80 FR 79310 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 244 (December 21, 2015)

Page Range		79310-79311
FR Document		2015-31867

The Office of the Secretary of Defense proposes to alter a system of records, DMDC 16 DoD, entitled ``Interoperability Layer Service (IoLS)'' to evaluate individuals' eligibility for access to DoD facilities or installations and implement security standards controlling entry to DoD facilities and installations. This process includes vetting to determine the fitness of an individual requesting or requiring access, issuance of local access credentials for members of the public requesting access to DoD facilities and installations, and managing and providing updated security and credential information on these individuals. To ensure that identity and law enforcement information is considered when determining whether to grant physical access to DoD facilities and installations.

Federal Register, Volume 80 Issue 244 (Monday, December 21, 2015)

[Federal Register Volume 80, Number 244 (Monday, December 21, 2015)]
[Notices]
[Pages 79310-79311]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-31867]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0116]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DMDC 16 DoD, entitled ``Interoperability Layer 
Service (IoLS)'' to evaluate individuals' eligibility for access to DoD 
facilities or installations and implement security standards 
controlling entry to DoD facilities and installations. This process 
includes vetting to determine the fitness of an individual requesting 
or requiring access, issuance of local access credentials for members 
of the public requesting access to DoD facilities and installations, 
and managing and providing updated security and credential information 
on these individuals. To ensure that identity and law enforcement 
information is considered when determining whether to grant physical 
access to DoD facilities and installations.

DATES: Comments will be accepted on or before January 20, 2016. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
     Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at the Defense Privacy and Civil Liberties Division Web site at 
http://dpcld.defense.gov/.
    The proposed system report, as required by U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 29, 2015, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 2, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 16 DoD

System name:
    Interoperability Layer Service (IoLS) (February 27, 2014, 79 FR 
11091)

Changes:
* * * * *

System name:
    Delete entry and replace with ``Identity Management Engine for 
Security and Analysis (IMESA)''
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Any individual seeking access to a 
DoD facility or installation, and all individuals with felony warrants 
listed in the Federal Bureau of Investigation's (FBI) National Crime 
Information Center's (NCIC) Wanted Person File, all individuals 
maintained in the NCIC National Sex Offender Registry (NSOR) File and 
all individuals maintained in the FBI's Terrorist Screening Database 
(TSDB) records.''

Categories of Records in the System:
    Delete entry and replace with ``Information on individuals 
identified in the IMESA Interoperability Layer Service (IoLS) DoD 
Population Database: DoD ID number, Social Security Number (SSN), last 
name, date of birth, credential type, issuance, and expiration 
information; and security alert information (alert type, alert source, 
case number).
    Information on individuals identified in the IMESA IoLS Local 
Population Database: Full name; date of birth; SSN; Local Population 
identifier; foreign national ID; gender; race; citizenship information; 
contact information (e.g., home or work mailing address, personal 
phone, work phone); physical features (height, weight, eye color, hair 
color); biometrics (photograph and fingerprints); credential type, 
issuance, and expiration information; security alert information (alert 
type, alert source, case number); and secondary identification such as 
a driver's license or passport.
    The following will be included for individuals about whom records 
are maintained in the FBI's NCIC Wanted Person File, FBI's NCIC NSOR 
File, and FBI's TSDB records: Identity information (to include 
alternate identity information): SSN; full name; gender; race; 
ethnicity; address; place of

[[Page 79311]]

birth; date of birth; citizenship; physical features (height, weight, 
eye color, hair color or other identifying characteristics); vehicle/
vessel license information; want/warrant type, time, location, and case 
number of offense, violation or incident; extradition limitations; 
incarceration information; employment information; vehicle, vessel, 
aircraft and/or train information; caution and medical condition 
indicators.''

Authority for Maintenance of the System:
    Delete entry and replace with ``10 U.S.C. 113, Secretary of 
Defense; DoD Directive 1000.25, DoD Personnel Identity Protection (PIP) 
Program; DoD Instruction 5200.08, Security of DoD Installations and 
Resources and the DoD Physical Security Review Board (PSRB); DoD 
5200.08-R, Physical Security Program; DoD Directive 5200.27, 
Acquisition of Information Concerning Persons and Organizations not 
Affiliated with the Department of Defense (Exception to policy memos); 
Directive-Type Memorandum (DTM) 09-012, Interim Policy Guidance for DoD 
Physical Access Control; DTM 14-005, DoD Identity Management Capability 
Enterprise Services Application (IMESA) Access to FBI National Crime 
Information Center (NCIC) Files; and E.O. 9397 (SSN), as amended.''
* * * * *

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:

Law Enforcement Routine Use:
    If a system of records maintained by a DoD Component to carry out 
its functions indicates a violation or potential violation of law, 
whether civil, criminal, or regulatory in nature, and whether arising 
by general statute or by regulation, rule, or order issued pursuant 
thereto, the relevant records in the system of records may be referred, 
as a routine use, to the agency concerned, whether federal, state, 
local, or foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, rule, regulation, or order issued pursuant thereto.

Congressional Inquiries Disclosure Routine Use:
    Disclosure from a system of records maintained by a DoD Component 
may be made to a congressional office from the record of an individual 
in response to an inquiry from the congressional office made at the 
request of that individual.

Disclosure to the Department of Justice for Litigation Routine Use:
    A record from a system of records maintained by a DoD Component may 
be disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.

Disclosure of Information to the National Archives and Records 
Administration Routine Use:
    A record from a system of records maintained by a DoD Component may 
be disclosed as a routine use to the National Archives and Records 
Administration for the purpose of records management inspections 
conducted under authority of 44 U.S.C. 2904 and 2906.

Data Breach Remediation Purposes Routine Use:
    A record from a system of records maintained by a Component may be 
disclosed to appropriate agencies, entities, and persons when (1) The 
Component suspects or has confirmed that the security or 
confidentiality of the information in the system of records has been 
compromised; (2) the Component has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Component or another agency or entity) that rely upon 
the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Components efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx
* * * * *

Safeguards:
    Delete entry and replace with ``Access to these records is role-
based and is limited to those individuals requiring access in the 
performance of their official duties. Audit logs will be maintained to 
document access to data. All data transfers and information retrievals 
using remote communication facilities are encrypted. Access to 
individual records requires role-based access and use of a Common 
Access Card (CAC) and PIN. Records are maintained in encrypted 
databases in a controlled area accessible only to authorized personnel. 
Entry to these areas is restricted by the use of locks, guards, and 
administrative procedures. All individuals granted access to this 
system of records are to receive Information Assurance and Privacy Act 
training annually.''

Retention and Disposal:
    Delete entry and replace with ``Records will be destroyed five (5) 
years after no access by all DoD Physical Access Control Systems (PACS) 
associated to that individual OR after all PACS have submitted a de-
registration request for the individual.''
* * * * *
[FR Doc. 2015-31867 Filed 12-18-15; 8:45 am]
BILLING CODE 5001-06-P

Federal Register / Vol. 80, No. 244 / Monday, December 21, 2015 / Notices 79311

birth; date of birth; citizenship; physical CONGRESSIONAL INQUIRIES DISCLOSURE ROUTINE SAFEGUARDS:
features (height, weight, eye color, hair USE: Delete entry and replace with ‘‘Access
color or other identifying Disclosure from a system of records to these records is role-based and is
characteristics); vehicle/vessel license maintained by a DoD Component may limited to those individuals requiring
information; want/warrant type, time, be made to a congressional office from access in the performance of their
location, and case number of offense, the record of an individual in response official duties. Audit logs will be
violation or incident; extradition to an inquiry from the congressional maintained to document access to data.
limitations; incarceration information; office made at the request of that All data transfers and information
employment information; vehicle, individual. retrievals using remote communication
vessel, aircraft and/or train information; DISCLOSURE TO THE DEPARTMENT OF JUSTICE facilities are encrypted. Access to
caution and medical condition FOR LITIGATION ROUTINE USE: individual records requires role-based
indicators.’’ A record from a system of records access and use of a Common Access
maintained by a DoD Component may Card (CAC) and PIN. Records are
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: maintained in encrypted databases in a
be disclosed as a routine use to any
Delete entry and replace with ‘‘10 component of the Department of Justice controlled area accessible only to
U.S.C. 113, Secretary of Defense; DoD for the purpose of representing the authorized personnel. Entry to these
Directive 1000.25, DoD Personnel Department of Defense, or any officer, areas is restricted by the use of locks,
Identity Protection (PIP) Program; DoD employee or member of the Department guards, and administrative procedures.
Instruction 5200.08, Security of DoD in pending or potential litigation to All individuals granted access to this
Installations and Resources and the DoD which the record is pertinent. system of records are to receive
Physical Security Review Board (PSRB); Information Assurance and Privacy Act
DISCLOSURE OF INFORMATION TO THE NATIONAL training annually.’’
DoD 5200.08–R, Physical Security ARCHIVES AND RECORDS ADMINISTRATION
Program; DoD Directive 5200.27, ROUTINE USE: RETENTION AND DISPOSAL:
Acquisition of Information Concerning A record from a system of records Delete entry and replace with
Persons and Organizations not Affiliated maintained by a DoD Component may ‘‘Records will be destroyed five (5) years
with the Department of Defense be disclosed as a routine use to the after no access by all DoD Physical
(Exception to policy memos); Directive- National Archives and Records Access Control Systems (PACS)
Type Memorandum (DTM) 09–012, Administration for the purpose of associated to that individual OR after all
Interim Policy Guidance for DoD records management inspections PACS have submitted a de-registration
Physical Access Control; DTM 14–005, conducted under authority of 44 U.S.C. request for the individual.’’
DoD Identity Management Capability 2904 and 2906. * * * * *
Enterprise Services Application [FR Doc. 2015–31867 Filed 12–18–15; 8:45 am]
(IMESA) Access to FBI National Crime DATA BREACH REMEDIATION PURPOSES ROUTINE
USE: BILLING CODE 5001–06–P
Information Center (NCIC) Files; and
E.O. 9397 (SSN), as amended.’’ A record from a system of records
maintained by a Component may be
* * * * * DEPARTMENT OF DEFENSE
disclosed to appropriate agencies,
ROUTINE USES OF RECORDS MAINTAINED IN THE
entities, and persons when (1) The Office of the Secretary
SYSTEM, INCLUDING CATEGORIES OF USERS AND Component suspects or has confirmed
THE PURPOSES OF SUCH USES: that the security or confidentiality of the Defense Policy Board; Notice of
information in the system of records has Federal Advisory Committee Meeting
Delete entry and replace with ‘‘In been compromised; (2) the Component
addition to those disclosures generally has determined that as a result of the AGENCY: Department of Defense, Office
permitted under 5 U.S.C. 552a(b) of the suspected or confirmed compromise of the Under Secretary of Defense
Privacy Act of 1974, as amended, the there is a risk of harm to economic or (Policy).
records contained herein may property interests, identity theft or ACTION: Federal Advisory Committee
specifically be disclosed outside the fraud, or harm to the security or Meeting Notice.
DoD as a routine use pursuant to 5 integrity of this system or other systems
U.S.C. 552a(b)(3) as follows: SUMMARY: The Department of Defense
or programs (whether maintained by the
(DoD) is publishing this notice to
Component or another agency or entity)
LAW ENFORCEMENT ROUTINE USE: announce the following Federal
that rely upon the compromised
advisory committee meeting of the
If a system of records maintained by information; and (3) the disclosure
Defense Policy Board (DPB). This
a DoD Component to carry out its made to such agencies, entities, and
meeting will be closed to the public.
functions indicates a violation or persons is reasonably necessary to assist
in connection with the Components DATES: Quarterly Meeting: Monday,
potential violation of law, whether civil,
criminal, or regulatory in nature, and efforts to respond to the suspected or January 11, 2016, from 8:30 a.m. to 5:00
whether arising by general statute or by confirmed compromise and prevent, p.m. and Tuesday, January 12, 2016,
regulation, rule, or order issued minimize, or remedy such harm. from 7:00 a.m. to 10:00 a.m.
pursuant thereto, the relevant records in The DoD Blanket Routine Uses set ADDRESSES: The Pentagon, 2000 Defense
the system of records may be referred, forth at the beginning of the Office of Pentagon, Washington, DC 20301–2000.
the Secretary of Defense (OSD) FOR FURTHER INFORMATION CONTACT: Ms.
mstockstill on DSK4VPTVN1PROD with NOTICES

as a routine use, to the agency
concerned, whether federal, state, local, compilation of systems of records Ann Hansen, 2000 Defense Pentagon,
or foreign, charged with the notices may apply to this system. The Washington, DC 20301–2000. Phone:
responsibility of investigating or complete list of DoD Blanket Routine (703) 571–9232.
prosecuting such violation or charged Uses can be found online at: http:// SUPPLEMENTARY INFORMATION: This
with enforcing or implementing the dpcld.defense.gov/Privacy/SORNs meeting is being held under the
statute, rule, regulation, or order issued Index/BlanketRoutineUses.aspx provisions of the Federal Advisory
pursuant thereto. * * * * * Committee Act (FACA) of 1972 (5

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Document Created: 2015-12-19 02:57:01
Document Modified: 2015-12-19 02:57:01

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to alter a System of Records.
Dates		Comments will be accepted on or before January 20, 2016. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Ms. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461.
FR Citation		80 FR 79310

80 FR 79310 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEOffice of the Secretary

Federal Register Volume 80, Issue 244 (December 21, 2015)

DEPARTMENT OF DEFENSE
Office of the Secretary