80 FR 66615 - Proposed Agency Information Collection Request; Vendor Invoice Submission Pilot

DEPARTMENT OF TRANSPORTATION
Office of the Secretary of Transportation

Federal Register Volume 80, Issue 209 (October 29, 2015)

The DOT invites the public and other Federal agencies to comment on a proposed information collection request concerning a pilot program to evaluate new processes and procedures for vendor invoice submission. DOT will submit the proposed information collection request to the Office of Management and Budget (OMB) for review, as required by the Paperwork Reduction Act of 1995 (PRA) (44 U.S.C. 3506 (c)(2)(A)). This notice sets forth new processes and procedures for vendors that submit invoices and receive payments from DOT Operating Administrations (OAs). DOT's objective is to improve efficiency and reduce manual processing through the use of electronic invoicing for vendors. This electronic invoicing process is currently used by DOT's grantee community and the Department and would like to pilot an automated invoicing process utilized by DOT grantees that would allow invoices to be submitted electronically. Automating and simplifying the DOT vendor payment process will save both the vendor and the Federal Government time and expense that come with paper-based invoice submission and payment administration.

[Federal Register Volume 80, Number 209 (Thursday, October 29, 2015)]
[Notices]
[Pages 66615-66616]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-27577]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary of Transportation

[Docket No. DOT-OST-2015-0139]


Proposed Agency Information Collection Request; Vendor Invoice 
Submission Pilot

AGENCY: U.S. Department of Transportation (DOT).

ACTION: Notice with request for comments.

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SUMMARY: The DOT invites the public and other Federal agencies to 
comment on a proposed information collection request concerning a pilot 
program to evaluate new processes and procedures for vendor invoice 
submission. DOT will submit the proposed information collection request 
to the Office of Management and Budget (OMB) for review, as required by 
the Paperwork Reduction Act of 1995 (PRA) (44 U.S.C. 3506 (c)(2)(A)). 
This notice sets forth new processes and procedures for vendors that 
submit invoices and receive payments from DOT Operating Administrations 
(OAs). DOT's objective is to improve efficiency and reduce manual 
processing through the use of electronic invoicing for vendors. This 
electronic invoicing process is currently used by DOT's grantee 
community and the Department and would like to pilot an automated 
invoicing process utilized by DOT grantees that would allow invoices to 
be submitted electronically. Automating and simplifying the DOT vendor 
payment process will save both the vendor and the Federal Government 
time and expense that come with paper-based invoice submission and 
payment administration.

DATES: Comments must be submitted on or before December 28, 2015.

FOR FURTHER INFORMATION CONTACT: Requests for additional information 
should be directed to US Department of Transportation, Office of 
Financial Management, B-30, Room W93-431, 1200 New Jersey Avenue SE., 
Washington DC 20590-0001, Gayle Sienicki (202) 366-0448, 
[email protected].

SUPPLEMENTARY INFORMATION: 
    Title: Notice of Procedures for Vendor Invoice Submission Pilot.
    OMB Control Number: 2105-0139.
    Type of Request: New information collection.
    Background: This notice sets forth new processes and procedures for 
vendors that submit invoices and receive payments from DOT Operating 
Administrations (OAs). The vendors involved in the pilot must meet the 
following requirements to participate--
     Vendors will need to have electronic internet access to 
register in the Delphi eInvoicing system.
     Vendors will submit invoices electronically and DOT OAs 
must process invoices electronically.
     The identities of system users must be verified prior to 
receiving access to the Delphi eInvoicing system. Prospective Users 
must complete a user request form and provide the following 
information: full name, work address, work phone number, work email 
address, home address and home phone number. Prospective users must 
present the completed form to a Notary Public for verification. 
Prospective users will then return the notarized form to DOT to receive 
their login credentials.
    Affected Public: DOT Vendors.
    Total Estimated Number of Respondents: 255.
    Total Estimated Number of Responses: 2603.
    Estimated Total Annual Burden Hours: 5206 (initial registration 
only).
    Frequency of Collection: One time.
    Annual Estimated Total Annual Burden Costs: $52,060.

ADDRESSES: Send comments regarding the burden estimate, including 
suggestions for reducing the burden, to US Department of 
Transportation, Office of Financial Management, B-30, Room W93-431, 
1200 New Jersey Avenue SE., Washington DC 20590-0001, Gayle Sienicki 
(202) 366-0448, [email protected].
    Comments: Comments are invited on: whether the proposed collection 
of information is necessary for the proper performance of the functions 
of the Department, including whether the information will have 
practical utility; the accuracy of the Department's estimate of the 
burden of the proposed information collection; ways to enhance the 
quality, utility and clarity of the information to be collected; and 
ways to

[[Page 66616]]

minimize the burden of the collection of information on respondents, 
including the use of automated collection techniques or other forms of 
information technology.

    Authority:  The Paperwork Reduction Act of 1995, 44 U.S.C. 3501-
3520, as amended.

    Issued in Washington, DC, on October 22, 2015.
David Rivait,
Deputy Chief Financial Officer, Department of Transportation.
[FR Doc. 2015-27577 Filed 10-28-15; 8:45 am]
BILLING CODE 4910-9X-P