81 FR 19981 - Statement of Organization, Functions and Delegations of Authority

DEPARTMENT OF HEALTH AND HUMAN SERVICES
Health Resources and Services Administration

Federal Register Volume 81, Issue 66 (April 6, 2016)

Page Range		19981-19982
FR Document		2016-07882
Federal Register, Volume 81 Issue 66 (Wednesday, April 6, 2016)
[Federal Register Volume 81, Number 66 (Wednesday, April 6, 2016)]
[Notices]
[Pages 19981-19982]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-07882]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Health Resources and Services Administration


Statement of Organization, Functions and Delegations of Authority

    This notice amends Part R of the Statement of Organization, 
Functions and Delegations of Authority of the Department of Health and 
Human Services (HHS), Health Resources and Services Administration 
(HRSA) (60 FR 56605, as amended November 6, 1995; as last amended at 81 
FR 10874-10875 dated March 2, 2016).
    This notice reflects organizational changes in the Health Resources 
and Services Administration (HRSA), Office of Federal Assistance 
Management (RJ). Specifically, this notice: (1) Establishes the Office 
of Operations and Management (RJA); (2) establishes the Office of Data 
and Organizational Management (RJB); and (3) updates the functional 
statement for the Office of Federal Assistance Management (RJ) in its 
entirety.

Chapter RJ--Office of Federal Assistance Management

Section RJ-00, Mission

    The Office of Federal Assistance Management (OFAM) through 
strategic direction and collaborative efforts provides leadership in 
the awarding and oversight of federal funds and related activities that 
advance the HRSA mission.

Section RJ-10, Organization

    Delete the organization for the Office of Federal Assistance 
Management in its entirety and replace with the following:
    The Office of Federal Assistance Management (RJ) is headed by the 
Associate Administrator, who reports directly to the Administrator, 
Health Resources and Services Administration. The Office of Federal 
Assistance Management includes the following components:
    (1) Office of the Associate Administrator (RJ);
    (2) Office of Operations Management (RJA);
    (3) Office of Data and Organizational Management (RJB);
    (4) Division of Financial Integrity (RJ1);
    (5) Division of Grants Policy (RJ2);
    (6) Division of Grants Management Operations (RJ3); and
    (7) Division of Independent Review (RJ4).

Section RJ-20, Functions

    This notice reflects organizational changes in the Health Resources 
and Services Administration (HRSA), Office of Federal Assistance 
Management (RJ). Specifically, this notice: (1) Establishes the Office 
of Operations and Management (RJA); (2) establishes the Office of Data 
and Organizational Management (RJB); and (3) updates the functional 
statement for the Office of Federal Assistance Management (RJ) in its 
entirety.
    Delete the function for the Office of Federal Assistance 
Management, and replace in its entirety.

Office of Federal Assistance Management (RJ)

    The Office of Federal Assistance Management (OFAM) provides 
national leadership in the administration and assurance of the 
financial integrity of HRSA's programs and provides oversight over HRSA 
activities to ensure that HRSA's resources are being properly used and 
protected. Provides leadership, direction, and coordination to all 
phases of grants policy, administration, and independent review of 
Competitive grant applications. Specifically: (1) Serves as the 
Administrator's principal source for grants policy and financial 
integrity of HRSA programs; (2) exercises oversight over the Agency's 
business processes related to assistance programs; (3) facilitates, 
plans, directs, and coordinates the administration of HRSA grant 
policies and operations; (4) directs and carries out the independent 
review of grant applications for all of HRSA's programs; (5) exercises 
the responsibility within HRSA for grant and cooperative agreement 
receipt, award, and post-award processes; and (6) plans, directs plus 
manages the electronic systems and business operations that enable 
staff to perform their day-to-day work.

Office of Operations Management (RJA)

    Plans, directs and coordinates OFAM-wide administrative management 
activities. Specifically: (1) Serves as the principal source for 
administrative operations advice and assistance; (2) provides guidance 
and coordinates personnel activities for OFAM; (3) provides 
organization and management analysis, coordinating the allocation of 
personnel resources, developing policies and procedures for internal 
operations, interpreting and implementing OFAM management policies and 
procedures and systems; (4) develops and coordinates OFAM 
administrative delegations of authority activities (5) lead, plan, and 
coordinate all OFAM budgetary activities, such as contracts, 
procurements and inter-agency agreements, as well as, provides guidance 
and support to OFAM leadership in these areas; (6) provides OFAM-wide 
support services such as travel coordination, supply management, 
equipment utilization, printing, property management, space management, 
records management, and management reports; (7) coordinates OFAM 
administrative management activities with other components within HRSA 
and HHS, and with other Federal agencies, as appropriate; and (8) 
provides overall support for OFAM's continuity of operations and 
emergency support.

Office of Data and Organizational Management (RJB)

    The Office of Data and Organizational Management provides strategic 
management and direction for OFAM-wide efforts addressing 
organizational and staff development, communication and outreach, 
business operations and data analysis and evaluation. Specifically: (1) 
Develops and manages

[[Page 19982]]

multi-year strategic plans; (2) develops and manages OFAM performance 
measures; (3) provides management guidance on organizational process 
improvement within OFAM and its divisions as needed; (4) provides 
guidance on organizational capacity needs for human resources; (5) 
provides guidance to OFAM managers to plan strategic direction for OFAM 
staff development, including guidance to OFAM managers for leadership 
development and staff engagement; (6) develops, implements and manages 
OFAM's communication plan; (7) provides strategic direction on the use 
of communication tools, formats, resources to reach internal and 
external audiences; (8) manages and maintains current data on all 
electronic sites; (9) provides targeted outreach to non-federal award 
recipients; and (10) manages and provides guidance on Executive 
Secretariat processes, Standard Operating Procedures, and routine 
internal communications.

Division of Financial Integrity (RJ1)

    The Division of Financial Integrity: (1) Coordinates Agency-wide 
efforts addressing HHS's Program Integrity Initiative/Enterprise Risk 
Management; (2) serves as the Agency's focal point for resolving audit 
findings on HRSA programs resulting from the Single Audits and special 
reviews; (3) conducts financial and compliance reviews of non-federal 
entities use of HRSA funds; (4) conducts the pre-award financial 
assessment of HRSA non-federal entities; (5) conducts the pre-award and 
post-award review of grant applicant's and non-federal entities 
financial soundness and management including accounting systems for 
managing federal grants; (6) conducts ad hoc studies and reviews 
related to the financial integrity of the HRSA business processes 
related to assistance programs; (7) serves as the Agency's liaison with 
the Office of Inspector General for issues related to HRSA programs; 
(8) coordinates non-federal entities appeal actions for the Department 
on HRSA decisions related to HRSA programs; (9) coordinates the 
preparation of informational reports on high risk non-federal entities; 
(10) coordinates contractor audit/financial assessment assignments; 
(11) responds to data requests; (12) serves as the HRSA liaison with 
the Department on the Single Audit Compliance Supplement update; (13) 
conducts internal audits; and (14) serves as the outreach to HRSA staff 
and non-federal entities to increase monitoring efforts for non-federal 
entities.

Division of Grants Policy (RJ2)

    The Division of Grants Policy (DGP) analyzes, develops and 
implements HRSA's federal assistance award policy in compliance with 
statutes, regulations, Government-wide administrative requirements and 
Departmental policy. The DGP recommends internal procedures to ensure 
consistent and effective stewardship of taxpayer dollars.

Division of Grants Management Operations (RJ3)

    The Division of Grants Management Operations exercises 
responsibility within HRSA for all business aspects of grant and 
cooperative agreement award and post-award processes, and participates 
in the planning, development, and implementation of policies and 
procedures for grants and other federal financial assistance 
mechanisms. Specifically: (1) Plans, directs and carries out the grants 
officer functions for all of HRSA's grant programs as well as awarding 
official functions for various scholarship, loan, and loan repayment 
assistance programs; (2) participates in the planning, development, and 
implementation of policies and procedures for grants and cooperative 
agreements; (3) provides assistance and technical consultation to 
program offices and grantees in the application of laws, regulations, 
policies, and guidelines relative to the Agency's grant and cooperative 
agreement programs; (4) develops standard operating procedures, 
methods, and materials for the administration of the Agency's grants 
programs; (5) establishes standards and guides for grants management 
operations; (6) reviews grantee financial status reports and prepares 
reports and analyses on the grantee's use of funds; (7) provides 
technical assistance to applicants and grantees on financial and 
administrative aspects of grant projects; (8) provides data and 
analyses as necessary for budget planning, hearings, operational 
planning, and management decisions; (9) participates in the development 
of program guidance and instructions for grant competitions; (10) 
oversees contracts in support of receipt of applications, records 
management, and grant closeout operations; and (11) supports post-award 
monitoring and closeout by analyzing payment management system data and 
working with grants and program office staff.

Division of Independent Review (RJ4)

    The Division of Independent Review is responsible for the 
management and oversight of HRSA's independent review of grant and 
cooperative agreement applications for funding. Specifically: (1) 
Plans, directs, and carries out HRSA's independent review of 
applications for grants and cooperative agreement funding, and assures 
that the process is fair, open, and competitive; (2) develops, 
implements, and maintains policies and procedures necessary to carry 
out the Agency's independent review/peer review processes; (3) provides 
technical assistance to independent reviewers ensuring that reviewers 
are aware of and comply with appropriate administrative policies and 
regulations; (4) provides technical advice and guidance to the Agency 
regarding the independent review processes; (5) coordinates and assures 
the development of program policies and rules relating to HRSA's 
extramural grant activities; and (6) provides HRSA's Offices and 
Bureaus with the final disposition of all reviewed applications.

Delegations of Authority

    All delegations of authority and re-delegations of authority made 
to HRSA officials that were in effect immediately prior to this 
reorganization, and that are consistent with this reorganization, shall 
continue in effect pending further re-delegation.
    This reorganization is effective upon date of signature.

    Dated: March 28, 2016.
James Macrae,
Acting Administrator.
[FR Doc. 2016-07882 Filed 4-5-16; 8:45 am]
 BILLING CODE 4165-15-P
Federal Register / Vol. 81, No. 66 / Wednesday, April 6, 2016 / Notices 19981

80. Edward E. Burchett, Jr., Seattle, Federal Assistance Management (RJ) in administration, and independent review
Washington, Court of Federal its entirety. of Competitive grant applications.
Claims No: 16–0274V Specifically: (1) Serves as the
81. Christine Toddish, Willowbrook, Chapter RJ—Office of Federal
Administrator’s principal source for
Illinois, Court of Federal Claims No: Assistance Management
grants policy and financial integrity of
16–0275V Section RJ–00, Mission HRSA programs; (2) exercises oversight
82. Mark V. Davis, Washington, District over the Agency’s business processes
The Office of Federal Assistance
of Columbia, Court of Federal related to assistance programs; (3)
Management (OFAM) through strategic
Claims No: 16–0276V facilitates, plans, directs, and
direction and collaborative efforts
83. Rosemarie Ward, Sicklerville, New coordinates the administration of HRSA
provides leadership in the awarding and
Jersey, Court of Federal Claims No: grant policies and operations; (4) directs
oversight of federal funds and related
16–0278V and carries out the independent review
84. Patricia Villano, Boston, activities that advance the HRSA
of grant applications for all of HRSA’s
Massachusetts, Court of Federal mission.
programs; (5) exercises the
Claims No: 16–0279V Section RJ–10, Organization responsibility within HRSA for grant
85. Velma Finn, Boston, Massachusetts, and cooperative agreement receipt,
Delete the organization for the Office
Court of Federal Claims No: 16– award, and post-award processes; and
of Federal Assistance Management in its
0280V (6) plans, directs plus manages the
86. Teresa Bollinger, Boston, entirety and replace with the following:
The Office of Federal Assistance electronic systems and business
Massachusetts, Court of Federal operations that enable staff to perform
Management (RJ) is headed by the
Claims No: 16–0281V their day-to-day work.
87. Gretchen Kokotovich, Dresher, Associate Administrator, who reports
Pennsylvania, Court of Federal directly to the Administrator, Health Office of Operations Management (RJA)
Claims No: 16–0282V Resources and Services Administration.
Plans, directs and coordinates OFAM-
88. Heather Moreau on behalf of The Office of Federal Assistance
wide administrative management
Douglas C. Riemer, Milwaukee, Management includes the following
activities. Specifically: (1) Serves as the
Wisconsin, Court of Federal Claims components:
principal source for administrative
No: 16–0283V (1) Office of the Associate
operations advice and assistance; (2)
89. Deborah Bynum on behalf of C. J., Administrator (RJ);
(2) Office of Operations Management provides guidance and coordinates
Phoenix, Arizona, Court of Federal personnel activities for OFAM; (3)
(RJA);
Claims No: 16–0284V provides organization and management
(3) Office of Data and Organizational
90. Anibal Pinto, Dresher, Pennsylvania, analysis, coordinating the allocation of
Management (RJB);
Court of Federal Claims No: 16– personnel resources, developing
(4) Division of Financial Integrity
0285V policies and procedures for internal
(RJ1);
91. Emily Claire Fontenot Quibodeaux operations, interpreting and
(5) Division of Grants Policy (RJ2);
on behalf of R. H. Q., Birmingham, (6) Division of Grants Management implementing OFAM management
Alabama, Court of Federal Claims Operations (RJ3); and policies and procedures and systems; (4)
No: 16–0286V (7) Division of Independent Review develops and coordinates OFAM
[FR Doc. 2016–07881 Filed 4–5–16; 8:45 am] administrative delegations of authority
(RJ4).
BILLING CODE 4165–15–P activities (5) lead, plan, and coordinate
Section RJ–20, Functions all OFAM budgetary activities, such as
This notice reflects organizational contracts, procurements and inter-
DEPARTMENT OF HEALTH AND changes in the Health Resources and agency agreements, as well as, provides
HUMAN SERVICES Services Administration (HRSA), Office guidance and support to OFAM
of Federal Assistance Management (RJ). leadership in these areas; (6) provides
Health Resources and Services
Specifically, this notice: (1) Establishes OFAM-wide support services such as
Administration
the Office of Operations and travel coordination, supply
Statement of Organization, Functions Management (RJA); (2) establishes the management, equipment utilization,
and Delegations of Authority Office of Data and Organizational printing, property management, space
Management (RJB); and (3) updates the management, records management, and
This notice amends Part R of the functional statement for the Office of management reports; (7) coordinates
Statement of Organization, Functions Federal Assistance Management (RJ) in OFAM administrative management
and Delegations of Authority of the its entirety. activities with other components within
Department of Health and Human Delete the function for the Office of HRSA and HHS, and with other Federal
Services (HHS), Health Resources and Federal Assistance Management, and agencies, as appropriate; and (8)
Services Administration (HRSA) (60 FR replace in its entirety. provides overall support for OFAM’s
56605, as amended November 6, 1995; continuity of operations and emergency
as last amended at 81 FR 10874–10875 Office of Federal Assistance
support.
dated March 2, 2016). Management (RJ)
This notice reflects organizational The Office of Federal Assistance Office of Data and Organizational
changes in the Health Resources and Management (OFAM) provides national Management (RJB)
asabaliauskas on DSK3SPTVN1PROD with NOTICES

Services Administration (HRSA), Office leadership in the administration and The Office of Data and Organizational
of Federal Assistance Management (RJ). assurance of the financial integrity of Management provides strategic
Specifically, this notice: (1) Establishes HRSA’s programs and provides management and direction for OFAM-
the Office of Operations and oversight over HRSA activities to ensure wide efforts addressing organizational
Management (RJA); (2) establishes the that HRSA’s resources are being and staff development, communication
Office of Data and Organizational properly used and protected. Provides and outreach, business operations and
Management (RJB); and (3) updates the leadership, direction, and coordination data analysis and evaluation.
functional statement for the Office of to all phases of grants policy, Specifically: (1) Develops and manages

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19982 Federal Register / Vol. 81, No. 66 / Wednesday, April 6, 2016 / Notices

multi-year strategic plans; (2) develops Division of Grants Policy (RJ2) review of grant and cooperative
and manages OFAM performance The Division of Grants Policy (DGP) agreement applications for funding.
measures; (3) provides management analyzes, develops and implements Specifically: (1) Plans, directs, and
guidance on organizational process HRSA’s federal assistance award policy carries out HRSA’s independent review
improvement within OFAM and its in compliance with statutes, regulations, of applications for grants and
divisions as needed; (4) provides Government-wide administrative cooperative agreement funding, and
guidance on organizational capacity requirements and Departmental policy. assures that the process is fair, open,
needs for human resources; (5) provides The DGP recommends internal and competitive; (2) develops,
guidance to OFAM managers to plan procedures to ensure consistent and implements, and maintains policies and
strategic direction for OFAM staff effective stewardship of taxpayer procedures necessary to carry out the
development, including guidance to dollars. Agency’s independent review/peer
OFAM managers for leadership review processes; (3) provides technical
development and staff engagement; (6) Division of Grants Management assistance to independent reviewers
develops, implements and manages Operations (RJ3) ensuring that reviewers are aware of and
OFAM’s communication plan; (7) The Division of Grants Management comply with appropriate administrative
provides strategic direction on the use Operations exercises responsibility policies and regulations; (4) provides
of communication tools, formats, within HRSA for all business aspects of technical advice and guidance to the
resources to reach internal and external grant and cooperative agreement award Agency regarding the independent
audiences; (8) manages and maintains and post-award processes, and review processes; (5) coordinates and
current data on all electronic sites; (9) participates in the planning, assures the development of program
provides targeted outreach to non- development, and implementation of policies and rules relating to HRSA’s
federal award recipients; and (10) policies and procedures for grants and extramural grant activities; and (6)
other federal financial assistance provides HRSA’s Offices and Bureaus
manages and provides guidance on
mechanisms. Specifically: (1) Plans, with the final disposition of all
Executive Secretariat processes,
directs and carries out the grants officer reviewed applications.
Standard Operating Procedures, and
routine internal communications. functions for all of HRSA’s grant Delegations of Authority
programs as well as awarding official
Division of Financial Integrity (RJ1) functions for various scholarship, loan, All delegations of authority and re-
and loan repayment assistance delegations of authority made to HRSA
The Division of Financial Integrity: (1) officials that were in effect immediately
programs; (2) participates in the
Coordinates Agency-wide efforts prior to this reorganization, and that are
planning, development, and
addressing HHS’s Program Integrity consistent with this reorganization,
implementation of policies and
Initiative/Enterprise Risk Management; procedures for grants and cooperative shall continue in effect pending further
(2) serves as the Agency’s focal point for agreements; (3) provides assistance and re-delegation.
resolving audit findings on HRSA technical consultation to program This reorganization is effective upon
programs resulting from the Single offices and grantees in the application of date of signature.
Audits and special reviews; (3) conducts laws, regulations, policies, and Dated: March 28, 2016.
financial and compliance reviews of guidelines relative to the Agency’s grant James Macrae,
non-federal entities use of HRSA funds; and cooperative agreement programs; (4)
(4) conducts the pre-award financial Acting Administrator.
develops standard operating procedures, [FR Doc. 2016–07882 Filed 4–5–16; 8:45 am]
assessment of HRSA non-federal methods, and materials for the
entities; (5) conducts the pre-award and administration of the Agency’s grants
BILLING CODE 4165–15–P
post-award review of grant applicant’s programs; (5) establishes standards and
and non-federal entities financial guides for grants management
soundness and management including DEPARTMENT OF HEALTH AND
operations; (6) reviews grantee financial HUMAN SERVICES
accounting systems for managing federal status reports and prepares reports and
grants; (6) conducts ad hoc studies and analyses on the grantee’s use of funds; Health Resources and Services
reviews related to the financial integrity (7) provides technical assistance to Administration
of the HRSA business processes related applicants and grantees on financial and
to assistance programs; (7) serves as the administrative aspects of grant projects; National Advisory Council on Migrant
Agency’s liaison with the Office of (8) provides data and analyses as Health; Notice of Meeting
Inspector General for issues related to necessary for budget planning, hearings,
HRSA programs; (8) coordinates non- operational planning, and management In accordance with section 10(a)(2) of
federal entities appeal actions for the decisions; (9) participates in the the Federal Advisory Committee Act
Department on HRSA decisions related development of program guidance and (Pub. L. 92–463), notice is hereby given
to HRSA programs; (9) coordinates the instructions for grant competitions; (10) of the following meeting:
preparation of informational reports on oversees contracts in support of receipt Name: National Advisory Council on
high risk non-federal entities; (10) of applications, records management, Migrant Health.
coordinates contractor audit/financial and grant closeout operations; and (11) Dates and Times: May 17, 2016, 8:30
assessment assignments; (11) responds supports post-award monitoring and a.m. to 5:00 p.m., May 18, 2016, 8:30
asabaliauskas on DSK3SPTVN1PROD with NOTICES

to data requests; (12) serves as the HRSA closeout by analyzing payment a.m. to 5:00 p.m.
liaison with the Department on the management system data and working Place: Hyatt Regency Bethesda, One
Single Audit Compliance Supplement with grants and program office staff. Bethesda Metro Center (7400 Wisconsin
update; (13) conducts internal audits; Ave.), Bethesda, Maryland 20814,
and (14) serves as the outreach to HRSA Division of Independent Review (RJ4) Telephone: 301 657–1234, Fax: 301
staff and non-federal entities to increase The Division of Independent Review 657–6453.
monitoring efforts for non-federal is responsible for the management and Status: The meeting will be open to
entities. oversight of HRSA’s independent the public.

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Document Created: 2018-02-07 13:52:06
Document Modified: 2018-02-07 13:52:06
Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
FR Citation		81 FR 19981
81 FR 19981 - Statement of Organization, Functions and Delegations of Authority

DEPARTMENT OF HEALTH AND HUMAN SERVICESHealth Resources and Services Administration

Federal Register Volume 81, Issue 66 (April 6, 2016)

DEPARTMENT OF HEALTH AND HUMAN SERVICES
Health Resources and Services Administration
