81 FR 30569 - Records Schedules; Availability and Request for Comments
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Federal Register Volume 81, Issue 95 (May 17, 2016)
Federal Register Volume 81, Issue 95 (May 17, 2016)
| Page Range | 30569-30570 | |
| FR Document | 2016-11610 |
[Federal Register Volume 81, Number 95 (Tuesday, May 17, 2016)] [Notices] [Pages 30569-30570] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-11610] ======================================================================= ----------------------------------------------------------------------- NATIONAL ARCHIVES AND RECORDS ADMINISTRATION [NARA-2016-031] Records Schedules; Availability and Request for Comments AGENCY: National Archives and Records Administration (NARA). ACTION: Notice of availability of proposed records schedules; request for comments. ----------------------------------------------------------------------- SUMMARY: The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide agencies with mandatory instructions for what to do with records when agencies no longer need them for current Government business. The instructions authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records not previously authorized for disposal or to reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a). DATES: NARA must receive requests for copies in writing by June 16, 2016. Once NARA appraises the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send you these requested documents in which to submit comments. ADDRESSES: You may request a copy of any records schedule identified in this notice by contacting Records Appraisal and Agency Assistance (ACRA) using one of the following means: Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740-6001. Email: [email protected]. FAX: 301-837-3698. You must cite the control number, which appears in parentheses after the name of the agency that submitted the schedule, and a mailing address. If you would like an appraisal report, please include that in your request. FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at Records Appraisal and Agency Assistance (ACRA); National Archives and Records Administration; 8601 Adelphi Road, College Park, MD 20740-6001, by phone at 301-837-1799, or by email at [email protected]. SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions of records on paper, film, magnetic tape, and other media. To control this accumulation, agency records managers prepare schedules proposing retention periods for records and submit these schedules for NARA's approval. These schedules provide for timely transfer into the National Archives of historically valuable records and authorize disposal of all other records after the agency no longer needs them to conduct its business. Some schedules are comprehensive and cover all the records of an agency or one of its major subdivisions. Most schedules, however, cover records of only one office or program or a few series of records. Many of these update previously approved schedules, and some include records proposed as permanent. The schedules listed in this notice are media-neutral unless otherwise specified. An item in a schedule is media-neutral when an agency may apply the disposition instructions to records regardless of the medium in which it has created or maintains the records. Items included in schedules submitted to NARA on or after December 17, 2007, are media-neutral unless the item is specifically limited to a specific medium. (See 36 CFR 1225.12(e).) Agencies may not destroy Federal records without the approval of the Archivist of the United States. The Archivist grants this approval only after thorough consideration of the records' administrative use by the agency of origin, the rights of the Government and of private people directly affected by the Government's activities, and whether or not the records have historical or other value. In addition to identifying the Federal agencies and any subdivisions requesting disposition authority, lists the organizational unit(s) accumulating the records or lists that the schedule has agency- wide applicability (in the case of schedules that cover records that may be accumulated throughout an agency); provides the control number assigned to each schedule, the total number of schedule items, and the number of temporary items (the records proposed for destruction); and includes a brief description of the temporary records. The records schedule itself contains a full description of the records at the file unit level as well as their disposition. If NARA staff has prepared an appraisal memorandum for the schedule, it also includes information about the records. You may request additional information about the disposition process at the addresses above. Schedules Pending 1. Department of Agriculture, Farm Service Agency (DAA-0161-2016- 0001, 4 items, 4 temporary items). Records [[Page 30570]] related to loans administered by the Commodity Credit Corporation. 2. Department of Agriculture, Food and Nutrition Service (DAA-0462- 2016-0001, 1 item, 1 temporary item). Master files of an electronic information system used to collect and track data relating to the Supplemental Nutritional Assistance Program. 3. Department of the Army, Agency-wide (DAA-AU-2016-0007, 1 item, 1 temporary item). Records relating to requests for waivers for applicants who do not meet established standards for enlistment in the Army. 4. Department of the Army, Agency wide (DAA-AU-2016-0018, 1 item, 1 temporary item). Records of economic data gathered during water management projects. 5. Department of Defense, Defense Finance and Accounting Service (DAA-0507-2016-0001, 1 item, 1 temporary item). Revision of item for foreign military sales case files to add collection and disbursement vouchers. 6. Department of Defense, Defense Threat Reduction Agency (DAA- 0374-2014-0016, 1 item, 1 temporary item). Records relating to policies and procedures for verifying location of weapons systems. 7. Department of Defense, Defense Threat Reduction Agency (DAA- 0374-2014-0030, 1 item, 1 temporary item). Records relating to the development of strategic plans including balanced scorecard and program review documentation. 8. Department of Homeland Security, Immigration and Customs Enforcement (DAA-0567-2015-0014, 6 items, 6 temporary items). Records related to removal travel operations including copies of international deportation agreements, guidance briefings, detainee custody review case files, and transportation logistics materials. 9. Department of Homeland Security, United States Citizenship and Immigration Services (DAA-0566-2016-0012, 3 items, 3 temporary items). Undeliverable and returned outgoing mail, to include submitted documentation and notices. 10. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and Explosives (DAA-0436-2016-0001, 2 items, 2 temporary items). Master files of an electronic information system used to collect and manage information gathered in the investigation of reported incidents of internal misconduct. 11. Department of Labor, Office of Congressional and Intergovernmental Affairs (DAA-0174-2013-0003, 9 items, 8 temporary items). Records related to congressional and intergovernmental affairs including correspondence and casework files, notification and announcement files, work files, appointment files, subject files, general correspondence, and related materials. Proposed for permanent retention are memorandum files. 12. Department of the Treasury, Internal Revenue Service (DAA-0058- 2016-0007, 1 item, 1 temporary item). Master files of an electronic information system used for fraud detection. 13. Department of the Treasury, Internal Revenue Service (DAA-0058- 2016-0009, 1 item, 1 temporary item). Master files of an electronic information system used for transaction processing and data validation. 14. Department of the Treasury, Internal Revenue Service (DAA-0058- 2016-0010, 1 item, 1 temporary item). Master files of an electronic information system used to detect fraudulent tax return filings. 15. Department of the Treasury, Internal Revenue Service (DAA-0058- 2016-0011, 1 item, 1 temporary item). Records of a Web site used to support a taxpayer rights conference. 16. Court Services and Offenders Supervision Agency for the District of Columbia, Agency-wide (DAA-0562-2014-0002, 4 items, 1 temporary item). Internal administrative directives. Proposed for permanent retention are records of high-level officials, mission- related policies and procedures, and annual reports and strategic plans. 17. Court Services and Offenders Supervision Agency for the District of Columbia, Agency-wide (DAA-0562-2016-0001, 2 items, 2 temporary items). Records documenting court-ordered expunction. 18. Environmental Protection Agency, Office of Water (DAA-0412- 2016-0001, 1 item, 1 temporary item). Electronic data obtained from injection well activity reports and managed by the Underground Injection Control Program Summary System. Dated: May 6, 2016. Margaret Hawkins, Director, Records Appraisal and Agency Assistance. [FR Doc. 2016-11610 Filed 5-16-16; 8:45 am] BILLING CODE 7515-01-P
![Federal Register / Vol. 81, No. 95 / Tuesday, May 17, 2016 / Notices 30569
in the Federal Register to ascertain publishes notice at least once monthly periods for records and submit these
whether any claimant entitled to receive of certain Federal agency requests for schedules for NARA’s approval. These
a share of the subject royalty fees has a records disposition authority (records schedules provide for timely transfer
reasonable objection to the proposed schedules). Once approved by NARA, into the National Archives of
distribution. Consequently, this Notice records schedules provide agencies with historically valuable records and
seeks comments from interested mandatory instructions for what to do authorize disposal of all other records
claimants on whether any reasonable with records when agencies no longer after the agency no longer needs them
objection exists that would preclude need them for current Government to conduct its business. Some schedules
distribution of 95% of the 2012 and business. The instructions authorize are comprehensive and cover all the
2013 DART Musical Works Fund agencies to preserve records of records of an agency or one of its major
royalties to the Settling Claimants. Any continuing value in the National subdivisions. Most schedules, however,
party wishing to advise the judges of the Archives of the United States and to cover records of only one office or
existence and extent of an objection destroy, after a specified period, records program or a few series of records. Many
must do so, in writing, by the end of the lacking administrative, legal, research, of these update previously approved
comment period. The judges will not or other value. NARA publishes notice schedules, and some include records
consider any objections with respect to in the Federal Register for records proposed as permanent.
the partial distribution motion that schedules in which agencies propose to The schedules listed in this notice are
come to their attention after the close of destroy records not previously media-neutral unless otherwise
that period. authorized for disposal or to reduce the specified. An item in a schedule is
How To Submit Comments retention period of records already media-neutral when an agency may
authorized for disposal. NARA invites apply the disposition instructions to
Interested claimants must submit public comments on such records records regardless of the medium in
comments to only one of the following schedules, as required by 44 U.S.C. which it has created or maintains the
addresses. Unless responding by email, 3303a(a). records. Items included in schedules
claimants must submit an original, five
DATES: NARA must receive requests for submitted to NARA on or after
paper copies, and an electronic version
copies in writing by June 16, 2016. Once December 17, 2007, are media-neutral
on a CD.
Email: crb@loc.gov; or NARA appraises the records, we will unless the item is specifically limited to
U.S. mail: Copyright Royalty Board, send you a copy of the schedule you a specific medium. (See 36 CFR
P.O. Box 70977, Washington, DC 20024– requested. We usually prepare appraisal 1225.12(e).)
0977; or memoranda that contain additional Agencies may not destroy Federal
Overnight service (only USPS Express information concerning the records records without the approval of the
Mail is acceptable): Copyright Royalty covered by a proposed schedule. You Archivist of the United States. The
Board, P.O. Box 70977, Washington, DC may also request these. If you do, we Archivist grants this approval only after
20024–0977; or will also provide them once we have thorough consideration of the records’
Commercial courier: Address package completed the appraisal. You have 30 administrative use by the agency of
to: Copyright Royalty Board, Library of days after we send you these requested origin, the rights of the Government and
Congress, James Madison Memorial documents in which to submit of private people directly affected by the
Building, LM–403, 101 Independence comments. Government’s activities, and whether or
Avenue SE., Washington, DC 20559– not the records have historical or other
6000. Deliver to: Congressional Courier ADDRESSES: You may request a copy of value.
Acceptance Site, 2nd Street NE., and D any records schedule identified in this In addition to identifying the Federal
Street NE., Washington, DC; or notice by contacting Records Appraisal agencies and any subdivisions
Hand delivery: Library of Congress, and Agency Assistance (ACRA) using requesting disposition authority, lists
James Madison Memorial Building, LM– one of the following means: the organizational unit(s) accumulating
401, 101 Independence Avenue SE., Mail: NARA (ACRA); 8601 Adelphi the records or lists that the schedule has
Washington, DC 20559–6000. Road; College Park, MD 20740–6001. agency-wide applicability (in the case of
Email: request.schedule@nara.gov. schedules that cover records that may be
Dated: May 11, 2016.
FAX: 301–837–3698. accumulated throughout an agency);
Suzanne M. Barnett,
You must cite the control number, provides the control number assigned to
Chief U.S. Copyright Royalty Judge. which appears in parentheses after the
[FR Doc. 2016–11561 Filed 5–16–16; 8:45 am] each schedule, the total number of
name of the agency that submitted the schedule items, and the number of
BILLING CODE 1410–72–P schedule, and a mailing address. If you temporary items (the records proposed
would like an appraisal report, please for destruction); and includes a brief
include that in your request. description of the temporary records.
NATIONAL ARCHIVES AND RECORDS FOR FURTHER INFORMATION CONTACT: The records schedule itself contains a
ADMINISTRATION Margaret Hawkins, Director, by mail at full description of the records at the file
[NARA–2016–031] Records Appraisal and Agency unit level as well as their disposition. If
Assistance (ACRA); National Archives NARA staff has prepared an appraisal
Records Schedules; Availability and and Records Administration; 8601 memorandum for the schedule, it also
Request for Comments Adelphi Road, College Park, MD 20740– includes information about the records.
6001, by phone at 301–837–1799, or by You may request additional information
jstallworth on DSK7TPTVN1PROD with NOTICES
AGENCY: National Archives and Records
email at request.schedule@nara.gov. about the disposition process at the
Administration (NARA).
ACTION: Notice of availability of SUPPLEMENTARY INFORMATION: Each year, addresses above.
proposed records schedules; request for Federal agencies create billions of
Schedules Pending
comments. records on paper, film, magnetic tape,
and other media. To control this 1. Department of Agriculture, Farm
SUMMARY: The National Archives and accumulation, agency records managers Service Agency (DAA–0161–2016–0001,
Records Administration (NARA) prepare schedules proposing retention 4 items, 4 temporary items). Records
VerDate Sep<11>2014 15:32 May 16, 2016 Jkt 238001 PO 00000 Frm 00055 Fmt 4703 Sfmt 4703 E:\FR\FM\17MYN1.SGM 17MYN1](https://thefederalregister.org/doc/81_FR_30664/page/1.svg)
![30570 Federal Register / Vol. 81, No. 95 / Tuesday, May 17, 2016 / Notices
related to loans administered by the casework files, notification and ACTION:Notice of Advisory Committee
Commodity Credit Corporation. announcement files, work files, meeting.
2. Department of Agriculture, Food appointment files, subject files, general
and Nutrition Service (DAA–0462– correspondence, and related materials. SUMMARY: In accordance with the
2016–0001, 1 item, 1 temporary item). Proposed for permanent retention are Federal Advisory Committee Act, NARA
Master files of an electronic information memorandum files. announces a meeting of the Advisory
system used to collect and track data 12. Department of the Treasury, Committee on the Records of Congress.
relating to the Supplemental Nutritional Internal Revenue Service (DAA–0058– The meeting is open to the public.
Assistance Program. 2016–0007, 1 item, 1 temporary item). DATES: The meeting will be on June 13,
3. Department of the Army, Agency- Master files of an electronic information 2016, from 10:00 a.m. to 11:30 a.m. EDT.
wide (DAA–AU–2016–0007, 1 item, 1 system used for fraud detection. ADDRESSES: Capitol Visitor Center,
temporary item). Records relating to 13. Department of the Treasury, Room SVC209–08 (Senate Visitor
requests for waivers for applicants who Internal Revenue Service (DAA–0058– Center).
do not meet established standards for 2016–0009, 1 item, 1 temporary item). FOR FURTHER INFORMATION CONTACT:
enlistment in the Army. Master files of an electronic information Center for Legislative Archives at (202)
4. Department of the Army, Agency system used for transaction processing 357–5350 or Sharon Fitzpatrick by
wide (DAA–AU–2016–0018, 1 item, 1 and data validation. email at: sharon.fitzpatrick@nara.gov.
temporary item). Records of economic 14. Department of the Treasury, SUPPLEMENTARY INFORMATION:
data gathered during water management Internal Revenue Service (DAA–0058–
projects. 2016–0010, 1 item, 1 temporary item). Background
5. Department of Defense, Defense Master files of an electronic information The committee advises NARA on the
Finance and Accounting Service (DAA– system used to detect fraudulent tax full range of programs, policies, and
0507–2016–0001, 1 item, 1 temporary return filings. plans for the Center for Legislative
item). Revision of item for foreign 15. Department of the Treasury, Archives in the Office of Legislative
military sales case files to add collection Internal Revenue Service (DAA–0058– Archives, Presidential Libraries, and
and disbursement vouchers. 2016–0011, 1 item, 1 temporary item). Museum Services (LPM).
6. Department of Defense, Defense
Records of a Web site used to support
Threat Reduction Agency (DAA–0374– Agenda
a taxpayer rights conference.
2014–0016, 1 item, 1 temporary item). (1) Chair’s Opening Remarks—Secretary
16. Court Services and Offenders
Records relating to policies and of the U.S. Senate
Supervision Agency for the District of
procedures for verifying location of (2) Recognition of Co-chair—Clerk of the
Columbia, Agency-wide (DAA–0562–
weapons systems. U.S. House of Representatives
7. Department of Defense, Defense 2014–0002, 4 items, 1 temporary item).
Internal administrative directives. (3) Recognition of the Archivist of the
Threat Reduction Agency (DAA–0374– United States
2014–0030, 1 item, 1 temporary item). Proposed for permanent retention are
records of high-level officials, mission- (4) Approval of the minutes of the last
Records relating to the development of meeting
strategic plans including balanced related policies and procedures, and
(5) Senate Archivist’s report
scorecard and program review annual reports and strategic plans.
(6) House Archivist’s report
documentation. 17. Court Services and Offenders (7) Center Update
8. Department of Homeland Security, Supervision Agency for the District of (8) Other current issues and new
Immigration and Customs Enforcement Columbia, Agency-wide (DAA–0562– business
(DAA–0567–2015–0014, 6 items, 6 2016–0001, 2 items, 2 temporary items).
Records documenting court-ordered Patrice Little Murray,
temporary items). Records related to
expunction. Committee Management Officer.
removal travel operations including
copies of international deportation 18. Environmental Protection Agency, [FR Doc. 2016–11565 Filed 5–16–16; 8:45 am]
agreements, guidance briefings, detainee Office of Water (DAA–0412–2016–0001, BILLING CODE 7515–01–P
custody review case files, and 1 item, 1 temporary item). Electronic
transportation logistics materials. data obtained from injection well
9. Department of Homeland Security, activity reports and managed by the NATIONAL SCIENCE FOUNDATION
United States Citizenship and Underground Injection Control Program
Immigration Services (DAA–0566– Summary System. Advisory Committee for Mathematical
2016–0012, 3 items, 3 temporary items). Dated: May 6, 2016. and Physical Sciences; Notice of
Undeliverable and returned outgoing Margaret Hawkins,
Meeting
mail, to include submitted Director, Records Appraisal and Agency In accordance with the Federal
documentation and notices. Assistance. Advisory Committee Act (Pub. L. 92–
10. Department of Justice, Bureau of [FR Doc. 2016–11610 Filed 5–16–16; 8:45 am] 463, as amended), the National Science
Alcohol, Tobacco, Firearms, and BILLING CODE 7515–01–P Foundation announces the following
Explosives (DAA–0436–2016–0001, 2 meeting:
items, 2 temporary items). Master files Name: Advisory Committee for
of an electronic information system NATIONAL ARCHIVES AND RECORDS Mathematical and Physical Sciences
used to collect and manage information ADMINISTRATION (#66) (VIRTUAL).
jstallworth on DSK7TPTVN1PROD with NOTICES
gathered in the investigation of reported Date/Time: May 23, 2016: 1:00 p.m. to
incidents of internal misconduct. 2:00 p.m. EDT.
[NARA–2016–032]
11. Department of Labor, Office of Place: National Science Foundation
Congressional and Intergovernmental Advisory Committee on the Records of 4201 Wilson Blvd., Arlington, VA
Affairs (DAA–0174–2013–0003, 9 items, Congress 22230. (Virtual).
8 temporary items). Records related to Type of Meeting: CLOSED.
congressional and intergovernmental AGENCY:National Archives and Records Contact Person: Eduardo Misawa,
affairs including correspondence and Administration (NARA). National Science Foundation, 4201
VerDate Sep<11>2014 15:32 May 16, 2016 Jkt 238001 PO 00000 Frm 00056 Fmt 4703 Sfmt 4703 E:\FR\FM\17MYN1.SGM 17MYN1](https://thefederalregister.org/doc/81_FR_30664/page/2.svg)
Document Created: 2018-02-07 15:05:38
Document Modified: 2018-02-07 15:05:38
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice of availability of proposed records schedules; request for comments. | |
| Dates | NARA must receive requests for copies in writing by June 16, 2016. Once NARA appraises the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send you these requested documents in which to submit comments. | |
| Contact | Margaret Hawkins, Director, by mail at Records Appraisal and Agency Assistance (ACRA); National Archives and Records Administration; 8601 Adelphi Road, College Park, MD 20740-6001, by phone at 301-837-1799, or by email at [email protected] | |
| FR Citation | 81 FR 30569 |
2025 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR