80 FR 65717 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 207 (October 27, 2015)

Page Range		65717-65718
FR Document		2015-27232

The Defense Finance and Accounting Service proposes to add a new system of records, T4500c, entitled ``DFAS Transportation Incentive Program System (TIPS)'' to manage the mass transportation program for DFAS civilian and DFAS NAF employees applying for and in receipt of mass transit subsidies.

Federal Register, Volume 80 Issue 207 (Tuesday, October 27, 2015)

[Federal Register Volume 80, Number 207 (Tuesday, October 27, 2015)]
[Notices]
[Pages 65717-65718]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-27232]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0104]


Privacy Act of 1974; System of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Defense Finance and Accounting Service proposes to add a 
new system of records, T4500c, entitled ``DFAS Transportation Incentive 
Program System (TIPS)'' to manage the mass transportation program for 
DFAS civilian and DFAS NAF employees applying for and in receipt of 
mass transit subsidies.

DATES: Comments will be accepted on or before November 27, 2015. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Gregory Outlaw, Defense Finance 
and Accounting Service, Freedom of Information/Privacy Act Program 
Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, 
Indianapolis, IN 46249-0150 or at (317) 212-4591.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in the FOR FURTHER INFORMATION 
CONTACT or from the Defense Privacy and Civil Liberties Division at 
http://dpcld.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was

[[Page 65718]]

submitted on July 22, 2015, to the House Committee on Oversight and 
Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: October 21, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T4500c

System name:
    DFAS Transportation Incentive Program System (TIPS).

System location:
    Defense Finance and Accounting Service, Indianapolis, 8899 East 
56th Street, Indianapolis, IN 46249-0201.

Categories of individuals covered by the system:
    DFAS civilian and DFAS NAF employees.

Categories of records in the system:
    Name, date of birth, DoD ID Number, Employee ID Number, Point-to-
point commuting expenses, commuting distance, type of mass transit 
used, home address, organizational affiliation of the individual, 
service, funding appropriation for benefit, office work number, work 
email address, duty/work address, transit authority card number, and 
usage from benefit provider.

Authority for maintenance of the system:
    10 U.S.C. 113, Secretary of Defense; 5 U.S.C. 301, Departmental 
regulations; 5 U.S.C. 7905, Programs to encourage commuting by means 
other than single-occupancy motor vehicles; DoD Instruction 1000.27, 
Mass Transportation Benefit Program (MTBP); E.O. 12191, Federal 
facility ridesharing program; and E.O. 13150, Federal Workforce 
Transportation.

Purpose(s):
    This system will manage the mass transportation program for DFAS 
civilian and DFAS NAF employees applying for and in receipt of mass 
transit subsidies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the benefit provider for purposes of administering the Mass 
Transportation Benefit Program and/or verifying the eligibility of 
individuals to receive a fare subsidy pursuant to the transportation 
benefit program operated by DFAS.
    The DoD Blanket Routine Uses published at the beginning of the DFAS 
compilation of systems of records notices may apply to this system. The 
complete list of DoD blanket routine uses can be found online at: 
http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Retrieved by name and/or Employee ID Number.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in the performance of their 
official duties and who are properly screened and cleared for need-to-
know. Access to computerized data is limited to Common Access Card 
enabled users and restricted by passwords, which are changed according 
to agency security policy.

Retention and disposal:
    Records are to be cut off at the end of the fiscal year. Records 
will be destroyed 3 years after the cutoff by degaussing, shredding, or 
burning.

System manager(s) and address:
    TIPS Program Manager, Defense Finance and Accounting Service-
Indianapolis, 8899 East 56th Street, Indianapolis, IN 46249-0201.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Defense Finance and Accounting Service, Freedom of 
Information/Privacy Act Program Manager, Corporate Communications, 
DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
    Requests should contain individual's full name, Employee ID Number 
for verification, current address to reply, and provide a reasonable 
description of what they are seeking.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this record system should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 
56th Street, Indianapolis, IN 46249-0150.
    Request should contain individual's full name, Employee ID Number 
verification, current address to reply, and telephone number.

Contesting record procedures:
    The Defense Finance and Accounting Service (DFAS) rules for 
accessing records, for contesting contents and appealing initial agency 
determinations are published in Defense Finance and Accounting Service 
Regulation 5400.11-R, 32 CFR 324; or may be obtained from the Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th 
Street, Indianapolis, IN 46249-0150.

Record source categories:
    From the individual.

Exemptions claimed for the system:
    None.

[FR Doc. 2015-27232 Filed 10-26-15; 8:45 am]
BILLING CODE 5001-06-P

65718 Federal Register / Vol. 80, No. 207 / Tuesday, October 27, 2015 / Notices

submitted on July 22, 2015, to the House therein may specifically be disclosed Requests should contain individual’s
Committee on Oversight and outside the DoD as a routine use full name, Employee ID Number for
Government Reform, the Senate pursuant to 5 U.S.C. 552a(b)(3) as verification, current address to reply,
Committee on Governmental Affairs, follows: and provide a reasonable description of
and the Office of Management and To the benefit provider for purposes what they are seeking.
Budget (OMB) pursuant to paragraph 4c of administering the Mass
RECORD ACCESS PROCEDURES:
of Appendix I to OMB Circular No. A– Transportation Benefit Program and/or
130, ‘‘Federal Agency Responsibilities verifying the eligibility of individuals to Individuals seeking access to
for Maintaining Records About receive a fare subsidy pursuant to the information about themselves contained
Individuals,’’ dated February 8, 1996 transportation benefit program operated in this record system should address
(February 20, 1996, 61 FR 6427). by DFAS. written inquiries to Defense Finance
The DoD Blanket Routine Uses and Accounting Service, Freedom of
Dated: October 21, 2015. Information/Privacy Act Program
published at the beginning of the DFAS
Aaron Siegel, Manager, Corporate Communications,
compilation of systems of records
Alternate OSD Federal Register Liaison notices may apply to this system. The DFAS–ZCF/IN, 8899 E. 56th Street,
Officer, Department of Defense. Indianapolis, IN 46249–0150.
complete list of DoD blanket routine
T4500c uses can be found online at: http:// Request should contain individual’s
dpcld.defense.gov/Privacy/ full name, Employee ID Number
SYSTEM NAME: SORNsIndex/BlanketRoutineUses.aspx. verification, current address to reply,
DFAS Transportation Incentive and telephone number.
POLICIES AND PRACTICES FOR STORING,
Program System (TIPS). CONTESTING RECORD PROCEDURES:
RETRIEVING, ACCESSING, RETAINING, AND
SYSTEM LOCATION: DISPOSING OF RECORDS IN THE SYSTEM: The Defense Finance and Accounting
Defense Finance and Accounting STORAGE: Service (DFAS) rules for accessing
Service, Indianapolis, 8899 East 56th Paper records and electronic storage records, for contesting contents and
Street, Indianapolis, IN 46249–0201. media. appealing initial agency determinations
are published in Defense Finance and
CATEGORIES OF INDIVIDUALS COVERED BY THE RETRIEVABILITY: Accounting Service Regulation 5400.11–
SYSTEM: R, 32 CFR 324; or may be obtained from
Retrieved by name and/or Employee
DFAS civilian and DFAS NAF ID Number. the Defense Finance and Accounting
employees. Service, Freedom of Information/
SAFEGUARDS:
Privacy Act Program Manager,
CATEGORIES OF RECORDS IN THE SYSTEM: Records are maintained in a Corporate Communications, DFAS–
Name, date of birth, DoD ID Number, controlled facility. Physical entry is ZCF/IN, 8899 E. 56th Street,
Employee ID Number, Point-to-point restricted by the use of locks, guards, Indianapolis, IN 46249–0150.
commuting expenses, commuting and is accessible only to authorized
distance, type of mass transit used, personnel. Access to records is limited RECORD SOURCE CATEGORIES:
home address, organizational affiliation to person(s) responsible for servicing the From the individual.
of the individual, service, funding record in the performance of their EXEMPTIONS CLAIMED FOR THE SYSTEM:
appropriation for benefit, office work official duties and who are properly
number, work email address, duty/work screened and cleared for need-to-know. None.
address, transit authority card number, Access to computerized data is limited [FR Doc. 2015–27232 Filed 10–26–15; 8:45 am]
and usage from benefit provider. to Common Access Card enabled users BILLING CODE 5001–06–P
and restricted by passwords, which are
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
changed according to agency security
10 U.S.C. 113, Secretary of Defense; 5 policy. DEPARTMENT OF DEFENSE
U.S.C. 301, Departmental regulations; 5
U.S.C. 7905, Programs to encourage RETENTION AND DISPOSAL: Office of the Secretary
commuting by means other than single- Records are to be cut off at the end of [Docket ID: DoD–2015–OS–0098]
occupancy motor vehicles; DoD the fiscal year. Records will be
Instruction 1000.27, Mass destroyed 3 years after the cutoff by Proposed Collection; Comment
Transportation Benefit Program (MTBP); degaussing, shredding, or burning. Request; Withdrawal
E.O. 12191, Federal facility ridesharing
program; and E.O. 13150, Federal SYSTEM MANAGER(S) AND ADDRESS: AGENCY: Office of the Under Secretary of
Workforce Transportation. TIPS Program Manager, Defense Defense for Personnel and Readiness/
Finance and Accounting Service- National Security Education Program,
PURPOSE(S): Indianapolis, 8899 East 56th Street, DoD.
This system will manage the mass Indianapolis, IN 46249–0201. ACTION: Notice; withdrawal.
transportation program for DFAS
NOTIFICATION PROCEDURE: SUMMARY: On Friday, October 16, 2015
civilian and DFAS NAF employees
applying for and in receipt of mass Individuals seeking to determine (80 FR 62523), the Department of
transit subsidies. whether information about themselves Defense published a notice titled
is contained in this record system ‘‘Proposed Collection; Comment
tkelley on DSK3SPTVN1PROD with NOTICES

ROUTINE USES OF RECORDS MAINTAINED IN THE should address written inquiries to the Request’’ for National Language Service
SYSTEM, INCLUDING CATEGORIES OF USERS AND Defense Finance and Accounting Corps; DD Forms 2932, 2933, and 2934;
THE PURPOSES OF SUCH USES: Service, Freedom of Information/ OMB Control Number 0704–0449.
In addition to those disclosures Privacy Act Program Manager, Subsequent to the publication of the
generally permitted under 5 U.S.C. Corporate Communications, DFAS– notice, the Department of Defense
552a(b) of the Privacy Act of 1974, as ZCF/IN, 8899 E. 56th Street, discovered that the notice was
amended, these records contained Indianapolis, IN 46249–0150. unnecessary as public comment had

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Document Created: 2015-12-14 15:36:39
Document Modified: 2015-12-14 15:36:39

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to add a new System of Records.
Dates		Comments will be accepted on or before November 27, 2015. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Mr. Gregory Outlaw, Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150 or at (317) 212-4591.
FR Citation		80 FR 65717

80 FR 65717 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEOffice of the Secretary

Federal Register Volume 80, Issue 207 (October 27, 2015)

DEPARTMENT OF DEFENSE
Office of the Secretary