80 FR 65870 - Privacy Act of 1974, as Amended; System of Records

DEPARTMENT OF THE TREASURY
United States Mint

Federal Register Volume 80, Issue 207 (October 27, 2015)

In accordance with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the United States Mint proposes to establish a new Privacy Act system of records entitled, ``Treasury/ United States Mint .014--Denver Public Tour and Outreach Reservation System.''

[Federal Register Volume 80, Number 207 (Tuesday, October 27, 2015)]
[Notices]
[Pages 65870-65872]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-27249]


-----------------------------------------------------------------------

DEPARTMENT OF THE TREASURY

United States Mint


Privacy Act of 1974, as Amended; System of Records

AGENCY: United States Mint, Department of the Treasury.

ACTION: Notice of Proposed New Privacy Act of 1974 system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the United States Mint proposes to 
establish a new Privacy Act system of records entitled, ``Treasury/
United States Mint .014--Denver Public Tour and Outreach Reservation 
System.''

DATES: Comments must be received no later than November 27, 2015. The 
proposed new system of records will be effective December 7, 2015 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Comments should be sent to Kathleen Saunders-Mitchell, 
Disclosure Officer, United States Mint, 801 9th Street NW., Washington, 
DC 20220. Comments can be faxed to (202) 756-6153 or emailed to 
[email protected]. Comments submitted will be made available 
for inspection upon written request or by appointment by telephoning 
(202) 354-6788. The United States Mint will make comments available for 
public inspection and copying at the above listed location, on official 
business days. All comments received, including attachments and other 
supporting materials, are subject to public disclosure. You should 
submit only information that you wish to make available publicly.

[[Page 65871]]


FOR FURTHER INFORMATION CONTACT: For general questions and privacy 
issues, please contact Kathleen Saunders-Mitchell, Disclosure Officer, 
United States Mint, 801 9th Street NW., Washington, DC 20220. Telephone 
number: (202) 354-6788. Email: [email protected].

SUPPLEMENTARY INFORMATION: 
    In accordance with the Privacy Act of 1974, as amended, 5 U.S.C. 
552a, the Department of the Treasury and the United States Mint are 
proposing to establish a new system of records entitled, ``Treasury/
United States Mint .014--Denver Public Tour and Outreach Reservation 
System.''
    The United States Mint is establishing the United States Mint 
Denver Public Tour and Outreach Reservation System of Records to allow 
individual members of the public and federal employees to contact the 
United States Mint to request guided public tours of the United States 
Mint at Denver facility for themselves or on behalf of a group 
(Tour(s)), and to request a visit and presentation by United States 
Mint staff on the Bureau's history, mission, and coin-making process on 
behalf of a group in the extended Denver metropolitan area (Outreach 
Program(s)).
    System features are intended to enhance the process of registration 
and communication between the United States Mint and the individual 
requesting a Tour or Outreach Program (Requester), and to allow the 
United States Mint to schedule and manage the arrangements including 
any necessary cancellations.
    All Requesters must provide scheduling and contact information. For 
Outreach Programs and larger Tours, Requesters must also provide the 
name of the participant group or school (if any), group size, age 
range, and grade. Outreach Program Requesters are additionally required 
to provide site location and information on how they learned of the 
program, and may request topics to be covered by the presenter. All 
Requesters may provide information on special requirements (such as a 
participant needing a reasonable accommodation) for themselves or their 
groups, and may (but are not required to) name or otherwise identify 
any individual participants having special requirements.
    Authority for this system derives from 31 U.S.C. 5131 and 31 U.S.C. 
5136. In accordance with 5 U.S.C. 552a(r), a report of this proposed 
new system of records has been provided to the Office of Management and 
Budget and to Congress.

    Dated: September 7, 2015.
Helen Goff Foster,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
Treasury/United States Mint .014

System name:
    Treasury/United States Mint .014.

System location:
    United States Mint, Denver facility, 320 West Colfax Avenue, 
Denver, Colorado 80204.

Categories of individuals covered by the system:
     Tour Requesters: Individual members of the public or 
federal employees who contact the United States Mint and request public 
tours of the United States Mint at Denver facility.
     Outreach Program Requesters: Individual members of the 
public or federal employees who contact the United States Mint and 
request Outreach Programs presentations by United States Mint staff on 
the Bureau's history, mission and coin-making process on behalf of a 
group meeting applicable size and location criteria in the extended 
Denver metropolitan area.
     Individual members of the public or federal employees 
other than Requesters, whose name and other personal information a 
Requester voluntarily provides to identify a participant in the Tour or 
Outreach Program the Requester arranges.

Categories of records in the system:
     Name of Requester;
     Information about a Requester's special requirements, 
including information to allow the United States Mint to provide a 
reasonable accommodation for Requester's disability;
     Names of other Tour or Outreach Program participants 
volunteered by a Requester;
     Information about participants' special requirements, 
including information to allow the United States Mint to provide a 
reasonable accommodation for a participant with a disability;
     Requester's email address, telephone, fax number, and 
postal address;
     Outreach Program site address, if applicable;
     Participant group name, and school name, if applicable;
     Source of Outreach Requester's awareness of the Outreach 
Program;
     Outreach Program topics requested.

Authority for maintenance of the system:
    31 U.S.C. 5131; 31 U.S.C. 5136.

Purpose(s):
    The purpose of this system is to allow the United States Mint the 
ability to work with Requesters to schedule, confirm, plan and manage 
arrangements for Tours and Outreach Programs, understand the needs of 
participants, and allow the Bureau to manage its Denver facility 
visitor volume, interests, and safety. It also provides the United 
States Mint with contact information to notify Requesters of schedule 
changes, and to send an optional customer satisfaction survey 
invitation containing a link to the survey, allowing the participating 
public to provide feedback that enables the Bureau to continually 
improve its Tour and Outreach Program services. Surveys do not solicit 
personal information and results are not stored in the system.
    The United States Mint at Denver offers guided public Tours of its 
facility to members of the public, including federal employees. For 
groups (such as schools, clubs, civic groups, and other organizations 
whose members may be unable to travel to the facility), the United 
States Mint provides the opportunity to request an Outreach Program 
visit and presentation, provided these groups meet certain size and 
location criteria. Both Tours and Outreach Programs require advance 
reservations. The system will provide an enhanced process by which 
individuals can request, schedule, and manage Tour and Outreach Program 
arrangements, and the Bureau can contact Requesters to confirm, 
reschedule, or cancel Tours or Outreach Programs. The system will also 
allow Requesters to note any special requirements (including requests 
for reasonable accommodations for persons with disabilities).

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside Treasury 
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    1. To medical personnel to meet a bona fide medical emergency;
    2. To appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order or 
license, when the disclosing agency becomes aware of a potential 
violation of civil or criminal law or regulation and that misconduct is

[[Page 65872]]

related to the purposes for which the records are maintained;
    3. To a court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    4. To a congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    5. To the news media in accordance with guidelines contained in 28 
CFR 50.02, which pertains to an agency's functions relating to civil 
and criminal proceedings;
    6. To representatives of the National Archives and Records 
Administration (NARA) who are conducting records management inspections 
under authority of 44 U.S.C. 2904 and 2906;
    7. To contractors, grantees, experts, consultants, interns, 
volunteers, and others (including agents of the foregoing) performing 
or working on a contract, service, grant, cooperative agreement, or 
other assignment for the federal government, when necessary to 
accomplish such function;
    8. To appropriate agencies, entities, and persons when (a) it is 
suspected or confirmed that the security or confidentiality of 
information in the system of records has been compromised; (b) the 
United States Mint has determined that, as a result of the suspected or 
confirmed compromise, there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by the United States Mint or another agency or entity) that 
rely on the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the United States Mint's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm; and
    9. To the news media and the public, with the approval of the 
Treasury Department's Senior Agency Official for Privacy, or her 
designee, in consultation with counsel, when there exists a legitimate 
public interest in the disclosure of the information or when disclosure 
is necessary to preserve confidence in the integrity of Treasury or is 
necessary to demonstrate the accountability of Treasury's officers, 
employees, or individuals covered by the system, except to the extent 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    Records are retrieved by:
     Name of Requester;
     Name of Participant Group (if any);
     Event category (Tour or Outreach Program);
     Requested event dates;
     Final event date;
     Name of participants provided by Requester (if any);
     Request for reasonable accommodation or other special 
requirement for the event (if any);
     Name of individual participant indicated by Requester as 
requesting reasonable accommodation for disability, or having other 
special requirement for event (if any);
     Confirmation Number;
     Size of Tour;
     Requester telephone number, email address, postal address, 
and fax number (if any);
     Address of Outreach Program site (if any).

Safeguards:
    Paper records are stored in secured filing cabinets with access 
only by authorized personnel. Electronic records are stored in secured 
systems subject to access controls in accordance with Department of the 
Treasury and United States Mint policies and procedures. Access to 
electronic records is restricted to authorized personnel, and is 
subject to multiple controls including an access approval process, 
unique user identifier, user authentication and account management, and 
password management.

Retention and disposal:
    Data is retained and preserved or destroyed in accordance with 
National Archives and Records Administration (NARA) schedules for the 
categories of data in the system and for system security backup data.

System manager and address:
    Jennifer DeBroekert, Supervisory Public Affairs Specialist, Office 
of Corporate Communications, United States Mint at Denver, 320 West 
Colfax Avenue, Denver, Colorado 80204-269.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to Kathleen Saunders-Mitchell, Disclosure Officer, United States Mint, 
801 9th Street NW., Washington, DC 20220.

Record access procedures:
    Refer to ``Notification Procedure'' above for address to which 
requests may be sent for gaining access to records.

Contesting Record Procedures:
    Refer to ``Notification Procedure'' above for address to which 
requests may be sent for gaining access to records.

Record source categories:
    Information in the system, including individually-identifying 
information submitted to the United States Mint, is obtained from 
Requesters, or from persons responding to United States Mint 
communications in connection with scheduling made to email addresses or 
numbers provided by Requesters.

Exemptions claimed for the system:
    None.

[FR Doc. 2015-27249 Filed 10-26-15; 8:45 am]
BILLING CODE 4810-37-P