81 FR 20372 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Department of the Army Federal Register Volume 81, Issue 67 (April 7, 2016)
Department of the Army
Federal Register Volume 81, Issue 67 (April 7, 2016)
| Page Range | 20372-20374 | |
| FR Document | 2016-07975 |
[Federal Register Volume 81, Number 67 (Thursday, April 7, 2016)] [Notices] [Pages 20372-20374] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-07975] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Department of the Army [Docket ID: USA-2016-HQ-0013] Privacy Act of 1974; System of Records AGENCY: Department of the Army, DoD. ACTION: Notice to add a new System of Records. ----------------------------------------------------------------------- SUMMARY: The Department of the Army proposes to add a new system of records, A0 1000.21, OAA DoD, entitled ``Visa Passport Automated System (VPAS),'' to track and provide real time status on the processing of no-fee passport and visa applications for all military and government civilian personnel and eligible dependent family members. DATES: Comments will be accepted on or before May 9, 2016. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: ODCMO, Directorate for Oversight and Compliance, 4800 Mark [[Page 20373]] Center Drive, Attn: Mailbox 24, Alexandria, VA 22350-1700. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315-3827 or by phone at 703-428-7499. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or from the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on March 28, 2016, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: April 4, 2016. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. A0 1000.21, OAA DoD System name: Visa Passport Automated System (VPAS). System location: Logistics Services Washington (LSW), 9301 Chapek Road, Bldg. 1458, Fort Belvoir, VA 22060-1298. Categories of individuals covered by the system: This applies to all U.S. citizen military personnel (active duty and reserve) and civilian employees and their family members eligible for a no-fee passport and/or visa. Eligibility is determined by U.S. citizenship and passport or visa requirements outlined in the DoD Foreign Clearance Guide. Family members must be authorized to accompany the sponsor on official travel orders. Categories of records in the system: The following information is recorded in the system: Full name, date of birth, place of birth, sponsor's name and Social Security Number (SSN), military rank/civilian grade, current home address, email address, the destination, the travel date, the no-fee passport number, issue and expiration date, the purpose of travel, assignment type and duration of assignment, and date the passport is required. Family member information: Full name, date of birth, place of birth, home address, home telephone number, and office telephone number. Authority for maintenance of the system: 10 U.S.C. 113, Secretary of Defense; DoD 1000.21-R, Passport and Passport Agent Services Regulation; and E.O. 9397 (SSN), as amended. Purpose(s): The purpose of this system is to track and provide real time status on the processing of no-fee passport and visa applications for all U.S. citizen military personnel (active duty-reserve) and civilian employees and their family members eligible for a no-fee passport. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To the Department of State for the issuance of a no-fee passport, a Status of Forces Agreement (SOFA) stamp. To Foreign Embassies to obtain a foreign entry visa. To a Federal, State, local government or foreign agency as a routine use in response to such an agency's request for information arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, if necessary, and only to the extent necessary, to enable such agency to discharge its responsibilities of enforcing or implementing the statute. The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system. The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Electronic storage media and paper records. Retrievability: Full name, date of birth, passport number, sponsor's SSN, and telephone number. Safeguards: Records are kept in a secure and controlled area. Access to the system is CAC protected and is restricted to authorized personnel. The application is scanned for vulnerabilities by the Army/OAA/ITA Enterprise Information & Mission Assurance Organization. Retention and disposal: Disposition pending until the National Archives and Records Administration has approved retention and disposition of these records, treat as permanent. System manager(s) and address: Division Chief, Logistics Services Washington, Travel Services Division, 9301 Chapek Road, Bldg. 1458, Fort Belvoir, VA 22060-1298. Notification procedure: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Logistics Services Washington (LSW), 9301 Chapek Road, Bldg. 1458, Fort Belvoir, VA 22060-1298. The requester should provide full name, mailing address, date of birth, passport number, sponsor's SSN, telephone number, email, and signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ``I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'' If executed within the United States, its territories, possessions, or commonwealths: ``I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'' Record access procedures: Individuals seeking access to information about themselves, [[Page 20374]] contained in this system should address written inquiries to Director, Logistics Services Washington (LSW), 9301 Chapek Road, Bldg. 1458, Fort Belvoir, VA 22060-1298. The requester should provide full name, mailing address, date of birth, passport number, sponsor's SSN, telephone number, email, and signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ``I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'' If executed within the United States, its territories, possessions, or commonwealths: ``I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'' Contesting record procedures: The Army's rule for accessing records, contesting contents, and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program or may be obtained from the system manager. Record source categories: From the individual. Exemptions claimed for the system: None. [FR Doc. 2016-07975 Filed 4-6-16; 8:45 am] BILLING CODE 5001-06-P
![20372 Federal Register / Vol. 81, No. 67 / Thursday, April 7, 2016 / Notices
submitted grievances in accordance accessible only by users with an If executed outside the United States:
with the regulations of the Office of authorized account. The system and ‘I declare (or certify, verify, or state)
Personnel Management (5 CFR part 771) electronic backups are maintained in under penalty of perjury under the laws
or through a negotiated grievance controlled facilities that employ of the United States of America that the
procedure. physical restrictions and safeguards foregoing is true and correct. Executed
such as security guards, identification on (date). (Signature).’
CATEGORIES OF RECORDS IN THE SYSTEM:
badges, key cards, and locks.’’ If executed within the United States,
Delete entry and replace with ‘‘Name, its territories, possessions, or
RETENTION AND DISPOSAL:
date of birth, approximate date of commonwealths: ‘I declare (or certify,
closing the case and kind of action Delete entry and replace with ‘‘Closed verify, or state) under penalty of perjury
taken, organization and activity where cases are retired at the end of the that the foregoing is true and correct.
employed at time grievance was calendar year, and destroyed by Executed on (date). (Signature).’ ’’
initiated; copies of documents in the shredding or burning four years after the
employee’s possession related to the calendar year cutoff date.’’ CONTESTING RECORD PROCEDURES:
grievance, including statements of * * * * * Delete entry and replace with ‘‘The
witnesses, reports of interviews and Army’s rules for accessing records, and
NOTIFICATION PROCEDURE:
hearings, examiner’s finding and for contesting contents and appealing
recommendations, copy of the original Delete entry and replace with initial agency determinations are
and final decisions, and related ‘‘Individuals seeking to determine contained in 32 CFR part 505, Army
whether information about themselves Privacy Program; or may be obtained
correspondence and exhibits; and the
is contained in this system should from the system manager.’’
name, address and telephone number of
address written inquiries to the Deputy
the employee’s representative, if any.’’ RECORD SOURCE CATEGORIES:
Chief of Staff for Personnel,
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Headquarters, Department of the Army, Delete entry and replace with ‘‘From
Delete entry and replace with ‘‘10 4000 Army Pentagon, Washington, DC the individual on whom the record is
U.S.C. 3013, Secretary of the Army; 5 20310–4000. maintained; testimony of witnesses; and
CFR 771, Agency Administrative Individuals should provide the name, related correspondence.’’
Grievance System; Department of date of birth, approximate date of * * * * *
Defense Instruction 1400.25, Volume closing the case and kind of action [FR Doc. 2016–07962 Filed 4–6–16; 8:45 am]
771, DoD Civilian Personnel taken, organization and activity where BILLING CODE 5001–06–P
Management System: Administrative employed at time grievance was
Grievance System.’’ initiated, and signature.
In addition, the requester must DEPARTMENT OF DEFENSE
* * * * * provide a notarized statement or an
ROUTINE USES OF RECORDS MAINTAINED IN THE
unsworn declaration made in Department of the Army
SYSTEM, INCLUDING CATEGORIES OF USERS AND accordance with 28 U.S.C. 1746, in the
[Docket ID: USA–2016–HQ–0013]
THE PURPOSES OF SUCH USES: following format:
If executed outside the United States:
Delete entry and replace with ‘‘In Privacy Act of 1974; System of
‘I declare (or certify, verify, or state)
addition to those disclosures generally Records
under penalty of perjury under the laws
permitted under 5 U.S.C. 552a(b) of the
of the United States of America that the AGENCY: Department of the Army, DoD.
Privacy Act of 1974, as amended, the
foregoing is true and correct. Executed ACTION:Notice to add a new System of
records contained therein may
on (date). (Signature).’ Records.
specifically be disclosed outside the If executed within the United States,
DoD as a routine use pursuant to 5 its territories, possessions, or SUMMARY: The Department of the Army
U.S.C. 552a(b)(3) as follows: commonwealths: ‘I declare (or certify, proposes to add a new system of
The DoD Blanket Routine Uses set verify, or state) under penalty of perjury records, A0 1000.21, OAA DoD, entitled
forth at the beginning of the Army’s that the foregoing is true and correct. ‘‘Visa Passport Automated System
compilation of systems of records Executed on (date). (Signature).’ ’’ (VPAS),’’ to track and provide real time
notices may apply to this system. The status on the processing of no-fee
complete list of DoD Blanket Routine RECORD ACCESS PROCEDURES:
passport and visa applications for all
Uses can be found online at: http:// Delete entry and replace with military and government civilian
dpcld.defense.gov/Privacy/SORNs ‘‘Individuals seeking access to personnel and eligible dependent family
Index/BlanketRoutineUses.aspx.’’ information about themselves contained members.
Policies and practices for storing, in this system should address written
DATES: Comments will be accepted on or
retrieving, accessing, retaining, and inquiries to the Deputy Chief of Staff for
disposing of records in the system: Personnel, Headquarters, Department of before May 9, 2016. This proposed
the Army, 4000 Army Pentagon, action will be effective the day
STORAGE:
Washington, DC 20310–4000. following the end of the comment
Delete entry and replace with ‘‘Paper Individual should provide the name, period unless comments are received
records and electronic storage media.’’ date of birth, approximate date of which result in a contrary
closing the case and kind of action determination.
* * * * *
mstockstill on DSK4VPTVN1PROD with NOTICES
taken, organization and activity where ADDRESSES: You may submit comments,
SAFEGUARDS: employed at time grievance was identified by docket number and title,
Delete entry and replace with ‘‘All initiated, and signature. by any of the following methods:
records are maintained in a secured In addition, the requester must * Federal Rulemaking Portal: http://
office and building. Lockable file provide a notarized statement or an www.regulations.gov. Follow the
cabinets are used. Access to unsworn declaration made in instructions for submitting comments.
computerized data is restricted by use of accordance with 28 U.S.C. 1746, in the * Mail: ODCMO, Directorate for
common access cards (CACs) and is following format: Oversight and Compliance, 4800 Mark
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![20374 Federal Register / Vol. 81, No. 67 / Thursday, April 7, 2016 / Notices
contained in this system should address information collection requirement and providing war-hazard benefits to its
written inquiries to Director, Logistics seeks public comment on the provisions employees; (2) the need for an
Services Washington (LSW), 9301 thereof. DoD invites comments on: (a) investigation regarding an accident that
Chapek Road, Bldg. 1458, Fort Belvoir, Whether the proposed collection of occurs in connection with a contract;
VA 22060–1298. information is necessary for the proper and (3) whether a non-Spanish
The requester should provide full performance of the functions of DoD, contractor performing a service or
name, mailing address, date of birth, including whether the information will construction contract in Spain has
passport number, sponsor’s SSN, have practical utility; (b) the accuracy of adequate insurance coverage.
telephone number, email, and signature. the estimate of the burden of the Affected Public: Businesses or other
In addition, the requester must proposed information collection; (c) for-profit and not-for- profit institutions.
provide a notarized statement or an ways to enhance the quality, utility, and Number of Respondents: 120.
unsworn declaration made in clarity of the information to be Responses per Respondent: 1.
accordance with 28 U.S.C. 1746, in the collected; and (d) ways to minimize the Annual Responses: 120.
following format: burden of the information collection on Average Burden per Response:
If executed outside the United States: respondents, including the use of Approximately 3.88 hours.
‘‘I declare (or certify, verify, or state) automated collection techniques or Annual Burden Hours: 466.
under penalty of perjury under the laws other forms of information technology. Reporting Frequency: On Occasion.
of the United States of America that the The Office of Management and Budget Summary of Information Collection:
foregoing is true and correct. Executed (OMB) has approved this information The clause at DFARS 252.228–7000,
on (date). (Signature).’’ collection under Control Number 0704– Reimbursement for War-Hazard Losses,
If executed within the United States, 0216 for use through August 31, 2016. requires the contractor to provide notice
its territories, possessions, or DoD is proposing that OMB extend its and supporting documentation to the
commonwealths: ‘‘I declare (or certify, approval for use for three additional contracting officer regarding potential
verify, or state) under penalty of perjury years. claims, open claims, and settlements
that the foregoing is true and correct. providing war-hazard benefits to
DATES: DoD will consider all comments
Executed on (date). (Signature).’’ contractor employees.
received by June 6, 2016.
CONTESTING RECORD PROCEDURES: ADDRESSES: You may submit comments,
The clause at DFARS 252.228–7005,
identified by OMB Control Number Accident Reporting and Investigation
The Army’s rule for accessing records, Involving Aircraft, Missiles, and Space
contesting contents, and appealing 0704–0216, using any of the following
methods: Launch Vehicles, requires the contractor
initial agency determinations are to report promptly to the administrative
contained in 32 CFR part 505, Army • Federal eRulemaking Portal: http://
www.regulations.gov. Follow the contracting officer all pertinent facts
Privacy Program or may be obtained relating to each accident involving an
from the system manager. instructions for submitting comments.
• Email: osd.dfars@mail.mil. Include aircraft, missile, or space launch vehicle
RECORD SOURCE CATEGORIES: OMB Control Number 0704–0216 in the being manufactured, modified, repaired,
From the individual. subject line of the message. or overhauled in connection with the
• Fax: (571) 372–6094. contract.
EXEMPTIONS CLAIMED FOR THE SYSTEM: • Mail: Defense Acquisition The clause at DFARS 252.228–7006,
None. Regulations System, Attn: Mr. Compliance with Spanish Laws and
[FR Doc. 2016–07975 Filed 4–6–16; 8:45 am] Christopher Stiller, OUSD(AT&L)DPAP/ Insurance, requires the contractor to
BILLING CODE 5001–06–P DARS, Rm. 3B941, 3060 Defense provide the contracting officer with a
Pentagon, Washington, DC 20301–3060. written representation that the
Comments received generally will be contractor has obtained the required
DEPARTMENT OF DEFENSE posted without change to http:// types of insurance in the minimum
www.regulations.gov, including any amounts specified in the clause, when
Defense Acquisition Regulations personal information provided. performing a service or construction
System contract in Spain.
FOR FURTHER INFORMATION CONTACT: Mr.
[OMB Control No. 0704–0216; Docket Christopher Stiller, at 571–372–6176. Amy G. Williams,
Number DARS–2016–0012] The information collection requirements Editor, Defense Acquisition Regulations
addressed in this notice are available on System.
Information Collection Requirement; the World Wide Web at: http://
Defense Federal Acquisition [FR Doc. 2016–07935 Filed 4–6–16; 8:45 am]
www.acq.osd.mil/dpap/dars/dfarspgi/
Regulation Supplement Part 228, current/index.html. Paper copies are
BILLING CODE 5001–06–P
Bonds and Insurance, and Related available from Mr. Christopher Stiller,
Clauses in DFARS 252.228 OUSD(AT&L)DPAP(DARS), Room DEPARTMENT OF DEFENSE
AGENCY: Defense Acquisition 3B941, 3060 Defense Pentagon,
Regulations System, Department of Washington, DC 20301–3060. Defense Acquisition Regulations
Defense (DoD). SUPPLEMENTARY INFORMATION: System
ACTION: Notice and request for Title, Associated Form, and OMB
Number: Defense Federal Acquisition [Docket DARS–2015–0059]
comments regarding a proposed
mstockstill on DSK4VPTVN1PROD with NOTICES
extension of an approved information Regulation Supplement (DFARS) Part
228, Bonds and Insurance, and Related Submission for OMB Review;
collection requirement. Comment Request
Clauses at 252.228; OMB Control
SUMMARY: In compliance with section Number 0704–0216. AGENCY: Defense Acquisition
3506(c)(2)(A) of the Paperwork Needs and Uses: DoD uses the Regulations System, Department of
Reduction Act of 1995 (44 U.S.C. information obtained through this Defense (DoD).
chapter 35), DoD announces the collection to determine (1) the
ACTION: Notice.
proposed extension of a public allowability of a contractor’s costs of
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Document Created: 2016-04-06 23:44:19
Document Modified: 2016-04-06 23:44:19
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to add a new System of Records. | |
| Dates | Comments will be accepted on or before May 9, 2016. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Ms. Tracy Rogers, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315-3827 or by phone at 703-428-7499. | |
| FR Citation | 81 FR 20372 |
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