81 FR 14427 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Office of the Secretary Federal Register Volume 81, Issue 52 (March 17, 2016)
Office of the Secretary
Federal Register Volume 81, Issue 52 (March 17, 2016)
| Page Range | 14427-14429 | |
| FR Document | 2016-06056 |
[Federal Register Volume 81, Number 52 (Thursday, March 17, 2016)] [Notices] [Pages 14427-14429] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-06056] ======================================================================= ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DOD-2016-OS-0021] Privacy Act of 1974; System of Records AGENCY: Office of the Inspector General, DoD. ACTION: Notice to alter a System of Records. ----------------------------------------------------------------------- SUMMARY: The Office of Inspector General proposes to alter a system of records, CIG-16, Defense Case Activity Tracking System (D-CATS) to carry out its responsibilities pursuant to the Inspector General Act of 1978, as amended. The OIG is statutorily directed to conduct and supervise investigations relating to the programs and operations of the Department of Defense, to promote economy, efficiency, and effectiveness in the administration of such programs and operations, and to prevent and detect fraud, waste, and abuse in such programs and operations. Accordingly, the records in this system are used in the course of investigating individuals suspected of administrative or criminal misconduct. This system is also used for case management, case tracking, information storage, to respond to requests for information, and to fulfill mandatory reporting requirements. It fulfills these purposes by enabling users to record complaints, allegations of wrongdoing, and requests for assistance; to document inquiries; to store investigative case records; to compile statistical information; to provide prompt, responsive and accurate information regarding the status of ongoing cases; to provide a record of complaint disposition; and to record actions taken and notifications of interested parties and agencies. DATES: Comments will be accepted on or before April 18, 2016. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and Compliance, Regulatory and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301- 9010. [[Page 14428]] Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Mark Dorgan, DoD IG FOIA/Privacy Office, Department of Defense, Office of Inspector General, 4800 Mark Center Drive, Alexandria, VA 22350-1500 or telephone: (703) 699-5680. SUPPLEMENTARY INFORMATION: The Office of Inspector General notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or from the Defense Privacy and Civil Liberties Web site at http://dpcld.defense.gov/. The proposed systems reports, as required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, were submitted on March 7, 2016, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: March 14, 2016. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. CIG-16 System name: Defense Case Activity Tracking System (D-CATS) (July 26, 2013, 78 FR 45185) Changes: * * * * * System location: Delete entry and replace with ``Office of the Deputy Inspector General for Administrative Investigations, Office of Inspector General Department of Defense (DoD), 4800 Mark Center Drive, Alexandria, VA 22350-1500.'' Categories of individuals covered by the system: Delete entry and replace with ``DoD employees, military personnel, members of the general public, and contractors who file hotline complaints; individuals alleged to have been involved in administrative or criminal misconduct including but not limited to fraud, waste, mismanagement, or whistleblower reprisal; individuals involved in matters investigated by the Office of Inspector General; and individuals identified as having been adversely affected by matters being investigated by the Office of Inspector General.'' Categories of records in the system: Delete entry and replace with ``Records resulting from the referral of, and inquiry into, hotline complaints, whistleblower reprisal investigations, improper mental health evaluations, and senior official investigations, including the allegations submitted to the DoD Inspector General, referral documents to DoD components, investigative reports, information received from witnesses, information gathered by investigators, records of action taken, disposition of the case, and supporting documentation. Data points include names, case numbers, home and work addresses, email addresses, duty positions, phone numbers (work, mobile).'' * * * * * Purpose(s): Delete entry and replace with ``The OIG maintains this system of records in order to carry out its responsibilities pursuant to the Inspector General Act of 1978, as amended. The OIG is statutorily directed to conduct and supervise investigations relating to the programs and operations of the Department of Defense, to promote economy, efficiency, and effectiveness in the administration of such programs and operations, and to prevent and detect fraud, waste, and abuse in such programs and operations. Accordingly, the records in this system are used in the course of investigating individuals suspected of administrative or criminal misconduct. This system is also used for case management, case tracking, information storage, to respond to requests for information, and to fulfill mandatory reporting requirements. It fulfills these purposes by enabling users to record complaints, allegations of wrongdoing, and requests for assistance; to document inquiries; to store investigative case records; to compile statistical information; to provide prompt, responsive and accurate information regarding the status of ongoing cases; to provide a record of complaint disposition; and to record actions taken and notifications of interested parties and agencies. Complaints appearing to involve criminal wrongdoing are referred to the Defense Criminal Investigative Service or other criminal investigative units of DoD components.'' Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Delete entry and replace with ``In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To appropriate officials and employees of a federal agency or entity to which information may be relevant to a decision concerning the hiring, appointment, or retention of an individual; the issuance, renewal, suspension, or revocation of a security clearance; the execution of a security or suitability investigation; the letting of a contract; or the issuance or revocation of a grant or benefit. To the news media and the public, unless it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. To complainants, to the extent necessary to provide such persons with information and explanations concerning the progress and/or results of the investigation or case arising from the matters of which they complained. The DoD Blanket Routine Uses set forth at the beginning of the Office of the Inspector General compilation of systems of records notices may apply to this system. The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.'' * * * * * Retrievability: Delete entry and replace with ``By complainant's name, subject's name, or case number.'' Safeguards: Delete entry and replace with ``Full access is limited to Administrative Investigations staff. Read only access is provided to authorized DoD IG personnel consistent with their official duties. Paper and electronic records are [[Page 14429]] stored in rooms protected by cipher lock, common access card RFID, and PIN. Necessary government and contractor IT staff also have full access to the electronic system, but not paper records. Regular back-ups of the electronic data are performed and stored at the Mark Center and at an off-site location, for the purpose of providing continuity of operations.'' * * * * * System manager(s) and address: Delete entry and replace with ``Deputy Inspector General for Administrative Investigations, Office of Inspector General, Department of Defense, 4800 Mark Center Drive, Alexandria, VA 22350-1500.'' Notification procedure: Delete entry and replace with ``Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Freedom of Information Act Requester Service Center/Privacy Act Office, Office of General Counsel, Office of Inspector General, DoD, 4800 Mark Center Drive, Alexandria, VA 22350-1500. For verification purposes, individuals shall provide their full name, address, any details which may assist in locating records of the individual, and their signature. In addition, the requester must provide a notarized statement or a signed declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date).' (Signature). If executed within the United States, its territories, possessions, or commonwealths: `I declare under penalty of perjury that the foregoing is true and correct. Executed on (date).' (Signature).'' Record access procedures: Delete entry and replace with ``Individuals seeking access to information about themselves contained in this system, should address written inquiries to the Chief, Freedom of Information Act Requester Service Center/Privacy Act Office, Office of General Counsel, Office of Inspector General, DoD, 4800 Mark Center Drive, Alexandria, VA 22350- 1500. For verification purposes, individuals shall provide their full name, address, any details which may assist in locating records of the individual, and their signature. In addition, the requester must provide a notarized statement or a signed declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date).' (Signature). If executed within the United States, its territories, possessions, or commonwealths: `I declare under penalty of perjury that the foregoing is true and correct. Executed on (date).' (Signature).'' * * * * * Record source categories: Delete entry and replace with: ``Complainants, sources, subjects, witnesses, all levels of government, private businesses, and nonprofit organizations, internet Web sites, DoD Global Directory Service, DoD white-pages.'' Exemptions claimed for the system: Delete entry and replace with ``Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2), if the information is compiled and maintained by a component of the agency which performs as it principal function any activity pertaining to the enforcement of criminal laws. Investigatory material compiled for law enforcement purposes, other than material within the scope of subsection 5 U.S.C. 552a(j)(2), may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information exempt to the extent that disclosure would reveal the identity of a confidential source. Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source. An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 312.'' [FR Doc. 2016-06056 Filed 3-16-16; 8:45 am] BILLING CODE 5001-06-P
![Federal Register / Vol. 81, No. 52 / Thursday, March 17, 2016 / Notices 14427
burden in the form of filing fees and international applications, for a cost of DEPARTMENT OF DEFENSE
postage costs. $1,462,500.
Office of the Secretary
Filing Fees Therefore, the USPTO estimates that
the total fee costs for this collection will [Docket ID: DOD–2016–OS–0021]
In accordance with 35 U.S.C. total $1,774,500.00.
41(a)(1)(G), the USPTO only charges a Privacy Act of 1974; System of
fee for submitting a sequence listing as Postage Costs Records
part of a U.S. application or as part of
an international application entering the Mailed submissions may include the AGENCY: Office of the Inspector General,
U.S. national stage if the sequence sequence listing on either paper or CD, DoD.
listing (i) is not filed via EFS-Web or not the CRF copy of the listing on CD, and ACTION:Notice to alter a System of
filed on an electronic medium in a transmittal letter containing the Records.
compliance with §§ 1.52(e) and 1.821(c) required identifying information. The SUMMARY: The Office of Inspector
or (e), and (ii) causes the application to USPTO estimates that the average General proposes to alter a system of
exceed 100 pages. (See 37 CFR 1.52(f).) postage cost for a paper or CD sequence records, CIG–16, Defense Case Activity
Under 37 CFR 1.16(s) and 1.492(j) for listing submission will be $6.45 (USPS Tracking System (D–CATS) to carry out
U.S. applications and international Priority Mail, flat rate envelope) and its responsibilities pursuant to the
applications entering the U.S. national that 6,350 sequence listings will be Inspector General Act of 1978, as
stage, respectively, if the application, mailed to the USPTO per year, for a amended. The OIG is statutorily
including the sequence listings filed on total of $40,957.50 in postage costs. directed to conduct and supervise
paper or on a non-compliant electronic With filing fee costs totaling investigations relating to the programs
medium, exceeds 100 pages, the and operations of the Department of
$1,774,500.00 and postage costs totaling
application size fee is $400 (or $200 for Defense, to promote economy,
$40,957.50, the USPTO estimates that
small entities and $100 for micro efficiency, and effectiveness in the
entities) for each additional 50 pages or the total annual non-hourly cost burden
for this collection will amount to administration of such programs and
fraction thereof. The USPTO estimates operations, and to prevent and detect
the following with respect to the $1,815,457.50.
fraud, waste, and abuse in such
number of applications that will include IV. Request for Comments programs and operations. Accordingly,
long sequence listings filed on paper or the records in this system are used in
on a non-compliant electronic medium Comments are invited on: the course of investigating individuals
and the average application size fee that (a) Whether the proposed collection of suspected of administrative or criminal
such applications will incur: (i) information is necessary for the proper misconduct.
Approximately 200 applications from performance of the functions of the This system is also used for case
large entities will incur an average agency, including whether the management, case tracking, information
application size fee of $1,200; (ii) information shall have practical utility; storage, to respond to requests for
approximately 100 applications from information, and to fulfill mandatory
small entities will incur an average (b) the accuracy of the agency’s reporting requirements. It fulfills these
application size fee of $600; and (iii) estimate of the burden (including hours purposes by enabling users to record
approximately 40 applications from and cost) of the proposed collection of complaints, allegations of wrongdoing,
micro entities will incur an average information, including the validity of and requests for assistance; to document
application size fee of $300. The the methodology and assumptions used; inquiries; to store investigative case
estimate corresponds to a total fee cost (c) ways to enhance the quality, records; to compile statistical
of $240,000, $60,000, and $12,000, utility, and clarity of the information to information; to provide prompt,
respectively. be collected; and responsive and accurate information
As a Receiving Office, the USPTO regarding the status of ongoing cases; to
(d) ways to minimize the burden of provide a record of complaint
collects the international filing fee for
the collection of information on disposition; and to record actions taken
each international application it
receives. The basic international filing respondents, including through the use and notifications of interested parties
fee only covers the first 30 pages of the of automated collection techniques or and agencies.
international application. As a result, a other forms of information technology, DATES: Comments will be accepted on or
$15 fee per page is added to the e.g., permitting electronic submission of before April 18, 2016. This proposed
international filing fee for each page responses. action will be effective the date
over 30 pages of an international Comments submitted in response to following the end of the comment
application including a sequence listing this notice will be summarized or period unless comments are received
filed on paper or in PDF format. No page included in the request for OMB which result in a contrary
fees are triggered by sequence listings approval of this information collection; determination.
that are submitted via EFS-Web in the they will also become a matter of public ADDRESSES: You may submit comments,
proper text format. The average length record. identified by docket number and title,
of a sequence listing filed on paper or by any of the following methods:
in PDF format in an international Dated: March 11, 2016.
* Federal Rulemaking Portal: http://
asabaliauskas on DSK3SPTVN1PROD with NOTICES
application is 150 pages, which would Marcie Lovett, www.regulations.gov. Follow the
carry an additional fee of $2,250 if the Records Management Division Director, instructions for submitting comments.
international application were already OCIO, United States Patent and Trademark * Mail: Department of Defense, Office
at least 30 pages long without the Office. of the Deputy Chief Management
listing. The USPTO estimates that [FR Doc. 2016–06011 Filed 3–16–16; 8:45 am] Officer, Directorate of Oversight and
approximately 650 of the 6,000 BILLING CODE 3510–16–P Compliance, Regulatory and Audit
sequence listings filed per year on paper Matters Office, 9010 Defense Pentagon,
or in PDF format will be for Washington, DC 20301–9010.
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![Federal Register / Vol. 81, No. 52 / Thursday, March 17, 2016 / Notices 14429
stored in rooms protected by cipher In addition, the requester must DEPARTMENT OF DEFENSE
lock, common access card RFID, and provide a notarized statement or a
PIN. Necessary government and signed declaration made in accordance Office of the Secretary
contractor IT staff also have full access with 28 U.S.C. 1746, in the following
to the electronic system, but not paper format: Charter Renewal of Department of
records. Regular back-ups of the If executed outside the United States: Defense Federal Advisory Committees
electronic data are performed and stored ‘I declare under penalty of perjury
at the Mark Center and at an off-site under the laws of the United States of AGENCY: Department of Defense.
location, for the purpose of providing America that the foregoing is true and Renewal of Federal Advisory
ACTION:
continuity of operations.’’ correct. Executed on (date).’ (Signature). Committee.
* * * * * If executed within the United States,
its territories, possessions, or SUMMARY: The Department of Defense
SYSTEM MANAGER(S) AND ADDRESS:
commonwealths: ‘I declare under (DoD) is publishing this notice to
Delete entry and replace with penalty of perjury that the foregoing is
‘‘Deputy Inspector General for announce that it is renewing the charter
true and correct. Executed on (date).’
Administrative Investigations, Office of for the Department of Defense Advisory
(Signature).’’
Inspector General, Department of Committee on Military Personnel
* * * * * Testing (‘‘the Committee’’).
Defense, 4800 Mark Center Drive,
Alexandria, VA 22350–1500.’’ RECORD SOURCE CATEGORIES: FOR FURTHER INFORMATION CONTACT: Jim
NOTIFICATION PROCEDURE: Delete entry and replace with: Freeman, Advisory Committee
Delete entry and replace with ‘‘Complainants, sources, subjects, Management Officer for the Department
‘‘Individuals seeking to determine witnesses, all levels of government, of Defense, 703–692–5952.
whether information about themselves private businesses, and nonprofit
SUPPLEMENTARY INFORMATION: The
is contained in this system should organizations, internet Web sites, DoD
Committee’s charter is being renewed in
address written inquiries to the Chief, Global Directory Service, DoD white-
accordance with the Federal Advisory
Freedom of Information Act Requester pages.’’
Committee Act (FACA) of 1972 (5
Service Center/Privacy Act Office, EXEMPTIONS CLAIMED FOR THE SYSTEM: U.S.C., Appendix, as amended) and 41
Office of General Counsel, Office of CFR 102–3.50(d). The Committee’s
Inspector General, DoD, 4800 Mark Delete entry and replace with ‘‘Parts
of this system may be exempt pursuant charter and contact information for the
Center Drive, Alexandria, VA 22350– Committee’s Designated Federal Officer
1500. to 5 U.S.C. 552a(j)(2), if the information
is compiled and maintained by a (DFO) can be found at http://
For verification purposes, individuals www.facadatabase.gov/. The Committee
shall provide their full name, address, component of the agency which
performs as it principal function any provides the Secretary of Defense and
any details which may assist in locating the Deputy Secretary of Defense,
records of the individual, and their activity pertaining to the enforcement of
criminal laws. through the Under Secretary of Defense
signature.
Investigatory material compiled for for Personnel and Readiness,
In addition, the requester must
law enforcement purposes, other than independent advice and
provide a notarized statement or a
signed declaration made in accordance material within the scope of subsection recommendations on matters pertaining
with 28 U.S.C. 1746, in the following 5 U.S.C. 552a(j)(2), may be exempt to military personnel testing for enlisted
format: pursuant to 5 U.S.C. 552a(k)(2). selection and classification.
If executed outside the United States: However, if an individual is denied any The Committee is composed of no
‘I declare under penalty of perjury right, privilege, or benefit for which he more than seven members who are
under the laws of the United States of would otherwise be entitled by Federal eminent authorities in the fields of
America that the foregoing is true and law or for which he would otherwise be educational and psychological testing.
correct. Executed on (date).’ (Signature). eligible, as a result of the maintenance All members of the Committee are
If executed within the United States, of the information, the individual will appointed to provide advice on behalf of
its territories, possessions, or be provided access to the information the Government on the basis of their
commonwealths: ‘I declare under exempt to the extent that disclosure best judgment without representing any
penalty of perjury that the foregoing is would reveal the identity of a particular point of view and in a manner
true and correct. Executed on (date).’ confidential source. that is free from conflict of interest.
(Signature).’’ Investigatory material compiled solely Except for reimbursement of official
RECORD ACCESS PROCEDURES:
for the purpose of determining Committee-related travel and per diem,
suitability, eligibility, or qualifications Committee members serve without
Delete entry and replace with
for federal civilian employment, compensation.
‘‘Individuals seeking access to
military service, federal contracts, or The public or interested organizations
information about themselves contained
access to classified information may be may submit written statements to the
in this system, should address written
inquiries to the Chief, Freedom of exempt pursuant to 5 U.S.C. 552a(k)(5), Committee membership about the
Information Act Requester Service but only to the extent that such material Committee’s mission and functions.
would reveal the identity of a Written statements may be submitted at
asabaliauskas on DSK3SPTVN1PROD with NOTICES
Center/Privacy Act Office, Office of
General Counsel, Office of Inspector confidential source. any time or in response to the stated
General, DoD, 4800 Mark Center Drive, An exemption rule for this record agenda of planned meeting of the
Alexandria, VA 22350–1500. system has been promulgated in Committee. All written statements shall
For verification purposes, individuals accordance with the requirements of 5 be submitted to the DFO for the
shall provide their full name, address, U.S.C. 553(b)(1), (2), and (3), (c) and (e) Committee, and this individual will
any details which may assist in locating and published in 32 CFR part 312.’’ ensure that the written statements are
records of the individual, and their [FR Doc. 2016–06056 Filed 3–16–16; 8:45 am] provided to the membership for their
signature. BILLING CODE 5001–06–P consideration.
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Document Created: 2016-03-17 00:58:52
Document Modified: 2016-03-17 00:58:52
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to alter a System of Records. | |
| Dates | Comments will be accepted on or before April 18, 2016. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Mark Dorgan, DoD IG FOIA/Privacy Office, Department of Defense, Office of Inspector General, 4800 Mark Center Drive, Alexandria, VA 22350-1500 or telephone: (703) 699-5680. | |
| FR Citation | 81 FR 14427 |
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