80 FR 77331 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Department of the Army Federal Register Volume 80, Issue 239 (December 14, 2015)
Department of the Army
Federal Register Volume 80, Issue 239 (December 14, 2015)
| Page Range | 77331-77333 | |
| FR Document | 2015-31350 |
[Federal Register Volume 80, Number 239 (Monday, December 14, 2015)] [Notices] [Pages 77331-77333] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2015-31350] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Department of the Army [Docket ID: USA-2015-HQ-0047] Privacy Act of 1974; System of Records AGENCY: Department of the Army, DoD. ACTION: Notice to alter a System of Records. ----------------------------------------------------------------------- SUMMARY: The Department of the Army proposes to alter a system of records notice AAFES 0404.01, entitled ``Incentive Awards Case Files,'' to consider and select employees for incentive awards and other honors. DATES: Comments will be accepted on or before January 13, 2016. This proposed action will be effective on the date following the end of the comment [[Page 77332]] period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods:Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and Compliance, Regulatory and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301- 9010. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3827 or by calling (703) 428-7499. SUPPLEMENTARY INFORMATION: The Department of the Army's notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or from the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed systems reports, as required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, were submitted on October 23, 2015, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' dated February 8, 1996, (February 20, 1996, 61 FR 6427). Dated: December 8, 2015. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. AAFES 0404.01 System name: Incentive Awards Case Files (August 9, 1996, 61 FR 41572). Changes: * * * * * System location: Delete entry and replace with ``Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236- 1598.'' Categories of individuals covered by the system: Delete entry and replace with ``Nonappropriated Funds Instrumentalities (NAFI) employees of the Army and Air Force Exchange Service who are recipients of awards.'' Categories of records in the system: Delete entry and replace with ``Name, Social Security Number (SSN), telephone number, current address, grade/step, position title, award nominated for and justification, accomplishments, requirements of position held, organization in which employed.'' Authority for maintenance of the system: Delete entry and replace with ``10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of the Air Force; Army Regulation 215- 8/Air Force Instruction 34-211(I), Army and Air Force Exchange Service Operations; and E.O. 9397 (SSN), as amended.'' * * * * * Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Delete entry and replace with ``In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: Information may be disclosed to public and private organizations, including news media, which grant or publicize employee awards or honors. The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of system of records notices may apply to this system. The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/ BlanketRoutineUses.aspx'' Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Delete entry and replace with ``Paper records and electronic storage media.'' Retrievability: Delete entry and replace with ``By individual's full name and SSN.'' Safeguards: Delete entry and replace with ``Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) with an official ``need to know'' who are responsible for servicing the record in performance of their official duties. Persons are properly screened and cleared for access. Access to computerized data is role-based and further restricted by passwords, which are changed periodically. In addition, the integrity of automated data is ensured by internal audit procedures, data base access accounting reports, and controls to preclude unauthorized disclosure.'' Retention and disposal: Delete entry and replace with ``Records are retained for 2 years, following which paper records are destroyed by shredding, and electronic media is destroyed by deleting/erasing.'' System manager(s) and address: Delete entry and replace with ``Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.'' Notification procedure: Delete entry and replace with ``Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598. Individual should provide full name, SSN, current address and telephone number, and sufficient details to assist in locating the record. In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the [[Page 77333]] foregoing is true and correct. Executed on (date). (Signature)' If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.'' Record access procedures: Delete entry and replace with ``Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, Attention: FOIA/Privacy Manager, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598. Individual should provide full name, SSN, current address and telephone number, and sufficient details to assist in locating the record. In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)' If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.'' Contesting record procedures: Delete entry and replace with ``The Army's rules for accessing records and for contesting the contents of the records and appealing the initial agency determinations are contained in Army Regulation 340- 21; 32 CFR part 505; or may be obtained from the system manager.'' * * * * * [FR Doc. 2015-31350 Filed 12-11-15; 8:45 am] BILLING CODE 5001-06-P
![Federal Register / Vol. 80, No. 239 / Monday, December 14, 2015 / Notices 77331
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: gov/Privacy/SORNsIndex/Blanket under penalty of perjury under the laws
Delete entry and replace with ‘‘10 RoutineUses.aspx’’. of the United States of America that the
U.S.C. 3013, Secretary of the Army; and Policies and practices for storing, foregoing is true and correct. Executed
8013, Secretary of the Air Force; retrieving, accessing, retaining, and on (date). (Signature).’
Department of Defense Instruction disposing of records in the system: If executed within the United States,
1015.15, Establishment, Management, its territories, possessions, or
STORAGE:
and Control of Nonappropriated Fund commonwealths: ‘I declare (or certify,
Delete entry and replace with verify, or state) under penalty of perjury
Instrumentalities and Financial
‘‘Electronic storage media and paper that the foregoing is true and correct.
Management of Supporting Resources;
records.’’ Executed on (date). (Signature).’ ’’
Army Regulation 215–8/Air Force
Instruction 34–211(I), Army and Air RETRIEVABILITY:
RECORD ACCESS PROCEDURES:
Force Service Operations; and E.O. 9397 Delete entry and replace with ‘‘By
(SSN), as amended.’’ Delete entry and replace with
order number, purchase order number, ‘‘Individuals seeking access to
PURPOSE:
customer’s name, name of recipient, information about themselves contained
phone number, SSN, or freight entry in this system should address written
Delete entry and replace with ‘‘The
assigned to shipment.’’ inquiries to the Director/Chief Executive
system is used to locate order
information; to reply to customer * * * * * Officer, Army and Air Force Exchange
inquiries and complaints; to create RETENTION AND DISPOSAL: Service, Attention: FOIA/Privacy
labels for shipment to the proper Manager, 3911 S. Walton Walker
Delete entry and replace with
location; to refund customer remittances Boulevard, Dallas, TX 75236–1598.
‘‘Information on shipments is
or to collect monies due; to provide Individual should provide name,
maintained in computer files for 180
claim and postal authorities with current address and telephone number,
days following completion of shipment
confirmation/certification of shipment and sufficient details to permit locating
and destroyed after 6 years or until
for customer claims for damage or lost pertinent records.
obsolete or superseded.
shipments.’’ In addition, the requester must
Purchase orders are retained for 2
provide a notarized statement or an
ROUTINE USES OF RECORDS MAINTAINED IN THE years; transaction records are retained
unsworn declaration made in
SYSTEM, INCLUDING CATEGORIES OF USERS AND for 2 years; refund vouchers are retained
accordance with 28 U.S.C. 1746, in the
THE PURPOSES OF SUCH USES: for 6 years; returned merchandise slips
following format:
Delete entry and replace with ‘‘In are retained for 6 years; repair/
If executed outside the United States:
addition to those disclosures generally replacement order slips are held 2 years.
‘I declare (or certify, verify, or state)
permitted under 5 U.S.C. 552a(b) of the All records are destroyed by shredding.
under penalty of perjury under the laws
Privacy Act of 1974, as amended, the All electronic records are destroyed by
of the United States of America that the
records contained therein may erasing/reformatting the media.
foregoing is true and correct. Executed
specifically be disclosed outside the Customer records are kept
on (date). (Signature).’
DoD as a routine use pursuant to 5 continuously until obsolete or
If executed within the United States,
U.S.C. 552a(b)(3) as follows: superseded, at which point paper
its territories, possessions, or
To the on-line ordering fulfillment records are shredded, and electronic
commonwealths: ‘I declare (or certify,
contractor to allow for the confirmation records are destroyed by erasing/
verify, or state) under penalty of perjury
by email of orders received, fulfilled reformatting the media.’’
that the foregoing is true and correct.
and closed. SYSTEM MANAGER(S) AND ADDRESS: Executed on (date). (Signature).’ ’’
To Exchange vendor representative Delete entry and replace with * * * * *
organizations for the purpose of direct ‘‘Director/Chief Executive Officer, Army [FR Doc. 2015–31352 Filed 12–11–15; 8:45 am]
shipment from the supplier to the and Air Force Exchange Service, 3911 S. BILLING CODE 5001–06–P
customer. Walton Walker Boulevard, Dallas, TX
Disclosures pursuant to 5 U.S.C.
75236–1598.’’
552a(b)(12) may be made from this DEPARTMENT OF DEFENSE
system to ‘‘consumer reporting NOTIFICATION PROCEDURE:
agencies’’ as defined in the Fair Credit Delete entry and replace with Department of the Army
Reporting Act (15 U.S.C. 1681a(f)) or the ‘‘Individuals seeking to determine [Docket ID: USA–2015–HQ–0047]
Federal Claims Collection Act of 1966 whether information about themselves
(31 U.S.C. 3701(a)(3)). The purpose of is contained in this system should Privacy Act of 1974; System of
this disclosure is to aid in the collection address written inquiries to the Records
of outstanding debts owed to the Director/Chief Executive Officer, Army
Federal government, typically to and Air Force Exchange Service, 3911 S. AGENCY: Department of the Army, DoD.
provide an incentive for debtors to Walton Walker Boulevard, Dallas, TX ACTION:Notice to alter a System of
repay delinquent Federal government 75236–1598. Records.
debts by making these debts part of their Individual should provide name,
credit records. The disclosure is limited current address and telephone number, SUMMARY: The Department of the Army
to information necessary to establish the and sufficient details to permit locating proposes to alter a system of records
notice AAFES 0404.01, entitled
mstockstill on DSK4VPTVN1PROD with NOTICES
identity of the individual, including pertinent records.
name address, and SSN. In addition, the requester must ‘‘Incentive Awards Case Files,’’ to
The DoD Blanket Routine Uses set provide a notarized statement or an consider and select employees for
forth at the beginning of the Army’s unsworn declaration made in incentive awards and other honors.
compilation of system of records notices accordance with 28 U.S.C. 1746, in the DATES: Comments will be accepted on or
may apply to this system. The complete following format: before January 13, 2016. This proposed
list of DoD Blanket Routine Uses can be If executed outside the United States: action will be effective on the date
found online at: http://dpcld.defense. ‘I declare (or certify, verify, or state) following the end of the comment
VerDate Sep<11>2014 17:36 Dec 11, 2015 Jkt 238001 PO 00000 Frm 00018 Fmt 4703 Sfmt 4703 E:\FR\FM\14DEN1.SGM 14DEN1](https://thefederalregister.org/doc/80_FR_77570/page/1.svg)
![Federal Register / Vol. 80, No. 239 / Monday, December 14, 2015 / Notices 77333
foregoing is true and correct. Executed 15 DAYS AFTER PUBLICATION FIRST the public’s reporting burden. It also
on (date). (Signature)’ APPEARS IN Federal Register]’’ should helps the public understand the
If executed within the United States, read ‘‘December 16, 2015’’. Department’s information collection
its territories, possessions, or [FR Doc. C1–2015–30491 Filed 12–11–15; 8:45 am] requirements and provide the requested
commonwealths: ‘I declare (or certify, BILLING CODE 1505–01–D
data in the desired format. ED is
verify, or state) under penalty of perjury soliciting comments on the proposed
that the foregoing is true and correct. information collection request (ICR) that
Executed on (date). (Signature)’.’’ is described below. The Department of
DEPARTMENT OF EDUCATION
RECORD ACCESS PROCEDURES:
Education is especially interested in
[Docket No. ED–2015–ICCD–0119] public comment addressing the
Delete entry and replace with
following issues: (1) Is this collection
‘‘Individuals seeking access to Agency Information Collection necessary to the proper functions of the
information about themselves contained Activities; Submission to the Office of Department; (2) will this information be
in this system should address written Management and Budget for Review processed and used in a timely manner;
inquiries to the Director/Chief Executive and Approval; Comment Request; (3) is the estimate of burden accurate;
Officer, Army and Air Force Exchange Student Assistance General (4) how might the Department enhance
Service, Attention: FOIA/Privacy Provisions—Annual Fire Safety Report the quality, utility, and clarity of the
Manager, 3911 S. Walton Walker
information to be collected; and (5) how
Boulevard, Dallas, TX 75236–1598. AGENCY: Federal Student Aid (FSA),
might the Department minimize the
Individual should provide full name, Department of Education (ED).
burden of this collection on the
SSN, current address and telephone ACTION: Notice. respondents, including through the use
number, and sufficient details to assist
SUMMARY: In accordance with the of information technology. Please note
in locating the record.
In addition, the requestor must Paperwork Reduction Act of 1995 (44 that written comments received in
provide a notarized statement or an U.S.C. chapter 3501 et seq.), ED is response to this notice will be
unsworn declaration made in proposing an extension of an existing considered public records.
accordance with 28 U.S.C. 1746, in the information collection. Title of Collection: Student Assistance
following format: DATES: Interested persons are invited to General Provisions—Annual Fire Safety
If executed outside the United States: submit comments on or before January Report.
‘I declare (or certify, verify, or state) 13, 2016. OMB Control Number: 1845–0097.
under penalty of perjury under the laws
ADDRESSES: To access and review all the Type of Review: An extension of an
of the United States of America that the
documents related to the information existing information collection.
foregoing is true and correct. Executed
collection listed in this notice, please Respondents/Affected Public: Private
on (date). (Signature)’
If executed within the United States, use http://www.regulations.gov by Sector, State, Local and Tribal
its territories, possessions, or searching the Docket ID number ED– Governments.
commonwealths: ‘I declare (or certify, 2015–ICCD–0119. Comments submitted
in response to this notice should be Total Estimated Number of Annual
verify, or state) under penalty of perjury Responses: 7,964.
that the foregoing is true and correct. submitted electronically through the
Federal eRulemaking Portal at http:// Total Estimated Number of Annual
Executed on (date). (Signature)’.’’ Burden Hours: 7,964.
www.regulations.gov by selecting the
CONTESTING RECORD PROCEDURES: Docket ID number or via postal mail, Abstract: The Department of
Delete entry and replace with ‘‘The commercial delivery, or hand delivery. Education regulations at 34 CFR 668.49
Army’s rules for accessing records and Please note that comments submitted by require institutions to collect statistics
for contesting the contents of the fax or email and those submitted after on fires occurring in on-campus student
records and appealing the initial agency the comment period will not be housing facilities, including the number
determinations are contained in Army accepted. Written requests for and cause of each fire, the number of
Regulation 340–21; 32 CFR part 505; or information or comments submitted by injuries related to each fire that required
may be obtained from the system postal mail or delivery should be treatment at a medical facility, the
manager.’’ addressed to the Director of the number of deaths related to each fire,
* * * * * Information Collection Clearance and the value of property damage
[FR Doc. 2015–31350 Filed 12–11–15; 8:45 am] Division, U.S. Department of Education, caused by each fire. Institutions must
BILLING CODE 5001–06–P 400 Maryland Avenue SW., LBJ, Room also publish an annual fire safety report
2E103, Washington, DC 20202–4537. containing the institution’s policies
FOR FURTHER INFORMATION CONTACT: For regarding fire safety and the fire
DEPARTMENT OF DEFENSE specific questions related to collection statistics information. Further
activities, please contact Beth institutions are required to maintain a
Department of the Navy Grebeldinger, 202–377–4018. fire log that records the date, time,
SUPPLEMENTARY INFORMATION: The nature, and general location of each fire
Notice of Intent To Grant Exclusive
Department of Education (ED), in in on-campus student housing facilities.
Patent License: Lockmasters
Incorporated accordance with the Paperwork This request is to extend the current
mstockstill on DSK4VPTVN1PROD with NOTICES
Reduction Act of 1995 (PRA) (44 U.S.C. approval of reporting requirements
Correction 3506(c)(2)(A)), provides the general contained in the regulations. The
In notice document 2015–30491 public and Federal agencies with an collection requirements in the
appearing on page 75075 in the issue of opportunity to comment on proposed, regulations are necessary to meet
Tuesday, December 1, 2015, make the revised, and continuing collections of institutional information reporting to
following correction: information. This helps the Department students and staff as well as for
1. On page 75075, in the first column, assess the impact of its information reporting to Congress through the
in the DATES section, ‘‘[INSERT DATE collection requirements and minimize Secretary.
VerDate Sep<11>2014 17:36 Dec 11, 2015 Jkt 238001 PO 00000 Frm 00020 Fmt 4703 Sfmt 4703 E:\FR\FM\14DEN1.SGM 14DEN1](https://thefederalregister.org/doc/80_FR_77570/page/3.svg)
Document Created: 2015-12-14 13:47:17
Document Modified: 2015-12-14 13:47:17
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to alter a System of Records. | |
| Dates | Comments will be accepted on or before January 13, 2016. This proposed action will be effective on the date following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Ms. Tracy Rogers, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3827 or by calling (703) 428-7499. | |
| FR Citation | 80 FR 77331 |
2025 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR