81 FR 20372 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Department of the Army

Federal Register Volume 81, Issue 67 (April 7, 2016)

The Department of the Army proposes to add a new system of records, A0 1000.21, OAA DoD, entitled ``Visa Passport Automated System (VPAS),'' to track and provide real time status on the processing of no-fee passport and visa applications for all military and government civilian personnel and eligible dependent family members.

[Federal Register Volume 81, Number 67 (Thursday, April 7, 2016)]
[Notices]
[Pages 20372-20374]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-07975]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2016-HQ-0013]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Department of the Army proposes to add a new system of 
records, A0 1000.21, OAA DoD, entitled ``Visa Passport Automated System 
(VPAS),'' to track and provide real time status on the processing of 
no-fee passport and visa applications for all military and government 
civilian personnel and eligible dependent family members.

DATES: Comments will be accepted on or before May 9, 2016. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: ODCMO, Directorate for Oversight and Compliance, 4800 Mark

[[Page 20373]]

Center Drive, Attn: Mailbox 24, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22315-3827 or by phone at 703-428-7499.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or from the Defense Privacy and Civil Liberties Division Web site at 
http://dpcld.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on March 28, 2016, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: April 4, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0 1000.21, OAA DoD

System name:
    Visa Passport Automated System (VPAS).

System location:
    Logistics Services Washington (LSW), 9301 Chapek Road, Bldg. 1458, 
Fort Belvoir, VA 22060-1298.

Categories of individuals covered by the system:
    This applies to all U.S. citizen military personnel (active duty 
and reserve) and civilian employees and their family members eligible 
for a no-fee passport and/or visa. Eligibility is determined by U.S. 
citizenship and passport or visa requirements outlined in the DoD 
Foreign Clearance Guide. Family members must be authorized to accompany 
the sponsor on official travel orders.

Categories of records in the system:
    The following information is recorded in the system: Full name, 
date of birth, place of birth, sponsor's name and Social Security 
Number (SSN), military rank/civilian grade, current home address, email 
address, the destination, the travel date, the no-fee passport number, 
issue and expiration date, the purpose of travel, assignment type and 
duration of assignment, and date the passport is required.

Family member information:
    Full name, date of birth, place of birth, home address, home 
telephone number, and office telephone number.

Authority for maintenance of the system:
    10 U.S.C. 113, Secretary of Defense; DoD 1000.21-R, Passport and 
Passport Agent Services Regulation; and E.O. 9397 (SSN), as amended.

Purpose(s):
    The purpose of this system is to track and provide real time status 
on the processing of no-fee passport and visa applications for all U.S. 
citizen military personnel (active duty-reserve) and civilian employees 
and their family members eligible for a no-fee passport.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of State for the issuance of a no-fee passport, a 
Status of Forces Agreement (SOFA) stamp.
    To Foreign Embassies to obtain a foreign entry visa.
    To a Federal, State, local government or foreign agency as a 
routine use in response to such an agency's request for information 
arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, if necessary, and 
only to the extent necessary, to enable such agency to discharge its 
responsibilities of enforcing or implementing the statute.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices may apply to this 
system. The complete list of DoD blanket routine uses can be found 
online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media and paper records.

Retrievability:
    Full name, date of birth, passport number, sponsor's SSN, and 
telephone number.

Safeguards:
    Records are kept in a secure and controlled area. Access to the 
system is CAC protected and is restricted to authorized personnel. The 
application is scanned for vulnerabilities by the Army/OAA/ITA 
Enterprise Information & Mission Assurance Organization.

Retention and disposal:
    Disposition pending until the National Archives and Records 
Administration has approved retention and disposition of these records, 
treat as permanent.

System manager(s) and address:
    Division Chief, Logistics Services Washington, Travel Services 
Division, 9301 Chapek Road, Bldg. 1458, Fort Belvoir, VA 22060-1298.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Logistics Services Washington (LSW), 9301 Chapek Road, Bldg. 1458, 
Fort Belvoir, VA 22060-1298.
    The requester should provide full name, mailing address, date of 
birth, passport number, sponsor's SSN, telephone number, email, and 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

Record access procedures:
    Individuals seeking access to information about themselves,

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contained in this system should address written inquiries to Director, 
Logistics Services Washington (LSW), 9301 Chapek Road, Bldg. 1458, Fort 
Belvoir, VA 22060-1298.
    The requester should provide full name, mailing address, date of 
birth, passport number, sponsor's SSN, telephone number, email, and 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

Contesting record procedures:
    The Army's rule for accessing records, contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
505, Army Privacy Program or may be obtained from the system manager.

Record source categories:
    From the individual.

Exemptions claimed for the system:
    None.
[FR Doc. 2016-07975 Filed 4-6-16; 8:45 am]
 BILLING CODE 5001-06-P