81_FR_21908 81 FR 21837 - Privacy Act of 1974; Amended System of Records

81 FR 21837 - Privacy Act of 1974; Amended System of Records

DEPARTMENT OF COMMERCE

Federal Register Volume 81, Issue 71 (April 13, 2016)

Page Range21837-21839
FR Document2016-08513

This notice announces the Department of Commerce's (Department's) proposal to amend and combine the systems of records entitled ``COMMERCE NBS-1'' and ``COMMERCE NBS-3'' into the system of records entitled ``NIST-1, NIST Associates.'' The National Institute of Standards and Technology (NIST) is amending these systems of records to combine and update these two prior SORNs, and to facilitate the processing, tracking, management, planning, control, support of, and reporting about NIST Associates (NA) during their tenure at NIST. The system of records entitled ``COMMERCE/NBS-3, Research Associates,'' will be abolished upon final publication of the Federal Register notice for the newly amended and renamed system of records entitled ``COMMERCE/NIST-1, NIST Associates.'' The system of records entitled ``COMMERCE/NBS-1, Guest Workers'' is being amended to create the system of records entitled ``NIST-1, Research Associates.'' We invite public comment on the system amendment announced in this publication.

Federal Register, Volume 81 Issue 71 (Wednesday, April 13, 2016)
[Federal Register Volume 81, Number 71 (Wednesday, April 13, 2016)]
[Notices]
[Pages 21837-21839]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-08513]


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DEPARTMENT OF COMMERCE

[Docket No. 160223139-6139-01]


Privacy Act of 1974; Amended System of Records

AGENCY: National Institute of Standards and Technology, U.S. Department 
of Commerce.

ACTION: Notice of Proposed Amendment to Privacy Act System of Records 
and Deletion of a System of Records: COMMERCE/NIST-1, NIST Associates.

-----------------------------------------------------------------------

SUMMARY: This notice announces the Department of Commerce's 
(Department's) proposal to amend and combine the systems of records 
entitled ``COMMERCE NBS-1'' and ``COMMERCE NBS-3'' into the system of 
records entitled ``NIST-1, NIST Associates.'' The National Institute of 
Standards and Technology (NIST) is amending these systems of records to 
combine and update these two prior SORNs, and to facilitate the 
processing, tracking, management, planning, control, support of, and 
reporting about NIST Associates (NA) during their tenure at NIST. The 
system of records entitled ``COMMERCE/NBS-3, Research Associates,'' 
will be abolished upon final publication of the Federal Register notice 
for the newly amended and renamed system of records entitled 
``COMMERCE/NIST-1, NIST Associates.'' The system of records entitled 
``COMMERCE/NBS-1, Guest Workers'' is being amended to create the system 
of records entitled ``NIST-1, Research Associates.'' We invite public 
comment on the system amendment announced in this publication.

DATES: To be considered, written comments must be submitted on or 
before May 13, 2016. Unless comments are received, the amended system 
of records will become effective as proposed on May 23, 2016. If 
comments are received, the Department will publish a subsequent notice 
in the Federal Register within 10 days after the comment period closes, 
stating that the current system of records will remain in effect until 
publication of a final action in the Federal Register.

ADDRESSES: Comments may be mailed to: Director, Management and 
Organization Office, NIST, 100 Bureau Drive-Stop 1710, Gaithersburg, MD 
20899.

FOR FURTHER INFORMATION CONTACT: Director, Management and Organization 
Office, National Institute of Standards and Technology, 100 Bureau 
Drive-Stop 1710, Gaithersburg, MD 20899.

SUPPLEMENTARY INFORMATION: NAs can be either a domestic or foreign 
associate. A domestic associate is any non-NIST employee who is a U.S. 
citizen, comes to a NIST campus and/or uses NIST information technology 
resources, and is either working in a lab (for any period of time) or 
will be on campus for more than ten working days. A foreign associate 
is any technically qualified person who is not a U.S. citizen and is 
sponsored by an organization other than NIST, or is self-employed, or 
is working at NIST under the auspices of a NIST funding agreement 
(contract, grant, cooperative agreement, or simplified acquisition), 
and collaborates with NIST on research projects and/or technical 
activities of mutual interest. A foreign associate may be an employee 
of a foreign government agency, federal, state, or local government 
agency, for-profit company, non-profit organization (including a 
college or university), or be a postgraduate researcher or graduate 
student, or be self-employed.
COMMERCE/NIST-1

System name:
    COMMERCE/NIST-1, NIST Associates

Security classification:
    None.

[[Page 21838]]

System location:
    Locations where the primary records are maintained:
     Domestic Guest Researcher (DGR) Records-NIST Technology 
Partnerships Office (TPO), 100 Bureau Drive, Gaithersburg, MD 20899.
     Foreign Guest Researcher (FGR) Records-NIST International 
and Academic Affairs Office (IAAO), 100 Bureau Drive, Gaithersburg, MD 
20899.
     NIST Research Experience for Teachers (RET) Records-NIST 
International and Academic Affairs Office (IAAO), 100 Bureau Drive, 
Gaithersburg, MD 20899.
     Facility User (FU) Records-NIST Center for Neutron 
research, 100 Bureau Drive, Gaithersburg, MD 20899.
     Research Associates (RA) Records as listed on Cooperative 
Research and Development Agreements (CRADA)-NIST Technology 
Partnerships Office, 100 Bureau Drive, Gaithersburg, MD 20899.
     Sole Proprietorship Contractors (SPC)-NIST Office of 
Acquisition Agreements Management, 100 Bureau Drive, Gaithersburg, MD 
20899.

Categories of individuals covered by the system:
    Individuals not employed by NIST but having access to NIST 
facilities under various cooperative, collaborative, and contractual 
agreements. These include but in the future may not be limited to 
Foreign and Domestic Guest Researchers, Research Associates, Facility 
Users, Contractor Employee Personnel, Sole Proprietorship Contractors, 
Employees of Other Government Agencies, Student Program Participants, 
and other Collaborators.

Categories of Records in the system:
    Agreements between NIST and NAs. Typical data also includes but is 
not limited to name, address, date of birth, social security number, 
personal contact information, email address, telephone numbers, other 
names, education, visa and passport information, work location, 
financial and pay data, project descriptions, etc.

Authority for maintenance of the system:
    27 Stat. 395 and 31 Stat. 1039, and all existing, applicable NIST 
and Department policies, regulations and directives concerning the 
tracking, security processing, and support of NAs during their tenure 
at NIST.

Purposes:
    The purpose is to facilitate the processing, tracking, management, 
planning, control, support of and reporting about NAs during their 
tenure at NIST.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed to authorized 
entities, as is determined to be relevant and necessary, outside the 
Department as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    1. In the event that a system of records maintained by the 
Department to carry out its functions indicates a violation or 
potential violation of law or contract, whether civil, criminal or 
regulatory in nature, and whether arising by general statute or 
particular program statute or contract, or rule, regulation, or order 
issued pursuant thereto, or the necessity to protect an interest of the 
Department, the relevant records in the system of records may be 
referred, as a routine use, to the appropriate agency, whether federal, 
state, local or foreign, charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute or contract, or rule, regulation or order 
issued pursuant thereto, or protecting the interest of the Department.
    2. A record from this system of records may be disclosed, as a 
routine use, to a federal, state or local agency maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a Department decision concerning the 
assignment, hiring or retention of an individual, the issuance of a 
security clearance, the letting of a contract, or the issuance of a 
license, grant or other benefit.
    3. A record from this system of records may be disclosed, as a 
routine use, to a federal, state, local, or international agency, in 
response to its request, in connection with the assignment, hiring or 
retention of an individual, the issuance of a security clearance, the 
reporting of an investigation of an individual, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    4. A record from this system of records may be disclosed, as a 
routine use, in the course of presenting evidence to a court, 
magistrate or administrative tribunal, including disclosures to 
opposing counsel in the course of settlement negotiations.
    5. A record in this system of records may be disclosed, as a 
routine use, to a Member of Congress submitting a request involving an 
individual when the individual has requested assistance from the Member 
with respect to the subject matter of the record.
    6. A record in this system of records which contains medical 
information may be disclosed, as a routine use, to the medical advisor 
of any individual submitting a request for access to the record under 
the Act and 15 CFR part 4b if, in the sole judgment of the Department, 
disclosure could have an adverse effect upon the individual, under the 
provision of 5 U.S.C. 552a(f)(3) and implementing regulations at 15 CFR 
part 4b.
    7. A record in this system of records may be disclosed, as a 
routine use, to the Office of Management and Budget in connection with 
the review of private relief legislation as set forth in OMB Circular 
No. A-19 at any stage of the legislative coordination and clearance 
process as set forth in that Circular.
    8. A record in this system of records may be disclosed, as a 
routine use, to the Department of Justice in connection with 
determining whether disclosure thereof is required by the Freedom of 
Information Act (5 U.S.C. 552).
    9. A record in this system of records may be disclosed, as a 
routine use, to a contractor of the Department having need for the 
information in the performance of the contract, but not operating a 
system of records within the meaning of 5 U.S.C. 552a(m).
    10. A record in this system may be transferred, as a routine use, 
to the Office of Personnel Management: for personnel research purposes; 
as a data source for management information; for the production of 
summary descriptive statistics and analytical studies in support of the 
function for which the records are collected and maintained; or for 
related manpower studies.
    11. A record from this system of records may be disclosed, as a 
routine use, to the Administrator, General Services Administration 
(GSA), or his designee, during an inspection of records conducted by 
GSA as part of that agency's responsibility to recommend improvements 
in records management practices and programs, under authority of 44 
U.S.C. 2904 and Sec.  2906. Such disclosure shall be made in accordance 
with the GSA regulations governing inspection of records for this 
purpose, and any other relevant (i.e. GSA or Department) directive. 
Such

[[Page 21839]]

disclosure shall not be used to make determinations about individuals.
    12. A record in this system of records may be disclosed to 
appropriate agencies, entities and persons when: (1) It is suspected or 
determined that the security or confidentiality of information in the 
system of records has been compromised; (2) the Department has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
whether systems or programs (whether maintained by the Department or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Department's 
efforts to respond to the suspected or confirmed compromise and to 
prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Disclosure to consumer reporting agencies pursuant to 5 U.S.C. 
552a(b)(12) may be made from this system to ``consumer reporting 
agencies'' as defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f)) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)).

Policies and practices for storing, retrieving, retaining, and 
disposing of records in the system:
Storage:
    NA information is stored and maintained in electronic form in 
system folders and/or databases, within a controlled environment with 
access restricted to authorized personnel (see Safeguards below for 
full list of those with access to system).

Retrievability:
    Records are retrieved by name and/or social security number.

Safeguards:
    Privacy Act data, i.e., data defined by and protected under the 
Privacy Act of 1974 (5 U.S.C. 552a), is maintained in the NIST 
Associate Information System (NAIS) as distinct and separate from non-
Privacy Act data in that it cannot be accessed or retrieved except by 
authorized personnel with a mission-related need-to- know. Access to 
NAIS Privacy Act data by NIST staff must be authorized by the NAIS 
System-of-Records Manager on a mission-related, need-to-know basis. 
Levels of access to NAIS Privacy Act data as well as access itself are 
controlled by the NAIS privacy/security/system access architecture that 
is implemented through ``report writer'' software.
    Levels of access to NAIS Privacy Act data are granted to 
individuals based on NA processing roles and responsibilities that 
define specific mission-related needs-to-know. Included in these roles 
and responsibilities are the following:
    a. Initiators--those creating and inputting new data records.
    b. Approving Officials--those signing off on NA agreements.
    c. Reviewing Officials--those reviewing NA agreements but not 
signing off.
    d. Records Updaters--those directed to update or correct 
information in NA records.
    Physical security and IT security of the NAIS IT assets is assured 
by all relevant NIST policies and procedures that are applicable to the 
e-Approval infrastructure of which NAIS is an IT application.

Retention and disposal:
    Current NIST and Department policies and regulations concerning the 
retention and disposition of Privacy Act data apply.

System manager(s) and addresse(s):
     For DGRs and RAs, the System Manager will be appointed by 
the Director, NIST Technology Partnerships Office (TPO) from TPO staff. 
DGR agreements (NIST-1296) are maintained by the Office of Human 
Resource Management Onboarding Office, 100 Bureau Drive, Gaithersburg, 
MD 20899.
     For FGRs and all other foreign NAs, the System Manager 
will be appointed by the Director, NIST International and Academic 
Affairs Office (IAAO) from IAAO staff, 100 Bureau Drive, Gaithersburg, 
MD 20899.
     For all Contractor Employees and SPCs, the Associate 
Director for Management Resources (ADMR) is the System Manager; the 
ADMR may delegate this duty to a staff member, 100 Bureau Drive, 
Gaithersburg, MD 20899.
     For FU Records, the System Manager is the Director for the 
NIST Center for Neutron Research, 100 Bureau Drive, Gaithersburg, MD 
20899.
     For Employees of Other Government Agencies, the System 
Manager is the Director, Office of Human Resources Management, 100 
Bureau Drive, Gaithersburg, MD 20899.
     For Student Program Participants, depending upon the 
program, the System Manager is the Director, Office of Human Resources 
Management, 100 Bureau Drive, Gaithersburg, MD 20899.
     For RETs Records, the System Manager is NIST International 
and Academic Affairs Office (IAAO), 100 Bureau Drive, Gaithersburg, MD 
20899

Notification procedure:
    Information may be obtained from the Director, Management and 
Organization Office, NIST, 100 Bureau Drive-Stop 1710, Gaithersburg, MD 
20899.

Record access procedure:
    Requests from individuals should be addressed to the same address 
provided in the Notification Procedure above.

Contesting record procedures:
    The Department's rules for access, for contesting content, and for 
appealing initial determinations by the individuals concerned appear in 
15 CFR part 4b. Use same address provided in the Notification Procedure 
above.

Record source categories:
    Information that may be entered into the NAIS will come from the 
subject individuals and those authorized by these individuals to 
furnish information.

Exemptions claimed for the system:
    None.

    Dated: April 6, 2016.
Michael J. Toland,
Department of Commerce, Freedom of Information and Privacy Act Officer.
[FR Doc. 2016-08513 Filed 4-12-16; 8:45 am]
 BILLING CODE 3510-13-P



                                                                                 Federal Register / Vol. 81, No. 71 / Wednesday, April 13, 2016 / Notices                                           21837

                                                    DEPARTMENT OF AGRICULTURE                               to make oral statements of three minutes              notice for the newly amended and
                                                                                                            or less. Individuals wishing to make an               renamed system of records entitled
                                                    Forest Service                                          oral statement should request in writing              ‘‘COMMERCE/NIST–1, NIST
                                                                                                            by April 18, 2016, to be scheduled on                 Associates.’’ The system of records
                                                    South Central Idaho Resource                            the agenda. Anyone who would like to                  entitled ‘‘COMMERCE/NBS–1, Guest
                                                    Advisory Committee                                      bring related matters to the attention of             Workers’’ is being amended to create the
                                                    AGENCY:   Forest Service, USDA.                         the committee may file written                        system of records entitled ‘‘NIST–1,
                                                    ACTION:   Notice of meeting.                            statements with the committee staff                   Research Associates.’’ We invite public
                                                                                                            before or after the meeting. Written                  comment on the system amendment
                                                    SUMMARY:    The South Central Idaho                     comments and requests for time for oral               announced in this publication.
                                                    Resource Advisory Committee (RAC)                       comments must be sent to Julie Thomas,                DATES: To be considered, written
                                                    will meet in Jerome, Idaho. The                         Designated Federal Officer, Sawtooth                  comments must be submitted on or
                                                    committee is authorized under the                       National Forest Supervisors Office 2647               before May 13, 2016. Unless comments
                                                    Secure Rural Schools and Community                      Kimberly Road East, Twin Falls, Idaho,                are received, the amended system of
                                                    Self-Determination Act (the Act) and                    83301; by email to jathomas@fs.fed.us,                records will become effective as
                                                    operates in compliance with the Federal                 or via facsimile to 208–737–3236.                     proposed on May 23, 2016. If comments
                                                    Advisory Committee Act. The purpose                       Meeting Accommodations: If you are                  are received, the Department will
                                                    of the committee is to improve                          a person requiring reasonable                         publish a subsequent notice in the
                                                    collaborative relationships and to                      accommodation, please make requests                   Federal Register within 10 days after
                                                    provide advice and recommendations to                   in advance for sign language                          the comment period closes, stating that
                                                    the Forest Service concerning projects                  interpreting, assistive listening devices,            the current system of records will
                                                    and funding consistent with title II of                 or other reasonable accommodation. For                remain in effect until publication of a
                                                    the Act. RAC information can be found                   access to the facility or proceedings,                final action in the Federal Register.
                                                    at the following Web site: http://                      please contact the person listed in the
                                                                                                                                                                  ADDRESSES: Comments may be mailed
                                                    fs.usda.gov/Sawtooth.                                   section titled FOR FURTHER INFORMATION
                                                                                                                                                                  to: Director, Management and
                                                    DATES: The meeting will be held on May                  CONTACT. All reasonable
                                                                                                                                                                  Organization Office, NIST, 100 Bureau
                                                    11, 2016, from 9:00 a.m. to 3:00 p.m.                   accommodation requests are managed
                                                                                                                                                                  Drive-Stop 1710, Gaithersburg, MD
                                                       All RAC meetings are subject to                      on a case by case basis.
                                                                                                                                                                  20899.
                                                    cancellation. For status of meeting prior                 Dated: April 7, 2016.
                                                    to attendance, please contact the person                                                                      FOR FURTHER INFORMATION CONTACT:
                                                                                                            Sarah Lau,
                                                    listed under FOR FURTHER INFORMATION                                                                          Director, Management and Organization
                                                                                                            Acting Forest Supervisor.
                                                    CONTACT.                                                                                                      Office, National Institute of Standards
                                                                                                            [FR Doc. 2016–08460 Filed 4–12–16; 8:45 am]           and Technology, 100 Bureau Drive-Stop
                                                    ADDRESSES: The meeting will be held at                  BILLING CODE 3411–15–P                                1710, Gaithersburg, MD 20899.
                                                    the Idaho Department of Fish and Game,
                                                    324 South 417 East, Jerome, Idaho.                                                                            SUPPLEMENTARY INFORMATION: NAs can
                                                       Written comments may be submitted                                                                          be either a domestic or foreign associate.
                                                                                                            DEPARTMENT OF COMMERCE                                A domestic associate is any non-NIST
                                                    as described under SUPPLEMENTARY
                                                    INFORMATION. All comments, including                    [Docket No. 160223139–6139–01]                        employee who is a U.S. citizen, comes
                                                    names and addresses when provided,                                                                            to a NIST campus and/or uses NIST
                                                    are placed in the record and are                        Privacy Act of 1974; Amended System                   information technology resources, and
                                                    available for public inspection and                     of Records                                            is either working in a lab (for any period
                                                    copying. The public may inspect                         AGENCY:  National Institute of Standards              of time) or will be on campus for more
                                                    comments received at the Sawtooth                       and Technology, U.S. Department of                    than ten working days. A foreign
                                                    National Forest Supervisors Office.                     Commerce.                                             associate is any technically qualified
                                                    Please call ahead to facilitate entry into                                                                    person who is not a U.S. citizen and is
                                                                                                            ACTION: Notice of Proposed Amendment
                                                    the building.                                                                                                 sponsored by an organization other than
                                                                                                            to Privacy Act System of Records and                  NIST, or is self-employed, or is working
                                                    FOR FURTHER INFORMATION CONTACT: Julie                  Deletion of a System of Records:
                                                    Thomas, Designated Federal Officer, by                                                                        at NIST under the auspices of a NIST
                                                                                                            COMMERCE/NIST–1, NIST Associates.                     funding agreement (contract, grant,
                                                    phone at 208–737–3262 or via email at
                                                    jathomas@fs.fed.us.                                     SUMMARY:    This notice announces the                 cooperative agreement, or simplified
                                                       Individuals who use                                  Department of Commerce’s                              acquisition), and collaborates with NIST
                                                    telecommunication devices for the deaf                  (Department’s) proposal to amend and                  on research projects and/or technical
                                                    (TDD) may call the Federal Information                  combine the systems of records entitled               activities of mutual interest. A foreign
                                                    Relay Service (FIRS) at 1–800–877–8339                  ‘‘COMMERCE NBS–1’’ and                                associate may be an employee of a
                                                    between 8:00 a.m. and 8:00 p.m.,                        ‘‘COMMERCE NBS–3’’ into the system                    foreign government agency, federal,
                                                    Eastern Standard Time, Monday                           of records entitled ‘‘NIST–1, NIST                    state, or local government agency, for-
                                                    through Friday.                                         Associates.’’ The National Institute of               profit company, non-profit organization
                                                                                                            Standards and Technology (NIST) is                    (including a college or university), or be
                                                    SUPPLEMENTARY INFORMATION: The
                                                                                                            amending these systems of records to                  a postgraduate researcher or graduate
                                                    purpose of the meeting is:
                                                                                                            combine and update these two prior                    student, or be self-employed.
asabaliauskas on DSK3SPTVN1PROD with NOTICES




                                                       1. Oral presentations from individuals
                                                    or groups proposing projects for                        SORNs, and to facilitate the processing,              COMMERCE/NIST–1
                                                    funding;                                                tracking, management, planning,
                                                       2. A question and answer period for                  control, support of, and reporting about              SYSTEM NAME:
                                                    proponents; and                                         NIST Associates (NA) during their                       COMMERCE/NIST–1, NIST
                                                       3. Reports from other projects                       tenure at NIST. The system of records                 Associates
                                                    presented at the end of the day.                        entitled ‘‘COMMERCE/NBS–3, Research
                                                       The meeting is open to the public.                   Associates,’’ will be abolished upon                  SECURITY CLASSIFICATION:
                                                    The agenda will include time for people                 final publication of the Federal Register                None.


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                                                    21838                        Federal Register / Vol. 81, No. 71 / Wednesday, April 13, 2016 / Notices

                                                    SYSTEM LOCATION:                                        reporting about NAs during their tenure               administrative tribunal, including
                                                      Locations where the primary records                   at NIST.                                              disclosures to opposing counsel in the
                                                    are maintained:                                                                                               course of settlement negotiations.
                                                                                                            ROUTINE USES OF RECORDS MAINTAINED IN THE
                                                      • Domestic Guest Researcher (DGR)                     SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                                                                                                                                     5. A record in this system of records
                                                    Records-NIST Technology Partnerships                    THE PURPOSES OF SUCH USES:                            may be disclosed, as a routine use, to a
                                                    Office (TPO), 100 Bureau Drive,                            In addition to those disclosures                   Member of Congress submitting a
                                                    Gaithersburg, MD 20899.                                 generally permitted under 5 U.S.C.                    request involving an individual when
                                                      • Foreign Guest Researcher (FGR)                      552a(b) of the Privacy Act, all or a                  the individual has requested assistance
                                                    Records-NIST International and                          portion of the records or information                 from the Member with respect to the
                                                    Academic Affairs Office (IAAO), 100                     contained in this system may be                       subject matter of the record.
                                                    Bureau Drive, Gaithersburg, MD 20899.                   disclosed to authorized entities, as is                  6. A record in this system of records
                                                      • NIST Research Experience for                        determined to be relevant and                         which contains medical information
                                                    Teachers (RET) Records-NIST                             necessary, outside the Department as a                may be disclosed, as a routine use, to
                                                    International and Academic Affairs                      routine use pursuant to 5 U.S.C.                      the medical advisor of any individual
                                                    Office (IAAO), 100 Bureau Drive,                        552a(b)(3) as follows:                                submitting a request for access to the
                                                    Gaithersburg, MD 20899.                                    1. In the event that a system of records           record under the Act and 15 CFR part
                                                      • Facility User (FU) Records-NIST                     maintained by the Department to carry                 4b if, in the sole judgment of the
                                                    Center for Neutron research, 100 Bureau                 out its functions indicates a violation or            Department, disclosure could have an
                                                    Drive, Gaithersburg, MD 20899.                          potential violation of law or contract,               adverse effect upon the individual,
                                                      • Research Associates (RA) Records                    whether civil, criminal or regulatory in              under the provision of 5 U.S.C.
                                                    as listed on Cooperative Research and                   nature, and whether arising by general                552a(f)(3) and implementing regulations
                                                    Development Agreements (CRADA)-                         statute or particular program statute or              at 15 CFR part 4b.
                                                    NIST Technology Partnerships Office,                    contract, or rule, regulation, or order                  7. A record in this system of records
                                                    100 Bureau Drive, Gaithersburg, MD                      issued pursuant thereto, or the necessity             may be disclosed, as a routine use, to
                                                    20899.                                                  to protect an interest of the Department,             the Office of Management and Budget in
                                                      • Sole Proprietorship Contractors                     the relevant records in the system of                 connection with the review of private
                                                    (SPC)-NIST Office of Acquisition                        records may be referred, as a routine                 relief legislation as set forth in OMB
                                                    Agreements Management, 100 Bureau                       use, to the appropriate agency, whether               Circular No. A–19 at any stage of the
                                                    Drive, Gaithersburg, MD 20899.                          federal, state, local or foreign, charged             legislative coordination and clearance
                                                                                                            with the responsibility of investigating              process as set forth in that Circular.
                                                    CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                                                                            or prosecuting such violation or charged                 8. A record in this system of records
                                                    SYSTEM:
                                                                                                            with enforcing or implementing the                    may be disclosed, as a routine use, to
                                                      Individuals not employed by NIST                                                                            the Department of Justice in connection
                                                    but having access to NIST facilities                    statute or contract, or rule, regulation or
                                                                                                            order issued pursuant thereto, or                     with determining whether disclosure
                                                    under various cooperative,                                                                                    thereof is required by the Freedom of
                                                    collaborative, and contractual                          protecting the interest of the
                                                                                                            Department.                                           Information Act (5 U.S.C. 552).
                                                    agreements. These include but in the                                                                             9. A record in this system of records
                                                                                                               2. A record from this system of
                                                    future may not be limited to Foreign and                                                                      may be disclosed, as a routine use, to a
                                                                                                            records may be disclosed, as a routine
                                                    Domestic Guest Researchers, Research                                                                          contractor of the Department having
                                                                                                            use, to a federal, state or local agency
                                                    Associates, Facility Users, Contractor                                                                        need for the information in the
                                                                                                            maintaining civil, criminal or other
                                                    Employee Personnel, Sole                                                                                      performance of the contract, but not
                                                                                                            relevant enforcement information or
                                                    Proprietorship Contractors, Employees                                                                         operating a system of records within the
                                                                                                            other pertinent information, such as
                                                    of Other Government Agencies, Student                                                                         meaning of 5 U.S.C. 552a(m).
                                                                                                            current licenses, if necessary to obtain
                                                    Program Participants, and other                                                                                  10. A record in this system may be
                                                                                                            information relevant to a Department
                                                    Collaborators.                                                                                                transferred, as a routine use, to the
                                                                                                            decision concerning the assignment,
                                                    CATEGORIES OF RECORDS IN THE SYSTEM:                    hiring or retention of an individual, the             Office of Personnel Management: for
                                                      Agreements between NIST and NAs.                      issuance of a security clearance, the                 personnel research purposes; as a data
                                                    Typical data also includes but is not                   letting of a contract, or the issuance of             source for management information; for
                                                    limited to name, address, date of birth,                a license, grant or other benefit.                    the production of summary descriptive
                                                    social security number, personal contact                   3. A record from this system of                    statistics and analytical studies in
                                                    information, email address, telephone                   records may be disclosed, as a routine                support of the function for which the
                                                    numbers, other names, education, visa                   use, to a federal, state, local, or                   records are collected and maintained; or
                                                    and passport information, work                          international agency, in response to its              for related manpower studies.
                                                    location, financial and pay data, project               request, in connection with the                          11. A record from this system of
                                                    descriptions, etc.                                      assignment, hiring or retention of an                 records may be disclosed, as a routine
                                                                                                            individual, the issuance of a security                use, to the Administrator, General
                                                    AUTHORITY FOR MAINTENANCE OF THE SYSTEM:                clearance, the reporting of an                        Services Administration (GSA), or his
                                                      27 Stat. 395 and 31 Stat. 1039, and all               investigation of an individual, the                   designee, during an inspection of
                                                    existing, applicable NIST and                           letting of a contract, or the issuance of             records conducted by GSA as part of
                                                                                                            a license, grant, or other benefit by the             that agency’s responsibility to
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                                                    Department policies, regulations and
                                                    directives concerning the tracking,                     requesting agency, to the extent that the             recommend improvements in records
                                                    security processing, and support of NAs                 information is relevant and necessary to              management practices and programs,
                                                    during their tenure at NIST.                            the requesting agency’s decision on the               under authority of 44 U.S.C. 2904 and
                                                                                                            matter.                                               § 2906. Such disclosure shall be made in
                                                    PURPOSES:                                                  4. A record from this system of                    accordance with the GSA regulations
                                                      The purpose is to facilitate the                      records may be disclosed, as a routine                governing inspection of records for this
                                                    processing, tracking, management,                       use, in the course of presenting                      purpose, and any other relevant (i.e.
                                                    planning, control, support of and                       evidence to a court, magistrate or                    GSA or Department) directive. Such


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                                                                                  Federal Register / Vol. 81, No. 71 / Wednesday, April 13, 2016 / Notices                                                 21839

                                                    disclosure shall not be used to make                     itself are controlled by the NAIS                     Academic Affairs Office (IAAO), 100
                                                    determinations about individuals.                        privacy/security/system access                        Bureau Drive, Gaithersburg, MD 20899
                                                       12. A record in this system of records                architecture that is implemented
                                                                                                                                                                   NOTIFICATION PROCEDURE:
                                                    may be disclosed to appropriate                          through ‘‘report writer’’ software.
                                                    agencies, entities and persons when: (1)                    Levels of access to NAIS Privacy Act                 Information may be obtained from the
                                                    It is suspected or determined that the                   data are granted to individuals based on              Director, Management and Organization
                                                    security or confidentiality of                           NA processing roles and responsibilities              Office, NIST, 100 Bureau Drive-Stop
                                                    information in the system of records has                 that define specific mission-related                  1710, Gaithersburg, MD 20899.
                                                    been compromised; (2) the Department                     needs-to-know. Included in these roles                RECORD ACCESS PROCEDURE:
                                                    has determined that as a result of the                   and responsibilities are the following:
                                                                                                                a. Initiators—those creating and                     Requests from individuals should be
                                                    suspected or confirmed compromise                                                                              addressed to the same address provided
                                                    there is a risk of harm to economic or                   inputting new data records.
                                                                                                                b. Approving Officials—those signing               in the Notification Procedure above.
                                                    property interests, identity theft or
                                                    fraud, or harm to the security or                        off on NA agreements.                                 CONTESTING RECORD PROCEDURES:
                                                    integrity of this system or whether                         c. Reviewing Officials—those
                                                                                                                                                                     The Department’s rules for access, for
                                                    systems or programs (whether                             reviewing NA agreements but not
                                                                                                                                                                   contesting content, and for appealing
                                                    maintained by the Department or                          signing off.
                                                                                                                d. Records Updaters—those directed                 initial determinations by the individuals
                                                    another agency or entity) that rely upon                                                                       concerned appear in 15 CFR part 4b.
                                                                                                             to update or correct information in NA
                                                    the compromised information; and (3)                                                                           Use same address provided in the
                                                                                                             records.
                                                    the disclosure made to such agencies,                       Physical security and IT security of               Notification Procedure above.
                                                    entities, and persons is reasonably                      the NAIS IT assets is assured by all                  RECORD SOURCE CATEGORIES:
                                                    necessary to assist in connection with                   relevant NIST policies and procedures
                                                    the Department’s efforts to respond to                                                                           Information that may be entered into
                                                                                                             that are applicable to the e-Approval                 the NAIS will come from the subject
                                                    the suspected or confirmed compromise                    infrastructure of which NAIS is an IT
                                                    and to prevent, minimize, or remedy                                                                            individuals and those authorized by
                                                                                                             application.                                          these individuals to furnish
                                                    such harm.
                                                                                                             RETENTION AND DISPOSAL:                               information.
                                                    DISCLOSURE TO CONSUMER REPORTING
                                                    AGENCIES:
                                                                                                               Current NIST and Department                         EXEMPTIONS CLAIMED FOR THE SYSTEM:
                                                                                                             policies and regulations concerning the
                                                      Disclosure to consumer reporting                                                                                None.
                                                                                                             retention and disposition of Privacy Act
                                                    agencies pursuant to 5 U.S.C.                            data apply.                                             Dated: April 6, 2016.
                                                    552a(b)(12) may be made from this                                                                              Michael J. Toland,
                                                    system to ‘‘consumer reporting                           SYSTEM MANAGER(S) AND ADDRESSE(S):
                                                                                                                                                                   Department of Commerce, Freedom of
                                                    agencies’’ as defined in the Fair Credit                   • For DGRs and RAs, the System                      Information and Privacy Act Officer.
                                                    Reporting Act (15 U.S.C. 1681a(f)) and                   Manager will be appointed by the                      [FR Doc. 2016–08513 Filed 4–12–16; 8:45 am]
                                                    the Federal Claims Collection Act of                     Director, NIST Technology Partnerships                BILLING CODE 3510–13–P
                                                    1966 (31 U.S.C. 3701(a)(3)).                             Office (TPO) from TPO staff. DGR
                                                                                                             agreements (NIST–1296) are maintained
                                                    POLICIES AND PRACTICES FOR STORING,
                                                                                                             by the Office of Human Resource                       DEPARTMENT OF COMMERCE
                                                    RETRIEVING, RETAINING, AND DISPOSING OF
                                                    RECORDS IN THE SYSTEM:
                                                                                                             Management Onboarding Office, 100
                                                                                                             Bureau Drive, Gaithersburg, MD 20899.                 International Trade Administration
                                                    STORAGE:                                                   • For FGRs and all other foreign NAs,
                                                      NA information is stored and                           the System Manager will be appointed                  Environmental Technologies Trade
                                                    maintained in electronic form in system                  by the Director, NIST International and               Advisory Committee Public Meeting
                                                    folders and/or databases, within a                       Academic Affairs Office (IAAO) from
                                                                                                                                                                   AGENCY: International Trade
                                                    controlled environment with access                       IAAO staff, 100 Bureau Drive,
                                                                                                                                                                   Administration, DOC.
                                                    restricted to authorized personnel (see                  Gaithersburg, MD 20899.
                                                                                                               • For all Contractor Employees and                  ACTION: Notice of Federal Advisory
                                                    Safeguards below for full list of those
                                                    with access to system).                                  SPCs, the Associate Director for                      Committee meeting.
                                                                                                             Management Resources (ADMR) is the                    SUMMARY:   This notice sets forth the
                                                    RETRIEVABILITY:                                          System Manager; the ADMR may                          schedule and proposed agenda of a
                                                      Records are retrieved by name and/or                   delegate this duty to a staff member, 100             meeting of the Environmental
                                                    social security number.                                  Bureau Drive, Gaithersburg, MD 20899.                 Technologies Trade Advisory
                                                                                                               • For FU Records, the System
                                                    SAFEGUARDS:                                                                                                    Committee (ETTAC).
                                                                                                             Manager is the Director for the NIST
                                                      Privacy Act data, i.e., data defined by                                                                      DATES: The teleconference meeting is
                                                                                                             Center for Neutron Research, 100
                                                    and protected under the Privacy Act of                   Bureau Drive, Gaithersburg, MD 20899.                 scheduled for Tuesday, May 3, 2016, at
                                                    1974 (5 U.S.C. 552a), is maintained in                     • For Employees of Other                            3:00 p.m. Eastern Daylight Time (EDT).
                                                    the NIST Associate Information System                    Government Agencies, the System                       Please register by 5:00 p.m. EDT on
                                                    (NAIS) as distinct and separate from                     Manager is the Director, Office of                    Friday, April 29, 2016 to listen in on the
                                                    non-Privacy Act data in that it cannot be                                                                      teleconference meeting.
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                                                                                                             Human Resources Management, 100
                                                    accessed or retrieved except by                          Bureau Drive, Gaithersburg, MD 20899.                 ADDRESSES: The meeting will be held
                                                    authorized personnel with a mission-                       • For Student Program Participants,                 via teleconference. For logistical
                                                    related need-to- know. Access to NAIS                    depending upon the program, the                       reasons, all participants are required to
                                                    Privacy Act data by NIST staff must be                   System Manager is the Director, Office                register in advance by the date specified
                                                    authorized by the NAIS System-of-                        of Human Resources Management, 100                    above. Please contact Ms. Maureen
                                                    Records Manager on a mission-related,                    Bureau Drive, Gaithersburg, MD 20899.                 Hinman at the contact information
                                                    need-to-know basis. Levels of access to                    • For RETs Records, the System                      below to register and obtain call-in
                                                    NAIS Privacy Act data as well as access                  Manager is NIST International and                     information.


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Document Created: 2016-04-13 03:11:34
Document Modified: 2016-04-13 03:11:34
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of Proposed Amendment to Privacy Act System of Records and Deletion of a System of Records: COMMERCE/NIST-1, NIST Associates.
DatesTo be considered, written comments must be submitted on or before May 13, 2016. Unless comments are received, the amended system of records will become effective as proposed on May 23, 2016. If comments are received, the Department will publish a subsequent notice in the Federal Register within 10 days after the comment period closes, stating that the current system of records will remain in effect until publication of a final action in the Federal Register.
ContactDirector, Management and Organization Office, National Institute of Standards and Technology, 100 Bureau Drive-Stop 1710, Gaithersburg, MD 20899.
FR Citation81 FR 21837 

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