80 FR 61384 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Department of the Army

Federal Register Volume 80, Issue 197 (October 13, 2015)

The Department of the Army proposes to alter system of records notice, A0027-40 CE, Corps of Engineers Case Management Information Files. This system allows the Corps of Engineers' legal offices to manage legal work and to identify and contact individuals involved in litigation, contract claims and appeals, procurement fraud, potentially responsible party negotiations under the Comprehensive Environmental Response Compensation and Liability Act; and patents and technology transfer, involving the Corps of Engineers.

[Federal Register Volume 80, Number 197 (Tuesday, October 13, 2015)]
[Notices]
[Pages 61384-61386]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-25972]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2015-HQ-0043]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army proposes to alter system of records 
notice, A0027-40 CE, Corps of Engineers Case Management Information 
Files. This system allows the Corps of Engineers' legal offices to 
manage legal work and to identify and contact individuals involved in 
litigation, contract claims and appeals, procurement fraud, potentially 
responsible party negotiations under the Comprehensive Environmental 
Response Compensation and Liability Act; and patents and technology 
transfer, involving the Corps of Engineers.

DATES: Comments will be accepted on or before November 12, 2015. This 
proposed action will be effective on the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

[[Page 61385]]


FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22315-3860 or by phone at 703-428-7499.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address in FOR FURTHER INFORMATION CONTACT or at the Defense 
Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on July 17, 2015, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: October 7, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0027-40 CE

System name:
    Corps of Engineers Case Management Information Files (September 19, 
1994, 59 FR 47843)

Changes:
* * * * *

System location:
    Delete entry and replace with ``U.S. Army Corps of Engineers 
Central Processing Center, 3909 Halls Ferry Road, Vicksburg, MS 39180-
6199, with input and access locations at all Corps of Engineers' 
Counsel Offices. Official mailing addresses are published as an 
appendix to the Army's compilation of system of records notices or may 
be obtained from the system manager.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Records relating to litigation, 
contract claims and appeals, procurement fraud, potentially responsible 
party negotiations under the Comprehensive Environmental Response 
Compensation and Liability Act and patents and technology transfer, 
involving the Corps of Engineers; including names, addresses and phone 
numbers of individuals; docket or contract number; office symbol; file 
number; case name; the forum name; title of action; date of action; 
type of action; category of action; status of the action; disposition 
of action; summaries of the action; action number; amount of award; 
project name and location; remedies or relief requested; milestones and 
suspense dates; title of invention; and royalty information.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; 15 U.S.C. Chapter 1, Monopolies and Combinations in 
Restraint of Trade; 31 U.S.C. 3729 False Claims; and 42 U.S.C. 9601 et 
seq. (1980), Comprehensive Environmental Response, Compensation, and 
Liability Act.''

Purpose:
    Delete entry and replace with ``To allow the Corps of Engineers 
legal offices to manage legal work and to identify and contact 
individuals involved in litigation, contract claims and appeals, 
procurement fraud, potentially responsible party negotiations under the 
Comprehensive Environmental Response Compensation and Liability Act; 
and patents and technology transfer, involving the Corps of 
Engineers.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    Litigation, contract claims and appeals and procurement fraud 
records may be disclosed to Department of Justice and U.S. Attorney's 
offices for use in litigation. Most of this information is filed in the 
courts and is therefore a public record.
    Names of companies or organizations, and their representatives, 
involved in potentially responsible party negotiations may be disclosed 
to the Environmental Protection Agency, Department of Justice, and the 
involved parties to facilitate potentially responsible party 
negotiations.
    Patent records may be disclosed to The U.S. Patent and Trademark 
Office; Department of Commerce; appropriate authorities in foreign 
countries, for foreign patent filings; parties to a licensing 
arrangement for specific files involved; and contractors and government 
agencies, to conduct patent investigations and evaluations.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices may apply to this 
system. The complete list of DoD blanket routine uses can be found 
online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Electronic storage media and paper 
records.''

Retrievability:
    Delete entry and replace with ``By individual's name, address and 
telephone number; in conjunction with the title of the action; forum 
name; docket or contract number; office symbol; file number; type of 
action; category of action; disposition of action; date of action and 
amount of award.''

Safeguards:
    Delete entry and replace with ``Electronic and paper records are 
maintained in controlled areas accessible only to authorized legal 
office personnel. Physical security differs from site to site, but the 
automated records are maintained in controlled areas accessible only by 
authorized personnel. Access to electronic records is restricted by use 
of common access cards (CACs) and is accessible only by users with an 
authorized account. The system and electronic backups are maintained in 
controlled facilities that employ physical restrictions and safeguards 
such as security guards, identification badges, key cards, and locks.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Chief Counsel, U.S. Army Corps of 
Engineers, 441 G Street NW., Washington, DC 20314-1000.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Chief Counsel, ATTN: CECC-ZB, U.S. 
Army Corps of Engineers, 441 G Street NW., Washington, DC 20314-1000.
    Individuals must provide full name, current address and telephone 
number,

[[Page 61386]]

category of record (litigation, contract claims and appeals, 
procurement fraud, potentially responsible party negotiations, patents 
or technology transfer) and signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system should address 
written inquiries to the Chief Counsel, U.S. Army Corps of Engineers, 
ATTN: CECC-ZB, 441 G Street NW., Washington, DC 20314-1000.
    Individual must provide full name, current address and telephone 
number, category of record (litigation, contract claims and appeals, 
procurement fraud, potentially responsible party negotiations, patents 
or technology transfer) and signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'''
* * * * *

Record source categories:
    Delete entry and replace with ``From documents provided by the 
individual, his/her attorney, court records, Army records, 
investigation reports, other Federal agencies, and state and local 
agencies.''
* * * * *
[FR Doc. 2015-25972 Filed 10-9-15; 8:45 am]
BILLING CODE 5001-06-P