80 FR 65712 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Office of the Secretary Federal Register Volume 80, Issue 207 (October 27, 2015)
Office of the Secretary
Federal Register Volume 80, Issue 207 (October 27, 2015)
| Page Range | 65712-65714 | |
| FR Document | 2015-27231 |
[Federal Register Volume 80, Number 207 (Tuesday, October 27, 2015)] [Notices] [Pages 65712-65714] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2015-27231] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DoD-2015-OS-0105] Privacy Act of 1974; System of Records AGENCY: Defense Contract Audit Agency, DoD. ACTION: Notice to add a new System of Records. ----------------------------------------------------------------------- SUMMARY: The Defense Contract Audit Agency proposes to add a new system of records, RDCAA 900.1, entitled ``DCAA Inspector General Records'' to record information related to official DCAA Inspector General investigations and actions taken in investigative recommendations; to compile statistical information to disseminate to other components within the Department of Defense engaged in the Hotline Program; to provide prompt, responsive, and accurate information regarding the status of ongoing cases; and to provide a record of complaint disposition. Complaints appearing to involve criminal wrongdoing will be referred to [[Page 65713]] the Defense Criminal Investigative Service or other criminal investigative units of DoD components. DATES: Comments will be accepted on or before November 27, 2015. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and Compliance, Regulatory and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301- 9010. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Mr. Keith Mastromichalis, DCAA FOIA/ Privacy Act Management Analyst, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219, Telephone number: (703) 767-1022. SUPPLEMENTARY INFORMATION: The Defense Contract Audit Agency notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or at http://dpcld.defense.gov/. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on August 5, 2015, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: October 21, 2015. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. RDCAA 900.1 System name: DCAA Inspector General Records. System location: Office of Inspector General, Headquarters Defense Contract Audit Agency, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060- 6219. Categories of individuals covered by the system: All persons (civilian, military, contractors, and/or members of the public) who have registered a complaint or request for assistance with the Defense Contract Audit Agency Inspector General. Individuals who are or have been involved in Inspector General Activities as participants, witnesses, subject matter experts, subjects or suspects. Categories of records in the system: Individual's name, case number, address, phone number, reports of investigations, statements of individuals, correspondence, inspections or inquiries pertaining to complaints made to or investigated by the Defense Contract Audit Agency Inspector General. Authority for maintenance of the system: 5 U.S.C. 301, Departmental Regulations; DoD Directive 5105.36, Defense Contract Audit Agency (DCAA); 5 U.S.C., Appendix 3, Inspector General Act of 1978, as amended; DoD Directive 5106.04, Defense Inspectors General; DoD Directive 5106.1, Inspector General of the Department of Defense (IG DoD); DoD Directive 7050.1, Defense Hotline Program; and E.O. 9397 (SSN), as amended. Purpose(s): To record information related to official DCAA Inspector General investigations and actions taken in investigative recommendations. To compile statistical information to disseminate to other components within the Department of Defense engaged in the Hotline Program. To provide prompt, responsive, and accurate information regarding the status of ongoing cases. To provide a record of complaint disposition. Complaints appearing to involve criminal wrongdoing will be referred to the Defense Criminal Investigative Service or other criminal investigative units of DoD components. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To Federal, state, and local agencies having jurisdiction over or investigative interest in the substance of the allegations for investigative, corrective action, debarment, or reporting purposes. To Government contractors employing individuals who are subjects of a hotline. The DoD Blanket Routine Uses set forth at the beginning of DCAAs compilation of systems of records notices may apply to this system. The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper records and/or electronic storage media. Retrievability: By individual's name, subject matter, and case number. Safeguards: Access is limited to DCAA Inspector General staff. Records are accessed by properly screened and cleared personnel with a need-to- know. Paper records are stored in a secured room. Electronic media access is authenticated and validated through use of Common Access Cards (CACs) with encryption and user name and password verification. Retention and disposal: Closed case files not referred includes anonymous or vague allegations not warranting an investigation are destroyed or deleted after 2 years. Referred case files. Includes matters referred to U.S. Office of Special Counsel (OSC) or the DoD Inspector General (DODIG) for handling, and support files providing general information that may prove useful in the investigation. Records are cutoff at closure, destroyed or deleted after 10 years. Completed case files includes complaint files, inquires, replies, comments, and other documents [[Page 65714]] relating to the investigation of non-criminal allegations of misconduct and mismanagement. Final Reports are destroyed or deleted when 10 years old. Work papers and background material are destroyed or deleted when 10 years old. Electronic copies created on electronic mail and word processing systems are deleted after a record keeping copy has been produced. Automated and paper records are retained within the Office of the Inspector General for a period of 10 years after referral or closure. System manager(s) and address: Office of Inspector General, Headquarters Defense Contract Audit Agency, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060- 6219. Notification procedure: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Office of Inspector General, Headquarters Defense Contract Audit Agency, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219. The request must contain full name, complete return address, and daytime contact telephone number. Record access procedures: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Office of Inspector General, Headquarters Defense Contract Audit Agency, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060- 6219. The request must contain full name, complete return address, and daytime contact telephone number. Contesting record procedures: DCAA's rules for accessing records, for contesting contents and appealing initial agency determinations are published in DCAA Instruction 5410.10; 32 CFR part 317; or may be obtained from the system manager. Record source categories: Information is provided by complainants, witnesses, subjects, suspects, investigators, inspectors general, members of Congress and members of other branches of Government, as required. Exemptions claimed for the system: Investigatory material may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information, except to the extent that disclosure would reveal the identity of a confidential source. Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and (e) and published in 32 CFR part 317. For more information, contact the system manager. [FR Doc. 2015-27231 Filed 10-26-15; 8:45 am] BILLING CODE 5001-06-P
![65712 Federal Register / Vol. 80, No. 207 / Tuesday, October 27, 2015 / Notices
SUMMARY: The Department of the Army their name, affiliation, and daytime in the manner described below. If a
is publishing this notice to announce phone number seven business days member of the public is interested in
the following Federal advisory prior to the meeting to Mr. Lehman, via making a verbal comment at the open
committee meeting of the Department of electronic mail, the preferred mode of meeting, that individual must submit a
the Army Historical Advisory submission, at the address listed in the request, with a brief statement of the
Subcommittee (DAHASC), a FOR FURTHER INFORMATION CONTACT subject matter to be addressed by the
subcommittee of the Army Education section. Members of the public comment, at least seven (7) days in
Advisory Committee. This meeting is attending the committee meetings will advance to the Committee’s Alternate
open to the public. not be permitted to present questions Designated Federal Official, via
DATES: The Department of the Army from the floor or speak to any issue electronic mail, the preferred mode of
Historical Advisory Subcommittee will under consideration by the committee. submission, at the address listed in the
meet from 8:40 a.m. to 3:30 p.m. on Because the meeting of the committee FOR FURTHER INFORMATION CONTACT
November 19, 2015. will be held in a Federal Government section. The Alternate Designated
ADDRESSES: Department of the Army facility on a military post, security Federal Official will log each request, in
Historical Advisory Subcommittee, U.S. screening is required. A photo ID is the order received, and in consultation
Army Center of Military History, 102 required to enter post. Please note that with the committee Chairperson
4th Ave., Bldg. 35, Washington, DC security and gate guards have the right determine whether the subject matter of
20319–5060. to inspect vehicles and persons seeking each comment is relevant to the
FOR FURTHER INFORMATION CONTACT: Mr. to enter and exit the installation. The Committee’s mission and/or the topics
Stephen W. Lehman, the Alternate U.S. Army Center of Military History is to be addressed in this public meeting.
Designated Federal Officer for the fully handicapped accessible. A 15-minute period near the end of the
subcommittee, in writing at ATTN: Wheelchair access is available in front meeting will be available for verbal
AAMH–ZC U.S. Army Center of at the main entrance of the building. For public comments. Members of the
Military History, 102 4th Ave., Bldg. 35, additional information about public public who have requested to make a
Fort McNair, Washington, DC 20319– access procedures, contact Mr. Lehman, verbal comment and whose comments
5060 by email at the committee’s Alternate Designated have been deemed relevant under the
stephen.w.lehman2.civ@mail.mil or by Federal Officer, at the email address or process described above, will be allotted
telephone at (202) 685–2314. telephone number listed in the FOR no more than three (3) minutes during
SUPPLEMENTARY INFORMATION: The
FURTHER INFORMATION CONTACT section. the period, and will be invited to speak
subcommittee meeting is being held Written Comments or Statements: in the order in which their requests
under the provisions of the Federal Pursuant to 41 CFR 102–3.105(j) and were received by the Alternate
Advisory Committee Act of 1972 (5 102–3.140 and section 10(a)(3) of the Designated Federal Official.
U.S.C., Appendix, as amended), the Federal Advisory Committee Act, the Brenda S. Bowen,
Government in the Sunshine Act of public or interested organizations may Army Federal Register Liaison Officer.
1976 (5 U.S.C. 552b, as amended), and submit written comments or statements
[FR Doc. 2015–27237 Filed 10–26–15; 8:45 am]
41 CFR 102–3.150. to the committee, in response to the
BILLING CODE 3710–08–P
Purpose of the Meeting: The purpose stated agenda of the open meeting or in
of the meeting is to review and approve regard to the committee’s mission in
the 2016 Army Historical Program general. Written comments or DEPARTMENT OF DEFENSE
Report. statements should be submitted to Mr.
Proposed Agenda: The committee is Stephen W. Lehman, the committee Office of the Secretary
chartered to provide independent Alternate Designated Federal Officer,
via electronic mail, the preferred mode [Docket ID: DoD–2015–OS–0105]
advice and recommendations to the
Secretary of the Army on the of submission, at the address listed in
Privacy Act of 1974; System of
educational, doctrinal, and research the FOR FURTHER INFORMATION CONTACT
Records
policies and activities of U.S. Army section. Each page of the comment or
educational programs. At this meeting statement must include the author’s AGENCY: Defense Contract Audit
the subcommittee will review the 2016 name, title or affiliation, address, and Agency, DoD.
Army Historical Program Report and the daytime phone number. Written ACTION: Notice to add a new System of
conformity of the Army’s historical comments or statements being Records.
work and methods with professional submitted in response to the agenda set
standards. The subcommittee will also forth in this notice must be received by SUMMARY: The Defense Contract Audit
discuss ways to increase cooperation the Alternate Designated Federal Agency proposes to add a new system
between the historical and military Official at least seven business days of records, RDCAA 900.1, entitled
professions in advancing the purpose of prior to the meeting to be considered by ‘‘DCAA Inspector General Records’’ to
the Army Historical Program, and the the committee. The Alternate record information related to official
furtherance of the mission of the U.S. Designated Federal Official will review DCAA Inspector General investigations
Army Center of Military History to all timely submitted written comments and actions taken in investigative
promote the study and use of military or statements with the committee recommendations; to compile statistical
history in both civilian and military Chairperson, and ensure the comments information to disseminate to other
schools. are provided to all members of the components within the Department of
tkelley on DSK3SPTVN1PROD with NOTICES
Public Accessibility to the Meeting: committee before the meeting. Written Defense engaged in the Hotline Program;
Pursuant to 5 U.S.C. 552b, as amended, comments or statements received after to provide prompt, responsive, and
and 41 CFR 102–3.140 through 102– this date may not be provided to the accurate information regarding the
3.165, and subject to the availability of committee until its next meeting. status of ongoing cases; and to provide
space, this meeting is open to the Members of the public will be permitted a record of complaint disposition.
public. Seating is on a first to arrive to make verbal comments during the Complaints appearing to involve
basis. Attendees are requested to submit Committee meeting only at the time and criminal wrongdoing will be referred to
VerDate Sep<11>2014 19:58 Oct 26, 2015 Jkt 238001 PO 00000 Frm 00026 Fmt 4703 Sfmt 4703 E:\FR\FM\27OCN1.SGM 27OCN1](https://thefederalregister.org/doc/80_FR_65919/page/1.svg)
![65714 Federal Register / Vol. 80, No. 207 / Tuesday, October 27, 2015 / Notices
relating to the investigation of non- However, if an individual is denied any ADDRESSES: You may submit comments,
criminal allegations of misconduct and right, privilege, or benefit for which he identified by docket number and title,
mismanagement. would otherwise be entitled by Federal by any of the following methods:
Final Reports are destroyed or deleted law or for which he would otherwise be * Federal Rulemaking Portal: http://
when 10 years old. eligible, as a result of the maintenance www.regulations.gov. Follow the
Work papers and background material of the information, the individual will instructions for submitting comments.
are destroyed or deleted when 10 years be provided access to the information, * Mail: Department of Defense, Office
old. except to the extent that disclosure of the Deputy Chief Management
Electronic copies created on would reveal the identity of a Officer, Directorate of Oversight and
electronic mail and word processing confidential source. Compliance, Regulatory and Audit
systems are deleted after a record Investigatory material compiled solely Matters Office, 9010 Defense Pentagon,
keeping copy has been produced. for the purpose of determining Washington, DC 20301–9010.
Automated and paper records are suitability, eligibility, or qualifications Instructions: All submissions received
retained within the Office of the for federal civilian employment, must include the agency name and
Inspector General for a period of 10 military service, federal contracts, or docket number for this Federal Register
years after referral or closure. access to classified information may be document. The general policy for
exempt pursuant to 5 U.S.C. 552a(k)(5), comments and other submissions from
SYSTEM MANAGER(S) AND ADDRESS: members of the public is to make these
but only to the extent that such material
Office of Inspector General, submissions available for public
would reveal the identity of a
Headquarters Defense Contract Audit viewing on the Internet at http://
confidential source.
Agency, 8725 John J. Kingman Road, www.regulations.gov as they are
Suite 2135, Fort Belvoir, VA 22060– An exemption rule for this system has received without change, including any
6219. been promulgated in accordance with personal identifiers or contact
requirements of 5 U.S.C. 553(b)(1), (2), information.
NOTIFICATION PROCEDURE: and 3, (c) and (e) and published in 32
CFR part 317. For more information, FOR FURTHER INFORMATION CONTACT: Ms.
Individuals seeking to determine
whether information about themselves contact the system manager. Linda S. Thomas, Chief, Defense Health
is contained in this system of records Agency Privacy and Civil Liberties
[FR Doc. 2015–27231 Filed 10–26–15; 8:45 am]
should address written inquiries to the Office, Defense Health Agency, 7700
BILLING CODE 5001–06–P
Office of Inspector General, Arlington Boulevard, Suite 5101, Falls
Headquarters Defense Contract Audit Church, VA 22042–5101, or by phone at
Agency, 8725 John J. Kingman Road, DEPARTMENT OF DEFENSE (703) 681–7500.
Suite 2135, Fort Belvoir, VA 22060– SUPPLEMENTARY INFORMATION: The
6219. Office of the Secretary Defense Health Agency notices for
The request must contain full name, systems of records subject to the Privacy
complete return address, and daytime [Docket ID: DoD–2015–HA–0107] Act of 1974 (5 U.S.C. 552a), as amended,
contact telephone number. have been published in the Federal
Privacy Act of 1974; System of Register and are available from the
RECORD ACCESS PROCEDURES: Records address in FOR FURTHER INFORMATION
Individuals seeking access to CONTACT or at the Defense Privacy and
information about themselves contained AGENCY: Defense Health Agency, DoD. Civil Liberties Division Web site at
in this system of records should address ACTION:Notice to alter a System of http://dpcld.defense.gov/.
written inquiries to the Office of Records. The proposed system report, as
Inspector General, Headquarters Defense required by 5 U.S.C. 552a(r) of the
Contract Audit Agency, 8725 John J. SUMMARY: The Defense Health Agency Privacy Act of 1974, as amended, was
Kingman Road, Suite 2135, Fort Belvoir, proposes to alter an existing system of submitted on May 6, 2015, to the House
VA 22060–6219. records, EDTMA 02, entitled ‘‘Medical/ Committee on Oversight and
The request must contain full name, Dental Care and Claims Inquiry Files’’ Government Reform, the Senate
complete return address, and daytime in its inventory of record systems Committee on Governmental Affairs,
contact telephone number. subject to the Privacy Act of 1974, as and the Office of Management and
amended. Budget (OMB) pursuant to paragraph 4c
CONTESTING RECORD PROCEDURES:
This system provides information to of Appendix I to OMB Circular No. A–
DCAA’s rules for accessing records, maintain and control records pertaining 130, ‘‘Federal Agency Responsibilities
for contesting contents and appealing to requests for information concerning for Maintaining Records About
initial agency determinations are an individual’s TRICARE eligibility Individuals,’’ dated February 8, 1996
published in DCAA Instruction 5410.10; status, the medical or dental benefits (February 20, 1996, 61 FR 6427).
32 CFR part 317; or may be obtained provided under programs of TRICARE Dated: October 21, 2015.
from the system manager. and the Civilian Health and Medical Aaron Siegel,
RECORD SOURCE CATEGORIES:
Program of the Department of Veterans
Alternate OSD Federal Register Liaison
Affairs (CHAMPVA) and the processing Officer, Department of Defense.
Information is provided by
of individual TRICARE and CHAMPVA
complainants, witnesses, subjects,
claims. EDTMA 02
suspects, investigators, inspectors
tkelley on DSK3SPTVN1PROD with NOTICES
general, members of Congress and DATES: Comments will be accepted on or SYSTEM NAME:
members of other branches of before November 27, 2015. This Medical/Dental Care and Claims
Government, as required. proposed action will be effective the Inquiry Files (November 18, 2013, 78 FR
date following the end of the comment 69076)
EXEMPTIONS CLAIMED FOR THE SYSTEM: period unless comments are received
Investigatory material may be exempt which result in a contrary CHANGES:
pursuant to 5 U.S.C. 552a(k)(2). determination. * * * * *
VerDate Sep<11>2014 19:58 Oct 26, 2015 Jkt 238001 PO 00000 Frm 00028 Fmt 4703 Sfmt 4703 E:\FR\FM\27OCN1.SGM 27OCN1](https://thefederalregister.org/doc/80_FR_65919/page/3.svg)
Document Created: 2015-12-14 15:36:00
Document Modified: 2015-12-14 15:36:00
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to add a new System of Records. | |
| Dates | Comments will be accepted on or before November 27, 2015. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Mr. Keith Mastromichalis, DCAA FOIA/ Privacy Act Management Analyst, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219, Telephone number: (703) 767-1022. | |
| FR Citation | 80 FR 65712 |
2025 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR