80 FR 77331 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Department of the Army

Federal Register Volume 80, Issue 239 (December 14, 2015)

The Department of the Army proposes to alter a system of records notice AAFES 0404.01, entitled ``Incentive Awards Case Files,'' to consider and select employees for incentive awards and other honors.

[Federal Register Volume 80, Number 239 (Monday, December 14, 2015)]
[Notices]
[Pages 77331-77333]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-31350]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2015-HQ-0047]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Army proposes to alter a system of 
records notice AAFES 0404.01, entitled ``Incentive Awards Case Files,'' 
to consider and select employees for incentive awards and other honors.

DATES: Comments will be accepted on or before January 13, 2016. This 
proposed action will be effective on the date following the end of the 
comment

[[Page 77332]]

period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3827 or by calling (703) 428-7499.

SUPPLEMENTARY INFORMATION: The Department of the Army's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed systems reports, as required by 5 
U.S.C. 552a(r) of the Privacy Act, as amended, were submitted on 
October 23, 2015, to the House Committee on Oversight and Government 
Reform, the Senate Committee on Homeland Security and Governmental 
Affairs, and the Office of Management and Budget (OMB) pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996, (February 20, 1996, 61 FR 6427).

    Dated: December 8, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AAFES 0404.01

System name:
    Incentive Awards Case Files (August 9, 1996, 61 FR 41572).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Headquarters, Army and Air Force 
Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Nonappropriated Funds 
Instrumentalities (NAFI) employees of the Army and Air Force Exchange 
Service who are recipients of awards.''

Categories of records in the system:
    Delete entry and replace with ``Name, Social Security Number (SSN), 
telephone number, current address, grade/step, position title, award 
nominated for and justification, accomplishments, requirements of 
position held, organization in which employed.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; 10 U.S.C. 8013, Secretary of the Air Force; Army Regulation 215-
8/Air Force Instruction 34-211(I), Army and Air Force Exchange Service 
Operations; and E.O. 9397 (SSN), as amended.''
* * * * *
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: Delete entry and 
replace with ``In addition to those disclosures generally permitted 
under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these 
records contained therein may specifically be disclosed outside the DoD 
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to public and private organizations, 
including news media, which grant or publicize employee awards or 
honors.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of system of records notices may apply to this 
system. The complete list of DoD blanket routine uses can be found 
online at: http://dpcld.defense.gov/Privacy/SORNsIndex/
BlanketRoutineUses.aspx''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``By individual's full name and 
SSN.''

Safeguards:
    Delete entry and replace with ``Records are maintained in a 
controlled facility. Physical entry is restricted by the use of locks, 
guards, and is accessible only to authorized personnel. Access to 
records is limited to person(s) with an official ``need to know'' who 
are responsible for servicing the record in performance of their 
official duties. Persons are properly screened and cleared for access. 
Access to computerized data is role-based and further restricted by 
passwords, which are changed periodically. In addition, the integrity 
of automated data is ensured by internal audit procedures, data base 
access accounting reports, and controls to preclude unauthorized 
disclosure.''

Retention and disposal:
    Delete entry and replace with ``Records are retained for 2 years, 
following which paper records are destroyed by shredding, and 
electronic media is destroyed by deleting/erasing.''

System manager(s) and address:
    Delete entry and replace with ``Director/Chief Executive Officer, 
Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Director/Chief Executive Officer, Army 
and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individual should provide full name, SSN, current address and 
telephone number, and sufficient details to assist in locating the 
record.
    In addition, the requestor must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the

[[Page 77333]]

foregoing is true and correct. Executed on (date). (Signature)'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Director/Chief Executive Officer, Army and Air 
Force Exchange Service, Attention: FOIA/Privacy Manager, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide full name, SSN, current address and 
telephone number, and sufficient details to assist in locating the 
record.
    In addition, the requestor must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Contesting record procedures:
    Delete entry and replace with ``The Army's rules for accessing 
records and for contesting the contents of the records and appealing 
the initial agency determinations are contained in Army Regulation 340-
21; 32 CFR part 505; or may be obtained from the system manager.''
* * * * *
[FR Doc. 2015-31350 Filed 12-11-15; 8:45 am]
 BILLING CODE 5001-06-P