80 FR 81373 - Privacy Act of 1974; Privacy Act System of Records

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

Federal Register Volume 80, Issue 249 (December 29, 2015)

Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), the National Aeronautics and Space Administration is issuing public notice its proposal to modify a previously noticed system of records and rescind another previously noticed system. This notice publishes details of the proposed updates as set forth below under the caption SUPPLEMENTARY INFORMATION.

[Federal Register Volume 80, Number 249 (Tuesday, December 29, 2015)]
[Notices]
[Pages 81373-81375]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-32719]


=======================================================================
-----------------------------------------------------------------------

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice (15-122)]


Privacy Act of 1974; Privacy Act System of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Notice of proposed revisions to existing Privacy Act systems of 
records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the National Aeronautics and Space Administration is 
issuing public notice its proposal to modify a previously noticed 
system of records and rescind another previously noticed system. This 
notice publishes details of the proposed updates as set forth below 
under the caption SUPPLEMENTARY INFORMATION.

DATES: Submit comments within 30 calendar days from the date of this 
publication. The changes will take effect at the end of that period, if 
no adverse comments are received.

ADDRESSES: Patti F. Stockman, Privacy Act Officer, Office of the Chief 
Information Officer, National Aeronautics and Space Administration 
Headquarters, Washington, DC 20546-0001, (202) 358-4787, [email protected].

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Patti F. 
Stockman, (202) 358-4787, [email protected].

SUPPLEMENTARY INFORMATION: Pursuant to the provisions of the Privacy 
Act of 1974, 5 U.S.C. 552a, and as part of its biennial System of 
Records review, NASA is making the following minor modifications of its 
system of records Exchange Records on Individuals/NASA 10XROI: 
Inclusion of a statement of purpose for the system of records; updates 
of system and subsystem managers; clarification of routine uses; and 
correction of previous typographical errors. Further, NASA

[[Page 81374]]

proposes to rescind its separate system of records Johnson Space Center 
Exchange Activities Records/JSC 72XOPR (October 17, 2011, 76 FR 64115) 
because all information contained in these records is adequately 
described by NASA 10XROI, revised herein.

Renee P. Wynn,
NASA Chief Information Officer.
NASA 10XROI

SYSTEM NAME:
    Exchange Records on Individuals.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1-9, 11, 12, 18, and 19, as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on present and former employees 
of, and applicants for employment with, NASA Exchanges, recreational 
associations, and employees' clubs at NASA Centers; and civil servants 
and contractors, and their dependents, who are members of or 
participants in NASA Exchange programs, activities, clubs and/or 
recreational associations. Finally, the system maintains information on 
children, and their parents or guardians, who participate in Exchange-
operated child care and educational development programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    For present and former employees of NASA Exchange entities 
including child care and educational development center programs, 
records in the system relate to personnel actions and determinations 
during their application to and employment by the NASA Exchange. 
Records contain information about individuals and their employment such 
as name, birth date, Social Security Number, home contact information, 
marital status, references, veteran preference, tenure, disabilities, 
position description, unemployment claims; salary, leave and payroll 
deduction information; and job performance and personnel actions.
    For civil servants, contractors, and others who apply for and 
participate in Exchange-sponsored programs, activities, clubs and/or 
recreational associations, records include employee or contractor 
identification number, organization, location, telephone number, and 
other information directly related to status or interest in 
participation in such activities.
    For civil servant or contractor dependents who apply for Exchange 
scholarships, records in the system include information such as 
parents' home and work address and telephone numbers, income, and 
financial assistance they will provide the student; the student's high 
school and colleges applied to, high school graduation date, class 
ranking, and transcripts; and student community activities and personal 
goals.
    For current or former participants in Exchange-operated child care 
and development centers, records in the system include identification 
and other information facilitating enrollment in the entity and proper 
care of the children. Specific records include information such as home 
and work addresses, email addresses, and telephone numbers; financial 
payment information; emergency contact names, addresses and telephone 
numbers; children's names and pictures as well as their health care and 
insurance providers; medical histories; physical, emotional, or other 
special care requirements; and child care and educational development 
center correspondence with parents/guardians such as authorizations to 
release the child to another person or field trip permission slips.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    51 U.S.C. 20113(a) and (c)(5); 44 U.S.C. 3101; and 40 U.S.C. 590.

PURPOSE(S):
    Records in this system are used to facilitate individuals' 
participation in and use of NASA Exchange programs and fitness and 
childcare facilities; for application evaluation and award of Exchange 
higher education scholarships; and to execute personnel actions and 
determinations for applicants to, and employees of, the Exchange 
entities at NASA Centers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. The following are 
routine uses: (1) To provide information to insurance carriers with 
regard to worker's compensation, health and accident, and retirement 
insurance coverages; (2) to provide employment or credit information to 
third parties as requested by a current or former Exchange employee to 
whom the records pertain; (3) to provide various Federal, State, and 
local taxing authorities itemized listing of withholdings for 
individual income taxes; (4) to respond to State employment 
compensation requests for wage and separation data on former employees; 
(5) to report previous job injuries to worker's compensation 
organizations; (6) for person to notify in an emergency; (7) to report 
unemployment records to appropriate State and local authorities; and 
(8) NASA standard routine uses as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained on electronic media and/or as 
hard-copy documents.

RETRIEVABILITY:
    All records are retrieved from the system by the individual's name. 
For children or parents/guardians associated with child care 
facilities, records may be retrieved by either the child's or parent's/
guardian's name.

SAFEGUARDS:
    Electronic records are maintained on secure NASA servers and 
protected in accordance with all Federal standards and those 
established in NASA regulations at 14 CFR 1212.605. Additionally, 
server and data management environments employ infrastructure 
encryption technologies both in data transmission and at rest on 
servers. Approved security plans are in place for information systems 
containing the records in accordance with the Federal Information 
Security Management Act of 2002 (FISMA) and OMB Circular A-130, 
Management of Federal Information Resources. Only authorized personnel 
requiring information in the official discharge of their duties are 
authorized access to records through approved access or authentication 
methods. Access to electronic records is achieved only from 
workstations within the NASA Intranet or via a secure Virtual Private 
Network (VPN) connection that requires two-factor hardware token 
authentication or via employee PIV badge authentication from NASA-
issued computers. Non-electronic records are secured in locked rooms or 
files.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed in accordance 
with NASA Records Retention Schedules, Schedule 9 Item 6/D.

SYSTEM MANAGERS AND ADDRESSES:
    Contractor Industrial Relations Officer, Location 1.

[[Page 81375]]

    Subsystem Managers: Exchange Store Operations Manager, Location 1; 
Exchange Council Chair, Location 2, Exchange Operations Manager, 
Locations 3-5; Chairperson, Exchange Council, Location 6 and 7; 
Treasurer, NASA Exchange, Location 8; Exchange Operations Manager, 
Locations 9, 12, and 19; President, NASA Exchange, Location 11; and 
NSSC Exchange Counsel, Location 18. Locations are as set forth in 
Appendix A.

NOTIFICATION PROCEDURE:
    Individuals may obtain information from the cognizant subsystem 
managers listed above.

RECORD ACCESS PROCEDURES:
    Information on oneself or one's child may be obtained by submitting 
a written request to the appropriate system or subsystem manager listed 
above.

CONTESTING RECORD PROCEDURES:
    The NASA rules for access to records and for contesting contents 
and appealing initial determinations by the individual concerned appear 
in the NASA rules at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Information is obtained directly from the individual on whom the 
record is maintained and the individual's supervisor, or from parents/
guardians of children enrolled in the child care and educational 
development centers.

EXEMPTIONS: None.
[FR Doc. 2015-32719 Filed 12-28-15; 8:45 am]
 BILLING CODE 7510-13-P