81 FR 17051 - Defense Federal Acquisition Regulation Supplement: Instructions for the Wide Area WorkFlow Reparable Receiving Report (DFARS Case 2016-D004)

DEPARTMENT OF DEFENSE
Defense Acquisition Regulations System

Federal Register Volume 81, Issue 58 (March 25, 2016)

Page Range		17051-17053
FR Document		2016-06726
DoD is proposing to amend the Defense Federal Acquisition Regulation Supplement (DFARS) to add instructions for utilizing the Wide Area WorkFlow Reparable Receiving Report.
Federal Register, Volume 81 Issue 58 (Friday, March 25, 2016)
[Federal Register Volume 81, Number 58 (Friday, March 25, 2016)]
[Proposed Rules]
[Pages 17051-17053]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-06726]


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DEPARTMENT OF DEFENSE

Defense Acquisition Regulations System

48 CFR Chapter 2

[Docket DARS-2016-0001]
RIN 0750-AI83


Defense Federal Acquisition Regulation Supplement: Instructions 
for the Wide Area WorkFlow Reparable Receiving Report (DFARS Case 2016-
D004)

AGENCY: Defense Acquisition Regulations System, Department of Defense 
(DoD).

ACTION: Proposed rule.

-----------------------------------------------------------------------

SUMMARY: DoD is proposing to amend the Defense Federal Acquisition 
Regulation Supplement (DFARS) to add instructions for utilizing the 
Wide Area WorkFlow Reparable Receiving Report.

DATES: Comments on the proposed rule should be submitted in writing to 
the address shown below on or before May 24, 2016, to be considered in 
the formation of a final rule.

ADDRESSES: Submit comments identified by DFARS Case 2016-D004, using 
any of the following methods:
    [cir] Regulations.gov: http://www.regulations.gov. Submit comments 
via the Federal eRulemaking portal by entering ``DFARS Case 2016-D004'' 
under the heading ``Enter keyword or ID'' and selecting ``Search.'' 
Select the link ``Submit a Comment'' that corresponds with ``DFARS Case 
2016-D004.'' Follow the instructions provided at the ``Submit a 
Comment'' screen. Please include your name, company name (if any), and 
``DFARS Case 2016-D004'' on your attached document.
    [cir] Email: [email protected]. Include DFARS Case 2016-D004 in 
the subject line of the message.
    [cir] Fax: 571-372-6094.
    [cir] Mail: Defense Acquisition Regulations System, Attn: Ms. Jo 
Ann Reilly, OUSD(AT&L)DPAP/DARS, Room 3B941, 3060 Defense Pentagon, 
Washington, DC 20301-3060.
    Comments received generally will be posted without change to http://www.regulations.gov, including any personal information provided. To 
confirm receipt of your comment(s), please check www.regulations.gov, 
approximately two to three days after submission to verify posting 
(except allow 30 days for posting of comments submitted by mail).

FOR FURTHER INFORMATION CONTACT: Ms. Jo Ann Reilly, telephone 571-372-
6176.

SUPPLEMENTARY INFORMATION:

I. Background

    DoD is proposing to revise Appendix F of the DFARS to add 
instructions for the use, preparation, and distribution of the Wide 
Area WorkFlow (WAWF) Reparable Receiving Report (RRR) that has been 
created to differentiate between deliveries of new Government assets 
(new procurements) and the return of Government property that has been 
repaired or overhauled. The WAWF RRR creates an acceptance transaction 
for use in paying for the repair service and property transfers, moving 
the asset back to the Government, and reporting the movement to the 
Item Unique Identification (IUID) registry. Without the RRR, the 
contractor would have to take multiple actions to comply with the DFARS 
clauses at 252.232-7003, Electronic Submission of Payment Requests and 
Receiving Reports; 252.211-7003, Item Unique Identification and 
Valuation; and 252.211-7007, Reporting of Government-Furnished 
Property. In addition, this proposed rule would improve reporting 
efficiency by eliminating manual intervention that is currently 
required to ensure accurate information flow between different 
Government reporting systems.

II. Discussion and Analysis

    DoD is proposing to make the following changes to DFARS Appendix F 
to provide guidance on the use of the WAWF RRR as follows:
     F-101--states that the WAWF RRR is the electronic 
equivalent of the DD Form 250 for repair, maintenance, or overhaul of 
Government furnished property (GFP).
     F-103--adds new guidance on the use of the WAWF RRR as a 
multipurpose report. Adds a new paragraph (e)(3) to state that use of 
the

[[Page 17052]]

WAWF RRR, when the contract includes DFARS 252.211-7007, Reporting of 
Government-Furnished Property, will capture the shipment of GFP items 
after acceptance of repair services and forward the data to the IUID 
registry.
     F-104--adds paragraph (b) to permit use of the WAWF RRR or 
DD Form 250 for delivery of services for repair, overhaul, or 
maintenance.
     Part 3--adds WAWF RRR to the title of part 3.
     F-301--adds paragraphs (b)(15)(ii)(A) and (B), to provide 
WAWF RRR completion instructions.
     F-301(b)(18)--adds clarifying information for entering 
unit prices when using the WAWF RRR.
     F-303--adds use of the WAWF RRR for consolidated 
shipments.
     F-304--adds WAWF RRR correction instructions for contracts 
administered by the Defense Contract Management Agency and paid by the 
Mechanization of Contract Administration Services system.
     F-306--provides information on printing capability when 
using the WAWF RRR as a packing list.

III. Applicability to Contracts at or Below the Simplified Acquisition 
Threshold and for Commercial Items, Including Commercially Available 
Off-the-Shelf Items

    This case does not add any new provisions or clauses or impact any 
existing provisions or clauses.

IV. Executive Orders 12866 and 13563

    Executive Orders (E.O.s) 12866 and 13563 direct agencies to assess 
all costs and benefits of available regulatory alternatives and, if 
regulation is necessary, to select regulatory approaches that maximize 
net benefits (including potential economic, environmental, public 
health and safety effects, distributive impacts, and equity). E.O. 
13563 emphasizes the importance of quantifying both costs and benefits, 
of reducing costs, of harmonizing rules, and of promoting flexibility. 
This is not a significant regulatory action and, therefore, was not 
subject to review under section 6(b) of E.O. 12866, Regulatory Planning 
and Review, dated September 30, 1993. This rule is not a major rule 
under 5 U.S.C. 804.

V. Regulatory Flexibility Act

    DoD does not expect this rule to have an economic impact on a 
substantial number of small entities within the meaning of the 
Regulatory Flexibility Act, 5 U.S.C. 601, et seq. However, an initial 
regulatory flexibility analysis has been performed and is summarized as 
follows:
    DoD is proposing to revise the Defense Federal Acquisition 
Regulation Supplement (DFARS), Appendix F, to add the instructions for 
utilizing the Wide Area WorkFlow (WAWF) Reparable Receiving Report 
(RRR).
    The objective of this rule is to provide instructions for the use, 
preparation, and distribution of the electronic WAWF RRR that has been 
created to differentiate between deliveries of new Government assets 
(new procurements) and the return of Government property that has been 
repaired or overhauled. This rule proposes to improve reporting 
efficiency by eliminating manual intervention that is currently 
required to ensure accurate information flows between different 
Government property reporting systems.
    The number of small entities affected is unknown. However, DoD 
expects this rule to have a positive economic impact on contractors, 
including small businesses, because the proposed rule would reduce the 
reporting burden for Government property repair or overhaul contracts. 
For example, DFARS clause 252.232-7003, Electronic Submission of 
Payment Requests and Receiving Reports, requires the use of WAWF by 
contactors in preparing and submitting receiving reports; 252.211-7003, 
Item Unique Identification and Valuation, requires all delivered items 
with an item unique identification (IUID) be reported to the IUID 
registry; and 252.211-7007, Reporting of Government-Furnished Property, 
requires Government furnished property be reported to the IUID 
registry, specifically the return to the Government of serially managed 
assets. With the proposed rule, contractors would only use the WAWF RRR 
system to meet the reporting requirements for Government property 
repair or overhaul contracts, instead of taking multiple actions to 
comply with the DFARS clauses above.
    The projected recordkeeping and reporting is unchanged from current 
requirements, and only the method of submitting the reports for the 
return of Government property that has been repaired or overhauled has 
changed. Reporting and recordkeeping is limited to that required to 
properly record material inspection and receiving report information 
using the WAWF RRR under Government contracts. Preparation of these 
records requires clerical and analytical skills to create the 
electronic documents in the WAWF system.
    The rule does not duplicate, overlap, or conflict with any other 
Federal rules.
    There are no significant alternatives to the proposed rule that 
accomplish the stated objectives.
    DoD invites comments from small business concerns and other 
interested parties on the expected impact of this rule on small 
entities.
    DoD will also consider comments from small entities concerning the 
existing regulations in subparts affected by this rule in accordance 
with 5 U.S.C. 610. Interested parties must submit such comments 
separately and should cite 5 U.S.C 610 (DFARS Case 2016-D004), in 
correspondence.

VI. Paperwork Reduction Act

    The rule contains information collection requirements that require 
the approval of the Office of Management and Budget under the Paperwork 
Reduction Act (44 U.S.C. chapter 35). However, these changes to the 
DFARS do not impose additional information collection requirements to 
the paperwork burden previously approved under OMB Control Number 0704-
0248 entitled ``Material Inspection and Receiving Report.'' The 
projected recordkeeping and reporting is unchanged from current 
requirements, and only the method of submitting the reports for the 
return of Government property that has been repaired or overhauled has 
changed.

List of Subjects in 48 CFR Appendix F to Chapter 2

    Government procurement.

Jennifer L. Hawes,
Editor, Defense Acquisition Regulations System.

    Therefore, 48 CFR chapter 2, subchapter I, is proposed to be 
amended in appendix F as follows:

CHAPTER 2--DEFENSE ACQUISITION REGULATIONS SYSTEM, DEPARTMENT OF 
DEFENSE

0
1. The authority citation for appendix F to chapter 2 continues to read 
as follows:

    Authority:  41 U.S.C. 1303 and 48 CFR chapter 1.

0
2. Amend appendix F to chapter 2 by--
0
a. In section F-101, paragraph (a), removing ``(WAWF) Receiving 
Report'' and adding ``(WAWF) Receiving Report (RR), the WAWF Reparable 
Receiving Report (WAWF RRR)'' in its place, and adding a sentence at 
the end of paragraph (a);
0
b. In section F-103, paragraphs (a) introductory text, (a)(6), (b) 
introductory text, and (c) by removing ``WAWF RR'' and adding ``WAWF 
RR, WAWF RRR,'' in each place; in paragraph (e)

[[Page 17053]]

introductory text, removing ``WAWF RR'' and adding ``WAWF RR and WAWF 
RRR'' in its place; and adding paragraph (e)(3);
0
c. In section F-104, redesignating paragraph (b) as paragraph (c) and 
adding a new paragraph (b);
0
d. Revising the part 3 heading;
0
e. In section F-301, revising paragraphs (b)(15)(ii) and (b)(18);
0
f. In section F-303, by removing ``WAWF RR'' and adding ``WAWF RR or 
WAWF RRR'' in its place;
0
g. Revising section F-304; and
0
h. In section F-306, revising the introductory text and paragraph (a).
    The revisions and additions read as follows:

APPENDIX F TO CHAPTER 2--MATERIAL INSPECTION AND RECEIVING REPORT

PART 1--INTRODUCTION

F--101 General.

    (a) * * * The WAWF RRR is the electronic equivalent of the DD 
Form 250 for repair, maintenance, or overhaul of Government-
furnished property.
* * * * *

F-103 Use.

* * * * *
    (e) * * *
    (3) Reporting of Government-Furnished Property, when the clause 
at DFARS 252.211-7007, Reporting of Government-Furnished Property, 
is used in the contract, use of the WAWF RRR will capture the 
shipment of Government-furnished property items after acceptance of 
repair services and forward the data to the IUID registry. WAWF is 
the only way a contractor can report the transfer of Government-
furnished property items in the IUID registry.

F-104 Application.

    (a) * * *
    (b) WAWF RRR or DD Form 250. Use as in (a) above for delivery of 
services for repair, overhaul, or maintenance.
* * * * *

PART 3--PREPARATION OF THE WIDE AREA WORKFLOW (WAWF) RECEIVING REPORT 
(RR), THE WIDE AREA WORKFLOW REPARABLE RECEIVING REPORT (WAWF RRR), AND 
WAWF ENERGY RR

* * * * *

F-301 Preparation instructions.

* * * * *
    (b) * * *
    (15) * * *
    (ii) For service line items, select SV for ``SERVICE'' in the 
type field followed by as short a description as is possible in the 
description field. Some examples of service line items are 
maintenance, repair, alteration, rehabilitation, engineering, 
research, development, training, and testing
    (A) For RRRs, the ``Ship To'' code is the DoDAAC, MAPAC, or CAGE 
code from the contract or shipping instructions.
    (B) For service line items not using a RRR, the ``Ship To'' code 
and the ``Unit'' shall be filled out. The ``Ship To'' code is the 
destination Service Acceptor Code for WAWF. If source inspected and 
accepted, enter the service performance location as the ``Ship To'' 
code.
* * * * *
    (18) UNIT PRICE. The contractor shall enter unit prices on all 
WAWF RR copies. When using the WAWF RRR, the unit price is the price 
of the repair, overhaul, or maintenance service from the contract.
* * * * *

F-304 Correction instructions.

    Functionality for correcting a WAWF RR or WAWF RRR is available 
for DCMA administered contracts paid using the Mechanization of 
Contract Administration Services (MOCAS) system with source 
acceptance. Preparation instructions and training for corrections is 
available at  https://wawftraining.eb.mil. The instructions are part 
of the Vendor Training section.
* * * * *

F-306 Packing list instructions.

    Contractors may also use a WAWF processed RR, including the WAWF 
RRR, as a packing list. WAWF provides options to print the RR. These 
printed RRs may also be used if a signed copy is required.
    (a) WAWF provides a print capability for its RR. The WAWF 
printed RR can be identified by its distinctive format and by the 
text title at the top of each printed page ``Material Inspection and 
Receiving Report in accordance with DFARS Appendix F. Paper DD Form 
250 is usable in lieu of this document on an exception basis.'' (See 
DFARS 252.232-7003(c).) This printed copy can be used as a packing 
list. If needed, the signature can be verified by reviewing the 
signed RR in WAWF.
* * * * *
[FR Doc. 2016-06726 Filed 3-24-16; 8:45 am]
 BILLING CODE 5001-06-P
17052 Federal Register / Vol. 81, No. 58 / Friday, March 25, 2016 / Proposed Rules

WAWF RRR, when the contract been performed and is summarized as There are no significant alternatives to
includes DFARS 252.211–7007, follows: the proposed rule that accomplish the
Reporting of Government-Furnished DoD is proposing to revise the stated objectives.
Property, will capture the shipment of Defense Federal Acquisition Regulation DoD invites comments from small
GFP items after acceptance of repair Supplement (DFARS), Appendix F, to business concerns and other interested
services and forward the data to the add the instructions for utilizing the parties on the expected impact of this
IUID registry. Wide Area WorkFlow (WAWF) rule on small entities.
• F–104—adds paragraph (b) to Reparable Receiving Report (RRR). DoD will also consider comments
permit use of the WAWF RRR or DD The objective of this rule is to provide from small entities concerning the
Form 250 for delivery of services for instructions for the use, preparation, existing regulations in subparts affected
repair, overhaul, or maintenance. and distribution of the electronic by this rule in accordance with 5 U.S.C.
• Part 3—adds WAWF RRR to the WAWF RRR that has been created to 610. Interested parties must submit such
title of part 3. differentiate between deliveries of new comments separately and should cite 5
• F–301—adds paragraphs Government assets (new procurements) U.S.C 610 (DFARS Case 2016–D004), in
(b)(15)(ii)(A) and (B), to provide WAWF and the return of Government property correspondence.
RRR completion instructions. that has been repaired or overhauled.
• F–301(b)(18)—adds clarifying VI. Paperwork Reduction Act
This rule proposes to improve reporting
information for entering unit prices efficiency by eliminating manual The rule contains information
when using the WAWF RRR. intervention that is currently required to collection requirements that require the
• F–303—adds use of the WAWF RRR ensure accurate information flows approval of the Office of Management
for consolidated shipments. between different Government property and Budget under the Paperwork
• F–304—adds WAWF RRR reporting systems. Reduction Act (44 U.S.C. chapter 35).
correction instructions for contracts The number of small entities affected However, these changes to the DFARS
administered by the Defense Contract is unknown. However, DoD expects this do not impose additional information
Management Agency and paid by the rule to have a positive economic impact collection requirements to the
Mechanization of Contract on contractors, including small paperwork burden previously approved
Administration Services system. businesses, because the proposed rule under OMB Control Number 0704–0248
• F–306—provides information on entitled ‘‘Material Inspection and
would reduce the reporting burden for
printing capability when using the Receiving Report.’’ The projected
Government property repair or overhaul
WAWF RRR as a packing list. recordkeeping and reporting is
contracts. For example, DFARS clause
III. Applicability to Contracts at or 252.232–7003, Electronic Submission of unchanged from current requirements,
Below the Simplified Acquisition Payment Requests and Receiving and only the method of submitting the
Threshold and for Commercial Items, Reports, requires the use of WAWF by reports for the return of Government
Including Commercially Available Off- contactors in preparing and submitting property that has been repaired or
the-Shelf Items receiving reports; 252.211–7003, Item overhauled has changed.
This case does not add any new Unique Identification and Valuation, List of Subjects in 48 CFR Appendix F
provisions or clauses or impact any requires all delivered items with an item to Chapter 2
existing provisions or clauses. unique identification (IUID) be reported Government procurement.
to the IUID registry; and 252.211–7007,
IV. Executive Orders 12866 and 13563 Reporting of Government-Furnished Jennifer L. Hawes,
Executive Orders (E.O.s) 12866 and Property, requires Government Editor, Defense Acquisition Regulations
13563 direct agencies to assess all costs furnished property be reported to the System.
and benefits of available regulatory IUID registry, specifically the return to Therefore, 48 CFR chapter 2,
alternatives and, if regulation is the Government of serially managed subchapter I, is proposed to be amended
necessary, to select regulatory assets. With the proposed rule, in appendix F as follows:
approaches that maximize net benefits contractors would only use the WAWF
RRR system to meet the reporting CHAPTER 2—DEFENSE ACQUISITION
(including potential economic, REGULATIONS SYSTEM, DEPARTMENT OF
environmental, public health and safety requirements for Government property
DEFENSE
effects, distributive impacts, and repair or overhaul contracts, instead of
equity). E.O. 13563 emphasizes the taking multiple actions to comply with ■ 1. The authority citation for appendix
importance of quantifying both costs the DFARS clauses above. F to chapter 2 continues to read as
and benefits, of reducing costs, of The projected recordkeeping and follows:
harmonizing rules, and of promoting reporting is unchanged from current Authority: 41 U.S.C. 1303 and 48 CFR
flexibility. This is not a significant requirements, and only the method of chapter 1.
regulatory action and, therefore, was not submitting the reports for the return of ■ 2. Amend appendix F to chapter 2
subject to review under section 6(b) of Government property that has been by—
E.O. 12866, Regulatory Planning and repaired or overhauled has changed. ■ a. In section F–101, paragraph (a),
Review, dated September 30, 1993. This Reporting and recordkeeping is limited removing ‘‘(WAWF) Receiving Report’’
rule is not a major rule under 5 U.S.C. to that required to properly record and adding ‘‘(WAWF) Receiving Report
srobinson on DSK5SPTVN1PROD with PROPOSALS2

804. material inspection and receiving report (RR), the WAWF Reparable Receiving
information using the WAWF RRR Report (WAWF RRR)’’ in its place, and
V. Regulatory Flexibility Act under Government contracts. adding a sentence at the end of
DoD does not expect this rule to have Preparation of these records requires paragraph (a);
an economic impact on a substantial clerical and analytical skills to create ■ b. In section F–103, paragraphs (a)
number of small entities within the the electronic documents in the WAWF introductory text, (a)(6), (b) introductory
meaning of the Regulatory Flexibility system. text, and (c) by removing ‘‘WAWF RR’’
Act, 5 U.S.C. 601, et seq. However, an The rule does not duplicate, overlap, and adding ‘‘WAWF RR, WAWF RRR,’’
initial regulatory flexibility analysis has or conflict with any other Federal rules. in each place; in paragraph (e)

VerDate Sep<11>2014 21:34 Mar 24, 2016 Jkt 238001 PO 00000 Frm 00003 Fmt 4701 Sfmt 4702 E:\FR\FM\25MRP2.SGM 25MRP2
Document Created: 2018-02-02 15:18:02
Document Modified: 2018-02-02 15:18:02
Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Proposed Rules
Action		Proposed rule.
Dates		Comments on the proposed rule should be submitted in writing to
Contact		Ms. Jo Ann Reilly, telephone 571-372- 6176.
FR Citation		81 FR 17051
RIN Number		0750-AI83
81 FR 17051 - Defense Federal Acquisition Regulation Supplement: Instructions for the Wide Area WorkFlow Reparable Receiving Report (DFARS Case 2016-D004)

DEPARTMENT OF DEFENSEDefense Acquisition Regulations System

Federal Register Volume 81, Issue 58 (March 25, 2016)

DEPARTMENT OF DEFENSE
Defense Acquisition Regulations System
