has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Component or another agency or entity) that rely upon 
the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Components efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/
Privacy/SORNsIndex/BlanketRoutineUses.aspx''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name, date of birth, and other identification (DoD ID number, 
passport, VISA or driver's license number).

Safeguards:
    Electronically stored records are maintained in ``fail-safe'' 
system software with password-protected access. Access to these records 
is role-based and is limited to those individuals requiring access in 
performance of their official duties. Entry to the area is restricted 
by the use of cipher and combination locks, security guards, 
identification badges and closed circuit TV (CCTV). Data in transit and 
at rest is encrypted and computer servers are scanned to assess system 
vulnerabilities. Encryption of backups containing sensitive PII is in 
place. Firewalls are in place to control the incoming and outgoing data 
traffic based on an applied rule set. DoD Public Key Infrastructure 
Certificates are used to authenticate authorized users. Periodic 
security audits are maintained to document access to data. Regular 
monitoring of user's security practice is conducted and methods are 
used to ensure only authorized personnel have access to PII. All 
individuals granted access to this system of records receives annual 
Information Assurance and Privacy Act training.

Retention and disposal:
Files relating to Foreign Nationals:
    Close annually upon determination that the individual is no longer 
a threat to DoD, the Pentagon, Pentagon Reservation or DoD Facilities 
within the Capitol Region (NCR). Destroy 25 year(s) after cut off.

Files relating to U.S. Citizens:
    Cut off after determination person(s) are no longer a CI threat to 
DoD, the Pentagon, Pentagon Reservation or DoD Facilities within the 
NCR. Destroy/delete 90 days after cut off.

System manager(s) and address:
    Pentagon Force Protection Agency (PFPA), 9000 Defense Pentagon, 
Washington, DC 20301-9000.

Notification procedure:
    An exemption rule has been published, and this Privacy Act system 
of records is exempt from the notification provisions described in 5 
U.S.C. 552a(e)(4)(H).

Record access procedures:
    An exemption rule has been published, and this Privacy Act system 
of records is exempt from the access provisions described in 5 U.S.C. 
552a(d).

Contesting record procedures:
    An exemption rule has been published, and this Privacy Act system 
of records is exempt from the amendment and appeal provisions described 
in 5 U.S.C. 552a(f).

Record source categories:
    PFPA officers and investigators, state and local law enforcement, 
Federal departments and agencies, and intelligence agencies.

Exemptions claimed for the system:
    This system of records is used by the Department of Defense for a 
law enforcement purpose (k)(2), and the records contained herein are 
used for criminal, civil, and administrative enforcement requirements. 
As such, allowing individuals full exercise of the Privacy Act would 
compromise the existence of any criminal, civil, or administrative 
enforcement activity. This system of records is exempt from the 
following provisions of 5 U.S.C. 552a section (c)(3), (d), (e)(1), 
(e)(4)(G) through (I), and (f) of the Act.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 311. For additional information 
contact the system manager.

[FR Doc. 2015-24792 Filed 9-29-15; 8:45 am]
 BILLING CODE 5001-06-P



                                                  58720                    Federal Register / Vol. 80, No. 189 / Wednesday, September 30, 2015 / Notices

                                                  administrative, and civil enforcement                   the Classified Analytical Review using                provided to the Commission before the
                                                  requirements. As such, this system of                   classified war plans and operational                  October 15, 2015, meeting. Comments
                                                  records is exempt from the following                    scenarios to examine the size and                     received after Wednesday, October 14,
                                                  provisions of 5 U.S.C. 552a section (c)(3)              structure options for the future of the               2015, will be provided to the
                                                  and (4), (d), (e)(1) through (e)(3),                    Army.                                                 Commission before its next meeting. All
                                                  (e)(4)(G) through (I), (e)(5), (f) and (g) of              During the closed meeting on Friday,               contact information may be found in the
                                                  the Act.                                                October 16, 2015, the Commission will                 FOR FURTHER INFORMATION CONTACT
                                                     An exemption rule for this system has                complete the Classified Analytical                    section.
                                                  been promulgated in accordance with                     Review and discuss the results.
                                                  requirements of 5 U.S.C. 553(b)(1), (2),                                                                      Additional Information
                                                                                                          Agendas
                                                  and (3), (c), and (e) and published in 32                                                                        The DoD sponsor for the Commission
                                                  CFR part 311. For additional                              October 15, 2015—Closed Meeting:                    is the Deputy Chief Management
                                                  information contact the system manager.                 The Commission will hold a closed                     Officer. The Commission is tasked to
                                                  [FR Doc. 2015–24632 Filed 9–29–15; 8:45 am]             meeting to conduct a classified                       submit a report, containing a
                                                  BILLING CODE 5001–06–P
                                                                                                          analytical review using current war                   comprehensive study and
                                                                                                          plans while applying predetermined                    recommendations, by February 1, 2016
                                                                                                          variables to develop realistic results.               to the President of the United States and
                                                  DEPARTMENT OF DEFENSE                                   Speakers include analysts from Institute              the Congressional defense committees.
                                                                                                          for Defense Analyses (IDA), Center for                The report will contain a detailed
                                                  Office of the Secretary                                 Army Analysis, TRADOC Analysis                        statement of the findings and
                                                                                                          Center, RAND Corporation. All                         conclusions of the Commission, together
                                                  National Commission on the Future of                    presentations and resulting discussion                with its recommendations for such
                                                  the Army; Notice of Federal Advisory                    are classified.                                       legislation and administrative actions it
                                                  Committee Meeting                                         October 16, 2015—Closed Meeting:                    may consider appropriate in light of the
                                                  AGENCY:  Deputy Chief Management                        The Commission will complete the                      results of the study. The comprehensive
                                                  Officer, Department of Defense (DoD).                   classified analytical review and discuss              study of the structure of the Army will
                                                                                                          the results in a closed meeting. The                  determine whether, and how, the
                                                  ACTION: Notice of federal advisory
                                                                                                          results will be used in the development               structure should be modified to best
                                                  committee meeting.
                                                                                                          of recommendations for the final report               fulfill current and anticipated mission
                                                  SUMMARY:   The DoD is publishing this                   due on February 1, 2016. Speakers                     requirements for the Army in a manner
                                                  notice to announce two days of                          include analysts from IDA, Center for                 consistent with available resources.
                                                  meetings of the National Commission on                  Army Analysis, TRADOC Analysis
                                                                                                                                                                  Dated: September 25, 2015.
                                                  the Future of the Army (‘‘the                           Center, RAND Corporation. All
                                                                                                          presentations and resulting discussion                Aaron Siegel,
                                                  Commission’’). The meetings will be
                                                  closed to the public.                                   are classified.                                       Alternate OSD Federal Register Liaison
                                                                                                                                                                Officer, Department of Defense.
                                                  DATES: Dates of the closed meetings:                    Meeting Accessibility                                 [FR Doc. 2015–24754 Filed 9–29–15; 8:45 am]
                                                  Thursday, October 15, 2015, from 8 a.m.
                                                  to 5:30 p.m. and Friday, October 16,                      In accordance with applicable law, 5                BILLING CODE 5001–06–P

                                                  2015, from 8 a.m. to 5:30 p.m.                          U.S.C. 552b(c) and 41 CFR 102–3.155,
                                                                                                          the DoD has determined that the
                                                  ADDRESSES: Address of Closed Meetings,                                                                        DEPARTMENT OF DEFENSE
                                                                                                          meetings scheduled for October 15 and
                                                  October 15 and 16, 2015: Institute for                  16, 2015, will be closed to the public.
                                                  Defense Analyses, 4850 Mark Center                      Specifically, the Assistant Deputy Chief              Office of the Secretary
                                                  Dr., Alexandria, VA 22311.                              Management Officer, with the                          [Docket ID: DoD–2015–OS–0078]
                                                  FOR FURTHER INFORMATION CONTACT: Mr.                    coordination of the DoD FACA
                                                  Don Tison, Designated Federal Officer,                  Attorney, has determined in writing that              Privacy Act of 1974; System of
                                                  National Commission on the Future of                    these two meetings will be closed to the              Records
                                                  the Army, 700 Army Pentagon, Room                       public because they will discuss matters
                                                  3E406, Washington, DC 20310–0700,                                                                             AGENCY:  Office of the Secretary of
                                                                                                          covered by 5 U.S.C. 552b(c)(1).
                                                  Email: dfo.public@ncfa.ncr.gov. Desk                                                                          Defense, DoD.
                                                  (703) 692–9099. Facsimile (703) 697–                    Written Comments                                      ACTION: Notice to add a new System of
                                                  8242.                                                     Pursuant to section 10(a)(3) of the                 Records.
                                                  SUPPLEMENTARY INFORMATION: This                         FACA and 41 CFR 102–3.105(j) and
                                                                                                          102–3.140, the public or interested                   SUMMARY:    The Office of the Secretary of
                                                  meeting will be held under the                                                                                Defense proposes to add a new system
                                                  provisions of the Federal Advisory                      organizations may submit written
                                                                                                          comments to the Commission in                         of records, DPFPA 07, entitled
                                                  Committee Act (FACA) of 1972 (5                                                                               ‘‘Counterintelligence Management
                                                  U.S.C., Appendix, as amended), the                      response to the stated agenda of the
                                                                                                          closed meetings or the Commission’s                   Information System (CIMIS)’’ to conduct
                                                  Government in the Sunshine Act of                                                                             and exercise overall responsibility
                                                  1976 (5 U.S.C. 552b, as amended), and                   mission. The Designated Federal Officer
                                                                                                          (DFO) will review all submitted written               within PFPA for all matters pertaining
                                                  41 CFR 102–3.150.                                                                                             to acts involving counterintelligence
                                                                                                          statements. Written comments should
                                                  Purpose of Meetings                                                                                           (CI) activities against PFPA employees,
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                                                                                                          be submitted to Mr. Donald Tison, DFO,
                                                    During the closed meeting on                          via facsimile or electronic mail, the                 U.S. property, or interests. Also used as
                                                  Thursday, October 15, 2015, the                         preferred modes of submission. Each                   a management tool for statistical
                                                  Commission will be briefed on the                       page of the comment must include the                  analysis, tracking, reporting, evaluating
                                                  classified war plan selected for                        author’s name, title or affiliation,                  program effectiveness, and conducting
                                                  analytical review, discuss the process                  address, and daytime phone number.                    research.
                                                  and procedures for the conduct of the                   All comments received before                          DATES: Comments will be accepted on or
                                                  Classified Analytical Review and begin                  Wednesday, October 14, 2015, will be                  before October 30, 2015. This proposed


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                                                                          Federal Register / Vol. 80, No. 189 / Wednesday, September 30, 2015 / Notices                                            58721

                                                  action will be effective the day                          Dated: July 31, 2015.                               record if it is deemed beneficial to the
                                                  following the end of the comment                        Aaron Siegel,                                         inquiry.
                                                  period unless comments are received                     Alternate OSD Federal Register Liaison
                                                                                                                                                                AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
                                                  which result in a contrary                              Officer, Department of Defense.
                                                                                                                                                                  10 U.S.C. 2674, Operation and control
                                                  determination.                                          DPFPA 07                                              of Pentagon Reservation and defense
                                                  ADDRESSES:   You may submit comments,                                                                         facilities in National Capital Region; 18
                                                                                                          SYSTEM NAME:
                                                  identified by docket number and title,                                                                        U.S.C. 794, Gathering or Delivering
                                                                                                            Counterintelligence Management                      Defense Information to Aid Foreign
                                                  by any of the following methods:                        Information System (CIMIS).                           Government; E.O. 12333, United States
                                                    * Federal Rulemaking Portal: http://                                                                        Intelligence Activities; E.O. 12968,
                                                  www.regulations.gov. Follow the                         SYSTEM LOCATION:
                                                                                                                                                                Access to Classified Information; DoD
                                                  instructions for submitting comments.                     Pentagon Force Protection Agency                    Directive (DoDD) 5105.68, Pentagon
                                                                                                          (PFPA), 9000 Defense Pentagon,                        Force Protection Agency (PFPA); DoDD
                                                    * Mail: Department of Defense, Office
                                                                                                          Washington, DC 20301–9000.                            5200.27, Acquisition of Information
                                                  of the Deputy Chief Management
                                                  Officer, Directorate of Oversight and                   CATEGORIES OF INDIVIDUALS COVERED BY THE              Concerning Persons and Organizations
                                                  Compliance, Regulatory and Audit                        SYSTEM:                                               not Affiliated with the Department of
                                                  Matters Office, 9010 Defense Pentagon,                    Any individual involved, or                         Defense; DoDD 5240.01, DoD
                                                  Washington, DC 20301–9010.                              suspected of being involved, in                       Intelligence Activities, as amended;
                                                                                                          intelligence collection on behalf of a                DoDD 5240.02, Counterintelligence;
                                                    Instructions: All submissions received                                                                      DoDD 5240.06, DoD Counterintelligence
                                                  must include the agency name and                        foreign government or foreign terror
                                                                                                          organization which may harm PFPA                      Awareness and Reporting (CIAR); DoD
                                                  docket number for this Federal Register                                                                       Instruction (DoDI) O–5240.21,
                                                  document. The general policy for                        employees, U.S. property or interests.
                                                                                                          Individuals involved in or suspected of               Counterintelligence Inquiries; and
                                                  comments and other submissions from                                                                           Administrative Instruction 30, Force
                                                                                                          being involved in National Security
                                                  members of the public is to make these                                                                        Protection on the Pentagon Reservation.
                                                                                                          Crimes of assassination, sedition,
                                                  submissions available for public
                                                                                                          subversion, treason, espionage, sabotage              PURPOSES:
                                                  viewing on the Internet at http://                      or terrorism. Individuals who provide
                                                  www.regulations.gov as they are                                                                                  To conduct and exercise overall
                                                                                                          information that is relevant to the case,             responsibility within PFPA for all
                                                  received without change, including any                  such as victims or witnesses, and
                                                  personal identifiers or contact                                                                               matters pertaining to acts involving
                                                                                                          individuals who report such crimes or                 counterintelligence (CI) activities
                                                  information.                                            acts.                                                 against PFPA employees, U.S. property,
                                                  FOR FURTHER INFORMATION CONTACT:   Ms.                  CATEGORIES OF RECORDS IN THE SYSTEM:                  or interests. Also used as a management
                                                  Cindy Allard, Chief, OSD/JS Privacy                                                                           tool for statistical analysis, tracking,
                                                                                                             Data on suspect: Name; other names
                                                  Office, Freedom of Information                                                                                reporting, evaluating program
                                                                                                          used (former and aliases); other
                                                  Directorate, Washington Headquarters                                                                          effectiveness, and conducting research.
                                                                                                          identification (ID) numbers (e.g., DoD ID
                                                  Service, 1155 Defense Pentagon,                         number, passport, VISA, resident alien);              ROUTINE USES OF RECORDS MAINTAINED IN THE
                                                  Washington, DC 20301–1155, or by                        driver’s license (state, number, and                  SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                  phone at (571) 372–0461.                                expiration date); date and place of birth;            THE PURPOSES OF SUCH USES:
                                                                                                          citizenship; legal status; gender; race/                In addition to those disclosures
                                                  SUPPLEMENTARY INFORMATION:     The Office
                                                                                                          ethnicity; description (height, weight,               generally permitted under 5 U.S.C.
                                                  of the Secretary of Defense notices for
                                                                                                          hair color, etc.); name of current                    552a(b) of the Privacy Act of 1974, as
                                                  systems of records subject to the Privacy                                                                     amended, the records contained herein
                                                                                                          employer and address; college/
                                                  Act of 1974 (5 U.S.C. 552a), as amended,                                                                      may specifically be disclosed outside
                                                                                                          university (major and/or degree);
                                                  have been published in the Federal                      military records; home/office address;                the DoD as a routine use pursuant to 5
                                                  Register and are available from the                     home/work/cell phone numbers;                         U.S.C. 552a(b)(3) as follows:
                                                  address in FOR FURTHER INFORMATION                      personal/work email address; personal                   To Federal counterintelligence and
                                                  CONTACT or at http://dpcld.defense.gov/                 property information (e.g., vehicle,                  law enforcement agencies that
                                                  .                                                       photographic equipment (make/model/                   administer programs or employ
                                                    The proposed system report, as                        serial number)); marital status; spouse               individuals involved in an incident or
                                                  required by 5 U.S.C. 552a(r) of the                     location (city and state); and CIMIS                  inquiry.
                                                  Privacy Act of 1974, as amended, was                    incident number.                                      LAW ENFORCEMENT ROUTINE USE:
                                                  submitted on July 30, 2015, to the House                DATA ON INDIVIDUALS (VICTIMS, WITNESSES,                If a system of records maintained by
                                                  Committee on Oversight and                              COMPLAINANT):                                         a DoD Component to carry out its
                                                  Government Reform, the Senate                             Name; DoD ID number; work/home/                     functions indicates a violation or
                                                  Committee on Governmental Affairs,                      cell phone numbers; and employer                      potential violation of law, whether civil,
                                                  and the Office of Management and                        information (e.g. organization, address).             criminal, or regulatory in nature, and
                                                  Budget (OMB) pursuant to paragraph 4c                                                                         whether arising by general statute or by
                                                  of Appendix I to OMB Circular No. A–                    ADDITIONAL DATA:                                      regulation, rule, or order issued
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                                                  130, ‘‘Federal Agency Responsibilities                     Law Enforcement Reports; National                  pursuant thereto, the relevant records in
                                                  for Maintaining Records About                           Crime Information Center (NCIC);                      the system of records may be referred,
                                                  Individuals,’’ dated February 8, 1996                   Intelligence Information Reports (IIR).               as a routine use, to the agency
                                                  (February 20, 1996, 61 FR 6427).                           Individuals may voluntarily offer                  concerned, whether federal, state, local,
                                                                                                          additional personal information in an                 or foreign, charged with the
                                                                                                          effort to establish their identity. While             responsibility of investigating or
                                                                                                          not specifically requested, the                       prosecuting such violation or charged
                                                                                                          information will be retained in the                   with enforcing or implementing the


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                                                  58722                   Federal Register / Vol. 80, No. 189 / Wednesday, September 30, 2015 / Notices

                                                  statute, rule, regulation, or order issued              dpcld.defense.gov/Privacy/                            of records is exempt from the
                                                  pursuant thereto.                                       SORNsIndex/BlanketRoutineUses.aspx’’                  notification provisions described in 5
                                                                                                                                                                U.S.C. 552a(e)(4)(H).
                                                  CONGRESSIONAL INQUIRIES DISCLOSURE ROUTINE              POLICIES AND PRACTICES FOR STORING,
                                                  USE:                                                    RETRIEVING, ACCESSING, RETAINING, AND                 RECORD ACCESS PROCEDURES:
                                                    Disclosure from a system of records                   DISPOSING OF RECORDS IN THE SYSTEM:
                                                                                                                                                                  An exemption rule has been
                                                  maintained by a DoD Component may                       STORAGE:                                              published, and this Privacy Act system
                                                  be made to a congressional office from                    Electronic storage media.                           of records is exempt from the access
                                                  the record of an individual in response                                                                       provisions described in 5 U.S.C.
                                                  to an inquiry from the congressional                    RETRIEVABILITY:
                                                                                                                                                                552a(d).
                                                  office made at the request of that                        Name, date of birth, and other
                                                                                                          identification (DoD ID number,                        CONTESTING RECORD PROCEDURES:
                                                  individual.
                                                                                                          passport, VISA or driver’s license                      An exemption rule has been
                                                  DISCLOSURE TO THE DEPARTMENT OF JUSTICE                                                                       published, and this Privacy Act system
                                                                                                          number).
                                                  FOR LITIGATION ROUTINE USE:
                                                                                                                                                                of records is exempt from the
                                                    A record from a system of records                     SAFEGUARDS:
                                                                                                                                                                amendment and appeal provisions
                                                  maintained by a DoD Component may                          Electronically stored records are                  described in 5 U.S.C. 552a(f).
                                                  be disclosed as a routine use to any                    maintained in ‘‘fail-safe’’ system
                                                  component of the Department of Justice                  software with password-protected                      RECORD SOURCE CATEGORIES:
                                                  for the purpose of representing the                     access. Access to these records is role-                PFPA officers and investigators, state
                                                  Department of Defense, or any officer,                  based and is limited to those                         and local law enforcement, Federal
                                                  employee or member of the Department                    individuals requiring access in                       departments and agencies, and
                                                  in pending or potential litigation to                   performance of their official duties.                 intelligence agencies.
                                                  which the record is pertinent.                          Entry to the area is restricted by the use            EXEMPTIONS CLAIMED FOR THE SYSTEM:
                                                                                                          of cipher and combination locks,
                                                  DISCLOSURE OF INFORMATION TO THE NATIONAL
                                                                                                          security guards, identification badges                   This system of records is used by the
                                                  ARCHIVES AND RECORDS ADMINISTRATION
                                                                                                          and closed circuit TV (CCTV). Data in                 Department of Defense for a law
                                                  ROUTINE USE:                                                                                                  enforcement purpose (k)(2), and the
                                                                                                          transit and at rest is encrypted and
                                                    A record from a system of records                                                                           records contained herein are used for
                                                                                                          computer servers are scanned to assess
                                                  maintained by a DoD Component may                                                                             criminal, civil, and administrative
                                                                                                          system vulnerabilities. Encryption of
                                                  be disclosed as a routine use to the                                                                          enforcement requirements. As such,
                                                                                                          backups containing sensitive PII is in
                                                  National Archives and Records                                                                                 allowing individuals full exercise of the
                                                                                                          place. Firewalls are in place to control
                                                  Administration for the purpose of                                                                             Privacy Act would compromise the
                                                                                                          the incoming and outgoing data traffic
                                                  records management inspections                                                                                existence of any criminal, civil, or
                                                                                                          based on an applied rule set. DoD Public
                                                  conducted under authority of 44 U.S.C.                                                                        administrative enforcement activity.
                                                                                                          Key Infrastructure Certificates are used
                                                  2904 and 2906.                                                                                                This system of records is exempt from
                                                                                                          to authenticate authorized users.
                                                                                                          Periodic security audits are maintained               the following provisions of 5 U.S.C.
                                                  DATA BREACH REMEDIATION PURPOSES ROUTINE
                                                  USE:                                                    to document access to data. Regular                   552a section (c)(3), (d), (e)(1), (e)(4)(G)
                                                                                                          monitoring of user’s security practice is             through (I), and (f) of the Act.
                                                     A record from a system of records                                                                             An exemption rule for this system has
                                                  maintained by a Component may be                        conducted and methods are used to
                                                                                                                                                                been promulgated in accordance with
                                                  disclosed to appropriate agencies,                      ensure only authorized personnel have
                                                                                                                                                                requirements of 5 U.S.C. 553(b)(1), (2),
                                                  entities, and persons when (1) The                      access to PII. All individuals granted
                                                                                                                                                                and (3), (c), and (e) and published in 32
                                                  Component suspects or has confirmed                     access to this system of records receives
                                                                                                                                                                CFR part 311. For additional
                                                  that the security or confidentiality of the             annual Information Assurance and
                                                                                                                                                                information contact the system manager.
                                                  information in the system of records has                Privacy Act training.
                                                                                                                                                                [FR Doc. 2015–24792 Filed 9–29–15; 8:45 am]
                                                  been compromised; (2) the Component                     RETENTION AND DISPOSAL:
                                                  has determined that as a result of the                                                                        BILLING CODE 5001–06–P

                                                  suspected or confirmed compromise                       FILES RELATING TO FOREIGN NATIONALS:
                                                  there is a risk of harm to economic or                     Close annually upon determination
                                                                                                          that the individual is no longer a threat             DEPARTMENT OF DEFENSE
                                                  property interests, identity theft or
                                                  fraud, or harm to the security or                       to DoD, the Pentagon, Pentagon                        Department of the Army
                                                  integrity of this system or other systems               Reservation or DoD Facilities within the
                                                  or programs (whether maintained by the                  Capitol Region (NCR). Destroy 25 year(s)              [Docket ID: USA–2014–0017]
                                                  Component or another agency or entity)                  after cut off.
                                                  that rely upon the compromised                                                                                Proposed Collection; Comment
                                                                                                          FILES RELATING TO U.S. CITIZENS:                      Request
                                                  information; and (3) the disclosure
                                                  made to such agencies, entities, and                      Cut off after determination person(s)
                                                                                                                                                                AGENCY: Office of the Administrative
                                                  persons is reasonably necessary to assist               are no longer a CI threat to DoD, the
                                                                                                                                                                Assistant to the Secretary of the Army
                                                  in connection with the Components                       Pentagon, Pentagon Reservation or DoD
                                                                                                                                                                (OAA–AAHS), DoD.
                                                  efforts to respond to the suspected or                  Facilities within the NCR. Destroy/
                                                                                                          delete 90 days after cut off.                         ACTION: Notice.
                                                  confirmed compromise and prevent,
mstockstill on DSK4VPTVN1PROD with NOTICES




                                                  minimize, or remedy such harm.                          SYSTEM MANAGER(S) AND ADDRESS:                        SUMMARY:   In compliance with the
                                                     The DoD Blanket Routine Uses set                       Pentagon Force Protection Agency                    Paperwork Reduction Act of 1995, the
                                                  forth at the beginning of the Office of                 (PFPA), 9000 Defense Pentagon,                        Department of the Army announces a
                                                  the Secretary of Defense (OSD)                          Washington, DC 20301–9000.                            proposed public information collection
                                                  compilation of systems of records                                                                             and seeks public comment on the
                                                  notices may apply to this system. The                   NOTIFICATION PROCEDURE:                               provisions thereof. Comments are
                                                  complete list of DoD Blanket Routine                      An exemption rule has been                          invited on: (a) Whether the proposed
                                                  Uses can be found online at: http://                    published, and this Privacy Act system                collection of information is necessary


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Document Created: 2015-12-15 09:32:31
Document Modified: 2015-12-15 09:32:31
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice to add a new System of Records.
DatesComments will be accepted on or before October 30, 2015. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination.
ContactMs. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461.
FR Citation80 FR 58720 

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