80 FR 70767 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Office of the Secretary Federal Register Volume 80, Issue 220 (November 16, 2015)
Office of the Secretary
Federal Register Volume 80, Issue 220 (November 16, 2015)
| Page Range | 70767-70768 | |
| FR Document | 2015-28920 |
[Federal Register Volume 80, Number 220 (Monday, November 16, 2015)] [Notices] [Pages 70767-70768] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2015-28920] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DoD-2015-OS-0125] Privacy Act of 1974; System of Records AGENCY: National Guard Bureau, DoD. ACTION: Notice to add a new System of Records. ----------------------------------------------------------------------- SUMMARY: The National Guard Bureau proposes to add a new system of records INGB 009, entitled ``National Guard Family Program Volunteers,'' to document and manage volunteer activities including recruitment, training, recognition and support for eligible individuals who donate their services to the National Guard Family Program. DATES: Comments will be accepted on or before December 16, 2015. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and Compliance, Regulatory and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301- 9010. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Ms. Jennifer Nikolaisen, 111 South George Mason Drive, AH2, Arlington, VA 22204-1373 or telephone: (703) 601-6884. SUPPLEMENTARY INFORMATION: The National Guard Bureau notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or from the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on October 23, 2015, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: November 10, 2015. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. INGB 009 System name: National Guard Family Program Volunteers. System location: National Guard Bureau (NGB) Family Program, 111 South George Mason Drive, Arlington Hall 2, Arlington, VA 22204-1373. Categories of individuals covered by the system: Any individual that volunteers to participate in the National Guard Family Program. Categories of records in the system: Individual's name, mailing address, email address, telephone numbers, DoD ID Number, date of birth, gender, qualifications/skills, interests, program surveys, recommendation letters, volunteer awards, volunteer hours, volunteer services provided, start and completion date of volunteer service, volunteer training and incidental reimbursement expenses, sponsor name, background suitability check determination and completion date, employment and education information. For individuals under the age of 18 the following additional data may be in the record: Parental consent letter, report card, medication dispensation permission, health history including allergies, dietary restrictions, emergency contact information, signatures authorizing program/training participation and emergency treatment. Note: This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses [[Page 70768]] and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice. Authority for maintenance of the system: 10 U.S.C. 10502, Chief of the National Guard Bureau: Appointment; adviser on National Guard matters; grade; succession; 10 U.S.C. 10503, Functions of National Guard Bureau: Charter; 10 U.S.C. 1588, Authority to accept certain voluntary services; DoDD 5105.77, National Guard Bureau (NGB); DoD Instruction 1100.21, Voluntary Services in the Department of Defense; and National Guard Regulation 600-12/Air National Guard Instruction 36-3009, National Guard Family Program. Purpose(s): To document and manage volunteer activities including recruitment, training, recognition and support for eligible individuals who donate their services to the National Guard Family Program. Routine uses of records maintained in the system including categories of users and the purpose of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD Blanket Routine Uses set forth at the beginning of the National Guard Bureau's compilation of systems of records notices may apply to this system. The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper files and electronic storage media. Retrievability: Records are retrieved by the full name of volunteer in Joint Service Support (JSS). Safeguards: Records are maintained in monitored or controlled areas accessible only to authorized personnel. Electronic records are protected by software programs that are password protected or restricted from access through use of the Common Access Card (CAC) by National Guard personnel that have a need-to-know in the performance of their official duties. Retention and disposal: Disposition pending (treat as permanent until the National Archives and Records Administration has approved the retention and disposal schedule). System manager(s) and address: National Guard Bureau (NGB) Family Program, 111 South George Mason Drive, Arlington Hall 2, Arlington, VA 22204-1373. Notification procedure: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to National Guard Bureau (NGB), Manpower and Personnel Directorate (J1), Family Programs; 111 South George Mason Drive, Arlington Hall 2, Arlington, VA 22204-1373. Written requests must include the individual's DoD ID number or their name and date of birth, and full mailing address to receive a response. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'. If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'. Record access procedures: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to National Guard Bureau (NGB), Manpower and Personnel Directorate (J1), Family Programs; 111 South George Mason Drive, Arlington Hall 2, Arlington, VA 22204-1373. Written requests must include the individual's DoD ID number or their name and date of birth, and full mailing address to receive a response. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'. If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'. Contesting records procedures: The National Guard Bureau's rules for accessing records, and for contesting contents, and appealing initial agency determinations are published at 32 CFR part 329 or may be obtained from the system manager. Record source categories: Information is collected directly from the individual when registering as a volunteer. Exemptions claimed for the system: None. [FR Doc. 2015-28920 Filed 11-13-15; 8:45 am] BILLING CODE 5001-06-P
![Federal Register / Vol. 80, No. 220 / Monday, November 16, 2015 / Notices 70767
facility that employs physical DEPARTMENT OF DEFENSE The proposed system report, as
restrictions such as double locks and is required by 5 U.S.C. 552a(r) of the
accessible only to authorized persons Office of the Secretary Privacy Act of 1974, as amended, was
who hold key fobs. Access to electronic [Docket ID: DoD–2015–OS–0125] submitted on October 23, 2015, to the
data files in the system is role-based, House Committee on Oversight and
restricted to essential personnel only, Privacy Act of 1974; System of Government Reform, the Senate
and requires the use of a password. The Records Committee on Governmental Affairs,
data server is locked in a windowless and the Office of Management and
AGENCY: National Guard Bureau, DoD. Budget (OMB) pursuant to paragraph 4c
room with restricted access. Data is ACTION:Notice to add a new System of
encrypted, and backup data is also of Appendix I to OMB Circular No. A–
Records. 130, ‘‘Federal Agency Responsibilities
encrypted and removed to an off-site
secure location for storage. Paper files SUMMARY: The National Guard Bureau for Maintaining Records About
proposes to add a new system of records Individuals,’’ dated February 8, 1996
are stored in a locked filing cabinet in
INGB 009, entitled ‘‘National Guard (February 20, 1996, 61 FR 6427).
a locked room in the controlled facility.
System access to case files will be Family Program Volunteers,’’ to Dated: November 10, 2015.
limited to computers within a closed document and manage volunteer Aaron Siegel,
network, not connected to the internet activities including recruitment, Alternate OSD Federal Register Liaison
or other servers.’’ training, recognition and support for Officer, Department of Defense.
eligible individuals who donate their
services to the National Guard Family INGB 009
RETENTION AND DISPOSAL:
Program. SYSTEM NAME:
Delete entry and replace with National Guard Family Program
DATES: Comments will be accepted on or
‘‘Temporary, Destroy when 5 years old.’’ before December 16, 2015. This Volunteers.
proposed action will be effective the day
SYSTEM MANAGER(S) AND ADDRESS: SYSTEM LOCATION:
following the end of the comment
Delete entry and replace with ‘‘Sexual period unless comments are received National Guard Bureau (NGB) Family
Assault Prevention and Response Office, which result in a contrary Program, 111 South George Mason
determination. Drive, Arlington Hall 2, Arlington, VA
ATTN: D–SAACP Manager, 4800 Mark
22204–1373.
Center Drive, Alexandria, VA 22350– ADDRESSES: You may submit comments,
1500.’’ identified by docket number and title, CATEGORIES OF INDIVIDUALS COVERED BY THE
by any of the following methods: SYSTEM:
NOTIFICATION PROCEDURE: * Federal Rulemaking Portal: Any individual that volunteers to
http://www.regulations.gov. Follow the participate in the National Guard
Delete entry and replace with
instructions for submitting comments. Family Program.
‘‘Individuals seeking to determine * Mail: Department of Defense, Office
whether information about themselves of the Deputy Chief Management CATEGORIES OF RECORDS IN THE SYSTEM:
is contained in this system of records Officer, Directorate of Oversight and Individual’s name, mailing address,
should address written inquiries to the Compliance, Regulatory and Audit email address, telephone numbers, DoD
Sexual Assault Prevention and Matters Office, 9010 Defense Pentagon, ID Number, date of birth, gender,
Response Office, ATTN: D–SAACP Washington, DC 20301–9010. qualifications/skills, interests, program
Manager, 4800 Mark Center Drive, Instructions: All submissions received surveys, recommendation letters,
Alexandria, VA 22350–1500. must include the agency name and volunteer awards, volunteer hours,
docket number for this Federal Register volunteer services provided, start and
Signed, written requests should
document. The general policy for completion date of volunteer service,
contain first and last name and/or D–
comments and other submissions from volunteer training and incidental
SAACP ID number.’’ reimbursement expenses, sponsor name,
members of the public is to make these
submissions available for public background suitability check
RECORD ACCESS PROCEDURES:
viewing on the Internet at http:// determination and completion date,
Delete entry and replace with www.regulations.gov as they are employment and education information.
‘‘Individuals seeking access to records received without change, including any For individuals under the age of 18
about themselves contained in this personal identifiers or contact the following additional data may be in
system should address written inquiries information. the record: Parental consent letter,
to the OSD/Joint Staff Freedom of report card, medication dispensation
FOR FURTHER INFORMATION CONTACT: Ms.
Information Act, Requester Service permission, health history including
Jennifer Nikolaisen, 111 South George allergies, dietary restrictions, emergency
Center, Office of Freedom of Mason Drive, AH2, Arlington, VA
Information, 1155 Defense Pentagon, contact information, signatures
22204–1373 or telephone: (703) 601– authorizing program/training
Washington, DC 20301–1155. 6884. participation and emergency treatment.
Signed, written requests should SUPPLEMENTARY INFORMATION: The Note: This system of records contains
contain first and last name, D–SAACP National Guard Bureau notices for individually identifiable health
ID number, and the name and number systems of records subject to the Privacy information. The DoD Health
tkelley on DSK3SPTVN1PROD with NOTICES
of this system of records notice.’’ Act of 1974 (5 U.S.C. 552a), as amended, Information Privacy Regulation (DoD
* * * * * have been published in the Federal 6025.18–R) issued pursuant to the
[FR Doc. 2015–28927 Filed 11–13–15; 8:45 am] Register and are available from the Health Insurance Portability and
BILLING CODE 5001–06–P address in FOR FURTHER INFORMATION Accountability Act of 1996, applies to
CONTACT or from the Defense Privacy most such health information. DoD
and Civil Liberties Division Web site at 6025.18–R may place additional
http://dpcld.defense.gov/. procedural requirements on the uses
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![70768 Federal Register / Vol. 80, No. 220 / Monday, November 16, 2015 / Notices
and disclosures of such information RETENTION AND DISPOSAL: If executed within the United States,
beyond those found in the Privacy Act Disposition pending (treat as its territories, possessions, or
of 1974 or mentioned in this system of permanent until the National Archives commonwealths: ‘I declare (or certify,
records notice. and Records Administration has verify, or state) under penalty of perjury
approved the retention and disposal that the foregoing is true and correct.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
schedule). Executed on (date). (Signature)’.
10 U.S.C. 10502, Chief of the National
Guard Bureau: Appointment; adviser on SYSTEM MANAGER(S) AND ADDRESS: CONTESTING RECORDS PROCEDURES:
National Guard matters; grade; National Guard Bureau (NGB) Family The National Guard Bureau’s rules for
succession; 10 U.S.C. 10503, Functions Program, 111 South George Mason accessing records, and for contesting
of National Guard Bureau: Charter; 10 Drive, Arlington Hall 2, Arlington, VA contents, and appealing initial agency
U.S.C. 1588, Authority to accept certain 22204–1373. determinations are published at 32 CFR
voluntary services; DoDD 5105.77, NOTIFICATION PROCEDURE:
part 329 or may be obtained from the
National Guard Bureau (NGB); DoD system manager.
Individuals seeking to determine
Instruction 1100.21, Voluntary Services
whether this system of records contains RECORD SOURCE CATEGORIES:
in the Department of Defense; and
information about themselves should Information is collected directly from
National Guard Regulation 600–12/Air
address written inquiries to National the individual when registering as a
National Guard Instruction 36–3009,
Guard Bureau (NGB), Manpower and volunteer.
National Guard Family Program.
Personnel Directorate (J1), Family
PURPOSE(S): Programs; 111 South George Mason EXEMPTIONS CLAIMED FOR THE SYSTEM:
To document and manage volunteer Drive, Arlington Hall 2, Arlington, VA None.
activities including recruitment, 22204–1373. [FR Doc. 2015–28920 Filed 11–13–15; 8:45 am]
training, recognition and support for Written requests must include the
BILLING CODE 5001–06–P
eligible individuals who donate their individual’s DoD ID number or their
services to the National Guard Family name and date of birth, and full mailing
Program. address to receive a response.
In addition, the requester must DEPARTMENT OF EDUCATION
ROUTINE USES OF RECORDS MAINTAINED IN THE provide a notarized statement or an
SYSTEM INCLUDING CATEGORIES OF USERS AND unsworn declaration made in Privacy Act of 1974; Computer
THE PURPOSE OF SUCH USES: accordance with 28 U.S.C. 1746, in the Matching Program Between the
In addition to those disclosures following format: Department of Education and the
generally permitted under 5 U.S.C. If executed outside the United States: Department of Justice
552a(b) of the Privacy Act of 1974, as ‘I declare (or certify, verify, or state) AGENCY: Department of Education.
amended, the records contained therein under penalty of perjury under the laws ACTION: Notice.
may specifically be disclosed outside of the United States of America that the
the DoD as a routine use pursuant to 5 foregoing is true and correct. Executed SUMMARY: This document provides
U.S.C. 552a(b)(3) as follows: on (date). (Signature)’. notice of the continuation of a computer
The DoD Blanket Routine Uses set If executed within the United States, matching program between the
forth at the beginning of the National its territories, possessions, or Department of Education and the
Guard Bureau’s compilation of systems commonwealths: ‘I declare (or certify, Department of Justice. The continuation
of records notices may apply to this verify, or state) under penalty of perjury is effective on the date in paragraph 5.
system. The complete list of DoD that the foregoing is true and correct. SUPPLEMENTARY INFORMATION: Section
blanket routine uses can be found Executed on (date). (Signature)’. 421(a)(1) of the Controlled Substances
online at: http://dpcld.defense.gov/ RECORD ACCESS PROCEDURES: Act (21 U.S.C. 862(a)(1)) includes
Privacy/SORNsIndex/ provisions regarding the judicial denial
BlanketRoutineUses.aspx. Individuals seeking access to
information about themselves contained of Federal benefits. Section 421 of the
POLICIES AND PRACTICES FOR STORING, in this system of records should address Controlled Substances Act, which was
RETRIEVING, ACCESSING, RETAINING, AND written inquiries to National Guard originally enacted as section 5301 of the
DISPOSING OF RECORDS IN THE SYSTEM: Bureau (NGB), Manpower and Anti-Drug Abuse Act of 1988, and
STORAGE: Personnel Directorate (J1), Family which was amended and redesignated
Programs; 111 South George Mason as section 421 of the Controlled
Paper files and electronic storage Substances Act by section 1002(d) of the
media. Drive, Arlington Hall 2, Arlington, VA
22204–1373. Crime Control Act of 1990, Public Law
RETRIEVABILITY: Written requests must include the 101–647 (hereinafter referred to as
Records are retrieved by the full name individual’s DoD ID number or their ‘‘section 5301’’), authorizes Federal and
of volunteer in Joint Service Support name and date of birth, and full mailing State judges to deny certain Federal
(JSS). address to receive a response. benefits (including student financial
In addition, the requester must assistance under title IV of the Higher
SAFEGUARDS: provide a notarized statement or an Education Act of 1965, as amended
Records are maintained in monitored unsworn declaration made in (HEA)) to individuals convicted of drug
or controlled areas accessible only to accordance with 28 U.S.C. 1746, in the trafficking or possession of a controlled
tkelley on DSK3SPTVN1PROD with NOTICES
authorized personnel. Electronic records following format: substance.
are protected by software programs that If executed outside the United States: In order to ensure that HEA student
are password protected or restricted ‘I declare (or certify, verify, or state) financial assistance is not awarded to
from access through use of the Common under penalty of perjury under the laws individuals subject to denial of benefits
Access Card (CAC) by National Guard of the United States of America that the under court orders issued pursuant to
personnel that have a need-to-know in foregoing is true and correct. Executed section 5301, the Department of Justice
the performance of their official duties. on (date). (Signature)’. and the Department of Education
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Document Created: 2015-12-14 14:13:08
Document Modified: 2015-12-14 14:13:08
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to add a new System of Records. | |
| Dates | Comments will be accepted on or before December 16, 2015. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Ms. Jennifer Nikolaisen, 111 South George Mason Drive, AH2, Arlington, VA 22204-1373 or telephone: (703) 601-6884. | |
| FR Citation | 80 FR 70767 |
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