81 FR 22240 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 81, Issue 73 (April 15, 2016)

Page Range		22240-22242
FR Document		2016-08707

Consistent with the Defense Health Agency's creation on October 1, 2013, the existing system of records, DHA 20 DoD, entitled ``Department of Defense Suicide Event Report (DoDSER) System,'' is being realigned to the Defense Health Agency's compilation of Privacy Act System of Records Notices (SORNs). The realignment of this system requires a change in its system identifier to reflect the numbering system used by the Defense Health Agency. The Defense Health Agency also proposes to alter this system of records. This system establishes, collects, and maintains integrated DoD enterprise and survey data to be used for direct reporting of Reportable Events involving individuals on active duty or serving in the Reserves, supporting ongoing population-based health surveillance activities and public health within DoD, and for analysis. Surveillance activities include the systematic collection, analysis, interpretation, and reporting of outcome-specific data for use in planning and development of best practices, education, public health within DoD, and training on protocols for identifying, responding to, and managing individuals at increased risk of suicide; and implementation, evaluation, and prevention of suicide behaviors and Reportable Events within the DoD.

Federal Register, Volume 81 Issue 73 (Friday, April 15, 2016)

[Federal Register Volume 81, Number 73 (Friday, April 15, 2016)]
[Notices]
[Pages 22240-22242]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-08707]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2016-HA-0042]


Privacy Act of 1974; System of Records

AGENCY: Defense Health Agency, DoD.

ACTION: Notice to alter a System of Records.

-----------------------------------------------------------------------

SUMMARY: Consistent with the Defense Health Agency's creation on 
October 1, 2013, the existing system of records, DHA 20 DoD, entitled 
``Department of Defense Suicide Event Report (DoDSER) System,'' is 
being realigned to the Defense Health Agency's compilation of Privacy 
Act System of Records Notices (SORNs). The realignment of this system 
requires a change in its system identifier to reflect the numbering 
system used by the Defense Health Agency.
    The Defense Health Agency also proposes to alter this system of 
records. This system establishes, collects, and maintains integrated 
DoD enterprise and survey data to be used for direct reporting of 
Reportable Events involving individuals on active duty or serving in 
the Reserves, supporting ongoing population-based health surveillance 
activities and public health within DoD, and for analysis. Surveillance 
activities include the systematic collection, analysis, interpretation, 
and reporting of outcome-specific data for use in planning and 
development of best practices, education, public health within DoD, and 
training on protocols for identifying, responding to, and managing 
individuals at increased risk of suicide; and implementation, 
evaluation, and prevention of suicide behaviors and Reportable Events 
within the DoD.

DATES: Comments will be accepted on or before May 16, 2016. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: ODCMO, Directorate for Oversight and Compliance, 4800 Mark 
Center Drive, Attn: Mailbox 24, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Linda S. Thomas, Chief, Defense 
Health Agency Privacy and Civil Liberties Office, 7700 Arlington 
Boulevard, Suite 5101, Falls Church, VA 22042-5101, or by phone at 
(703) 275-6363.

SUPPLEMENTARY INFORMATION: The Defense Health Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or at the 
Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed system report, as required by 5 U.S.C. 
552a(r) of the Privacy Act of 1974, as amended, was submitted on April 
1, 2016, to the House Committee on Oversight and Government Reform, the 
Senate Committee on Governmental Affairs, and the Office of Management 
and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular 
No. A-130, ``Federal Agency Responsibilities for Maintaining Records 
About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 
6427).

    Dated: April 12, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHA 20 DoD

System Name:
    Department of Defense Suicide Event Report (DoDSER) System (May 6, 
2010, 75 FR 24928)

Changes:
* * * * *

System identifier:
    Delete entry and replace with ``EDHA 20 DoD.''
* * * * *



[[Page 22241]]

Categories of individuals covered by the system:
    Delete entry and replace with ``Individuals who are Active Duty, 
Reserve, and National Guard Component personnel serving in the Air 
Force, Army, Navy, and/or Marines, with reportable suicide or self-
directed violence (to include self-harm behaviors, suicide attempts, 
and suicidal ideation) while on active duty or serving as a member of 
the Reserves (Reportable Event).''

Categories of records in the system:
    Delete entry and replace with ``Demographic records: Name, Social 
Security Number (SSN) and/or DoD Identification (DoD ID) number, date 
of birth, gender, race/ethnic group, marital status, rank/pay grade, 
religious preference, military service, military status, job title, 
service duty specialty code, duty environment/status, Unit 
Identification Code, permanent duty station, the major command of the 
permanent duty station, temporary duty station (if applicable), home 
address, home phone number, and deployment history.

Reportable Event records:
    Reportable Event type or description; individual's residence at 
time of event; circumstances of event; potential precipitating factors 
and psychological stressors at the time of the event; post-intervention 
activities, and, if applicable, medical facility, unit or military 
treatment facility where Reportable Event occurred.

Other records:
    Individual's use of military and community helping services, past 
military experience, medical treatment, psychological, and legal 
records; social history; medical history; event details, including 
prior suicidal behaviors; behavioral, developmental, and economic, 
education/training history; form completer information (name, rank/
grade, and contact information); and data sources used to compile 
records.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 136, Under Secretary of 
Defense for Personnel and Readiness; 10 U.S.C. 3013, Secretary of the 
Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary 
of the Air Force; 10 U.S.C. Chapter 55, Medical and Dental Care; DoD 
Directive (DoDD) 5124.02, Under Secretary of Defense for Personnel and 
Readiness (USD(P&R)); DoDD 5136.01, Assistant Secretary of Defense for 
Health Affairs (ASD(HA)); DoDD 6490.02E, Comprehensive Health 
Surveillance; DoDD 6490.14, Defense Suicide Prevention Program; Army 
Regulation 600-63, Army Health Promotion; OPNAV Instruction 1720.4A, 
Suicide Prevention Program; Air Force Instruction 90-505, Suicide 
Prevention Program; and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``To establish, collect, and maintain 
integrated DoD enterprise and survey data to be used for direct 
reporting of Reportable Events involving individuals on Active Duty or 
serving in the Reserves, supporting ongoing population-based health 
surveillance activities and public health within DoD, and for analysis. 
Surveillance activities include the systematic collection, analysis, 
interpretation, and reporting of outcome-specific data for use in 
planning and development of best practices, education, public health 
within DoD, and training on protocols for identifying, responding to, 
and managing individuals at increased risk of suicide; and 
implementation, evaluation, and prevention of suicide behaviors and 
Reportable Events within the DoD.
    Records in this system may be made available to the Military 
Services to provide Service level integrated enterprise and analysis 
data for Service level direct reporting requirements; to provide the 
Services with data for planning, implementation, evaluation, and 
prevention of suicide behaviors; to support Service-level population-
based health surveillance activities; to facilitate Service-level 
behavioral health and medical care and treatment programs; and, to the 
extent the information provided does not include personally 
identifiable information, to provide or permit compilation of command 
level reports and/or trend reporting at a military installation level.
    Records in this system may be made available to DoD components that 
are designated as public health authorities within DoD to support DoD 
suicide prevention and resilience programs, provide DoD-wide 
comprehensive strategic approaches for suicide prevention, postvention, 
and surveillance; assist the Military Services to reduce the impact of 
suicidal self-directed violence on the readiness of the Military 
Services; fuse, analyze, and assess DoD-wide surveillance and research 
activities related to suicidal self-direct violence and other high risk 
activities to identify risk factors and key outcomes to inform suicide 
prevention policies and programs; and otherwise fulfill such DoD public 
health authority's responsibilities.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    Statistical summary data with no personally identifiable 
information may be provided to public health authorities and to 
federal, state, and local governments not a part of DoD for health 
surveillance and research.
    Records in this system of records that are part of an individual's 
Service Treatment Record (STR) as defined in DoD Instruction 6040.45, 
November 16, 2015 (USD(P&R)), and in any successor DoD issuances, and 
may be provided to the Veterans Administration (VA) in connection with 
the individual's separation from Service. Such STR-related records in 
this system may be provided directly to the VA or collected with STR-
related records not part of this system and made available to VA.
    Except as stipulated in NOTE 1 and NOTE 2 below, the DoD Blanket 
Routine Uses set forth at the beginning of the Defense Privacy and 
Civil Liberties Division compilation of systems of records notices may 
apply to this system. The complete list of DoD Blanket Routine Uses can 
be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
    NOTE 1: This system of records may contain individually 
identifiable health information. The DoD Health Information Privacy 
Regulation (DoD 6025.18-R) or any successor DoD issuances implementing 
the Health Insurance Portability and Accountability Act of 1996 (HIPAA) 
and 45 CFR parts 160 and 164, Health and Human Services, General 
Administrative Requirements and Security & Privacy, respectively, 
applies to most such health information. DoD 6025.18-R or a successor 
issuance may place additional procedural requirements on uses and 
disclosures of such information beyond those found in the Privacy Act 
of 1974, as amended, or mentioned in this system of records notice.
    NOTE 2: Records of identity, diagnosis, prognosis or treatment 
information of any patient maintained in connection with the 
performance of any program or activity relating to

[[Page 22242]]

substance abuse education, prevention, training, treatment, 
rehabilitation, or research which is conducted, regulated, or directly 
or indirectly assisted by any department or agency of the United 
States, will be treated as confidential and disclosed only for the 
purposes and under the circumstances expressly authorized in 42 U.S.C. 
290d-2.''
* * * * *

Retrievability:
    Delete entry and replace with ``By individual's name and SSN or DoD 
ID number.''

Safeguards:
    Delete entry and replace with ``Physical access to the system is 
restricted by the use of locks, access controls, and is accessible only 
to authorized personnel. Each system end user device is protected 
within a locked storage container, room, or building outside of normal 
business hours. All visitors or other persons without authorized access 
to server and/or network facilities are escorted by appropriately 
screened/cleared personnel at all times. The system is restricted by 
two-factor authentication including Common Access Card (CAC) and 
personal identification number. All personnel with authorized access to 
the system must have appropriate and applicable Information Assurance, 
Privacy Act, and HIPAA training. All access to records is tracked by 
electronic audit logs. Audit logs are always on and are archived for 
historical review and tracking.''

Retention and disposal:
    Delete entry and replace with ``DoDSER System Master File: Cutoff 
annually upon separation or retirement of service member. Transfer to 
inactive storage when 25 years old. Destroy when 75 years old. DoDSER 
System Annual Reports: Cutoff annually after report is published. 
Transfer to NARA 3 years after cutoff.''

System manager(s) and address:
    Delete entry and replace with ``Director, National Center for 
Telehealth & Technology (T2) Defense Centers of Excellence, 9933 West 
Hayes Street, Madigan Army Medical Center, Joint Base Lewis-McChord, 
Tacoma, WA 98431-1100.''

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Chief, Freedom of 
Information Act (FOIA) Service Center, Defense Health Agency Privacy 
and Civil Liberties Office, 7700 Arlington Boulevard, Suite 5101, Falls 
Church, VA 22042-5101.
    Written requests should contain the individual's full name, home 
address, home phone number, and SSN/DoD ID number, the identifier of 
this system of records notice, and signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquiries to the Chief, FOIA Service Center, Defense 
Health Agency Privacy and Civil Liberties Office, 7700 Arlington 
Boulevard, Suite 5101, Falls Church, VA 22042-5101.
    Written requests should contain the individual's full name, home 
address, home phone number, and SSN/DoD ID number, the identifier of 
this system of records notice, and signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature).'

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''

Contesting record procedures:
    Delete entry and replace with ``The Office of the Secretary of 
Defense (OSD) rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81, 32 CFR part 311, or may be obtained from 
the system manager.''

Record Source Categories
    Delete entry and replace with ``Medical and behavioral health 
records; military personnel records; investigative agency records, pre 
and post deployment screening records, family advocacy records; court 
martial records; records related to manner of death such as casualty 
reports, toxicology/lab reports, and pathology/autopsy reports; and 
suicide notes. Record sources also include interviews with an 
individual's coworkers/supervisors, responsible investigative agencies, 
involved professionals such as physicians, behavioral health 
counselors, chaplains, military police, family service personnel, 
family members, and, in the case of non-fatal self-directed violence, 
the individual involved in that Reportable Event.
    Records included in this system of records also may be obtained 
from the Defense Eligibility and Enrollment Reporting System, Armed 
Forces Health Longitudinal Technology Application, Composite Health 
Care System, information systems maintained by a Service, and DoD 
enterprise data systems.''
* * * * *
[FR Doc. 2016-08707 Filed 4-14-16; 8:45 am]
 BILLING CODE 5001-06-P

22240 Federal Register / Vol. 81, No. 73 / Friday, April 15, 2016 / Notices

personal identifiers or contact Dated: April 12, 2016. * Mail: ODCMO, Directorate for
information. Aaron Siegel, Oversight and Compliance, 4800 Mark
Any associated form(s) for this Alternate OSD Federal Register Liaison Center Drive, Attn: Mailbox 24,
collection may be located within this Officer, Department of Defense. Alexandria, VA 22350–1700.
same electronic docket and downloaded [FR Doc. 2016–08752 Filed 4–14–16; 8:45 am] Instructions: All submissions received
for review/testing. Follow the BILLING CODE 5001–06–P must include the agency name and
instructions at http:// docket number for this Federal Register
www.regulations.gov for submitting document. The general policy for
comments. Please submit comments on DEPARTMENT OF DEFENSE comments and other submissions from
any given form identified by docket members of the public is to make these
number, form number, and title. Office of the Secretary
submissions available for public
FOR FURTHER INFORMATION CONTACT: To [Docket ID: DOD–2016–HA–0042] viewing on the Internet at http://
request more information on this www.regulations.gov as they are
proposed information collection or to Privacy Act of 1974; System of received without change, including any
obtain a copy of the proposal and Records personal identifiers or contact
associated collection instruments, AGENCY: Defense Health Agency, DoD. information.
please write to the Defense Finance and ACTION:Notice to alter a System of
Accounting Services, P.O. Box 998002, FOR FURTHER INFORMATION CONTACT: Ms.
Records. Linda S. Thomas, Chief, Defense Health
ATTN: DFAS–HGA/CL, Scott Lafferty,
Deputy Assistant General Counsel for Agency Privacy and Civil Liberties
SUMMARY: Consistent with the Defense Office, 7700 Arlington Boulevard, Suite
Garnishment Operations, Cleveland, OH Health Agency’s creation on October 1,
44199–8002; via email at 5101, Falls Church, VA 22042–5101, or
2013, the existing system of records, by phone at (703) 275–6363.
scott.w.lafferty.civ@mail.mil or at (216) DHA 20 DoD, entitled ‘‘Department of
522–5118. Defense Suicide Event Report (DoDSER) SUPPLEMENTARY INFORMATION: The
SUPPLEMENTARY INFORMATION: System,’’ is being realigned to the Defense Health Agency notices for
Title; Associated Form; and OMB Defense Health Agency’s compilation of systems of records subject to the Privacy
Number: Application for Former Spouse Privacy Act System of Records Notices Act of 1974 (5 U.S.C. 552a), as amended,
Payments From Retired Pay, DD Form (SORNs). The realignment of this system have been published in the Federal
2293; OMB Number 0730–0008. requires a change in its system identifier Register and are available from the
to reflect the numbering system used by address in FOR FURTHER INFORMATION
Needs and Uses: The information
the Defense Health Agency. CONTACT or at the Defense Privacy and
collection requirement is necessary to
The Defense Health Agency also Civil Liberties Division Web site at
provide DFAS with the basic data
proposes to alter this system of records. http://dpcld.defense.gov/. The proposed
needed to process court orders for
This system establishes, collects, and system report, as required by 5 U.S.C.
division of military retired pay as
maintains integrated DoD enterprise and 552a(r) of the Privacy Act of 1974, as
property or order alimony and child
survey data to be used for direct amended, was submitted on April 1,
support payment from that retired pay
reporting of Reportable Events involving 2016, to the House Committee on
per Title 10 U.S.C. 1408, ‘‘Payment of
individuals on active duty or serving in Oversight and Government Reform, the
retired or retainer pay in compliance
the Reserves, supporting ongoing Senate Committee on Governmental
with court orders.’’ The former spouse
population-based health surveillance Affairs, and the Office of Management
may apply to the DFAS for direct
activities and public health within DoD, and Budget (OMB) pursuant to
payment of these monies by using DD
and for analysis. Surveillance activities paragraph 4c of Appendix I to OMB
Form 2293.
include the systematic collection, Circular No. A–130, ‘‘Federal Agency
Affected Public: Individuals and analysis, interpretation, and reporting of Responsibilities for Maintaining
households. outcome-specific data for use in Records About Individuals,’’ dated
Annual Burden Hours: 6741. planning and development of best February 8, 1996 (February 20, 1996, 61
Number of Respondents: 26,963. practices, education, public health FR 6427).
Responses per Respondent: 1. within DoD, and training on protocols Dated: April 12, 2016.
Annual Responses: 26,963. for identifying, responding to, and
Aaron Siegel,
Average Burden per Response: 15 managing individuals at increased risk
of suicide; and implementation, Alternate OSD Federal Register Liaison
minutes. Officer, Department of Defense.
evaluation, and prevention of suicide
Frequency: On occasion.
behaviors and Reportable Events within DHA 20 DoD
The respondents of this information the DoD.
collection are spouses or former spouses
DATES: Comments will be accepted on or SYSTEM NAME:
of military members. The applicant
submits a DD Form 2293 to the DFAS. before May 16, 2016. This proposed
Department of Defense Suicide Event
The information from the DD Form 2293 action will be effective the date
Report (DoDSER) System (May 6, 2010,
is used by DFAS in processing the following the end of the comment
75 FR 24928)
applicant’s request as authorized under period unless comments are received
asabaliauskas on DSK3SPTVN1PROD with NOTICES

10 U.S.C. 1408. The DD Form 2293 was which result in a contrary CHANGES:
devised to standardize applications for determination.
* * * * *
payment under the Act. Information on ADDRESSES: You may submit comments,
the form is also used to determine the identified by docket number and title, SYSTEM IDENTIFIER:
applicant’s current status and contains by any of the following methods:
statutory required certifications the * Federal Rulemaking Portal: http:// Delete entry and replace with ‘‘EDHA
applicant/former spouse must make www.regulations.gov. Follow the 20 DoD.’’
when applying for payments. instructions for submitting comments. * * * * *

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22242 Federal Register / Vol. 81, No. 73 / Friday, April 15, 2016 / Notices

substance abuse education, prevention, (FOIA) Service Center, Defense Health contesting contents and appealing
training, treatment, rehabilitation, or Agency Privacy and Civil Liberties initial agency determinations are
research which is conducted, regulated, Office, 7700 Arlington Boulevard, Suite published in OSD Administrative
or directly or indirectly assisted by any 5101, Falls Church, VA 22042–5101. Instruction 81, 32 CFR part 311, or may
department or agency of the United Written requests should contain the be obtained from the system manager.’’
States, will be treated as confidential individual’s full name, home address,
RECORD SOURCE CATEGORIES
and disclosed only for the purposes and home phone number, and SSN/DoD ID
under the circumstances expressly number, the identifier of this system of Delete entry and replace with
authorized in 42 U.S.C. 290d–2.’’ records notice, and signature. ‘‘Medical and behavioral health records;
* * * * * In addition, the requester must military personnel records; investigative
provide a notarized statement or an agency records, pre and post
RETRIEVABILITY: unsworn declaration made in deployment screening records, family
Delete entry and replace with ‘‘By accordance with 28 U.S.C. 1746, in the advocacy records; court martial records;
individual’s name and SSN or DoD ID following format: records related to manner of death such
number.’’ as casualty reports, toxicology/lab
IF EXECUTED OUTSIDE THE UNITED STATES: reports, and pathology/autopsy reports;
SAFEGUARDS: ‘I declare (or certify, verify, or state) and suicide notes. Record sources also
Delete entry and replace with under penalty of perjury under the laws include interviews with an individual’s
‘‘Physical access to the system is of the United States of America that the coworkers/supervisors, responsible
restricted by the use of locks, access foregoing is true and correct. Executed investigative agencies, involved
controls, and is accessible only to on (date). (Signature)’. professionals such as physicians,
authorized personnel. Each system end behavioral health counselors, chaplains,
IF EXECUTED WITHIN THE UNITED STATES, ITS
user device is protected within a locked TERRITORIES, POSSESSIONS, OR
military police, family service
storage container, room, or building COMMONWEALTHS: personnel, family members, and, in the
outside of normal business hours. All case of non-fatal self-directed violence,
‘I declare (or certify, verify, or state)
visitors or other persons without the individual involved in that
under penalty of perjury that the
authorized access to server and/or Reportable Event.
foregoing is true and correct. Executed
network facilities are escorted by Records included in this system of
on (date). (Signature)’.’’
appropriately screened/cleared records also may be obtained from the
personnel at all times. The system is RECORD ACCESS PROCEDURES: Defense Eligibility and Enrollment
restricted by two-factor authentication Delete entry and replace with Reporting System, Armed Forces Health
including Common Access Card (CAC) ‘‘Individuals seeking access to records Longitudinal Technology Application,
and personal identification number. All about themselves contained in this Composite Health Care System,
personnel with authorized access to the system of records should address information systems maintained by a
system must have appropriate and written inquiries to the Chief, FOIA Service, and DoD enterprise data
applicable Information Assurance, Service Center, Defense Health Agency systems.’’
Privacy Act, and HIPAA training. All Privacy and Civil Liberties Office, 7700 * * * * *
access to records is tracked by electronic Arlington Boulevard, Suite 5101, Falls [FR Doc. 2016–08707 Filed 4–14–16; 8:45 am]
audit logs. Audit logs are always on and Church, VA 22042–5101. BILLING CODE 5001–06–P
are archived for historical review and Written requests should contain the
tracking.’’ individual’s full name, home address,
home phone number, and SSN/DoD ID DEPARTMENT OF DEFENSE
RETENTION AND DISPOSAL:
number, the identifier of this system of
Delete entry and replace with Office of the Secretary
records notice, and signature.
‘‘DoDSER System Master File: Cutoff
In addition, the requester must
annually upon separation or retirement [Docket ID DOD–2016–OS–0041]
provide a notarized statement or an
of service member. Transfer to inactive
unsworn declaration made in
storage when 25 years old. Destroy Privacy Act of 1974; System of
accordance with 28 U.S.C. 1746, in the
when 75 years old. DoDSER System Records
following format:
Annual Reports: Cutoff annually after
report is published. Transfer to NARA 3 IF EXECUTED OUTSIDE THE UNITED STATES:
AGENCY: Office of the Secretary of
years after cutoff.’’ Defense, DoD.
‘I declare (or certify, verify, or state)
under penalty of perjury under the laws ACTION: Notice to alter a system of
SYSTEM MANAGER(S) AND ADDRESS: records.
of the United States of America that the
Delete entry and replace with foregoing is true and correct. Executed
‘‘Director, National Center for SUMMARY: The Office of the Secretary of
on (date). (Signature).’ Defense proposes to alter a system of
Telehealth & Technology (T2) Defense
Centers of Excellence, 9933 West Hayes IF EXECUTED WITHIN THE UNITED STATES, ITS records, DMDC 04, entitled ‘‘Emergency
Street, Madigan Army Medical Center, TERRITORIES, POSSESSIONS, OR Evacuation Tracking and Repatriation.’’
Joint Base Lewis-McChord, Tacoma, WA COMMONWEALTHS: Repatriation centers will use this
information to track and account for
asabaliauskas on DSK3SPTVN1PROD with NOTICES

98431–1100.’’ ‘I declare (or certify, verify, or state)
under penalty of perjury that the individuals evacuated from emergency
NOTIFICATION PROCEDURES: situations due to military operations,
foregoing is true and correct. Executed
Delete entry and replace with on (date). (Signature)’.’’ political situations, natural disasters, or
‘‘Individuals seeking to determine other potentially dangerous
whether information about themselves CONTESTING RECORD PROCEDURES: circumstances. Repatriation centers
is contained in this system of records Delete entry and replace with ‘‘The assist evacuees in securing requested
should address written inquiries to the Office of the Secretary of Defense (OSD) relocation services, and recording and
Chief, Freedom of Information Act rules for accessing records, for recovering relocation costs.

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Document Created: 2016-04-15 00:55:21
Document Modified: 2016-04-15 00:55:21

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to alter a System of Records.
Dates		Comments will be accepted on or before May 16, 2016. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Ms. Linda S. Thomas, Chief, Defense Health Agency Privacy and Civil Liberties Office, 7700 Arlington Boulevard, Suite 5101, Falls Church, VA 22042-5101, or by phone at (703) 275-6363.
FR Citation		81 FR 22240

81 FR 22240 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEOffice of the Secretary

Federal Register Volume 81, Issue 73 (April 15, 2016)

DEPARTMENT OF DEFENSE
Office of the Secretary