81 FR 16207 - Privacy Act of 1974, as Amended; Notice To Amend an Existing System of Records

DEPARTMENT OF THE INTERIOR
Office of the Secretary

Federal Register Volume 81, Issue 58 (March 25, 2016)

Page Range		16207-16210
FR Document		2016-06813
Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of the Interior is issuing a public notice of its intent to amend the Privacy Act system of records, ``Mineral Lease and Royalty Accounting Files--Interior, MMS-1'', to update the system name, system location, categories of individuals covered by the system, categories of records in the system, authority for maintenance of the system, routine uses, storage, safeguards, retention and disposal, system manager and address, notification procedures, records access and contesting procedures, and records source categories. The system name will be updated to ``Minerals Revenue Management Support System (MRMSS), OS-30'' to reflect new organizational management. The purpose of the system is to facilitate billing, accounts receivable, general ledger, compliance management, and collection of revenues.
Federal Register, Volume 81 Issue 58 (Friday, March 25, 2016)
[Federal Register Volume 81, Number 58 (Friday, March 25, 2016)]
[Notices]
[Pages 16207-16210]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-06813]


-----------------------------------------------------------------------

DEPARTMENT OF THE INTERIOR

Office of the Secretary

[167D0102R2 DR2000000.IMD000 DS63605000]


Privacy Act of 1974, as Amended; Notice To Amend an Existing 
System of Records

AGENCY: Office of the Secretary, Interior.

ACTION: Notice of an amendment to an existing system of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, the Department of the Interior is issuing a public notice of 
its intent to amend the Privacy Act system of records, ``Mineral Lease 
and Royalty Accounting Files--Interior, MMS-1'', to update the system 
name, system location, categories of individuals covered by the system, 
categories of records in the system, authority for maintenance of the 
system, routine uses, storage, safeguards, retention and disposal, 
system manager and address, notification procedures, records access and 
contesting procedures, and records source categories. The system name 
will be updated to ``Minerals Revenue Management Support System 
(MRMSS), OS-30'' to reflect new organizational management. The purpose 
of the system is to facilitate billing, accounts receivable, general 
ledger, compliance management, and collection of revenues.

DATES: Comments must be received by April 25, 2016. The amendments to 
the system will be effective April 25, 2016.

ADDRESSES: Any person interested in commenting on this notice may do so 
by: Submitting comments in writing to Teri Barnett, Departmental 
Privacy Officer, U.S. Department of the Interior, 1849 C Street NW., 
Mail Stop 5547 MIB, Washington, DC 20240; hand-delivering comments to 
Teri Barnett, Departmental Privacy Officer, U.S. Department of the 
Interior, 1849 C Street NW., Mail Stop 5547 MIB, Washington, DC 20240; 
or emailing comments to [email protected].

FOR FURTHER INFORMATION CONTACT: Minerals Revenue Management Support 
System Program Manager, Information Management Center (IMC), Office of 
Natural Resources Revenue, U.S. Department of the Interior, P.O. Box 
25165, Lakewood, CO 80225, or by telephone at 303-231-3177.

SUPPLEMENTARY INFORMATION:

I. Background

    The Department of the Interior (DOI) Office of Natural Resources 
Revenue (ONRR), within the Office of the Secretary, is responsible for 
the management of revenue associated with both Federal offshore and 
onshore mineral leases, and revenue management services for mineral 
leases on Indian lands in partnership with the Bureau of Indian 
Affairs. ONRR maintains the ``Mineral Lease and Royalty Accounting 
Files--Interior, MMS-1,'' system of records to manage these 
responsibilities in support of ONRR's mission to collect, disburse, and 
verify Federal and Indian energy and other natural resource revenues on 
behalf of Americans. Due to the restructuring of the Minerals 
Management Service and ONRR within the Office of the Secretary, DOI is 
proposing to revise the system name to ``Minerals Revenue Management 
Support System (MRMSS), OS-30'' to reflect the new organizational 
management. Other proposed amendments to the system include updating 
the system location, categories of individuals covered by the system, 
categories of records in the system, authority for maintenance of the 
system, routine uses, storage, safeguards, retention and disposal, 
system manager and address, notification procedures, record access and 
contesting record procedures, and records source categories. The 
Mineral Lease and Royalty Accounting Files--Interior, MMS-1 system 
notice was last published in the Federal Register on March 17, 1986 (51 
FR 9121).
    The MRMSS system facilitates mineral lease revenue management 
including billing, accounts receivable, rents, royalty payments, 
general ledger activity, compliance management, reporting, and the 
collection of revenues. The system also supports ONRR Outreach program 
activities for Indian mineral owners, to foster communication and 
enhance ONNR's trust responsibilities, and resolve royalty-related 
problems in partnership with the Bureau of Indian Affairs, Bureau of 
Land Management, and Office of the Special Trustee for American 
Indians. The MRMSS system helps ONRR meet its fiduciary 
responsibilities to manage revenues from energy and mineral leases for 
the use of public natural resources. The records in the MRMSS are 
related to both business entities and individuals, though records 
concerning corporations and other business entities are not subject to 
the Privacy Act.
    The amendments to the system notice will be effective as proposed 
at the end of the comment period (the comment period will end 30 days 
after the publication of this notice in the Federal

[[Page 16208]]

Register), unless comments are received which would require a contrary 
determination. DOI will publish a revised notice if changes are made 
based upon a review of the comments received.

II. Privacy Act

    The Privacy Act of 1974, as amended (5 U.S.C. 552a), embodies fair 
information practice principles in a statutory framework governing the 
means by which Federal agencies collect, maintain, use, and disseminate 
individuals' personal information. The Privacy Act applies to records 
about individuals that are maintained in a ``system of records.'' A 
``system of records'' is a group of any records under the control of an 
agency for which information about an individual is retrieved by the 
name or by some identifying number, symbol, or other identifier 
assigned to the individual. The Privacy Act defines an individual as a 
U.S. citizen or lawful permanent resident. As a matter of policy, DOI 
extends administrative Privacy Act protections to all individuals. 
Individuals may request access to their own records that are maintained 
in a system of records in the possession or under the control of DOI by 
complying with DOI Privacy Act regulations at 43 CFR part 2, subpart K.
    The Privacy Act requires each agency to publish in the Federal 
Register a description denoting the type and character of each system 
of records that the agency maintains, the routine uses of each system 
to make agency record keeping practices transparent, to notify 
individuals regarding the uses of their records, and to assist 
individuals to more easily find such records within the agency. The 
amended Minerals Revenue Management Support System (MRMSS), OS-30 
system of records notice is published in its entirety below.
    In accordance with 5 U.S.C. 552a(r), DOI has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.

III. Public Disclosure

    Before including your address, phone number, email address, or 
other personal identifying information in your comment, you should be 
aware that your entire comment, including your personal identifying 
information, may be made publicly available at any time. While you can 
ask us in your comment to withhold your personal identifying 
information from public review, we cannot guarantee that we will be 
able to do so.

    Dated: March 22, 2016.
Teri Barnett,
 Departmental Privacy Officer.
System Name:
    Minerals Revenue Management Support System (MRMSS), OS-30.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records in this system are located at the Office of Natural 
Resources Revenue Center, Denver Federal Center, P.O. Box 25165, 
MS6055A, Denver, Colorado 80225, and at Office of Natural Resources 
Revenue contractor facilities that process electronic Minerals Revenue 
Management Support System records.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system include lease and permit holders, 
current and former landowners and lessees, royalty payors and 
production operators, individuals who have reported rents, royalties, 
and bonuses from oil or other minerals or gas from producing or 
nonproducing Federal or Indian leases, current and former Federal 
employees and contractors, state and local government employees, and 
Tribal government officials. The system also contains records 
concerning corporations and other business entities that are not 
subject to the Privacy Act. However, records pertaining to individuals 
acting on behalf of corporations and other business entities may 
reflect personal information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records relating to the general administration 
of the MRMSS, and records relating to minerals revenue asset 
management, compliance management, and financial management. These 
records are related to business entities and individuals and includes 
leases, permits, correspondence, forms, disbursements, reports, and 
other documents which may contain first and last names, addresses, 
telephone numbers, fax numbers, email addresses, other contact 
information, lease numbers, revenues collected, outreach information of 
individual Indian owners, dates due, customer identification number, 
owner identification number, location of land, type of lease, lessee 
and/or payor information, allottee production volume, commodity, 
reported revenues, sales value, royalty amounts, tax identification 
number, rate billed, amount charged, interest and penalty, collection 
actions, bank account number, check number, amount paid, contract 
number, agreement number, allotment number, well number, and other 
information that may be generated or maintained during the processing 
and administration of minerals revenue management responsibilities. The 
records concerning corporations and other business entities are 
compliance activities and are not subject to the Privacy Act. However, 
records pertaining to individuals acting on behalf of corporations and 
other business entities may reflect personal information.
    ONRR Outreach program activities include phone calls, email, and 
correspondence, as well as meetings with individual Indian owners that 
have ownership in revenues that come from mineral leases. These records 
may include first and last name, email address, phone number, 
individual owner identification, allocated ownership percentage, 
estimated revenues from leases, and other information that may be 
contained in correspondence with or requests from individuals generated 
through outreach activities to support and provide a response to 
customer inquiries.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Federal Oil and Gas Royalty Management Act of 1982, 30 U.S.C. 
1701-1759; Chapter 12 of Title 25 of the U.S. Code, addressing the 
lease, sale, or surrender of allotted or unallotted lands, found at 25 
U.S.C. 391-416j; Chapter 3A of Title 30 of the U.S. Code, addressing 
leases and prospecting permits, found at 30 U.S.C. 181-196; and the 
Outer Continental Shelf Lands Act, 43 U.S.C. 1331-1356b.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The purposes of the system are to collect royalties and rents; 
control revenues; distribute funds collected; maintain records of 
royalty accounts and associated sales and production information; 
provide data to facilitate comparative auditing of mineral production, 
royalties due, revenues collected, and funds distributed; gather 
statistics for managing the mineral leasing program; provide 
informational access to external users including states, Indian tribes 
or agencies, and Federal agencies; and provide outreach services to the 
Indian community.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be

[[Page 16209]]

disclosed outside DOI as a routine use pursuant to 5 U.S.C. 552a(b)(3) 
as follows:
    (1) (a) To any of the following entities or individuals, when the 
circumstances set forth in paragraph (b) are met:
    (i) The U.S. Department of Justice (DOJ);
    (ii) A court or an adjudicative or other administrative body;
    (iii) A party in litigation before a court or an adjudicative or 
other administrative body; or
    (iv) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (b) When:
    (i) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (A) DOI or any component of DOI;
    (B) Any other Federal agency appearing before the U.S. Department 
of the Interior's Office of Hearings and Appeals;
    (C) Any DOI employee acting in his or her official capacity;
    (D) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (E) The United States, when DOJ determines that DOI is likely to be 
affected by the proceeding; and
    (ii) DOI deems the disclosure to be:
    (A) Relevant and necessary to the proceeding; and
    (B) Compatible with the purpose for which the records were 
compiled.
    (2) To a congressional office in response to a written inquiry that 
an individual covered by the system, or the heir of such individual if 
the covered individual is deceased, has made to the office.
    (3) To any criminal, civil, or regulatory law enforcement authority 
(whether Federal, state, local, tribal or foreign) when a record, 
either alone or in conjunction with other information, indicates a 
violation or potential violation of law--criminal, civil, or regulatory 
in nature, and the disclosure is compatible with the purpose for which 
the records were compiled.
    (4) To an official of another Federal agency to provide information 
needed in the performance of official duties related to reconciling or 
reconstructing data files or to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (5) To Federal, state, local, tribal, or foreign agencies that have 
requested information relevant or necessary to the hiring, firing or 
retention of an employee or contractor, or the issuance of a security 
clearance, license, contract, grant or other benefit, when the 
disclosure is compatible with the purpose for which the records were 
compiled.
    (6) To representatives of the National Archives and Records 
Administration (NARA) to conduct records management inspections under 
the authority of 44 U.S.C. 2904 and 2906.
    (7) To state, territorial and local governments and tribal 
organizations to provide information needed in response to court order 
and/or discovery purposes related to litigation, when the disclosure is 
compatible with the purpose for which the records were compiled.
    (8) To an expert, consultant, or contractor (including employees of 
the contractor) of DOI that performs services requiring access to these 
records on DOI's behalf to carry out the purposes of the system.
    (9) To appropriate agencies, entities, and persons when:
    (a) It is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; and
    (b) DOI has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interest, identity theft or fraud, or harm to the security or integrity 
of this system or other systems or programs (whether maintained by DOI 
or another agency or entity) that rely upon the compromised 
information; and
    (c) The disclosure is made to such agencies, entities and persons 
who are reasonably necessary to assist in connection with DOI's efforts 
to respond to the suspected or confirmed compromise and prevent, 
minimize, or remedy such harm.
    (10) To the Office of Management and Budget (OMB) during the 
coordination and clearance process in connection with legislative 
affairs as mandated by OMB Circular A-19.
    (11) To the Department of the Treasury to recover debts owed to the 
United States.
    (12) To the news media and the public, with the approval of the 
Public Affairs Officer in consultation with counsel and the Senior 
Agency Official for Privacy, where there exists a legitimate public 
interest in the disclosure of the information, except to the extent it 
is determined that release of the specific information in the context 
of a particular case would constitute an unwarranted invasion of 
personal privacy.
    (13) To other Federal agencies for the purpose of submitting 
reports, data and information related to the production of minerals 
such as oil, gas and solids associated with the management of revenues.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a 
consumer reporting agency as defined in the Fair Credit Reporting Act 
(15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1996 (31 
U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in paper form in file folders stored in file 
cabinets, and electronic media such as computers, magnetic disk, 
diskette, compact discs and computer tapes. The electronic records are 
maintained in removable drives, computer servers, email and electronic 
databases.

RETRIEVABILITY:
    Customer records are retrieved by name or customer identification 
number, owner name, or owner identification number; land information is 
retrieved by location and whether or not the lease is an Indian lease 
or a Federal onshore or offshore lease. Records are indexed by lease or 
contract number; lessee and/or payor; permittee; production reporter; 
and/or commodity.

SAFEGUARDS:
    The records contained in this system are safeguarded in accordance 
with 43 CFR 2.226 and other applicable security and privacy rules and 
policies. During normal hours of operation, paper records are 
maintained in locked filed cabinets under the control of authorized 
personnel. Computerized records systems follow the National Institute 
of Standards and Technology standards as developed to comply with the 
Privacy Act of 1974, 5 U.S.C. 552a; Paperwork Reduction Act of 1995, 44 
U.S.C. 3501-3521; Federal Information Security Modernization Act of 
2014, 44 U.S.C. 3551-3558; and the Federal Information Processing 
Standards 199: Standards for Security Categorization of Federal 
Information and Information Systems. Computer servers in which 
electronic records are stored are located in secured contractor 
facilities with physical, technical and administrative levels of 
security to prevent unauthorized access to the DOI network and 
information assets. Security controls include

[[Page 16210]]

encryption, firewalls, audit logs, and network system security 
monitoring.
    Electronic data is protected through user identification, 
passwords, database permissions and software controls. Access to 
records in the system is limited to authorized personnel who have a 
need to access the records in the performance of their official duties, 
and each user's access is restricted to only the functions and data 
necessary to perform that person's job responsibilities. System 
administrators and authorized users are trained and required to follow 
established internal security protocols and must complete all security, 
privacy, and records management training and sign the DOI Rules of 
Behavior. A privacy impact assessment was conducted to ensure 
appropriate controls and safeguards are in place to protect the 
information within the system.

RETENTION AND DISPOSAL:
    Records in this system are maintained under the Minerals Management 
Service (MMS) Comprehensive Schedule approved by NARA (NC1-057-84-07), 
which include both permanent and temporary dispositions. These records 
are subject to litigation holds and permanent retention. Administrative 
records and general correspondence files have temporary dispositions 
and are maintained in accordance their respective records schedules 
dependent on the specific subject matter or function and retention 
requirements. Temporary mission files related to mineral resource, 
lease and royalty management activities are cut off at the close of the 
fiscal year then transferred to a Federal records center, one year 
after cutoff, and destroyed 7 years after cutoff. Approved disposition 
methods include shredding or pulping paper records, and degaussing or 
erasing electronic records in accordance with 384 Department Manual 1 
and NARA guidelines.

SYSTEM MANAGER AND ADDRESS:
    MRMSS Program Manager, Information Management Center (IMC), Office 
of Natural Resources Revenue, U.S. Department of the Interior, P.O. Box 
25165, Lakewood, Colorado 80225.

NOTIFICATION PROCEDURES:
    An individual requesting notification of the existence of records 
on himself or herself should send a signed, written inquiry to the 
System Manager identified above. The request envelope and letter should 
both be clearly marked ``PRIVACY ACT INQUIRY.'' A request for 
notification must meet the requirements of 43 CFR 2.235.

RECORDS ACCESS PROCEDURES:
    An individual requesting records on himself or herself should send 
a signed, written inquiry to the System Manager identified above. The 
signed request should describe the records sought as specifically as 
possible. The request envelope and letter should both be clearly marked 
``PRIVACY ACT REQUEST FOR ACCESS.'' A request for access must meet the 
content requirements of 43 CFR 2.238.

CONTESTING RECORDS PROCEDURES:
    An individual requesting corrections or the removal of material 
from his or her records should send a signed, written request to the 
System Manager identified above. A request for corrections or removal 
must meet the requirements of 43 CFR 2.246.

RECORD SOURCE CATEGORIES:
    Information in the system is obtained directly from lease and 
permit holders, current and former landowners and lessees, royalty 
payors and production operators, individuals who have reported rents, 
royalties, and bonuses from oil or other minerals or gas from producing 
or nonproducing Federal or Indian leases, current and former Federal 
employees and contractors, state and local government employees, and 
Tribal government officials. Information may also be obtained from DOI 
bureau and office records supporting revenue management and outreach 
activities including the Bureau of Ocean Energy Management, Bureau of 
Safety and Environmental Enforcement, Bureau of Land Management, Bureau 
of Indian Affairs, Office of the Special Trustee for American Indians, 
other offices or programs providing support or data for this system, 
and other Federal, state, tribal or local agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2016-06813 Filed 3-24-16; 8:45 am]
BILLING CODE 4334-03-P
Federal Register / Vol. 81, No. 58 / Friday, March 25, 2016 / Notices 16207

Nation. Persons who are not enrolled DEPARTMENT OF THE INTERIOR (ONRR), within the Office of the
members of the Nation and who are Secretary, is responsible for the
determined to have violated this Code Office of the Secretary management of revenue associated with
shall be subject to exclusion from the [167D0102R2 DR2000000.IMD000 both Federal offshore and onshore
Yavapai-Apache Nation Reservation DS63605000] mineral leases, and revenue
under such procedure as is provided management services for mineral leases
under the Nation’s Exclusion Privacy Act of 1974, as Amended; on Indian lands in partnership with the
Ordinance. In addition, persons or Notice To Amend an Existing System Bureau of Indian Affairs. ONRR
entities subject to the criminal of Records maintains the ‘‘Mineral Lease and
Royalty Accounting Files—Interior,
jurisdiction of the Nation who violate AGENCY: Office of the Secretary, Interior. MMS–1,’’ system of records to manage
this Code shall be subject to such ACTION: Notice of an amendment to an these responsibilities in support of
criminal punishment as may be existing system of records. ONRR’s mission to collect, disburse,
provided in the Nation’s Criminal Code and verify Federal and Indian energy
and nothing in this Liquor Code shall be SUMMARY: Pursuant to the provisions of
and other natural resource revenues on
construed to deprive the Tribal Court of the Privacy Act of 1974, as amended,
behalf of Americans. Due to the
its criminal jurisdiction over such the Department of the Interior is issuing
restructuring of the Minerals
matters in any respect. a public notice of its intent to amend the Management Service and ONRR within
Privacy Act system of records, ‘‘Mineral the Office of the Secretary, DOI is
C. DECLARATORY AND Lease and Royalty Accounting Files—
INJUNCTIVE RELIEF proposing to revise the system name to
Interior, MMS–1’’, to update the system ‘‘Minerals Revenue Management
In addition to all other remedies, name, system location, categories of Support System (MRMSS), OS–30’’ to
whether at law or in equity, available to individuals covered by the system, reflect the new organizational
the Nation’s Tribal Court under the categories of records in the system, management. Other proposed
Constitution and Laws of the Yavapai- authority for maintenance of the system, amendments to the system include
Apache Nation in the enforcement of routine uses, storage, safeguards, updating the system location, categories
this Code, the Tribal Court may employ retention and disposal, system manager of individuals covered by the system,
such declaratory and/or injunctive relief and address, notification procedures, categories of records in the system,
as may be necessary to determine the records access and contesting authority for maintenance of the system,
rights and liabilities arising under this procedures, and records source routine uses, storage, safeguards,
Code and to otherwise provide for categories. The system name will be retention and disposal, system manager
enforcement of this Code to the fullest updated to ‘‘Minerals Revenue and address, notification procedures,
extent possible under the Nation’s laws. Management Support System (MRMSS), record access and contesting record
OS–30’’ to reflect new organizational procedures, and records source
SECTION 112: SOVEREIGN IMMUNITY management. The purpose of the system categories. The Mineral Lease and
PRESERVED is to facilitate billing, accounts Royalty Accounting Files—Interior,
receivable, general ledger, compliance MMS–1 system notice was last
A. Nothing in this Liquor Code is management, and collection of published in the Federal Register on
intended or shall be construed as a revenues. March 17, 1986 (51 FR 9121).
waiver of the sovereign immunity of the The MRMSS system facilitates
DATES: Comments must be received by
Yavapai-Apache Nation. No official or mineral lease revenue management
April 25, 2016. The amendments to the
employee of the Nation or any of the including billing, accounts receivable,
system will be effective April 25, 2016.
Subordinate Economic Organizations rents, royalty payments, general ledger
ADDRESSES: Any person interested in
and Enterprises of the Nation shall be activity, compliance management,
commenting on this notice may do so
authorized, nor shall they attempt, to reporting, and the collection of
by: Submitting comments in writing to
waive the sovereign immunity of the Teri Barnett, Departmental Privacy revenues. The system also supports
Nation in any manner under this Code. Officer, U.S. Department of the Interior, ONRR Outreach program activities for
1849 C Street NW., Mail Stop 5547 MIB, Indian mineral owners, to foster
SECTION 113: SEVERABILITY communication and enhance ONNR’s
Washington, DC 20240; hand-delivering
A. If any provision or provisions in comments to Teri Barnett, Departmental trust responsibilities, and resolve
this Code are held invalid by a court of Privacy Officer, U.S. Department of the royalty-related problems in partnership
competent jurisdiction, this Code shall Interior, 1849 C Street NW., Mail Stop with the Bureau of Indian Affairs,
Bureau of Land Management, and Office
continue in effect as if the invalid 5547 MIB, Washington, DC 20240; or
of the Special Trustee for American
provision(s) were not a part hereof. emailing comments to Privacy@
Indians. The MRMSS system helps
ios.doi.gov.
SECTION 114: EFFECTIVE DATE ONRR meet its fiduciary responsibilities
FOR FURTHER INFORMATION CONTACT: to manage revenues from energy and
A. This Code shall be effective Minerals Revenue Management Support mineral leases for the use of public
immediately upon its approval by the System Program Manager, Information natural resources. The records in the
Yavapai-Apache Nation Tribal Council, Management Center (IMC), Office of MRMSS are related to both business
Natural Resources Revenue, U.S.
asabaliauskas on DSK3SPTVN1PROD with NOTICES

subject only to the certification of the entities and individuals, though records
United States Secretary of the Interior, Department of the Interior, P.O. Box concerning corporations and other
or his/her designee, and its publication 25165, Lakewood, CO 80225, or by business entities are not subject to the
in the Federal Register as provided by telephone at 303–231–3177. Privacy Act.
federal law at 18 U.S.C § 1161. SUPPLEMENTARY INFORMATION: The amendments to the system notice
will be effective as proposed at the end
[FR Doc. 2016–06840 Filed 3–24–16; 8:45 am] I. Background of the comment period (the comment
BILLING CODE 4337–15–P
The Department of the Interior (DOI) period will end 30 days after the
Office of Natural Resources Revenue publication of this notice in the Federal

VerDate Sep<11>2014 18:30 Mar 24, 2016 Jkt 238001 PO 00000 Frm 00081 Fmt 4703 Sfmt 4703 E:\FR\FM\25MRN1.SGM 25MRN1
16208 Federal Register / Vol. 81, No. 58 / Friday, March 25, 2016 / Notices

Register), unless comments are received Dated: March 22, 2016. collection actions, bank account
which would require a contrary Teri Barnett, number, check number, amount paid,
determination. DOI will publish a Departmental Privacy Officer. contract number, agreement number,
revised notice if changes are made based allotment number, well number, and
upon a review of the comments System Name: other information that may be generated
received. Minerals Revenue Management or maintained during the processing and
Support System (MRMSS), OS–30. administration of minerals revenue
II. Privacy Act management responsibilities. The
SYSTEM CLASSIFICATION: records concerning corporations and
The Privacy Act of 1974, as amended
(5 U.S.C. 552a), embodies fair Unclassified. other business entities are compliance
information practice principles in a activities and are not subject to the
SYSTEM LOCATION:
statutory framework governing the Privacy Act. However, records
Records in this system are located at pertaining to individuals acting on
means by which Federal agencies the Office of Natural Resources Revenue
collect, maintain, use, and disseminate behalf of corporations and other
Center, Denver Federal Center, P.O. Box business entities may reflect personal
individuals’ personal information. The 25165, MS6055A, Denver, Colorado
Privacy Act applies to records about information.
80225, and at Office of Natural ONRR Outreach program activities
individuals that are maintained in a Resources Revenue contractor facilities
‘‘system of records.’’ A ‘‘system of include phone calls, email, and
that process electronic Minerals correspondence, as well as meetings
records’’ is a group of any records under Revenue Management Support System
the control of an agency for which with individual Indian owners that have
records. ownership in revenues that come from
information about an individual is
retrieved by the name or by some CATEGORIES OF INDIVIDUALS COVERED BY THE
mineral leases. These records may
identifying number, symbol, or other SYSTEM: include first and last name, email
identifier assigned to the individual. Individuals covered by the system address, phone number, individual
The Privacy Act defines an individual include lease and permit holders, owner identification, allocated
as a U.S. citizen or lawful permanent current and former landowners and ownership percentage, estimated
resident. As a matter of policy, DOI lessees, royalty payors and production revenues from leases, and other
extends administrative Privacy Act operators, individuals who have information that may be contained in
protections to all individuals. reported rents, royalties, and bonuses correspondence with or requests from
Individuals may request access to their from oil or other minerals or gas from individuals generated through outreach
own records that are maintained in a producing or nonproducing Federal or activities to support and provide a
system of records in the possession or Indian leases, current and former response to customer inquiries.
under the control of DOI by complying Federal employees and contractors, state AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
with DOI Privacy Act regulations at 43 and local government employees, and The Federal Oil and Gas Royalty
CFR part 2, subpart K. Tribal government officials. The system Management Act of 1982, 30 U.S.C.
The Privacy Act requires each agency also contains records concerning 1701–1759; Chapter 12 of Title 25 of the
to publish in the Federal Register a corporations and other business entities U.S. Code, addressing the lease, sale, or
description denoting the type and that are not subject to the Privacy Act. surrender of allotted or unallotted lands,
character of each system of records that However, records pertaining to found at 25 U.S.C. 391–416j; Chapter 3A
the agency maintains, the routine uses individuals acting on behalf of of Title 30 of the U.S. Code, addressing
of each system to make agency record corporations and other business entities leases and prospecting permits, found at
keeping practices transparent, to notify may reflect personal information. 30 U.S.C. 181–196; and the Outer
individuals regarding the uses of their CATEGORIES OF RECORDS IN THE SYSTEM: Continental Shelf Lands Act, 43 U.S.C.
records, and to assist individuals to 1331–1356b.
more easily find such records within the This system contains records relating
agency. The amended Minerals Revenue to the general administration of the ROUTINE USES OF RECORDS MAINTAINED IN THE

Management Support System (MRMSS), MRMSS, and records relating to SYSTEM, INCLUDING CATEGORIES OF USERS AND
minerals revenue asset management, THE PURPOSES OF SUCH USES:
OS–30 system of records notice is
published in its entirety below. compliance management, and financial The purposes of the system are to
management. These records are related collect royalties and rents; control
In accordance with 5 U.S.C. 552a(r), to business entities and individuals and revenues; distribute funds collected;
DOI has provided a report of this system includes leases, permits, maintain records of royalty accounts
of records to the Office of Management correspondence, forms, disbursements, and associated sales and production
and Budget and to Congress. reports, and other documents which information; provide data to facilitate
III. Public Disclosure may contain first and last names, comparative auditing of mineral
addresses, telephone numbers, fax production, royalties due, revenues
Before including your address, phone numbers, email addresses, other contact collected, and funds distributed; gather
number, email address, or other information, lease numbers, revenues statistics for managing the mineral
personal identifying information in your collected, outreach information of leasing program; provide informational
comment, you should be aware that individual Indian owners, dates due, access to external users including states,
asabaliauskas on DSK3SPTVN1PROD with NOTICES

your entire comment, including your customer identification number, owner Indian tribes or agencies, and Federal
personal identifying information, may identification number, location of land, agencies; and provide outreach services
be made publicly available at any time. type of lease, lessee and/or payor to the Indian community.
While you can ask us in your comment information, allottee production In addition to those disclosures
to withhold your personal identifying volume, commodity, reported revenues, generally permitted under 5 U.S.C.
information from public review, we sales value, royalty amounts, tax 552a(b) of the Privacy Act, all or a
cannot guarantee that we will be able to identification number, rate billed, portion of the records or information
do so. amount charged, interest and penalty, contained in this system may be

VerDate Sep<11>2014 18:30 Mar 24, 2016 Jkt 238001 PO 00000 Frm 00082 Fmt 4703 Sfmt 4703 E:\FR\FM\25MRN1.SGM 25MRN1
Federal Register / Vol. 81, No. 58 / Friday, March 25, 2016 / Notices 16209

disclosed outside DOI as a routine use employee or contractor, or the issuance (13) To other Federal agencies for the
pursuant to 5 U.S.C. 552a(b)(3) as of a security clearance, license, contract, purpose of submitting reports, data and
follows: grant or other benefit, when the information related to the production of
(1) (a) To any of the following entities disclosure is compatible with the minerals such as oil, gas and solids
or individuals, when the circumstances purpose for which the records were associated with the management of
set forth in paragraph (b) are met: compiled. revenues.
(i) The U.S. Department of Justice (6) To representatives of the National
(DOJ); DISCLOSURE TO CONSUMER REPORTING
Archives and Records Administration
AGENCIES:
(ii) A court or an adjudicative or other (NARA) to conduct records management
administrative body; inspections under the authority of 44 Pursuant to 5 U.S.C. 552a(b)(12),
(iii) A party in litigation before a court U.S.C. 2904 and 2906. disclosures may be made to a consumer
or an adjudicative or other (7) To state, territorial and local reporting agency as defined in the Fair
administrative body; or governments and tribal organizations to Credit Reporting Act (15 U.S.C.
(iv) Any DOI employee acting in his provide information needed in response 1681a(f)) or the Federal Claims
or her individual capacity if DOI or DOJ to court order and/or discovery Collection Act of 1996 (31 U.S.C.
has agreed to represent that employee or purposes related to litigation, when the 3701(a)(3)).
pay for private representation of the disclosure is compatible with the POLICIES AND PRACTICES FOR STORING,
employee; purpose for which the records were RETRIEVING, ACCESSING, RETAINING AND
(b) When: compiled. DISPOSING OF RECORDS IN THE SYSTEM:
(i) One of the following is a party to (8) To an expert, consultant, or
the proceeding or has an interest in the STORAGE:
contractor (including employees of the
proceeding: contractor) of DOI that performs services Records are maintained in paper form
(A) DOI or any component of DOI; requiring access to these records on in file folders stored in file cabinets, and
(B) Any other Federal agency electronic media such as computers,
DOI’s behalf to carry out the purposes
appearing before the U.S. Department of magnetic disk, diskette, compact discs
of the system.
the Interior’s Office of Hearings and and computer tapes. The electronic
(9) To appropriate agencies, entities,
Appeals; records are maintained in removable
and persons when:
(C) Any DOI employee acting in his or drives, computer servers, email and
(a) It is suspected or confirmed that
her official capacity; electronic databases.
(D) Any DOI employee acting in his the security or confidentiality of
or her individual capacity if DOI or DOJ information in the system of records has RETRIEVABILITY:
has agreed to represent that employee or been compromised; and Customer records are retrieved by
pay for private representation of the (b) DOI has determined that as a result name or customer identification
employee; of the suspected or confirmed number, owner name, or owner
(E) The United States, when DOJ compromise there is a risk of harm to identification number; land information
determines that DOI is likely to be economic or property interest, identity is retrieved by location and whether or
affected by the proceeding; and theft or fraud, or harm to the security or not the lease is an Indian lease or a
(ii) DOI deems the disclosure to be: integrity of this system or other systems Federal onshore or offshore lease.
(A) Relevant and necessary to the or programs (whether maintained by Records are indexed by lease or contract
proceeding; and DOI or another agency or entity) that number; lessee and/or payor; permittee;
(B) Compatible with the purpose for rely upon the compromised production reporter; and/or commodity.
which the records were compiled. information; and
(2) To a congressional office in (c) The disclosure is made to such SAFEGUARDS:
response to a written inquiry that an agencies, entities and persons who are The records contained in this system
individual covered by the system, or the reasonably necessary to assist in are safeguarded in accordance with 43
heir of such individual if the covered connection with DOI’s efforts to respond CFR 2.226 and other applicable security
individual is deceased, has made to the to the suspected or confirmed and privacy rules and policies. During
office. compromise and prevent, minimize, or normal hours of operation, paper
(3) To any criminal, civil, or remedy such harm. records are maintained in locked filed
regulatory law enforcement authority (10) To the Office of Management and cabinets under the control of authorized
(whether Federal, state, local, tribal or Budget (OMB) during the coordination personnel. Computerized records
foreign) when a record, either alone or and clearance process in connection systems follow the National Institute of
in conjunction with other information, with legislative affairs as mandated by Standards and Technology standards as
indicates a violation or potential OMB Circular A–19. developed to comply with the Privacy
violation of law—criminal, civil, or (11) To the Department of the Act of 1974, 5 U.S.C. 552a; Paperwork
regulatory in nature, and the disclosure Treasury to recover debts owed to the Reduction Act of 1995, 44 U.S.C. 3501–
is compatible with the purpose for United States. 3521; Federal Information Security
which the records were compiled. (12) To the news media and the Modernization Act of 2014, 44 U.S.C.
(4) To an official of another Federal public, with the approval of the Public 3551–3558; and the Federal Information
agency to provide information needed Affairs Officer in consultation with Processing Standards 199: Standards for
in the performance of official duties counsel and the Senior Agency Official Security Categorization of Federal
asabaliauskas on DSK3SPTVN1PROD with NOTICES

related to reconciling or reconstructing for Privacy, where there exists a Information and Information Systems.
data files or to enable that agency to legitimate public interest in the Computer servers in which electronic
respond to an inquiry by the individual disclosure of the information, except to records are stored are located in secured
to whom the record pertains. the extent it is determined that release contractor facilities with physical,
(5) To Federal, state, local, tribal, or of the specific information in the technical and administrative levels of
foreign agencies that have requested context of a particular case would security to prevent unauthorized access
information relevant or necessary to the constitute an unwarranted invasion of to the DOI network and information
hiring, firing or retention of an personal privacy. assets. Security controls include

VerDate Sep<11>2014 18:30 Mar 24, 2016 Jkt 238001 PO 00000 Frm 00083 Fmt 4703 Sfmt 4703 E:\FR\FM\25MRN1.SGM 25MRN1
Document Created: 2018-02-02 15:18:05
Document Modified: 2018-02-02 15:18:05
Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of an amendment to an existing system of records.
Dates		Comments must be received by April 25, 2016. The amendments to the system will be effective April 25, 2016.
Contact		Minerals Revenue Management Support System Program Manager, Information Management Center (IMC), Office of Natural Resources Revenue, U.S. Department of the Interior, P.O. Box 25165, Lakewood, CO 80225, or by telephone at 303-231-3177.
FR Citation		81 FR 16207
81 FR 16207 - Privacy Act of 1974, as Amended; Notice To Amend an Existing System of Records

DEPARTMENT OF THE INTERIOROffice of the Secretary

Federal Register Volume 81, Issue 58 (March 25, 2016)

DEPARTMENT OF THE INTERIOR
Office of the Secretary
