80 FR 81439 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Technical Amendments

DEPARTMENT OF LABOR

Federal Register Volume 80, Issue 250 (December 30, 2015)

This final rule implements technical amendments to the Department of Labor's (Department or DOL) adoption of the Office of Management and Budget (OMB) Guidance in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards to Non-Federal Entities. The Department is making technical amendments in this final rule; all regulatory language included here is consistent with either the policies in the Uniform Guidance or the Department's existing policies and practices.

[Federal Register Volume 80, Number 250 (Wednesday, December 30, 2015)]
[Rules and Regulations]
[Pages 81439-81441]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-32725]



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Federal Register / Vol. 80, No. 250 / Wednesday, December 30, 2015 / 
Rules and Regulations

[[Page 81439]]



DEPARTMENT OF LABOR

2 CFR Part 2900

RIN 1205-AB71


Uniform Administrative Requirements, Cost Principles, and Audit 
Requirements for Federal Awards Technical Amendments

AGENCY: Department of Labor.

ACTION: Final rule; technical amendment.

-----------------------------------------------------------------------

SUMMARY: This final rule implements technical amendments to the 
Department of Labor's (Department or DOL) adoption of the Office of 
Management and Budget (OMB) Guidance in the Uniform Administrative 
Requirements, Cost Principles, and Audit Requirements for Federal 
Awards to Non-Federal Entities. The Department is making technical 
amendments in this final rule; all regulatory language included here is 
consistent with either the policies in the Uniform Guidance or the 
Department's existing policies and practices.

DATES: Effective Date: December 30, 2015.

FOR FURTHER INFORMATION CONTACT: Adele Gagliardi, Administrator, Office 
of Policy Development and Research (OPDR), at 202-693-3700 (voice); or 
202-693-2766 (facsimile). These are not toll-free numbers.

SUPPLEMENTARY INFORMATION: 
    The Preamble to this rule is organized as follows:

I. Background--Provides a Brief Description of the Development of 
the Final Rule and a Summary of the Technical Changes.
II. Administrative Information--Sets Forth the Applicable Regulatory 
Requirements.

I. Background

    The Department implements, in this final rule, technical amendments 
to 2 CFR 2900 which supplemented the final guidance Uniform 
Administrative Requirements, Cost Principles, and Audit Requirements 
for Federal Awards published by the Office of Management and Budget 
(OMB) on December 26, 2013, (Uniform Guidance, available at 78 FR 
78589). The Department published 2 CFR part 2900 as part of OMB's joint 
interim final rule at 2 CFR part 200 (Interim Final Rule, available at 
79 FR 75867) which implemented in regulations the final guidance 
published earlier by OMB. 2 CFR part 2900 has Department specific 
policies and procedures for financial assistance administration which 
were approved by OMB and supplements the information in 2 CFR part 200.
    The Uniform Guidance followed on a notice of proposed guidance 
issued February 1, 2013, (available at 78 FR 7282), and an advanced 
notice of proposed guidance issued February 28, 2012, (available at 77 
FR 11778). The final guidance incorporated feedback received from the 
public in response to those earlier issuances. Additional supporting 
resources are available from the Council on Financial Assistance Reform 
at www.cfo.gov/COFAR.
    The Uniform Guidance delivered on two presidential directives; 
Executive Order 13520 on Reducing Improper Payments (74 FR 62201; 
November 15, 2009), and February 28, 2011, Presidential Memorandum on 
Administrative Flexibility, Lower Costs, and Better Results for State, 
Local, and Tribal Governments, (Daily Comp. Pres. Docs.; http://www.thefederalregister.org/fdsys/pkg/DCPD-201100123/pdf/DCPD-201100123.pdf). It 
reflected more than two years of work by the Council on Financial 
Assistance Reform to improve the efficiency and effectiveness of 
Federal financial assistance. For a detailed discussion of the reform 
and its impacts, please see the Federal Register notice for the 
issuance of the final guidance (78 FR 78589).
    The Department provided additional language in 2 CFR part 2900 
beyond that included in 2 CFR part 200, consistent with the 
Department's existing policy, to provide more detail with respect to 
how the Department intended to implement the policy, where appropriate. 
The Department is not making any new policy with the technical 
amendments in this final rule; all regulatory language included here is 
consistent with either the policies in the Uniform Guidance or the 
Department's existing policies and practices as explained in 2 CFR part 
2900.
    This final rule incorporates minor changes to 2 CFR part 2900 to 
add citations or correct citation errors in Sec. Sec.  2900.1, 2900.5, 
2900.7, and 2900.13. In addition, non-substantive deletions and 
additions of a word or phrase were made to Sec. Sec.  2900.3, 2900.13, 
2900.15, 2900.16, and 2900.21 to clarify the language in the section. 
Finally, typographical errors were corrected in Sec. Sec.  2900.5 and 
2900.20.
    Accordingly, the regulations in 2 CFR part 2900 are amended to 
include updated information.

II. Administrative Information

Paperwork Reduction Act

    In accordance with the Paperwork Reduction Act of 1995 (44 U.S.C. 
Ch. 3506; 5 CFR 1320 Appendix A.1) (PRA), the Department reviewed this 
final rule and determined that there are no new collections of 
information contained within the rule.

Regulatory Flexibility Act

    The Regulatory Flexibility Act (RFA) requires an agency that is 
issuing a final rule to provide a final regulatory flexibility analysis 
or to certify that the rule will not have a significant economic impact 
on a substantial number of small entities. This final rule implements 
technical amendments to 2 CFR 2 part 900 which supplemented OMB final 
guidance issued on December 26, 2013. Therefore, this final rule and 
will not have a significant economic impact beyond the impact of the 
December 2013 guidance.

Executive Order 12866 Determination

    Pursuant to Executive Order 12866, OMB's Office of Information and 
Regulatory Affairs (OIRA) designated the joint interim final rule at 2 
CFR 200, which included Department specific policies and procedures for 
financial assistance administration at 2 CFR part 2900, published on 
December 19, 2014, (Interim Final Rule, available at 79 FR 75867) not 
to be significant. This final rule implements technical amendments to 2 
CFR part 2900 and introduces no new policy issues, economic impacts, or 
new burdens; therefore, pursuant to Executive Order 12866, this action 
is not a significant regulatory action and was not submitted to OMB for 
review.

[[Page 81440]]

Administrative Procedure Act (5 U.S.C. 553) Waiver of Proposed 
Rulemaking and Waiver of Delayed Effective Date

(a) Waiver of Proposed Rulemaking--In General
    Under the Administrative Procedure Act (APA), the Department 
generally is required to publish a notice of proposed rulemaking and 
provide the public with an opportunity to comment on proposed 
regulations prior to establishing a final rule. However, as noted 
earlier in the background preamble, OMB offered the public two 
opportunities to comment on the Uniform Guidance, first through an 
advanced notice of proposed guidance and, second, through a notice of 
proposed guidance. OMB considered over 300 comments submitted in 
response to each of these notices. OMB has directed agencies to adopt 
the uniform guidance in part 200 without change, except to the extent 
that an agency can demonstrate that any conflicting agency requirements 
are required by statute or regulations, or consistent with longstanding 
practice and approved by OMB. As explained above, the Department 
published agency specific supplemental information that was approved by 
OMB in 2 CFR part 2900. This final rule only makes technical amendments 
to 2 CFR part 2900. Finally, OMB made clear that the requirements in 2 
CFR part 200 (including the audit requirements in subpart F) and 2 CFR 
part 2900, will apply, starting on December 26, 2014, giving recipients 
of all types of financial assistance advance notice of when the 
regulations would become effective. Therefore, under 5 U.S.C. 
553(b)(B), there is good cause for waiving proposed rulemaking as 
unnecessary.
(b) Waiver of Delayed Effective Date--In General
    Generally, the Department is subject to the APA requirement to 
delay the effective date of its final regulations by 30 days after 
publication, as required under 5 U.S.C. 553(d), unless an exception 
under subsection (d) applies.
    Under 5 U.S.C. 553(d), the Department may waive the delayed 
effective date requirement if it finds good cause and explains the 
basis for the waiver in the final rulemaking document or if the 
regulations grant or recognize an exemption or relieve a restriction. 
In the present case, there is good cause to waive the delayed effective 
date for three reasons.
    First, OMB informed the public on December 26, 2013, that agencies 
would be required to adopt the Uniform Guidance and make it effective 
by December 26, 2014. The public had significant time to prepare for 
the promulgation of those interim final regulations.
    Second, while those interim final regulations were based on a new, 
more effective method for establishing government-wide requirements, 
the substance of the regulations are, in most cases, virtually 
identical to the requirements that exist in current agency regulations. 
Finally, this final rule makes technical changes to the Department's 
agency-specific supplemental information at 2 CFR part 2900 that was 
made effective along with 2 CFR part 200 on December 27, 2014. Delaying 
the implementation of these technical amendments would cause errors 
that were discovered in 2 CFR part 2900 to be in effect for an 
additional 30 days causing unnecessary confusion to recipients of 
Federal financial assistance. Based on these considerations, the 
Department has determined that there is good cause to waive the delayed 
effective date for these final regulations.

Unfunded Mandates Reform Act of 1995 Determination

    Section 202 of the Unfunded Mandates Reform Act of 1995 (Unfunded 
Mandates Act) (2 U.S.C. 1532) requires that covered agencies prepare a 
budgetary impact statement before promulgating a rule that includes any 
Federal mandate that may result in the expenditure by State, local, and 
tribal governments, in the aggregate, or by the private sector, of $100 
million or more in any one year. If a budgetary impact statement is 
required, section 205 of the Unfunded Mandates Act also requires 
covered agencies to identify and consider a reasonable number of 
regulatory alternatives before promulgating a rule. OMB has determined 
that this final rule will not result in expenditures by State, local, 
and tribal governments, or by the private sector, of $100 million or 
more in any one year. Accordingly, the Department has not prepared a 
budgetary impact statement or specifically addressed the regulatory 
alternatives considered.

Executive Order 13132 Determination

    The Department has determined that this final rule does not have 
any Federalism implications, as required by Executive Order 13132.

Plain Language

    The Department drafted this rule in plain language.

List of Subjects in 2 CFR Part 2900

    Accounting, Administrative practice and procedure, Appeal 
procedures, Auditing, Audit requirements, Cost principles, Grant 
programs, Grant programs--labor, Grants administration, Labor, 
Reporting and recordkeeping requirements.

    Under the authority of the 5 U.S.C. 301, the Department of Labor 
amends 2 CFR part 2900 as follows:

PART 2900--UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, 
AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS

0
1. The authority citation for part 2900 continues to read as follows:

    Authority: 5 U.S.C. 301; 2 CFR 200.


0
2. Revise Sec.  2900.1 to read as follows:


Sec.  2900.1  Budget.

    In the DOL, approval of the budget as awarded does not constitute 
prior approval of those items requiring prior approval, including those 
items the Federal Awarding agency specifies as requiring prior 
approval. See Sec.  200.407 and Sec.  2900.16 for more information 
about prior approval. (See 2 CFR 200.8)

0
3. Amend Sec.  2900.3 by revising the introductory text to read as 
follows:


Sec.  2900.3  Questioned cost.

    In the DOL, in addition to the guidance contained in 2 CFR 200.84, 
a Questioned cost means a cost that is questioned by an auditor, 
Federal Project Officer, Grant Officer, or other authorized Awarding 
agency representative because of an audit or monitoring finding:
* * * * *
0
4. Revise Sec.  2900.5 to read as follows:


Sec.  2900.5  Federal awarding agency review of merit of proposals.

    In the DOL, audits and monitoring reports containing findings, 
issues of non-compliance or questioned costs are in addition to reports 
and findings from audits performed under Subpart F--Audit Requirements 
of 2 CFR 200 or the reports and findings of any other available audits. 
(See 2 CFR 200.205(c)(4))

0
5. Revise Sec.  2900.7 to read as follows:


Sec.  2900.7  Payment.

    In addition to the guidance set forth in 2 CFR 200.305(b), for 
Federal awards from the Department of Labor, the non-Federal entity 
should liquidate existing advances before it requests additional 
advances.

0
6. Revise Sec.  2900.13 to read as follows:

[[Page 81441]]

Sec.  2900.13  Intangible property.

    In addition to the guidance set forth in 2 CFR 200.315(d), the 
Department of Labor requires intellectual property developed under a 
competitive Federal award process to be licensed under a Creative 
Commons Attribution license. This license allows subsequent users to 
copy, distribute, transmit and adapt the copyrighted work and requires 
such users to attribute the work in the manner specified by the 
recipient.

0
7. Revise Sec.  2900.15 to read as follows:


Sec.  2900.15  Closeout.

    In addition to the guidance set forth in 2 CFR 200.343(b), for 
Federal awards from the Department of Labor, the non-Federal entity 
must liquidate all obligations and/or accrued expenditures incurred 
under the Federal award. For non-Federal entities reporting on an 
accrual basis and operating on an expenditure period, unless otherwise 
noted in the grant agreement, the only liquidation that can occur 
during closeout is the liquidation of accrued expenditures (NOT 
obligations) for goods and/or services received during the grant 
period.

0
8. Revise Sec.  2900.16 to read as follows:


Sec.  2900.16  Prior written approval (prior approval).

    In addition to the guidance set forth in 2 CFR 200.407, for Federal 
awards from the Department of Labor, the non-Federal entity must 
request prior written approval which should include the timeframe or 
scope of the agreement and be submitted not less than 30 days before 
the requested action is to occur. Unless otherwise noted in the grant 
agreement, the Grant Officer is the only official with the authority to 
provide prior written approval (prior approval). Items included in the 
statement of work or budget as awarded does not constitute prior 
approval.

0
9. Amend Sec.  2900.20 by revising the introductory text to read as 
follows.


Sec.  2900.20  Federal Agency Audit Responsibilities.

    In the DOL, in addition to 2 CFR 200.513, the department employs a 
collaborative resolution process with non-federal entities.
* * * * *
0
10. Revise Sec.  2900.21 to read as follows:


Sec.  2900.21  Management decision.

    In the DOL, ordinarily, a management decision is issued within six 
months of receipt of an audit from the audit liaison of the Office of 
the Inspector General and is extended an additional six months when the 
audit contains a finding involving a subrecipient of the pass-through 
entity being audited. The pass-through entity responsible for issuing a 
management decision must do so within twelve months of acceptance of 
the audit report by the FAC. The auditee must initiate and proceed with 
corrective action as rapidly as possible and should begin corrective 
action no later than upon receipt of the audit report. (See 2 CFR 
200.521(d))

    Signed at Washington, DC, this 23rd day of December, 2015.
Thomas E. Perez,
Secretary, U.S. Department of Labor.
[FR Doc. 2015-32725 Filed 12-29-15; 8:45 am]
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