81 FR 13779 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 81, Issue 50 (March 15, 2016)

The Defense Health Agency proposes to alter an existing system of records, EDHA 11, entitled ``Defense Medical Human Resources System internet (DMHRSi).'' This system consolidates all of the human resources functions and permits ready access to manpower, personnel readiness, labor cost assignment, and education and training information across the DoD medical enterprise. This system of records provides a single database source of instant query/access for all personnel types and the readiness posture of all DoD medical personnel.

[Federal Register Volume 81, Number 50 (Tuesday, March 15, 2016)]
[Notices]
[Pages 13779-13781]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-05820]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2016-HA-0020]


Privacy Act of 1974; System of Records

AGENCY: Defense Health Agency, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Defense Health Agency proposes to alter an existing system 
of records, EDHA 11, entitled ``Defense Medical Human Resources System 
internet (DMHRSi).'' This system consolidates all of the human 
resources functions and permits ready access to manpower, personnel 
readiness, labor cost assignment, and education and training 
information across the DoD medical enterprise. This system of records 
provides a single database source of instant query/access for all 
personnel types and the readiness posture of all DoD medical personnel.

DATES: Comments will be accepted on or before April 14, 2016. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any

[[Page 13780]]

personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Linda S. Thomas, Chief, Defense 
Health Agency Privacy and Civil Liberties Office, 7700 Arlington 
Boulevard, Suite 5101, Falls Church, VA 22042-5101, or by phone at 
(703) 681-7500.

SUPPLEMENTARY INFORMATION: The Defense Health Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or at the 
Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed system report, as required by 5 U.S.C. 
552a(r) of the Privacy Act of 1974, as amended, was submitted on March 
3, 2016, to the House Committee on Oversight and Government Reform, the 
Senate Committee on Governmental Affairs, and the Office of Management 
and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular 
No. A-130, ``Federal Agency Responsibilities for Maintaining Records 
About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 
6427).

    Dated: March 10, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
EDHA 11

System name:
    Defense Medical Human Resources System internet (DMHRSi) (November 
19, 2014, 79 FR 68872).
    Changes
* * * * *

System location:
    Delete entry and replace with: ``Defense Health Agency, 7700 
Arlington Boulevard, Suite 5101, Falls Church, VA 222042-5101.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Active Duty Military, Reserve, 
National Guard, civilian employees who are assigned to or are part of 
the Military Health System or the Defense Health Agency (DHA), and 
includes non-appropriated fund employees, DoD contractors, and 
volunteers.''

Categories of records in the system:
    Delete entry and replace with ``Individual's name, date of birth, 
Social Security Number (SSN) and/or DoD Identification (ID) Number, 
National Provider Identifier (NPI), Common Access Card (CAC) expiration 
date, gender, place of birth, citizenship, home address, home telephone 
number, business email address, work address, work telephone number, 
race/ethnicity, marital status, medical training information including 
class names and class dates, military rank information, specialty, 
licensure, educational background, personnel security clearance data, 
medical readiness training and other health information required to 
determine an individual's fitness to perform their duties.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel 
and Readiness; E.O. 12656, Assignment of Emergency Preparedness 
Responsibilities; DoDD 5136.01, Assistant Secretary of Defense for 
Health Affairs (ASD(HA)); DoDI 1322.24, Medical Readiness Training; DoD 
6010.13-M, Medical Expense and Performance Reporting System for Fixed 
Military Medical and Dental Treatment Facilities Manual; and E.O. 9397 
(SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``To consolidate all of the human 
resources functions and permit ready access to manpower, personnel 
readiness, labor cost assignment, and education and training 
information across the DoD medical enterprise. This system of records 
provides a single database source of instant query/access for all 
personnel types and the readiness posture of all DoD medical 
personnel.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records may specifically be disclosed outside the DoD 
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Defense Privacy and Civil Liberties Division compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/
Privacy/SORNsIndex/BlanketRoutineUses.aspx.''
* * * * *

Safeguards:
    Delete entry and replace with: ``Systems are maintained in a 
controlled area accessible only to authorized personnel with a valid 
requirement and authorization to enter. Physical entry is restricted by 
the use of locks, passwords which are changed periodically, and 
administrative procedures.
    Users must have a CAC and an active user account in DMHRSi in order 
to access records created or maintained within the system. Access to 
personal information is restricted to those who require the data in the 
performance of their official duties. All personnel whose official 
duties require access to the information are trained in the proper 
safeguarding and use of the information.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Chief/Deputy Program Manager, 
Resources Division, Solutions Delivery Division, Defense Health Agency, 
7700 Arlington Boulevard, Suite 5101, Falls Church, VA 22042-5101.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to Chief, Freedom of 
Information Act (FOIA) Service Center, Defense Health Agency Privacy 
and Civil Liberties Office, 7700 Arlington Boulevard, Suite 5101, Falls 
Church, VA 22042-5101.
    Written requests should contain the individual's full name, home 
address, home phone number, and SSN/DoD ID number, the identifier of 
this system of records notice, and signature.
    If requesting information about a legally incompetent person, the 
request must be made by the legal guardian or person with legal 
authority to make decisions on behalf of the individual. Written proof 
of that status may be required before the existence of any information 
will be confirmed.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

[[Page 13781]]

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquiries to the Chief, FOIA Service Center, Defense 
Health Agency Privacy and Civil Liberties Office, 7700 Arlington 
Boulevard, Suite 5101, Falls Church, VA 22042-5101.
    Written requests for information should include the individual's 
full name, home address, home phone number, and SSN/DoD ID number, the 
identifier of this system of records notice, and signature.
    If requesting information about a legally incompetent person, the 
request must be made by the legal guardian or person with legal 
authority to make decisions on behalf of the individual. Written proof 
of that status may be required before any records will be provided.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''
* * * * *

Record source categories:
    Delete entry and replace with ``DoD pay and personnel systems, the 
Defense Enrollment Eligibility Reporting Systems (DEERS), DoD medical 
facilities personnel, DoD supervisors, and DoD operational records.''
* * * * *
[FR Doc. 2016-05820 Filed 3-14-16; 8:45 am]
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