81 FR 18895 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 81, Issue 63 (April 1, 2016)

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when no longer needed for current Government business. They authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

[Federal Register Volume 81, Number 63 (Friday, April 1, 2016)]
[Notices]
[Pages 18895-18896]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-07436]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2016-025]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize agencies to preserve records of continuing 
value in the National Archives of the United States and to destroy, 
after a specified period, records lacking administrative, legal, 
research, or other value. NARA publishes notice for records schedules 
in which agencies propose to destroy records not previously authorized 
for disposal or reduce the retention period of records already 
authorized for disposal. NARA invites public comments on such records 
schedules, as required by 44 U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by May 2, 2016. 
Once NARA completes appraisal of the records, we will send you a copy 
of the schedule you requested. We usually prepare appraisal memoranda 
that contain additional information concerning the records covered by a 
proposed schedule. You may also request these. If you do, we will also 
provide them once we have completed the appraisal. You have 30 days 
after we send these requested documents in which to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and a 
mailing address. If you would like an appraisal report, please include 
that in your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Management Services (ACNR); National Archives and Records 
Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by 
phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize the disposal of 
all other records after the agency no longer needs them to conduct its 
business. Some schedules are comprehensive and cover all the records of 
an agency or one of its major subdivisions. Most schedules, however, 
cover records of only one office or program or a few series of records. 
Many of these update previously approved schedules, and some include 
records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it has created or maintains the records. Items 
included in schedules submitted to NARA on or after December 17, 2007, 
are media neutral unless the item is limited to a specific medium. (See 
36 CFR 1225.12(e).)
    No agencies may destroy Federal records without the approval of the 
Archivist of the United States. The Archivist grants this approval only 
after a thorough consideration of the records' administrative use by 
the agency of origin, the rights of the Government and of private 
people directly affected by the Government's activities, and whether or 
not the records have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records or that the schedule 
has agency-wide applicability (in the case of schedules that cover 
records that may be accumulated throughout an agency), provides the 
control number assigned to each schedule, the total number of schedule 
items, and the number of temporary items (the records proposed for 
destruction), and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Agriculture, Farm Service Agency (DAA-0145-2015-
0016, 2 items, 2 temporary items). Records related to base acre, yield 
updates, and agricultural risk and price loss coverage, including case 
files and rejected/withdrawn applications.
    2. Department of Agriculture, Farm Service Agency (DAA-0145-2015-
0017, 3 items, 3 temporary items). Records related to the margin 
protection program for dairy farmers, including case files and 
rejected/withdrawn applications.
    3. Department of Defense, Defense Threat Reduction Agency (DAA-
0374-2014-0036, 1 item, 1 temporary item). Records related to packing, 
boxing, and crating material for preservation or long term storage.
    4. Department of Defense, Defense Threat Reduction Agency (DAA-
0374-2014-0046, 1 item, 1 temporary item). Index of records related to 
construction and engineering projects.

[[Page 18896]]

    5. Department of Defense, Defense Threat Reduction Agency (DAA-
0374-2015-0002, 1 item, 1 temporary item). Records related to oversight 
of human and animal research including proposals, board certifications, 
and review and approval documentation.
    6. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2015-0010, 2 items, 2 temporary items). Master files and 
associated metadata of an electronic information system used to track 
Equal Employment Opportunity investigations and resolutions.
    7. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2016-0002, 2 items, 1 temporary item). 
Records related to the issuance of press releases, including background 
papers, news clippings, program activities, and reference materials. 
Proposed for permanent retention are press releases.
    8. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2016-0006, 12 items, 9 temporary 
items). Records related to Federal grant programs, including penalty 
determinations and resolutions, regulation files, briefing materials, 
and court case files. Proposed for permanent retention are final data 
reports, policy files, policy precedent final reports, and 
publications.
    9. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2016-0009, 2 items, 1 temporary item). 
Office-level delegations of authority records. Proposed for permanent 
retention are delegations of authority for senior management staff.
    10. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2016-0010, 6 items, 6 temporary items). 
Child support enforcement records including correspondence, 
memorandums, agreements, reports, and planning documents.
    11. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2016-0011, 4 items, 1 temporary item). 
Congressional reports related to the evaluation of tribal funding 
projects. Proposed for permanent retention are tribal consultation 
reports and paper and audio-visual records documenting Native American 
languages.
    12. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2016-0003, 1 item, 1 temporary item). 
Records related to pre-determination review of employer eligibility to 
file applications for individuals for certain employment-based visas.
    13. Department of the Navy, Naval Nuclear Propulsion Program (DAA-
0594-2015-0002, 1 item, 1 temporary item). Correspondence records 
related to the efficient operation of reactors and training and 
evaluation of personnel.
    14. Department of Veterans Affairs, Veterans Health Administration 
(DAA-0015-2015-0005, 3 items, 3 temporary items). Records related to 
clinical psychology and mental hygiene including notes, tests, 
evaluations, and related materials in electronic health records.
    15. Department of Veterans Affairs, Veterans Health Administration, 
(DAA-0015-2016-0002, 2 items, 2 temporary items). Records of studies to 
diagnose and treat sleep disorders.
    16. General Services Administration, Federal Acquisition Service 
(DAA-0137-2015-0001, 17 items, 17 temporary items). Records related to 
supply catalog and contract specifications, schedules, and publication 
development; procurement support, supply, and stores; personal property 
services; travel, transportation, and motor vehicle services; 
telecommunication services; and administrative support.
    17. General Services Administration, Office of the Inspector 
General (DAA-0269-2015-0002, 8 items, 7 temporary items). Routine case 
files, administrative files, working papers, and resource and reference 
material. Proposed for permanent retention are significant 
investigation, inspection, and audit case files.
    18. Military Compensation and Retirement Modernization Commission, 
Agency-wide (DAA-0220-2016-0002, 8 items, 1 temporary item). Public Web 
site records. Proposed for permanent retention are reports, 
correspondence, congressional hearings, biographical information on the 
Commissioners, public comments and hearings, press releases and 
issuances.
    19. Selective Service System, Agency-wide (DAA-0147-2015-0002, 4 
items, 1 temporary item). Organization and mission-related draft 
correspondence and background materials. Proposed for permanent 
retention are planning files, organization charts, and public 
announcements.

    Dated: March 23, 2016.
Laurence Brewer,
Director, Records Management Operations.
[FR Doc. 2016-07436 Filed 3-31-16; 8:45 am]
BILLING CODE 7515-01-P