80 FR 70765 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Office of the Secretary Federal Register Volume 80, Issue 220 (November 16, 2015)
Office of the Secretary
Federal Register Volume 80, Issue 220 (November 16, 2015)
| Page Range | 70765-70767 | |
| FR Document | 2015-28927 |
[Federal Register Volume 80, Number 220 (Monday, November 16, 2015)] [Notices] [Pages 70765-70767] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2015-28927] ======================================================================= ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID DoD-2015-OS-0127] Privacy Act of 1974; System of Records AGENCY: Office of the Secretary of Defense, DoD. ACTION: Notice to alter a System of Records. ----------------------------------------------------------------------- SUMMARY: The Office of the Secretary of Defense proposes to alter a new system of records, DHRA 10 DoD, entitled ``Defense Sexual Assault Advocate Certification Program'' to track the certification of SARC and SAPR VAs. Information will be used to review, process, and report on the status of SARC and SAPR VA certification to Congress. DATES: Comments will be accepted on or before December 16, 2015. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and Compliance, Regulatory and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301- 9010. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or at http://dpcld.defense.gov/ gov/. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on November 4, 2015, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: November 10, 2015. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. DHRA 10 DoD System name: Defense Sexual Assault Advocate Certification Program (July 11, 2012, 77 FR 40861). Changes: * * * * * System location: Delete entry and replace with ``National Organization for Victim Assistance, 510 King Street, Suite 424, Alexandria, VA 22314-3132. Back-up: Suntrust Bank, 515 King Street, Alexandria, VA 22314- 3157.'' * * * * * Categories of records in the system: Delete entry and replace with ``Applicant's first name, middle initial, and last name; position type (Sexual Assault Response Coordinator (SARC) or Sexual Assault Prevention Representative Victim Advocate (SAPR VA)); Service/DoD affiliation and status; grade/rank; installation/command; work email address and telephone number; official military address of applicant and applicant's SARC (commanding officer, street, city, state, ZIP code, country); position level (Level I, II, III, or IV); certificates of training; date of application; verification of sexual assault victim advocacy experience (position, dates, hours, supervisor; name, title, and work telephone number of verifier); evaluation of sexual assault victim experience (description of [[Page 70766]] applicant skills, abilities, and experience; name, title, and office of evaluator), letters of recommendation by the first person in the chain of command, SARC, and the Senior Commander or the Commander; supervisor and commander statement of understanding, documentation of continuing education training courses; Defense Sexual Assault Advocate Certification Program (D-SAACP) identification (ID) number.'' Authority for maintenance of the system: Delete entry and replace with ``10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; DoD Directive 6495.01, Sexual Assault Prevention and Response (SAPR) Program; DoD Instruction 6495.02, Sexual Assault Prevention and Response (SAPR) Program Procedures; and Directive-type Memorandum (DTM) 14-001, Defense Sexual Assault Advocate Certification Program (D-SAACP).'' * * * * * Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Delete entry and replace with ``In addition to those disclosures generally permitted in accordance with 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained herein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To the Department of Justice Office for Victims of Crime and Training Technical Assistance Center for the purpose of verifying certified SARCs and SAPR VAs for participation in Advance Military Sexual Assault Advocate Training. Law Enforcement Routine Use: If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. Disclosure When Requesting Information Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a DoD Component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit. Disclosure of Requested Information Routine Use: A record from a system of records maintained by a DoD Component may be disclosed to a federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. Disclosure to the Office of Personnel Management Routine Use: A record from a system of records subject to the Privacy Act and maintained by a DoD Component may be disclosed to the Office of Personnel Management (OPM) concerning information on pay and leave, benefits, retirement deduction, and any other information necessary for the OPM to carry out its legally authorized government-wide personnel management functions and studies. Disclosure of Information to the National Archives and Records Administration Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Disclosure to the Merit Systems Protection Board Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to the Merit Systems Protection Board, including the Office of the Special Counsel for the purpose of litigation, including administrative proceedings, appeals, special studies of the civil service and other merit systems, review of OPM or component rules and regulations, investigation of alleged or possible prohibited personnel practices; including administrative proceedings involving any individual subject of a DoD investigation, and such other functions, promulgated in 5 U.S.C. 1205 and 1206, or as may be authorized by law. Data Breach Remediation Purposes Routine Use: A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. The DoD Blanket Routine Uses set forth at the beginning of the Office of the Secretary of Defense (OSD) compilation of systems of records notices may apply to this system. The complete list of DoD blanket routine uses can be found Online at: http://dpclo.defense.gov/ Privacy/SORNsIndex/BlanketRoutineUses.aspx.'' Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Delete entry and replace with ``Paper file folders and electronic storage media.'' Retrievability: Delete entry and replace with ``First and last name and/or D-SAACP ID number.'' Safeguards: Delete entry and replace with ``Records are maintained in a controlled [[Page 70767]] facility that employs physical restrictions such as double locks and is accessible only to authorized persons who hold key fobs. Access to electronic data files in the system is role-based, restricted to essential personnel only, and requires the use of a password. The data server is locked in a windowless room with restricted access. Data is encrypted, and backup data is also encrypted and removed to an off-site secure location for storage. Paper files are stored in a locked filing cabinet in a locked room in the controlled facility. System access to case files will be limited to computers within a closed network, not connected to the internet or other servers.'' Retention and disposal: Delete entry and replace with ``Temporary, Destroy when 5 years old.'' System manager(s) and address: Delete entry and replace with ``Sexual Assault Prevention and Response Office, ATTN: D-SAACP Manager, 4800 Mark Center Drive, Alexandria, VA 22350-1500.'' Notification procedure: Delete entry and replace with ``Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Sexual Assault Prevention and Response Office, ATTN: D-SAACP Manager, 4800 Mark Center Drive, Alexandria, VA 22350-1500. Signed, written requests should contain first and last name and/or D-SAACP ID number.'' Record access procedures: Delete entry and replace with ``Individuals seeking access to records about themselves contained in this system should address written inquiries to the OSD/Joint Staff Freedom of Information Act, Requester Service Center, Office of Freedom of Information, 1155 Defense Pentagon, Washington, DC 20301-1155. Signed, written requests should contain first and last name, D- SAACP ID number, and the name and number of this system of records notice.'' * * * * * [FR Doc. 2015-28927 Filed 11-13-15; 8:45 am] BILLING CODE 5001-06-P
![Federal Register / Vol. 80, No. 220 / Monday, November 16, 2015 / Notices 70765
component part testing rule could Dated: November 9, 2015. Washington, DC 20301–1155, or by
amount to 10 percent of the burden Todd A. Stevenson, phone at (571) 372–0461.
estimated for the testing and labeling Secretary, Consumer Product Safety SUPPLEMENTARY INFORMATION: The Office
rule. 76 FR 69546, 69579 (Nov. 8, 2011). Commission. of the Secretary of Defense notices for
Currently, we have no basis to change [FR Doc. 2015–28845 Filed 11–13–15; 8:45 am] systems of records subject to the Privacy
this estimate. BILLING CODE 6355–01–P Act of 1974 (5 U.S.C. 552a), as amended,
In addition to recordkeeping, the have been published in the Federal
component part rule requires third party Register and are available from the
DEPARTMENT OF DEFENSE address in FOR FURTHER INFORMATION
disclosure of test reports and
CONTACT or at http://dpcld.defense.
certificates, if any, to a certifier who
Office of the Secretary gov/. The proposed system report, as
intends to rely on such documents to
required by 5 U.S.C. 552a(r) of the
issue its own certificate. Without data, [Docket ID DoD–2015–OS–0127]
Privacy Act of 1974, as amended, was
allocation of burden estimation between submitted on November 4, 2015, to the
the recordkeeping and third party Privacy Act of 1974; System of
Records House Committee on Oversight and
disclosure requirements is difficult. Government Reform, the Senate
However, based on our previous AGENCY: Office of the Secretary of Committee on Governmental Affairs,
analysis, we continue to estimate that Defense, DoD. and the Office of Management and
creating and maintaining records ACTION: Notice to alter a System of Budget (OMB) pursuant to paragraph 4c
accounts for approximately 90 percent Records. of Appendix I to OMB Circular No. A–
of the burden, while the third party 130, ‘‘Federal Agency Responsibilities
disclosure burden is much less, perhaps SUMMARY: The Office of the Secretary of for Maintaining Records About
approximately 10 percent. Therefore, if Defense proposes to alter a new system Individuals,’’ dated February 8, 1996
we continue to use the estimate that of records, DHRA 10 DoD, entitled (February 20, 1996, 61 FR 6427).
component part testing will amount to ‘‘Defense Sexual Assault Advocate
Dated: November 10, 2015.
about 10 percent of the burden Certification Program’’ to track the
Aaron Siegel,
estimated for the testing rule, then the certification of SARC and SAPR VAs.
Information will be used to review, Alternate OSD Federal Register Liaison
hour burden of the component part rule Officer, Department of Defense.
is estimated to be about 540,000 hours process, and report on the status of
total annually (10% of 5.4 million SARC and SAPR VA certification to DHRA 10 DoD
hours); allocating 486,000 hours for Congress.
SYSTEM NAME:
recordkeeping and 54,000 hours for DATES: Comments will be accepted on or Defense Sexual Assault Advocate
third party disclosure. before December 16, 2015. This Certification Program (July 11, 2012, 77
Section 104 Rules: The burden for proposed action will be effective the day FR 40861).
marking and labeling for each section following the end of the comment
104 rule is provided in Table 1. The period unless comments are received CHANGES:
estimated total number of respondent which result in a contrary * * * * *
hours is 3,378. determination.
SYSTEM LOCATION:
ADDRESSES: You may submit comments,
Request for Comments Delete entry and replace with
identified by docket number and title,
‘‘National Organization for Victim
The Commission solicits written by any of the following methods:
Assistance, 510 King Street, Suite 424,
comments from all interested persons * Federal Rulemaking Portal: http://
Alexandria, VA 22314–3132.
about the proposed renewal of this www.regulations.gov. Follow the
Back-up: Suntrust Bank, 515 King
collection of information. The instructions for submitting comments.
Street, Alexandria, VA 22314–3157.’’
Commission specifically solicits * Mail: Department of Defense, Office
of the Deputy Chief Management * * * * *
information relevant to the following
Officer, Directorate of Oversight and CATEGORIES OF RECORDS IN THE SYSTEM:
topics:
Compliance, Regulatory and Audit Delete entry and replace with
—Whether the collection of information Matters Office, 9010 Defense Pentagon, ‘‘Applicant’s first name, middle initial,
described above is necessary for the Washington, DC 20301–9010. and last name; position type (Sexual
proper performance of the Instructions: All submissions received Assault Response Coordinator (SARC)
Commission’s functions, including must include the agency name and or Sexual Assault Prevention
whether the information would have docket number for this Federal Register Representative Victim Advocate (SAPR
practical utility; document. The general policy for VA)); Service/DoD affiliation and status;
comments and other submissions from grade/rank; installation/command; work
—Whether the estimated burden of the
members of the public is to make these email address and telephone number;
proposed collection of information is
submissions available for public official military address of applicant
accurate;
viewing on the Internet at http:// and applicant’s SARC (commanding
—Whether the quality, utility, and www.regulations.gov as they are officer, street, city, state, ZIP code,
clarity of the information to be received without change, including any country); position level (Level I, II, III,
collected could be enhanced; and personal identifiers or contact
tkelley on DSK3SPTVN1PROD with NOTICES
or IV); certificates of training; date of
—Whether the burden imposed by the information. application; verification of sexual
collection of information could be FOR FURTHER INFORMATION CONTACT: Ms. assault victim advocacy experience
minimized by use of automated, Cindy Allard, Chief, OSD/JS Privacy (position, dates, hours, supervisor;
electronic or other technological Office, Freedom of Information name, title, and work telephone number
collection techniques, or other forms Directorate, Washington Headquarters of verifier); evaluation of sexual assault
of information technology. Service, 1155 Defense Pentagon, victim experience (description of
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![Federal Register / Vol. 80, No. 220 / Monday, November 16, 2015 / Notices 70767
facility that employs physical DEPARTMENT OF DEFENSE The proposed system report, as
restrictions such as double locks and is required by 5 U.S.C. 552a(r) of the
accessible only to authorized persons Office of the Secretary Privacy Act of 1974, as amended, was
who hold key fobs. Access to electronic [Docket ID: DoD–2015–OS–0125] submitted on October 23, 2015, to the
data files in the system is role-based, House Committee on Oversight and
restricted to essential personnel only, Privacy Act of 1974; System of Government Reform, the Senate
and requires the use of a password. The Records Committee on Governmental Affairs,
data server is locked in a windowless and the Office of Management and
AGENCY: National Guard Bureau, DoD. Budget (OMB) pursuant to paragraph 4c
room with restricted access. Data is ACTION:Notice to add a new System of
encrypted, and backup data is also of Appendix I to OMB Circular No. A–
Records. 130, ‘‘Federal Agency Responsibilities
encrypted and removed to an off-site
secure location for storage. Paper files SUMMARY: The National Guard Bureau for Maintaining Records About
proposes to add a new system of records Individuals,’’ dated February 8, 1996
are stored in a locked filing cabinet in
INGB 009, entitled ‘‘National Guard (February 20, 1996, 61 FR 6427).
a locked room in the controlled facility.
System access to case files will be Family Program Volunteers,’’ to Dated: November 10, 2015.
limited to computers within a closed document and manage volunteer Aaron Siegel,
network, not connected to the internet activities including recruitment, Alternate OSD Federal Register Liaison
or other servers.’’ training, recognition and support for Officer, Department of Defense.
eligible individuals who donate their
services to the National Guard Family INGB 009
RETENTION AND DISPOSAL:
Program. SYSTEM NAME:
Delete entry and replace with National Guard Family Program
DATES: Comments will be accepted on or
‘‘Temporary, Destroy when 5 years old.’’ before December 16, 2015. This Volunteers.
proposed action will be effective the day
SYSTEM MANAGER(S) AND ADDRESS: SYSTEM LOCATION:
following the end of the comment
Delete entry and replace with ‘‘Sexual period unless comments are received National Guard Bureau (NGB) Family
Assault Prevention and Response Office, which result in a contrary Program, 111 South George Mason
determination. Drive, Arlington Hall 2, Arlington, VA
ATTN: D–SAACP Manager, 4800 Mark
22204–1373.
Center Drive, Alexandria, VA 22350– ADDRESSES: You may submit comments,
1500.’’ identified by docket number and title, CATEGORIES OF INDIVIDUALS COVERED BY THE
by any of the following methods: SYSTEM:
NOTIFICATION PROCEDURE: * Federal Rulemaking Portal: Any individual that volunteers to
http://www.regulations.gov. Follow the participate in the National Guard
Delete entry and replace with
instructions for submitting comments. Family Program.
‘‘Individuals seeking to determine * Mail: Department of Defense, Office
whether information about themselves of the Deputy Chief Management CATEGORIES OF RECORDS IN THE SYSTEM:
is contained in this system of records Officer, Directorate of Oversight and Individual’s name, mailing address,
should address written inquiries to the Compliance, Regulatory and Audit email address, telephone numbers, DoD
Sexual Assault Prevention and Matters Office, 9010 Defense Pentagon, ID Number, date of birth, gender,
Response Office, ATTN: D–SAACP Washington, DC 20301–9010. qualifications/skills, interests, program
Manager, 4800 Mark Center Drive, Instructions: All submissions received surveys, recommendation letters,
Alexandria, VA 22350–1500. must include the agency name and volunteer awards, volunteer hours,
docket number for this Federal Register volunteer services provided, start and
Signed, written requests should
document. The general policy for completion date of volunteer service,
contain first and last name and/or D–
comments and other submissions from volunteer training and incidental
SAACP ID number.’’ reimbursement expenses, sponsor name,
members of the public is to make these
submissions available for public background suitability check
RECORD ACCESS PROCEDURES:
viewing on the Internet at http:// determination and completion date,
Delete entry and replace with www.regulations.gov as they are employment and education information.
‘‘Individuals seeking access to records received without change, including any For individuals under the age of 18
about themselves contained in this personal identifiers or contact the following additional data may be in
system should address written inquiries information. the record: Parental consent letter,
to the OSD/Joint Staff Freedom of report card, medication dispensation
FOR FURTHER INFORMATION CONTACT: Ms.
Information Act, Requester Service permission, health history including
Jennifer Nikolaisen, 111 South George allergies, dietary restrictions, emergency
Center, Office of Freedom of Mason Drive, AH2, Arlington, VA
Information, 1155 Defense Pentagon, contact information, signatures
22204–1373 or telephone: (703) 601– authorizing program/training
Washington, DC 20301–1155. 6884. participation and emergency treatment.
Signed, written requests should SUPPLEMENTARY INFORMATION: The Note: This system of records contains
contain first and last name, D–SAACP National Guard Bureau notices for individually identifiable health
ID number, and the name and number systems of records subject to the Privacy information. The DoD Health
tkelley on DSK3SPTVN1PROD with NOTICES
of this system of records notice.’’ Act of 1974 (5 U.S.C. 552a), as amended, Information Privacy Regulation (DoD
* * * * * have been published in the Federal 6025.18–R) issued pursuant to the
[FR Doc. 2015–28927 Filed 11–13–15; 8:45 am] Register and are available from the Health Insurance Portability and
BILLING CODE 5001–06–P address in FOR FURTHER INFORMATION Accountability Act of 1996, applies to
CONTACT or from the Defense Privacy most such health information. DoD
and Civil Liberties Division Web site at 6025.18–R may place additional
http://dpcld.defense.gov/. procedural requirements on the uses
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Document Created: 2015-12-14 14:13:31
Document Modified: 2015-12-14 14:13:31
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to alter a System of Records. | |
| Dates | Comments will be accepted on or before December 16, 2015. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Ms. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461. | |
| FR Citation | 80 FR 70765 |
2025 Federal Register | Disclaimer | Privacy Policy
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