80 FR 65722 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 207 (October 27, 2015)

Page Range		65722-65723
FR Document		2015-27228

The Office of the Secretary of Defense proposes to add a new system of records, DPA 02, entitled ``AFNConnect (AFNC)'' which will document the eligibility and continued validation of authorized individuals Outside the Continental United States (OCONUS) who register an American Forces Network satellite decoder. AFNConnect provides U.S. military commanders worldwide a means to communicate internal information to OCONUS users. Records may also be used as a management tool for statistical analysis, tracking, reporting, evaluating program effectiveness, and conducting research.

Federal Register, Volume 80 Issue 207 (Tuesday, October 27, 2015)

[Federal Register Volume 80, Number 207 (Tuesday, October 27, 2015)]
[Notices]
[Pages 65722-65723]
From the Federal Register Online [www.thefederalregister.org]
[FR Doc No: 2015-27228]

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0102]

Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to add a New System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a new
system of records, DPA 02, entitled ``AFNConnect (AFNC)'' which will
document the eligibility and continued validation of authorized
individuals Outside the Continental United States (OCONUS) who register
an American Forces Network satellite decoder. AFNConnect provides U.S.
military commanders worldwide a means to communicate internal
information to OCONUS users. Records may also be used as a management
tool for statistical analysis, tracking, reporting, evaluating program
effectiveness, and conducting research.

DATES: Comments will be accepted on or before November 27, 2015. This
proposed action will be effective the day following the end of the
comment period unless comments are received which result in a contrary
determination.

ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office of the Deputy Chief
Management Officer, Directorate of Oversight and Compliance, Regulatory
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155,
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or at http://dpcld.defense.gov/.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on September 25, 2015,
to the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

Dated: October 21, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPA 02

System name:
AFNConnect (AFNC)

System location:
American Forces Network--Broadcast Center (AFN-BC), 23755 Z Street,
Riverside, CA 92518-2077.

Categories of individuals covered by the system:
Eligible military personnel (including retirees and reservists),
DoD civilian employees, full time direct hire Department of State (DoS)
employees, DoD contractors, and their Outside the Continental United
States (OCONUS) family members, to include widows, maintaining an Armed
Forces Network (AFN) satellite decoder.

Categories of records in the system:
First and last name, location (duty station address/residence
country and locality), Unit Identification Code (UIC), DoD ID Number,
sponsor/dependent status, home telephone number, address, personal cell
phone number, email address, office telephone number, grade/rank, date
of birth, organization assigned to (i.e., Department, directorate,
branch, office), status (i.e., active duty, retired, or permanently
disabled) and decoder serial number.

Authority for the maintenance of the system:
10 U.S.C. 113, Secretary of Defense; DoD Directive (DoDD) 5122.05,
Assistant Secretary of Defense for Public Affairs (ASD (PA)); DoDD
5105.74, Defense Media Activity (DMA); and DoD Instruction 5120.20,
American Forces Radio and Television Service (AFRTS).

Purpose(s):
To document the eligibility and continued validation of authorized
OCONUS individuals who register an AFN satellite decoder. AFNConnect
provides U.S. military commanders worldwide a means to communicate
internal information to OCONUS users. Records may also be used as a
management tool for statistical analysis, tracking, reporting,
evaluating program effectiveness, and conducting research.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of State to verify authorized personnel's use of
an AFN satellite.
Law Enforcement Routine Use: If a system of records maintained by a
DoD Component to carry out its functions indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute or by

[[Page 65723]]

regulation, rule, or order issued pursuant thereto, the relevant
records in the system of records may be referred, as a routine use, to
the agency concerned, whether federal, state, local, or foreign,
charged with the responsibility of investigating or prosecuting such
violation or charged with enforcing or implementing the statute, rule,
regulation, or order issued pursuant thereto.
Disclosures Required by International Agreements Routine Use: A
record from a system of records maintained by a DoD Component may be
disclosed to foreign law enforcement, security, investigatory, or
administrative authorities to comply with requirements imposed by, or
to claim rights conferred in, international agreements and arrangements
including those regulating the stationing and status in foreign
countries of DoD military and civilian personnel.
Congressional Inquiries Disclosure Routine Use: Disclosure from a
system of records maintained by a DoD Component may be made to a
congressional office from the record of an individual in response to an
inquiry from the congressional office made at the request of that
individual.
Disclosure to the Department of Justice for Litigation Routine Use:
A record from a system of records maintained by a DoD Component may be
disclosed as a routine use to any component of the Department of
Justice for the purpose of representing the Department of Defense, or
any officer, employee or member of the Department in pending or
potential litigation to which the record is pertinent.
Disclosure of Information to the National Archives and Records
Administration Routine Use: A record from a system of records
maintained by a DoD Component may be disclosed as a routine use to the
National Archives and Records Administration for the purpose of records
management inspections conducted under authority of 44 U.S.C. 2904 and
2906.
Data Breach Remediation Purposes Routine Use: A record from a
system of records maintained by a Component may be disclosed to
appropriate agencies, entities, and persons when (1) The Component
suspects or has confirmed that the security or confidentiality of the
information in the system of records has been compromised; (2) the
Component has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the
Component or another agency or entity) that rely upon the compromised
information; and (3) the disclosure made to such agencies, entities,
and persons is reasonably necessary to assist in connection with the
Components efforts to respond to the suspected or confirmed compromise
and prevent, minimize, or remedy such harm.
The DoD Blanket Routine Uses set forth at the beginning of the
Office of the Secretary of Defense (OSD) compilation of systems of
records notices may apply to this system. The complete list of DoD
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.

Retrievability:
Records are retrieved by various combinations of first and last
name, email address, location (duty station address/residence country
and locality), date of birth, and/or decoder serial number.

Safeguards:
Records are accessible only to personnel on a need-to-know basis to
perform their duties. All records are maintained on a protected
network. Access to the network where records are maintained requires a
valid Common Access Card (CAC). Electronic files and databases are
password protected with access restricted to authorized users and
networks. Access to physical hardware (i.e. webservers, database
servers) is controlled via electronic key lock and is monitored by
closed circuit TV. All data transferred via web technologies is
encrypted in transit and at rest.

Retention and disposal:
Destroy/delete six (6) years after user account or access is
terminated.

System manager(s) and address:
Director, American Forces Radio and Television Service, Defense
Media Activity, 6700 Taylor Avenue, Fort Meade, Maryland 20755-7061.
Director, AFN-BC, Defense Media Activity, 23755 Z Street,
Riverside, California 92518-2077.

Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Officer, Defense Media Activity, 6700 Taylor Avenue,
Fort Meade, Maryland 20755-7061.
Signed, written requests should contain first and last name, duty
station address, and home or office phone number for positive
identification of requester.

Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Office
of the Secretary of Defense/Joint Staff Freedom of Information Act
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Signed, written requests should contain first and last name, home
address and phone number for positive identification of requester and
the name and number of this system of records notice.

Contesting record procedures:
The OSD rules for accessing records, for contesting content, and
appealing initial agency determinations are contained in OSD
Administrative Instruction 81, 32 CFR part 311, or may be obtained from
the system manager.

Record source categories:
Individual and Defense Enrollment Eligibility Reporting System
(DEERS).

Exemptions claimed for the system:
None.

[FR Doc. 2015-27228 Filed 10-26-15; 8:45 am]
BILLING CODE 5001-06-P

65722 Federal Register / Vol. 80, No. 207 / Tuesday, October 27, 2015 / Notices

must be made by the custodial parent, ADDRESSES: You may submit comments, CATEGORIES OF INDIVIDUALS COVERED BY THE
legal guardian, or party acting in loco identified by docket number and title, SYSTEM:
parentis of such individual. Written by any of the following methods: Eligible military personnel (including
proof of that status may be required * Federal Rulemaking Portal: http:// retirees and reservists), DoD civilian
before any records will be provided.’’ www.regulations.gov. Follow the employees, full time direct hire
instructions for submitting comments. Department of State (DoS) employees,
CONTESTING RECORD PROCEDURES: * Mail: Department of Defense, Office DoD contractors, and their Outside the
Delete entry and replace with ‘‘The of the Deputy Chief Management Continental United States (OCONUS)
Office of the Secretary of Defense (OSD) Officer, Directorate of Oversight and family members, to include widows,
rules for accessing records, for Compliance, Regulatory and Audit maintaining an Armed Forces Network
contesting contents and appealing Matters Office, 9010 Defense Pentagon, (AFN) satellite decoder.
initial agency determinations are Washington, DC 20301–9010.
CATEGORIES OF RECORDS IN THE SYSTEM:
published in OSD Administrative Instructions: All submissions received
Instruction 81, 32 CFR part 311, or may must include the agency name and First and last name, location (duty
be obtained from the system manager.’’ docket number for this Federal Register station address/residence country and
document. The general policy for locality), Unit Identification Code (UIC),
RECORD SOURCE CATEGORIES: comments and other submissions from DoD ID Number, sponsor/dependent
Delete entry and replace with members of the public is to make these status, home telephone number,
‘‘Contractors, Beneficiary Counseling submissions available for public address, personal cell phone number,
and Assistance Coordinators, other viewing on the Internet at http:// email address, office telephone number,
Components of the Department of www.regulations.gov as they are grade/rank, date of birth, organization
Defense, all branches of the Uniformed received without change, including any assigned to (i.e., Department,
Services, Congressional offices, personal identifiers or contact directorate, branch, office), status (i.e.,
providers of care, consultants, and information. active duty, retired, or permanently
sponsor and/or beneficiary.’’ disabled) and decoder serial number.
FOR FURTHER INFORMATION CONTACT: Ms.
* * * * * Cindy Allard, Chief, OSD/JS Privacy AUTHORITY FOR THE MAINTENANCE OF THE
[FR Doc. 2015–27230 Filed 10–26–15; 8:45 am] SYSTEM:
Office, Freedom of Information
BILLING CODE 5001–06–P Directorate, Washington Headquarters 10 U.S.C. 113, Secretary of Defense;
Service, 1155 Defense Pentagon, DoD Directive (DoDD) 5122.05,
Washington, DC 20301–1155, or by Assistant Secretary of Defense for Public
DEPARTMENT OF DEFENSE phone at (571) 372–0461. Affairs (ASD (PA)); DoDD 5105.74,
SUPPLEMENTARY INFORMATION: The Office
Defense Media Activity (DMA); and
Office of the Secretary DoD Instruction 5120.20, American
of the Secretary of Defense notices for
systems of records subject to the Privacy Forces Radio and Television Service
[Docket ID: DoD–2015–OS–0102]
Act of 1974 (5 U.S.C. 552a), as amended, (AFRTS).
Privacy Act of 1974; System of have been published in the Federal PURPOSE(S):
Records Register and are available from the To document the eligibility and
address in FOR FURTHER INFORMATION continued validation of authorized
AGENCY: Office of the Secretary of CONTACT or at http://dpcld.defense OCONUS individuals who register an
Defense, DoD. .gov/. AFN satellite decoder. AFNConnect
ACTION: Notice to add a New System of The proposed system report, as provides U.S. military commanders
Records. required by 5 U.S.C. 552a(r) of the worldwide a means to communicate
Privacy Act of 1974, as amended, was internal information to OCONUS users.
SUMMARY: The Office of the Secretary of submitted on September 25, 2015, to the Records may also be used as a
Defense proposes to add a new system House Committee on Oversight and management tool for statistical analysis,
of records, DPA 02, entitled Government Reform, the Senate tracking, reporting, evaluating program
‘‘AFNConnect (AFNC)’’ which will Committee on Governmental Affairs, effectiveness, and conducting research.
document the eligibility and continued and the Office of Management and
validation of authorized individuals Budget (OMB) pursuant to paragraph 4c ROUTINE USES OF RECORDS MAINTAINED IN THE
of Appendix I to OMB Circular No. A– SYSTEM, INCLUDING CATEGORIES OF USERS AND
Outside the Continental United States
THE PURPOSES OF SUCH USES:
(OCONUS) who register an American 130, ‘‘Federal Agency Responsibilities
Forces Network satellite decoder. for Maintaining Records About In addition to those disclosures
AFNConnect provides U.S. military Individuals,’’ dated February 8, 1996 generally permitted under 5 U.S.C.
commanders worldwide a means to (February 20, 1996, 61 FR 6427). 552a(b) of the Privacy Act of 1974, as
communicate internal information to amended, the records contained herein
Dated: October 21, 2015.
OCONUS users. Records may also be may specifically be disclosed outside
Aaron Siegel, the DoD as a routine use pursuant to 5
used as a management tool for statistical Alternate OSD Federal Register Liaison
analysis, tracking, reporting, evaluating U.S.C. 552a(b)(3) as follows:
Officer, Department of Defense. To the Department of State to verify
program effectiveness, and conducting
research. DPA 02 authorized personnel’s use of an AFN
satellite.
tkelley on DSK3SPTVN1PROD with NOTICES

DATES: Comments will be accepted on or SYSTEM NAME: Law Enforcement Routine Use: If a
before November 27, 2015. This AFNConnect (AFNC) system of records maintained by a DoD
proposed action will be effective the day Component to carry out its functions
following the end of the comment SYSTEM LOCATION: indicates a violation or potential
period unless comments are received American Forces Network—Broadcast violation of law, whether civil, criminal,
which result in a contrary Center (AFN–BC), 23755 Z Street, or regulatory in nature, and whether
determination. Riverside, CA 92518–2077. arising by general statute or by

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Federal Register / Vol. 80, No. 207 / Tuesday, October 27, 2015 / Notices 65723

regulation, rule, or order issued or programs (whether maintained by the 6700 Taylor Avenue, Fort Meade,
pursuant thereto, the relevant records in Component or another agency or entity) Maryland 20755–7061.
the system of records may be referred, that rely upon the compromised Signed, written requests should
as a routine use, to the agency information; and (3) the disclosure contain first and last name, duty station
concerned, whether federal, state, local, made to such agencies, entities, and address, and home or office phone
or foreign, charged with the persons is reasonably necessary to assist number for positive identification of
responsibility of investigating or in connection with the Components requester.
prosecuting such violation or charged efforts to respond to the suspected or
RECORD ACCESS PROCEDURES:
with enforcing or implementing the confirmed compromise and prevent,
statute, rule, regulation, or order issued minimize, or remedy such harm. Individuals seeking access to records
pursuant thereto. The DoD Blanket Routine Uses set about themselves contained in this
Disclosures Required by International forth at the beginning of the Office of system of records should address
Agreements Routine Use: A record from the Secretary of Defense (OSD) written inquiries to the Office of the
a system of records maintained by a compilation of systems of records Secretary of Defense/Joint Staff Freedom
DoD Component may be disclosed to notices may apply to this system. The of Information Act Requester Service
foreign law enforcement, security, complete list of DoD Blanket Routine Center, 1155 Defense Pentagon,
investigatory, or administrative Uses can be found online at: http:// Washington, DC 20301–1155.
authorities to comply with requirements dpcld.defense.gov/Privacy/ Signed, written requests should
imposed by, or to claim rights conferred SORNsIndex/BlanketRoutineUses.aspx. contain first and last name, home
in, international agreements and address and phone number for positive
arrangements including those regulating POLICIES AND PRACTICES FOR STORING, identification of requester and the name
RETRIEVING, ACCESSING, RETAINING, AND and number of this system of records
the stationing and status in foreign
DISPOSING OF RECORDS IN THE SYSTEM:
countries of DoD military and civilian notice.
personnel. STORAGE:
CONTESTING RECORD PROCEDURES:
Congressional Inquiries Disclosure Electronic storage media.
Routine Use: Disclosure from a system The OSD rules for accessing records,
of records maintained by a DoD RETRIEVABILITY: for contesting content, and appealing
Component may be made to a Records are retrieved by various initial agency determinations are
congressional office from the record of combinations of first and last name, contained in OSD Administrative
an individual in response to an inquiry email address, location (duty station Instruction 81, 32 CFR part 311, or may
from the congressional office made at address/residence country and locality), be obtained from the system manager.
the request of that individual. date of birth, and/or decoder serial
RECORD SOURCE CATEGORIES:
Disclosure to the Department of number.
Justice for Litigation Routine Use: A Individual and Defense Enrollment
SAFEGUARDS: Eligibility Reporting System (DEERS).
record from a system of records
maintained by a DoD Component may Records are accessible only to
EXEMPTIONS CLAIMED FOR THE SYSTEM:
be disclosed as a routine use to any personnel on a need-to-know basis to
perform their duties. All records are None.
component of the Department of Justice
for the purpose of representing the maintained on a protected network. [FR Doc. 2015–27228 Filed 10–26–15; 8:45 am]
Department of Defense, or any officer, Access to the network where records are BILLING CODE 5001–06–P

employee or member of the Department maintained requires a valid Common
in pending or potential litigation to Access Card (CAC). Electronic files and
which the record is pertinent. databases are password protected with DEPARTMENT OF DEFENSE
Disclosure of Information to the access restricted to authorized users and
networks. Access to physical hardware Office of the Secretary
National Archives and Records
Administration Routine Use: A record (i.e. webservers, database servers) is [Docket ID: DoD–2015–OS–0037]
from a system of records maintained by controlled via electronic key lock and is
a DoD Component may be disclosed as monitored by closed circuit TV. All data Submission for OMB Review;
a routine use to the National Archives transferred via web technologies is Comment Request
and Records Administration for the encrypted in transit and at rest.
ACTION: Notice.
purpose of records management RETENTION AND DISPOSAL:
inspections conducted under authority SUMMARY: The Department of Defense
of 44 U.S.C. 2904 and 2906. Destroy/delete six (6) years after user
account or access is terminated. has submitted to OMB for clearance, the
Data Breach Remediation Purposes following proposal for collection of
Routine Use: A record from a system of SYSTEM MANAGER(S) AND ADDRESS: information under the provisions of the
records maintained by a Component Director, American Forces Radio and Paperwork Reduction Act.
may be disclosed to appropriate Television Service, Defense Media DATES: Consideration will be given to all
agencies, entities, and persons when (1) Activity, 6700 Taylor Avenue, Fort comments received by November 27,
The Component suspects or has Meade, Maryland 20755–7061. 2015.
confirmed that the security or Director, AFN–BC, Defense Media
confidentiality of the information in the Activity, 23755 Z Street, Riverside, FOR FURTHER INFORMATION CONTACT: Fred
system of records has been California 92518–2077. Licari, 571–372–0493.
tkelley on DSK3SPTVN1PROD with NOTICES

compromised; (2) the Component has SUPPLEMENTARY INFORMATION:
determined that as a result of the NOTIFICATION PROCEDURE: Title, Associated Form and OMB
suspected or confirmed compromise Individuals seeking to determine Number: Defense User Registration
there is a risk of harm to economic or whether information about themselves System (DURS) Records; DD Form 2345
property interests, identity theft or is contained in this system should Militarily Critical Technical Data
fraud, or harm to the security or address written inquiries to the Privacy Agreement; OMB Control Number
integrity of this system or other systems Act Officer, Defense Media Activity, 0704–XXXX.

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Document Created: 2015-12-14 15:36:42
Document Modified: 2015-12-14 15:36:42

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to add a New System of Records.
Dates		Comments will be accepted on or before November 27, 2015. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Ms. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461.
FR Citation		80 FR 65722

80 FR 65722 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEOffice of the Secretary

Federal Register Volume 80, Issue 207 (October 27, 2015)

DEPARTMENT OF DEFENSE
Office of the Secretary