81_FR_11571 81 FR 11528 - Privacy Act of 1974; Notice of a Computer Matching Program

81 FR 11528 - Privacy Act of 1974; Notice of a Computer Matching Program

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 81, Issue 43 (March 4, 2016)

Page Range11528-11529
FR Document2016-04832

Subsection (e)(12) of the Privacy Act of 1974, as amended (5 U.S.C. 552a), requires agencies to publish advance notice of any proposed or revised computer matching program by the matching agency for public comment. The Defense Manpower Data Center (DMDC) of the Department of Defense (DoD), as the matching agency under the Privacy Act is hereby giving notice to the record subjects of a computer matching program between the Department of Veterans Affairs (VA) and DMDC that their records are being matched by computer. The purpose of this match concerns Reserve pay reconciliation.

Federal Register, Volume 81 Issue 43 (Friday, March 4, 2016) 
[Federal Register Volume 81, Number 43 (Friday, March 4, 2016)]
[Notices]
[Pages 11528-11529]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-04832]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2016-OS-0018]


Privacy Act of 1974; Notice of a Computer Matching Program

AGENCY: Defense Manpower Data Center, DoD.

ACTION: Notice of a computer matching program.

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SUMMARY: Subsection (e)(12) of the Privacy Act of 1974, as amended (5 
U.S.C. 552a), requires agencies to publish advance notice of any 
proposed or revised computer matching program by the matching agency 
for public comment. The Defense Manpower Data Center (DMDC) of the 
Department of Defense (DoD), as the matching agency under the Privacy 
Act is hereby giving notice to the record subjects of a computer 
matching program between the Department of Veterans Affairs (VA) and 
DMDC that their records are being matched by computer. The purpose of 
this match concerns Reserve pay reconciliation.

DATES: This proposed action will become effective April 4, 2016 and 
matching may commence unless changes to the matching program are 
required due to public comments or by Congressional or by Office of 
Management and Budget objections. Any public comment must be received 
before the effective date.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mrs. Mary Fletcher at telephone (703) 
571-0070.

SUPPLEMENTARY INFORMATION: Pursuant to subsection (o) of the Privacy 
Act of 1974, as amended (5 U.S.C. 552a), the DMDC and VA have concluded 
an agreement to conduct a computer matching program between the 
agencies. The purpose of this agreement is to verify eligibility for 
DoD/United States Coast Guard (USCG) members of the Reserve forces who 
receive VA disability compensation or pension in addition to receiving 
military pay and allowances when performing reserve duty. The parties 
to this agreement have determined that a computer matching program is 
the most efficient, expeditious, and effective means of obtaining and 
processing the information needed by the VA to identify those 
individuals who are receiving both VA compensation or pension and DoD/
USCG payments for those periods when they are performing reserve duty. 
By law, the individual must waive his or her entitlement to VA 
disability compensation or pension if he or she desires to receive DoD/
USCG pay and allowances for the period of duty performed. This matching 
agreement will result in an accurate reconciliation of such payments by 
permitting the VA to determine which individuals are being paid by DoD/
USCG for duty performed and are being paid VA disability compensation 
or pension benefit for the same period of time without a waiver on file 
with the VA. If this reconciliation is not done by computer matching, 
but is done manually, the cost would be prohibitive and most dual 
payments would not be detected.
    A copy of the computer matching agreement between VA and DMDC is 
available upon request to the public. Requests should be submitted to 
Office of the Secretary of Defense, Office of the Deputy Chief 
Management Officer, Attn: Chief, Defense Privacy and Civil Liberties 
Division 9010 Defense Pentagon, Washington, DC 20301-9010 or to the 
Department of Veterans Affairs, Veterans Benefit Administration, 810 
Vermont Avenue NW., Washington, DC 20420.
    Set forth below is the notice of the establishment of a computer 
matching program required by paragraph 6.c. of the Office of Management 
and Budget Guidelines on computer matching published in the Federal 
Register at 54 FR 25818 on June 19, 1989.
    The matching agreement, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, and an advance copy of this notice was submitted on 
February 11, 2016, to the House Committee on Government Reform, the 
Senate Committee on Governmental Affairs, and the Administrator of the 
Office of Information and Regulatory Affairs,

[[Page 11529]]

Office of Management and Budget pursuant to paragraph 4d of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records about Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: March 1, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

Notice of a Computer Matching Program Between the Department of 
Veterans Affairs and the Department of Defense for Verification of 
Disability Compensation

A. Participating Agencies

    Participants in this computer matching program are the Department 
of Veterans Affairs (VA) and the Defense Manpower Data Center (DMDC) of 
the Department of Defense (DoD). The VA is the source agency, i.e., the 
activity disclosing the records for the purpose of the match. The DMDC 
is the specific recipient activity or matching agency, i.e., the agency 
that actually performs the computer matching.

B. Purpose of the Match

    The purpose of this agreement is to verify eligibility for DoD/
United States Coast Guard (USCG) members of the Reserve forces who 
receive VA disability compensation or pension to also receive military 
pay and allowances when performing reserve duty.
    The VA will provide to DMDC identifying information on all VA 
recipients receiving a VA disability compensation or pension. DMDC will 
match the information with its reserve military pay data and provide 
for each match (hit) the number of training days, by fiscal year, for 
which the veteran was paid. The VA will use this information to make, 
where appropriate, necessary VA payment adjustments.

C. Authority for Conducting the Match

    The legal authority for conducting the matching program for use in 
the administration of VA's Compensation and Pension Benefits Program is 
contained in 38 U.S.C. 5304(c), Prohibition Against Duplication of 
Benefits, provides that VA disability compensation or pension based 
upon his or her previous military service shall not be paid to a person 
for any period for which such person receives active service pay. 10 
U.S.C. 12316, Payment of certain Reserves While on Duty, further 
provides that a reservist who is entitled to disability payments due to 
his or her earlier military service and who performs duty for which he 
or she is entitled to DoD/USCG compensation may elect to receive for 
that duty either the disability payments or, if he or she waives such 
payments, the DoD/USCG compensation for the duty performed.

D. Records To Be Matched

    The systems of records maintained by the respective agencies under 
the Privacy Act of 1974, as amended, 5 U.S.C. 552a, from which records 
will be disclosed for the purpose of this computer match are as 
follows:

    The DMDC will use the system of records identified as DMDC 01, 
entitled ``Defense Manpower Data Center Data Base,'' last published in 
the Federal Register at November 23, 2011, 76 FR 72391.
    The VA will use the system of records identified as ``Compensation, 
Pension, Education and Vocational Rehabilitation and Employment 
Records-VA'' (58 VA 21/22/28), republished in its entirety in the 
Federal Register at July 19, 2012, 77 FR 42593.

E. Description of Computer Matching Program

    The VA will submit to DMDC an electronic data of all VA pension and 
disability compensation beneficiaries as of the end of September. Upon 
receipt of the data, DMDC will match by SSN with reserve pay data as 
submitted to DMDC by the military services and the USCG. Upon a SSN 
match, or a ``hit,'' of both data sets, DMDC will provide VA the 
individual's name and other identifying data, to include the number of 
training days, by fiscal year, for each matched record. Training days 
are the total of inactive duty drills paid plus active duty days paid.
    The hits will be furnished to VA, which will be responsible for 
verifying and determining that the data in the DMDC electronic files is 
consistent with the VA files and for resolving any discrepancies or 
inconsistencies on an individual basis. VA will initiate actions to 
obtain an election by the individual of which pay he or she wishes to 
receive and will be responsible for making final determinations as to 
positive identification, eligibility for, or amounts of pension or 
disability compensation benefits, adjustments thereto, or any recovery 
of overpayments, or such other action as authorized by law.
    The electronic data provided by the VA will contain information on 
approximately 4.2 million pension and disability compensation 
recipients.
    The DMDC reserve pay data contains information on approximately 
890,000 DoD and 10,000 USCG reservists who received pay and allowances 
for performing authorized duty.
    VA will furnish DMDC the name and SSN of all VA pension and 
disability compensation recipients and DMDC will supply VA the name, 
SSN, date of birth, and the number of training days by fiscal year of 
each reservist who is identified as a result of the match.

F. Inclusive Dates of the Matching Program

    This computer matching program is subject to public comment and 
review by Congress and the Office of Management and Budget. If the 
mandatory 30 day period for comment has expired and no comments are 
received and if no objections are raised by either Congress or the 
Office of Management and Budget within 40 days of being notified of the 
proposed match, the computer matching program becomes effective and the 
respective agencies may begin the exchange at a mutually agreeable time 
and thereafter on a quarterly basis. By agreement between VA and DMDC, 
the matching program will be in effect for 18 months with an option to 
renew for 12 additional months unless one of the parties to the 
agreement advises the other by written request to terminate or modify 
the agreement.

G. Address for Receipt of Public Comments or Inquiries

    Department of Defense, Office of the Deputy Chief Management 
Officer, Directorate of Oversight and Compliance, Regulatory and Audit 
Matters Office, 9010 Defense Pentagon, Washington, DC 20301-9010.

[FR Doc. 2016-04832 Filed 3-3-16; 8:45 am]
 BILLING CODE 5001-06-P

11528 Federal Register / Vol. 81, No. 43 / Friday, March 4, 2016 / Notices POLICY JUSTIFICATION DEPARTMENT OF DEFENSE 1974, as amended (5 U.S.C. 552a), the DMDC and VA have concluded an Kingdom of Saudi Arabia—Support Office of the Secretary agreement to conduct a computer Services [Docket ID: DOD–2016–OS–0018] matching program between the agencies. The Government of Saudi Arabia has The purpose of this agreement is to requested a possible sale of support Privacy Act of 1974; Notice of a verify eligibility for DoD/United States services by the United States Military Computer Matching Program Coast Guard (USCG) members of the Training Mission to Saudi Arabia Reserve forces who receive VA AGENCY: Defense Manpower Data disability compensation or pension in (USMTM). USMTM is the Security Center, DoD. addition to receiving military pay and Cooperation Organization (SCO) ACTION: Notice of a computer matching allowances when performing reserve responsible for identifying, planning, program. duty. The parties to this agreement have and executing U.S. Security Cooperation determined that a computer matching training and advisory support for the SUMMARY: Subsection (e)(12) of the program is the most efficient, Kingdom of Saudi Arabia Ministry of Privacy Act of 1974, as amended (5 expeditious, and effective means of Defense. The estimated cost is $200 U.S.C. 552a), requires agencies to obtaining and processing the million. publish advance notice of any proposed information needed by the VA to or revised computer matching program This proposed sale will enhance the identify those individuals who are by the matching agency for public foreign policy and national security receiving both VA compensation or comment. The Defense Manpower Data objectives of the United States by pension and DoD/USCG payments for Center (DMDC) of the Department of those periods when they are performing helping to improve the security of an Defense (DoD), as the matching agency important partner which has been and reserve duty. By law, the individual under the Privacy Act is hereby giving must waive his or her entitlement to VA continues to be an important force for notice to the record subjects of a disability compensation or pension if he political stability and economic progress computer matching program between or she desires to receive DoD/USCG pay in the Middle East. the Department of Veterans Affairs (VA) and allowances for the period of duty This proposed sale will provide the and DMDC that their records are being performed. This matching agreement continuation of Technical Assistance matched by computer. The purpose of will result in an accurate reconciliation Field Teams (TAFT) and other support this match concerns Reserve pay of such payments by permitting the VA for USMTM services to the Kingdom of reconciliation. to determine which individuals are Saudi Arabia. The proposed sale DATES: This proposed action will being paid by DoD/USCG for duty supports the United States’ continued become effective April 4, 2016 and performed and are being paid VA commitment to the Kingdom of Saudi matching may commence unless disability compensation or pension Arabia’s security and strengthens U.S.- changes to the matching program are benefit for the same period of time Saudi Arabia strategic partnership. required due to public comments or by without a waiver on file with the VA. If Sustaining the USMTM supports Saudi Congressional or by Office of this reconciliation is not done by Arabia in deterring hostile action and Management and Budget objections. computer matching, but is done increases U.S.—Saudi Arabia military Any public comment must be received manually, the cost would be prohibitive before the effective date. and most dual payments would not be interoperability. Saudi Arabia will have ADDRESSES: You may submit comments, detected. no difficulty absorbing this support. A copy of the computer matching identified by docket number and title, The proposed sale will not alter the by any of the following methods: agreement between VA and DMDC is basic military balance in the region. It * Federal Rulemaking Portal: http:// available upon request to the public. will support Combatant Command www.regulations.gov. Follow the Requests should be submitted to Office initiatives in the region by enabling instructions for submitting comments. of the Secretary of Defense, Office of the Saudi Arabia’s efforts to combat * Mail: Department of Defense, Office Deputy Chief Management Officer, Attn: aggression and terrorism. of the Deputy Chief Management Chief, Defense Privacy and Civil Officer, Directorate of Oversight and Liberties Division 9010 Defense There is no prime contractor Compliance, Regulatory and Audit Pentagon, Washington, DC 20301–9010 associated with this proposed sale. or to the Department of Veterans Affairs, There are no known offset agreements in Matters Office, 9010 Defense Pentagon, Washington, DC 20301–9010. Veterans Benefit Administration, 810 connection with this potential sale. Vermont Avenue NW., Washington, DC Instructions: All submissions received Implementation of this proposed sale must include the agency name and 20420. will approve the permanent or docket number for this Federal Register Set forth below is the notice of the temporary assignment of up to 202 case- document. The general policy for establishment of a computer matching funded U.S. Government or contractor comments and other submissions from program required by paragraph 6.c. of personnel to the Kingdom of Saudi members of the public is to make these the Office of Management and Budget Arabia. submissions available for public Guidelines on computer matching viewing on the Internet at http:// published in the Federal Register at 54 There will be no adverse impact on FR 25818 on June 19, 1989. U.S. Defense readiness as a result of this www.regulations.gov as they are received without change, including any The matching agreement, as required proposed sale. by 5 U.S.C. 552a(r) of the Privacy Act, jstallworth on DSK7TPTVN1PROD with NOTICES personal identifiers or contact [FR Doc. 2016–04706 Filed 3–3–16; 8:45 am] information. and an advance copy of this notice was BILLING CODE 5001–06–P submitted on February 11, 2016, to the FOR FURTHER INFORMATION CONTACT: Mrs. House Committee on Government Mary Fletcher at telephone (703) 571– Reform, the Senate Committee on 0070. Governmental Affairs, and the SUPPLEMENTARY INFORMATION: Pursuant Administrator of the Office of to subsection (o) of the Privacy Act of Information and Regulatory Affairs, VerDate Sep<11>2014 15:22 Mar 03, 2016 Jkt 238001 PO 00000 Frm 00021 Fmt 4703 Sfmt 4703 E:\FR\FM\04MRN1.SGM 04MRN1

Federal Register / Vol. 81, No. 43 / Friday, March 4, 2016 / Notices 11529 Office of Management and Budget is entitled to DoD/USCG compensation VA will furnish DMDC the name and pursuant to paragraph 4d of Appendix may elect to receive for that duty either SSN of all VA pension and disability I to OMB Circular No. A–130, ‘Federal the disability payments or, if he or she compensation recipients and DMDC Agency Responsibilities for Maintaining waives such payments, the DoD/USCG will supply VA the name, SSN, date of Records about Individuals,’ dated compensation for the duty performed. birth, and the number of training days February 8, 1996 (February 20, 1996, 61 by fiscal year of each reservist who is D. Records To Be Matched FR 6427). identified as a result of the match. The systems of records maintained by Dated: March 1, 2016. F. Inclusive Dates of the Matching the respective agencies under the Aaron Siegel, Privacy Act of 1974, as amended, 5 Program Alternate OSD Federal Register Liaison U.S.C. 552a, from which records will be This computer matching program is Officer, Department of Defense. disclosed for the purpose of this subject to public comment and review Notice of a Computer Matching computer match are as follows: by Congress and the Office of Program Between the Department of The DMDC will use the system of Management and Budget. If the Veterans Affairs and the Department of records identified as DMDC 01, entitled mandatory 30 day period for comment Defense for Verification of Disability ‘‘Defense Manpower Data Center Data has expired and no comments are Compensation Base,’’ last published in the Federal received and if no objections are raised Register at November 23, 2011, 76 FR by either Congress or the Office of A. Participating Agencies 72391. Management and Budget within 40 days Participants in this computer The VA will use the system of records of being notified of the proposed match, matching program are the Department of identified as ‘‘Compensation, Pension, the computer matching program Veterans Affairs (VA) and the Defense Education and Vocational Rehabilitation becomes effective and the respective Manpower Data Center (DMDC) of the and Employment Records–VA’’ (58 VA agencies may begin the exchange at a Department of Defense (DoD). The VA is 21/22/28), republished in its entirety in mutually agreeable time and thereafter the source agency, i.e., the activity the Federal Register at July 19, 2012, 77 on a quarterly basis. By agreement disclosing the records for the purpose of FR 42593. between VA and DMDC, the matching the match. The DMDC is the specific program will be in effect for 18 months E. Description of Computer Matching with an option to renew for 12 recipient activity or matching agency, Program additional months unless one of the i.e., the agency that actually performs the computer matching. The VA will submit to DMDC an parties to the agreement advises the electronic data of all VA pension and other by written request to terminate or B. Purpose of the Match disability compensation beneficiaries as modify the agreement. The purpose of this agreement is to of the end of September. Upon receipt of the data, DMDC will match by SSN G. Address for Receipt of Public verify eligibility for DoD/United States Comments or Inquiries Coast Guard (USCG) members of the with reserve pay data as submitted to Reserve forces who receive VA DMDC by the military services and the Department of Defense, Office of the disability compensation or pension to USCG. Upon a SSN match, or a ‘‘hit,’’ Deputy Chief Management Officer, also receive military pay and allowances of both data sets, DMDC will provide Directorate of Oversight and when performing reserve duty. VA the individual’s name and other Compliance, Regulatory and Audit The VA will provide to DMDC identifying data, to include the number Matters Office, 9010 Defense Pentagon, identifying information on all VA of training days, by fiscal year, for each Washington, DC 20301–9010. recipients receiving a VA disability matched record. Training days are the [FR Doc. 2016–04832 Filed 3–3–16; 8:45 am] compensation or pension. DMDC will total of inactive duty drills paid plus BILLING CODE 5001–06–P match the information with its reserve active duty days paid. military pay data and provide for each The hits will be furnished to VA, match (hit) the number of training days, which will be responsible for verifying DEPARTMENT OF DEFENSE by fiscal year, for which the veteran was and determining that the data in the paid. The VA will use this information DMDC electronic files is consistent with Department of the Army, Corps of to make, where appropriate, necessary the VA files and for resolving any Engineers VA payment adjustments. discrepancies or inconsistencies on an individual basis. VA will initiate actions Notice of Intent To Prepare a Joint C. Authority for Conducting the Match Environmental Impact Statement/ to obtain an election by the individual The legal authority for conducting the of which pay he or she wishes to receive Environmental Impact Report for the matching program for use in the and will be responsible for making final San Francisco Bay to Stockton (John administration of VA’s Compensation determinations as to positive F. Baldwin and Stockton Ship and Pension Benefits Program is identification, eligibility for, or amounts Channels) Navigation Improvement contained in 38 U.S.C. 5304(c), of pension or disability compensation Study, San Francisco Bay, CA Prohibition Against Duplication of benefits, adjustments thereto, or any AGENCY: Department of the Army, U.S. Benefits, provides that VA disability recovery of overpayments, or such other Army Corps of Engineers, DoD. compensation or pension based upon action as authorized by law. ACTION: Notice of Intent. his or her previous military service shall The electronic data provided by the not be paid to a person for any period SUMMARY: In accordance with the jstallworth on DSK7TPTVN1PROD with NOTICES VA will contain information on for which such person receives active approximately 4.2 million pension and National Environmental Policy Act service pay. 10 U.S.C. 12316, Payment disability compensation recipients. (NEPA), the U.S. Army Corps of of certain Reserves While on Duty, The DMDC reserve pay data contains Engineers (USACE) San Francisco further provides that a reservist who is information on approximately 890,000 District, the Port of Stockton, and the entitled to disability payments due to DoD and 10,000 USCG reservists who Contra Costa County Water Agency are his or her earlier military service and received pay and allowances for preparing an Environmental Impact who performs duty for which he or she performing authorized duty. Statement/Environmental Impact Report VerDate Sep<11>2014 15:22 Mar 03, 2016 Jkt 238001 PO 00000 Frm 00022 Fmt 4703 Sfmt 4703 E:\FR\FM\04MRN1.SGM 04MRN1


Document Created: 2018-02-02 15:05:27
Document Modified: 2018-02-02 15:05:27
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of a computer matching program.
DatesThis proposed action will become effective April 4, 2016 and matching may commence unless changes to the matching program are required due to public comments or by Congressional or by Office of Management and Budget objections. Any public comment must be received before the effective date.
ContactMrs. Mary Fletcher at telephone (703) 571-0070.
FR Citation81 FR 11528 
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