80 FR 77330 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Department of the Army

Federal Register Volume 80, Issue 239 (December 14, 2015)

Page Range		77330-77331
FR Document		2015-31352

The Department of the Army proposes to alter a system of records notice AAFES 1609.03, entitled ``AAFES Catalog System'' is used to locate order information; to reply to customer inquiries and complaints; to create labels for shipment to the proper location; to refund customer remittances or to collect monies due; to provide claim and postal authorities with confirmation/certification of shipment for customer claims for damage or lost shipments.

Federal Register, Volume 80 Issue 239 (Monday, December 14, 2015)

[Federal Register Volume 80, Number 239 (Monday, December 14, 2015)]
[Notices]
[Pages 77330-77331]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-31352]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2015-HQ-0048]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army proposes to alter a system of 
records notice AAFES 1609.03, entitled ``AAFES Catalog System'' is used 
to locate order information; to reply to customer inquiries and 
complaints; to create labels for shipment to the proper location; to 
refund customer remittances or to collect monies due; to provide claim 
and postal authorities with confirmation/certification of shipment for 
customer claims for damage or lost shipments.

DATES: Comments will be accepted on or before January 13, 2016. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905 or by calling (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed systems reports, as required by 5 
U.S.C. 552a(r) of the Privacy Act, as amended, were submitted on 
October 23, 2015, to the House Committee on Oversight and Government 
Reform, the Senate Committee on Homeland Security and Governmental 
Affairs, and the Office of Management and Budget (OMB) pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 8, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AAFES 1609.03

System name:
    AAFES Catalog System (August 9, 1996, 61 FR 41572).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Headquarters, Army and Air Force 
Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Customer name, Social Security 
Number (SSN), mailing address, email address, telephone number, method 
of payment, partial credit card number, name and address of recipient 
of order, description and price of item ordered, method of shipment, 
amount of order/refund, claim data for returns/damages to shipments, 
and freight entry assigned to shipment.''

[[Page 77331]]

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; and 8013, Secretary of the Air Force; Department of Defense 
Instruction 1015.15, Establishment, Management, and Control of 
Nonappropriated Fund Instrumentalities and Financial Management of 
Supporting Resources; Army Regulation 215-8/Air Force Instruction 34-
211(I), Army and Air Force Service Operations; and E.O. 9397 (SSN), as 
amended.''

Purpose:
    Delete entry and replace with ``The system is used to locate order 
information; to reply to customer inquiries and complaints; to create 
labels for shipment to the proper location; to refund customer 
remittances or to collect monies due; to provide claim and postal 
authorities with confirmation/certification of shipment for customer 
claims for damage or lost shipments.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To the on-line ordering fulfillment contractor to allow for the 
confirmation by email of orders received, fulfilled and closed.
    To Exchange vendor representative organizations for the purpose of 
direct shipment from the supplier to the customer.
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to 
aid in the collection of outstanding debts owed to the Federal 
government, typically to provide an incentive for debtors to repay 
delinquent Federal government debts by making these debts part of their 
credit records. The disclosure is limited to information necessary to 
establish the identity of the individual, including name address, and 
SSN.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of system of records notices may apply to this 
system. The complete list of DoD Blanket Routine Uses can be found 
online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx''.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Delete entry and replace with ``Electronic storage media and paper 
records.''

Retrievability:
    Delete entry and replace with ``By order number, purchase order 
number, customer's name, name of recipient, phone number, SSN, or 
freight entry assigned to shipment.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Information on shipments is 
maintained in computer files for 180 days following completion of 
shipment and destroyed after 6 years or until obsolete or superseded.
    Purchase orders are retained for 2 years; transaction records are 
retained for 2 years; refund vouchers are retained for 6 years; 
returned merchandise slips are retained for 6 years; repair/replacement 
order slips are held 2 years. All records are destroyed by shredding. 
All electronic records are destroyed by erasing/reformatting the media.
    Customer records are kept continuously until obsolete or 
superseded, at which point paper records are shredded, and electronic 
records are destroyed by erasing/reformatting the media.''

System manager(s) and address:
    Delete entry and replace with ``Director/Chief Executive Officer, 
Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Director/Chief Executive Officer, Army 
and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individual should provide name, current address and telephone 
number, and sufficient details to permit locating pertinent records.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
     If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and correct. 
Executed on (date). (Signature).' ''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Director/Chief Executive Officer, Army and Air 
Force Exchange Service, Attention: FOIA/Privacy Manager, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide name, current address and telephone 
number, and sufficient details to permit locating pertinent records.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''
* * * * *
[FR Doc. 2015-31352 Filed 12-11-15; 8:45 am]
 BILLING CODE 5001-06-P

Federal Register / Vol. 80, No. 239 / Monday, December 14, 2015 / Notices 77331

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: gov/Privacy/SORNsIndex/Blanket under penalty of perjury under the laws
Delete entry and replace with ‘‘10 RoutineUses.aspx’’. of the United States of America that the
U.S.C. 3013, Secretary of the Army; and Policies and practices for storing, foregoing is true and correct. Executed
8013, Secretary of the Air Force; retrieving, accessing, retaining, and on (date). (Signature).’
Department of Defense Instruction disposing of records in the system: If executed within the United States,
1015.15, Establishment, Management, its territories, possessions, or
STORAGE:
and Control of Nonappropriated Fund commonwealths: ‘I declare (or certify,
Delete entry and replace with verify, or state) under penalty of perjury
Instrumentalities and Financial
‘‘Electronic storage media and paper that the foregoing is true and correct.
Management of Supporting Resources;
records.’’ Executed on (date). (Signature).’ ’’
Army Regulation 215–8/Air Force
Instruction 34–211(I), Army and Air RETRIEVABILITY:
RECORD ACCESS PROCEDURES:
Force Service Operations; and E.O. 9397 Delete entry and replace with ‘‘By
(SSN), as amended.’’ Delete entry and replace with
order number, purchase order number, ‘‘Individuals seeking access to
PURPOSE:
customer’s name, name of recipient, information about themselves contained
phone number, SSN, or freight entry in this system should address written
Delete entry and replace with ‘‘The
assigned to shipment.’’ inquiries to the Director/Chief Executive
system is used to locate order
information; to reply to customer * * * * * Officer, Army and Air Force Exchange
inquiries and complaints; to create RETENTION AND DISPOSAL: Service, Attention: FOIA/Privacy
labels for shipment to the proper Manager, 3911 S. Walton Walker
Delete entry and replace with
location; to refund customer remittances Boulevard, Dallas, TX 75236–1598.
‘‘Information on shipments is
or to collect monies due; to provide Individual should provide name,
maintained in computer files for 180
claim and postal authorities with current address and telephone number,
days following completion of shipment
confirmation/certification of shipment and sufficient details to permit locating
and destroyed after 6 years or until
for customer claims for damage or lost pertinent records.
obsolete or superseded.
shipments.’’ In addition, the requester must
Purchase orders are retained for 2
provide a notarized statement or an
ROUTINE USES OF RECORDS MAINTAINED IN THE years; transaction records are retained
unsworn declaration made in
SYSTEM, INCLUDING CATEGORIES OF USERS AND for 2 years; refund vouchers are retained
accordance with 28 U.S.C. 1746, in the
THE PURPOSES OF SUCH USES: for 6 years; returned merchandise slips
following format:
Delete entry and replace with ‘‘In are retained for 6 years; repair/
If executed outside the United States:
addition to those disclosures generally replacement order slips are held 2 years.
‘I declare (or certify, verify, or state)
permitted under 5 U.S.C. 552a(b) of the All records are destroyed by shredding.
under penalty of perjury under the laws
Privacy Act of 1974, as amended, the All electronic records are destroyed by
of the United States of America that the
records contained therein may erasing/reformatting the media.
foregoing is true and correct. Executed
specifically be disclosed outside the Customer records are kept
on (date). (Signature).’
DoD as a routine use pursuant to 5 continuously until obsolete or
If executed within the United States,
U.S.C. 552a(b)(3) as follows: superseded, at which point paper
its territories, possessions, or
To the on-line ordering fulfillment records are shredded, and electronic
commonwealths: ‘I declare (or certify,
contractor to allow for the confirmation records are destroyed by erasing/
verify, or state) under penalty of perjury
by email of orders received, fulfilled reformatting the media.’’
that the foregoing is true and correct.
and closed. SYSTEM MANAGER(S) AND ADDRESS: Executed on (date). (Signature).’ ’’
To Exchange vendor representative Delete entry and replace with * * * * *
organizations for the purpose of direct ‘‘Director/Chief Executive Officer, Army [FR Doc. 2015–31352 Filed 12–11–15; 8:45 am]
shipment from the supplier to the and Air Force Exchange Service, 3911 S. BILLING CODE 5001–06–P
customer. Walton Walker Boulevard, Dallas, TX
Disclosures pursuant to 5 U.S.C.
75236–1598.’’
552a(b)(12) may be made from this DEPARTMENT OF DEFENSE
system to ‘‘consumer reporting NOTIFICATION PROCEDURE:
agencies’’ as defined in the Fair Credit Delete entry and replace with Department of the Army
Reporting Act (15 U.S.C. 1681a(f)) or the ‘‘Individuals seeking to determine [Docket ID: USA–2015–HQ–0047]
Federal Claims Collection Act of 1966 whether information about themselves
(31 U.S.C. 3701(a)(3)). The purpose of is contained in this system should Privacy Act of 1974; System of
this disclosure is to aid in the collection address written inquiries to the Records
of outstanding debts owed to the Director/Chief Executive Officer, Army
Federal government, typically to and Air Force Exchange Service, 3911 S. AGENCY: Department of the Army, DoD.
provide an incentive for debtors to Walton Walker Boulevard, Dallas, TX ACTION:Notice to alter a System of
repay delinquent Federal government 75236–1598. Records.
debts by making these debts part of their Individual should provide name,
credit records. The disclosure is limited current address and telephone number, SUMMARY: The Department of the Army
to information necessary to establish the and sufficient details to permit locating proposes to alter a system of records
notice AAFES 0404.01, entitled
mstockstill on DSK4VPTVN1PROD with NOTICES

identity of the individual, including pertinent records.
name address, and SSN. In addition, the requester must ‘‘Incentive Awards Case Files,’’ to
The DoD Blanket Routine Uses set provide a notarized statement or an consider and select employees for
forth at the beginning of the Army’s unsworn declaration made in incentive awards and other honors.
compilation of system of records notices accordance with 28 U.S.C. 1746, in the DATES: Comments will be accepted on or
may apply to this system. The complete following format: before January 13, 2016. This proposed
list of DoD Blanket Routine Uses can be If executed outside the United States: action will be effective on the date
found online at: http://dpcld.defense. ‘I declare (or certify, verify, or state) following the end of the comment

VerDate Sep<11>2014 17:36 Dec 11, 2015 Jkt 238001 PO 00000 Frm 00018 Fmt 4703 Sfmt 4703 E:\FR\FM\14DEN1.SGM 14DEN1

Document Created: 2015-12-14 13:47:07
Document Modified: 2015-12-14 13:47:07

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to alter a system of records.
Dates		Comments will be accepted on or before January 13, 2016. This proposed action will be effective on the date following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Ms. Tracy Rogers, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905 or by calling (703) 428-6185.
FR Citation		80 FR 77330

80 FR 77330 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEDepartment of the Army

Federal Register Volume 80, Issue 239 (December 14, 2015)

DEPARTMENT OF DEFENSE
Department of the Army