81 FR 33544 - Privacy Act of 1974; as Amended; Notice To Amend an Existing System of Records
DEPARTMENT OF THE INTERIOR
Office of the Secretary Federal Register Volume 81, Issue 102 (May 26, 2016)
Office of the Secretary
Federal Register Volume 81, Issue 102 (May 26, 2016)
| Page Range | 33544-33547 | |
| FR Document | 2016-12541 |
[Federal Register Volume 81, Number 102 (Thursday, May 26, 2016)] [Notices] [Pages 33544-33547] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-12541] ----------------------------------------------------------------------- DEPARTMENT OF THE INTERIOR Office of the Secretary [16XD4523WS DS10200000 DWSN00000.000000 WBS DP10202 1020WSW02] Privacy Act of 1974; as Amended; Notice To Amend an Existing System of Records AGENCY: Office of the Secretary, Interior. ACTION: Notice of amendment to an existing system of records. ----------------------------------------------------------------------- SUMMARY: The Department of the Interior is issuing public notice of its intent to amend ``Electronic FOIA Tracking System and FOIA Case Files-- Interior, DOI-71'' to update existing routine uses; add six new routine uses; and update the authority, system location, system manager, categories of records, storage, retrievability, safeguards, retention and disposal, notification procedures, record access procedures, contesting record procedures, record source categories, and exemptions sections. DATES: Comments must be received by June 27, 2016. This amended system will be effective June 27, 2016. ADDRESSES: Any person interested in commenting on this amendment may do so by: Submitting comments in writing to Teri Barnett, Departmental Privacy Officer, U.S. Department of the Interior, 1849 C Street NW., Mail Stop 5545 MIB, Washington, DC 20240; hand-delivering comments to Teri Barnett, Departmental Privacy Officer, U.S. Department of the Interior, 1849 C Street NW., Mail Stop 5545 MIB, Washington, DC 20240; or emailing comments to Privacy@ios.doi.gov. [[Page 33545]] FOR FURTHER INFORMATION CONTACT: Departmental FOIA Officer, Office of the Executive Secretariat, Department of the Interior, 1849 C Street NW., Mail Stop 7328-MIB, Washington, DC 20240, or by phone at 202-208- 5342. SUPPLEMENTARY INFORMATION: I. Background The Department of the Interior (``Department'' or ``DOI'') ``Electronic FOIA Tracking System and FOIA Case Files--Interior, DOI- 71'' system contains information on individuals for the purposes of managing and processing Freedom of Information Act (FOIA) requests, some of which may be processed in tandem with the Privacy Act of 1974, as amended. This system: (1) Enables the Department to administer the program more efficiently while ensuring requests are responded to in a more timely fashion; (2) supports action on FOIA requests, appeals, and litigation; (3) ensures documents are released in a more consistent manner; (4) assists in eliminating the duplication of effort; (5) gathers information for management and reporting purposes, improving the Department's reporting capability and providing for more efficient use of manpower; and (6) improves customer service. DOI is publishing this amended notice to reflect updated information in the authority, system location, system manager, categories of records, storage, retrievability, safeguards, retention and disposal, notification procedures, record access procedures, contesting record procedures, record source categories, and exemptions sections. Additionally, DOI is modifying existing routine uses to reflect updates consistent with standard DOI routine uses, and adding six new routine uses to permit sharing of information with: The National Archives and Records Administration's (NARA) Office of Government Information Services to assist and facilitate the resolution of disputes related to FOIA requests; NARA to conduct records management inspections; appropriate government agencies and organizations to provide information in response to court orders or for discovery purposes related to litigation; the Office of Management and Budget (OMB) in relation to legislative affairs mandates under OMB Circular A-19; the Department of the Treasury to recover debts owed to the United States; and the news media and the public. The system notice was last published in its entirety in the Federal Register on September 18, 2002 (67 FR 58817), and amendments to the system notice were published in the Federal Register on February 13, 2008 (73 FR 8342) and February 25, 2010 (75 FR 8731). The amendments to the system will be effective as proposed at the end of the comment period (the comment period will end 30 days after the publication of this notice in the Federal Register), unless comments are received which would require a contrary determination. The Department will publish a revised notice if changes are made based upon a review of the comments received. II. Privacy Act The Privacy Act of 1974, as amended, embodies fair information practice principles in a statutory framework governing the means by which Federal Agencies collect, maintain, use, and disseminate individuals' personal information. The Privacy Act applies to records about individuals that are maintained in a ``system of records.'' A ``system of records'' is a group of any records under the control of an agency for which information about an individual is retrieved by the name or by some identifying number, symbol, or other identifying particulars assigned to the individual. The Privacy Act defines an individual as a United States citizen or lawful permanent resident. As a matter of policy, the Department extends administrative Privacy Act protections to all individuals. Individuals may request access to their own records that are maintained in a system of records in the possession or under the control of the Department by complying with the Department of the Interior Privacy Act regulations at 43 CFR part 2, subpart K. The Privacy Act requires each agency to publish in the Federal Register a description denoting the type and character of each system of records that the agency maintains and the routine uses of each system to make agency recordkeeping practices transparent, notify individuals regarding the uses of their records, and assist individuals to more easily find such records within the agency. The revised ``Electronic FOIA Tracking System and FOIA Case Files--Interior, DOI- 71'' system of records notice is published in its entirety below. In accordance with 5 U.S.C. 552a(r), the Department has provided a report of this system of records to the Office of Management and Budget (OMB) and to Congress. III. Public Disclosure Before including your address, phone number, email address, or other personal identifying information in your comment, you should be aware that your entire comment--including your personal identifying information--may be made publicly available at any time. While you can ask us in your comment to withhold your personal identifying information from public review, we cannot guarantee that we will be able to do so. Dated: May 23, 2016. Teri Barnett, Departmental Privacy Officer. Interior, DOI-71 SYSTEM NAME: Electronic FOIA Tracking System and FOIA Case Files--Interior, DOI- 71. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: (1) The Electronic FOIA Tracking System (EFTS) database and its servers are maintained by the Office of the Chief Information Officer, U.S. Department of the Interior, 12201 Sunrise Valley Drive, Reston, VA 20192; and (2) FOIA case files in this system (paper or electronic) are located in the offices of Bureau and Office FOIA personnel. (For a partial list of the Department's FOIA contacts, see the Department's FOIA Web site at https://www.doi.gov/foia/contacts.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals or their representatives who have submitted FOIA or combined FOIA and Privacy Act (PA) requests for records or information and administrative appeals, or have litigation pending with DOI or another Federal agency; individuals whose requests or records have been referred to the Department by other agencies; individuals who are the subject of such requests, appeals, and litigation; and/or the DOI personnel assigned to handle such requests, appeals, and litigation. CATEGORIES OF RECORDS IN THE SYSTEM: This system consists of records created or compiled in response to FOIA requests, or combined FOIA and PA requests, for records or information, administrative appeals, and related litigation and includes: The original requests and administrative appeals; responses to such requests and appeals; all related memoranda, correspondence, notes, and other related or supported documentation; and in some instances copies of requested records and records under appeal. Records about individuals may include name, mailing address, email address, telephone number, case file number, fee determinations, any information contained in the agency records requested by individuals, and [[Page 33546]] identifying information about individual requestors. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 552, The Freedom of Information Act, as amended; and 5 U.S.C. 552a, The Privacy Act of 1974, as amended. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The primary purpose of the EFTS and FOIA case files, which are maintained both electronically and in paper format, is to more efficiently manage the Department's FOIA program. This system: (1) Enables the Department to administer the program more efficiently while ensuring requests are responded to in a more timely fashion; (2) Supports action on FOIA requests, appeals, and litigation; (3) Ensures documents are released in a more consistent manner; (4) Assists in eliminating the duplication of effort; (5) Gathers information for management and reporting purposes, improving the Department's reporting capability and providing for more efficient use of manpower; and (6) Improves customer service. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, disclosures outside the Department may be made as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: (1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met: (i) The U.S. Department of Justice (DOJ); (ii) A court or an adjudicative or other administrative body; (iii) A party in litigation before a court or an adjudicative or other administrative body; or (iv) Any Department employee acting in his or her individual capacity if the Department or DOJ has agreed to represent that employee or pay for private representation of the employee; (b) When: (i) One of the following is a party to the proceeding or has an interest in the proceeding: (A) The Department or any component of the Department; (B) Any other Federal agency appearing before the Office of Hearings and Appeals; (C) Any Department employee acting in his or her official capacity; (D) Any Department employee acting in his or her individual capacity if the Department or DOJ has agreed to represent that employee or pay for private representation of the employee; (E) The United States, when DOJ determines that the Department is likely to be affected by the proceeding; and (ii) The Department deems the disclosure to be: (A) Relevant and necessary to the proceeding; and (B) Compatible with the purpose for which the records were compiled. (2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office. (3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled. (4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains. (5) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled. (6) To representatives of the National Archives and Records Administration (NARA) to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906. (7) To state, territorial and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled. (8) To an expert, consultant, or contractor (including employees of the contractor) of the Department that performs services requiring access to these records on the Department's behalf to carry out the purposes of the system. (9) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. (10) To the OMB during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19. (11) To the Department of the Treasury to recover debts owed to the United States. (12) To a debt collection agency for the purpose of collecting outstanding debts owed to the Department for fees associated with processing FOIA/PA requests. (13) To the news media and the public, with the approval of the Public Affairs Officer in consultation with Counsel and the Senior Agency Official for Privacy, where there exists a legitimate public interest in the disclosure of the information, except to the extent it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. (14) To other Federal, State, and local agencies having a subject matter interest in a request or an appeal or a decision thereon. (15) To another Federal agency to assist that agency in responding to an inquiry by the individual to whom that record pertains. (16) To the National Archives and Records Administration, Office of Government Information Services (OGIS), to the extent necessary to fulfill its responsibilities in 5 U.S.C. 552(h), to review administrative agency policies, procedures, and compliance with the FOIA, and to facilitate OGIS' offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims [[Page 33547]] Collection Act of 1996 (31 U.S.C. 3701(a)(3)). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are contained in file cabinets and/or in secured rooms under the control of authorized DOI personnel. Electronic records are contained in computers, compact discs, magnetic tapes, external removable drives, email, diskettes, digital video disks, and electronic databases. RETRIEVABILITY: Information can be retrieved by specific data elements in the system including: The EFTS tracking number; the name of the requester and/or his/her organizational affiliation; subject; etc. Paper records are normally retrieved by EFTS tracking number or by the name of the person making the request. SAFEGUARDS: Access to records in the system is limited to authorized personnel whose official duties require such access. Paper records are maintained in file cabinets and/or in secured rooms under the control of authorized DOI personnel. Computer servers in which electronic records are stored are located in secured DOI facilities with physical, technical and administrative levels of security to prevent unauthorized access to the DOI network and information assets. Electronic records are maintained in accordance with the OMB and Departmental guidelines reflecting the implementation of the Federal Information Security Modernization Act of 2014 (Pub. L. 113-283, 44 U.S.C. 3554). Electronic data is protected through user identification, passwords, database permissions and software controls. Such security measures establish different access levels for different types of users. System administrators and authorized users are trained and required to follow established internal security protocols and must complete all security, privacy, and records management training and sign the DOI Rules of Behavior. RETENTION AND DISPOSAL: Records are maintained under Departmental Records Schedule (DRS) 1--Administrative Records (DAA-0048-2013-0001) that cover FOIA and Privacy Act request files, correspondence, reports, and other program administration and financial management records, which has been approved by NARA. The disposition for these records is temporary and retention periods vary according to the specific record and the needs of the agency. FOIA request files and other short-term administration records are destroyed three years after cut-off, which is generally after the date of reply or the end of the fiscal year in which files are created. Long-term records that require additional retention, such as denials, are destroyed seven years after cut-off, which is generally when the record is closed. Paper records are disposed of by shredding or pulping, and records maintained on electronic media are degaussed or erased in accordance with 384 Departmental Manual 1 and NARA guidelines. SYSTEM MANAGER AND ADDRESS: (1) The Departmental FOIA Officer, Office of the Executive Secretariat, U.S. Department of the Interior, 1849 C Street NW., MS-7328 MIB, Washington, DC 20240, has overall responsibility for the policies and procedures used to operate the system. (2) DOI Bureau and Office FOIA Officers and Coordinators in headquarters and in field offices have responsibility for the data inputted into and maintained on the EFTS for their respective organizations along with any FOIA case files. To obtain a current list of the FOIA Officers and Coordinators and their addresses, see https://www.doi.gov/foia/contacts. NOTIFICATION PROCEDURES: An individual requesting notification of the existence of records on himself or herself in this system of records should send a signed, written inquiry to the FOIA Officer or Coordinator of the Bureau or Office that maintains the FOIA records, as identified above. The request envelope and letter should both be clearly marked ``PRIVACY ACT INQUIRY.'' A request for notification must meet the requirements of 43 CFR 2.235. RECORDS ACCESS PROCEDURES: An individual requesting records on himself or herself should send a signed, written inquiry to the FOIA Officer or Coordinator of the Bureau or Office that maintains the FOIA records, as identified above. The request should describe the records sought as specifically as possible. The request envelope and letter should both be clearly marked ``PRIVACY ACT REQUEST FOR ACCESS.'' A request for access must meet the requirements of 43 CFR 2.238. CONTESTING RECORDS PROCEDURES: An individual requesting corrections or the removal of material from his or her records should send a signed, written request to the FOIA Officer or Coordinator of the Bureau or Office that maintains the FOIA records, as identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.246. RECORD SOURCE CATEGORIES: Information gathered in this system is submitted by individuals, agencies, or corporate entities filing FOIA requests and agency employees processing these requests. Information is also taken from the following Privacy Act systems of records: Freedom of Information Act Appeal Files--Interior, OS-69, and Privacy Act Files--Interior, DOI-57. EXEMPTIONS CLAIMED FOR THE SYSTEM: To the extent that copies of exempt records from other systems of records are entered into this system, the Department of the Interior claims the same exemptions for those records that are claimed for the original primary systems of records from which they originated. [FR Doc. 2016-12541 Filed 5-25-16; 8:45 am] BILLING CODE 4334-63-P
![33544 Federal Register / Vol. 81, No. 102 / Thursday, May 26, 2016 / Notices
5292; or by electronic mail to To enroll in the Safe Harbor identifying information, may be made
permitsr3es@fws.gov. Agreement, an eligible landowner available at any time. While you can ask
FOR FURTHER INFORMATION CONTACT: would voluntarily work with the Project us in your comment to withhold your
Barbara Hosler, East Lansing Field Leader at the East Lansing Field Office personal identifying information from
Office (see ADDRESSES); by telephone to develop a Mitchell’s satyr butterfly public review, we cannot guarantee that
(517–351–6326) or barbara_hosler@ reintroduction plan for their property. we will be able to do so.
fws.gov. If you use a Each reintroduction plan would identify
a conservation zone, consisting mainly Authority
telecommunications device for the deaf
(TDD), please call the Federal of suitable fen habitat for the Mitchell’s We provide this notice under section
Information Relay Service at 800–877– satyr butterfly, and where habitat 10(c) of the ESA (16 U.S.C. 1531 et seq.)
8339. management activities would occur. and its implementing regulations (50
Each reintroduction plan would have a CFR 17.22 and 17.32), and NEPA (42
SUPPLEMENTARY INFORMATION:
term of 10 to 20 years within the U.S.C. 4371 et seq.) and its
Background Information duration of the proposed Safe Harbor implementing regulations (40 CFR
Agreement, which is 30 years. 1506.6; 43 CFR part 46).
Under a Safe Harbor Agreement,
participating landowners voluntarily Species Information Dated: May 6, 2016.
undertake conservation activities on The Mitchell’s satyr butterfly Lynn M. Lewis,
their property to benefit species listed population has been in serious decline Assistant Regional Director, Ecological
under the ESA (16 U.S.C. 1531 et seq.). for years. The species was once found Services, Midwest Region.
The Safe Harbor Agreement and in 30 locations across Michigan, [FR Doc. 2016–12438 Filed 5–25–16; 8:45 am]
associated permit authorize Indiana, and Ohio, with several disjunct BILLING CODE 4333–15–P
participating landowners to incidentally populations in New Jersey and possibly
take Federally listed species that may Maryland. Currently, Mitchell’s satyr
result from implementation of butterflies occur at 10 sites in Michigan DEPARTMENT OF THE INTERIOR
conservation activities beneficial to the and 1 site in Indiana. Since the species
species. The Safe Harbor Agreement Office of the Secretary
was listed in 1991, additional
also provides participating landowners populations have been discovered in [16XD4523WS DS10200000
assurances that no further land, water, Virginia, Alabama, and Mississippi; DWSN00000.000000 WBS DP10202
or resource-use restrictions, or however, genetic studies are 1020WSW02]
additional commitments of land, water, inconclusive on the taxonomic
or finances, would be imposed beyond relationships of these southern Privacy Act of 1974; as Amended;
those agreed to in the Safe Harbor populations to the Michigan and Notice To Amend an Existing System
Agreement, including the option to Indiana populations (Hamm 2012). The of Records
return their land to the baseline Service’s Recovery Plan for the AGENCY: Office of the Secretary, Interior.
condition established at the time of the Mitchell’s satyr butterfly calls for the
Safe Harbor Agreement. Application ACTION: Notice of amendment to an
establishment of 25 geographically
requirements and issuance criteria for existing system of records.
distinct viable populations, including
enhancement of survival permits specific actions to facilitate propagation SUMMARY: The Department of the
through Safe Harbor Agreements are and reintroduction activities across its Interior is issuing public notice of its
found in Service regulations at 50 CFR historic range. intent to amend ‘‘Electronic FOIA
17.22 and 17.32.
Next Steps Tracking System and FOIA Case Files—
Mitchell’s Satyr Butterfly Draft Safe Interior, DOI–71’’ to update existing
We will evaluate the permit routine uses; add six new routine uses;
Harbor Agreement
application, associated documents, and and update the authority, system
We have developed the Draft Safe comments we receive to determine
Harbor Agreement to incentivize certain location, system manager, categories of
whether the permit application meets records, storage, retrievability,
non-Federal landowners in Michigan the requirements of the ESA, NEPA, and
and Indiana to volunteer their land for safeguards, retention and disposal,
their implementing regulations. If we notification procedures, record access
conservation activities beneficial to the determine that all requirements are met,
Mitchell’s satyr butterfly. Under the procedures, contesting record
we will sign the proposed Safe Harbor procedures, record source categories,
proposed Safe Harbor Agreement, we Agreement and issue a permit under
would issue a permit to the East Lansing and exemptions sections.
section 10(a)(1)(A) of the ESA to the
Field Office Project Leader, who would DATES: Comments must be received by
East Lansing Field Office Project Leader.
then convey the permits incidental take We will not make our final decision on June 27, 2016. This amended system
authorization and assurances to willing the permit application until after the will be effective June 27, 2016.
landowners through Certificates of end of the public comment period, and ADDRESSES: Any person interested in
Inclusion, for the purpose of facilitating we will fully consider all comments we commenting on this amendment may do
recovery of the Mitchell’s satyr receive during the comment period. so by: Submitting comments in writing
butterfly. Consistent with the Safe to Teri Barnett, Departmental Privacy
Harbor Policy (June 17, 1999, 64 FR Public Availability of Comments Officer, U.S. Department of the Interior,
32717) and section 7 of the ESA, we Written comments we receive become 1849 C Street NW., Mail Stop 5545 MIB,
sradovich on DSK3TPTVN1PROD with NOTICES
would also provide neighboring part of the public record associated with Washington, DC 20240; hand-delivering
landowners with incidental take this action. Before including your comments to Teri Barnett, Departmental
authorization through the section 7 address, phone number, email address, Privacy Officer, U.S. Department of the
biological opinion, and assurances to or other personal identifying Interior, 1849 C Street NW., Mail Stop
those neighboring landowners who information in your comment, you 5545 MIB, Washington, DC 20240; or
participate under the Safe Harbor should be aware that the entire emailing comments to Privacy@
Agreement. comment, including your personal ios.doi.gov.
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![Federal Register / Vol. 81, No. 102 / Thursday, May 26, 2016 / Notices 33547
Collection Act of 1996 (31 U.S.C. periods vary according to the specific her records should send a signed,
3701(a)(3)). record and the needs of the agency. written request to the FOIA Officer or
FOIA request files and other short-term Coordinator of the Bureau or Office that
POLICIES AND PRACTICES FOR STORING,
administration records are destroyed maintains the FOIA records, as
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
three years after cut-off, which is identified above. A request for
generally after the date of reply or the corrections or removal must meet the
STORAGE: end of the fiscal year in which files are requirements of 43 CFR 2.246.
Paper records are contained in file created. Long-term records that require
RECORD SOURCE CATEGORIES:
cabinets and/or in secured rooms under additional retention, such as denials, are
the control of authorized DOI personnel. destroyed seven years after cut-off, Information gathered in this system is
Electronic records are contained in which is generally when the record is submitted by individuals, agencies, or
computers, compact discs, magnetic closed. Paper records are disposed of by corporate entities filing FOIA requests
tapes, external removable drives, email, shredding or pulping, and records and agency employees processing these
diskettes, digital video disks, and maintained on electronic media are requests. Information is also taken from
electronic databases. degaussed or erased in accordance with the following Privacy Act systems of
384 Departmental Manual 1 and NARA records: Freedom of Information Act
RETRIEVABILITY: Appeal Files—Interior, OS–69, and
guidelines.
Information can be retrieved by Privacy Act Files—Interior, DOI–57.
specific data elements in the system SYSTEM MANAGER AND ADDRESS:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
including: The EFTS tracking number; (1) The Departmental FOIA Officer,
the name of the requester and/or his/her Office of the Executive Secretariat, To the extent that copies of exempt
organizational affiliation; subject; etc. U.S. Department of the Interior, 1849 records from other systems of records
Paper records are normally retrieved by C Street NW., MS–7328 MIB, are entered into this system, the
EFTS tracking number or by the name Washington, DC 20240, has overall Department of the Interior claims the
of the person making the request. responsibility for the policies and same exemptions for those records that
procedures used to operate the system. are claimed for the original primary
SAFEGUARDS: systems of records from which they
(2) DOI Bureau and Office FOIA
Access to records in the system is Officers and Coordinators in originated.
limited to authorized personnel whose headquarters and in field offices have
[FR Doc. 2016–12541 Filed 5–25–16; 8:45 am]
official duties require such access. Paper responsibility for the data inputted into BILLING CODE 4334–63–P
records are maintained in file cabinets and maintained on the EFTS for their
and/or in secured rooms under the respective organizations along with any
control of authorized DOI personnel. FOIA case files. To obtain a current list INTERNATIONAL TRADE
Computer servers in which electronic of the FOIA Officers and Coordinators COMMISSION
records are stored are located in secured and their addresses, see https:// [Investigation No. 337–TA–1001]
DOI facilities with physical, technical www.doi.gov/foia/contacts.
and administrative levels of security to Certain Digital Video Receivers and
prevent unauthorized access to the DOI NOTIFICATION PROCEDURES:
Hardware and Software Components
network and information assets. An individual requesting notification Thereof; Institution of Investigation
Electronic records are maintained in of the existence of records on himself or
accordance with the OMB and herself in this system of records should AGENCY: U.S. International Trade
Departmental guidelines reflecting the send a signed, written inquiry to the Commission.
implementation of the Federal FOIA Officer or Coordinator of the ACTION: Notice.
Information Security Modernization Act Bureau or Office that maintains the
of 2014 (Pub. L. 113–283, 44 U.S.C. FOIA records, as identified above. The SUMMARY: Notice is hereby given that a
3554). Electronic data is protected request envelope and letter should both complaint was filed with the U.S.
through user identification, passwords, be clearly marked ‘‘PRIVACY ACT International Trade Commission on
database permissions and software INQUIRY.’’ A request for notification April 6, 2016, under section 337 of the
controls. Such security measures must meet the requirements of 43 CFR Tariff Act of 1930, as amended, 19
establish different access levels for 2.235. U.S.C. 1337, on behalf of Rovi
different types of users. System Corporation of San Carlos, California
administrators and authorized users are RECORDS ACCESS PROCEDURES: and Rovi Guides, Inc. of San Carlos,
trained and required to follow An individual requesting records on California. An amended complaint was
established internal security protocols himself or herself should send a signed, filed on April 25, 2016. The complaint,
and must complete all security, privacy, written inquiry to the FOIA Officer or as amended, alleges violations of section
and records management training and Coordinator of the Bureau or Office that 337 based upon the importation into the
sign the DOI Rules of Behavior. maintains the FOIA records, as United States, the sale for importation,
identified above. The request should and the sale within the United States
RETENTION AND DISPOSAL: after importation of certain digital video
describe the records sought as
Records are maintained under specifically as possible. The request receivers and hardware and software
Departmental Records Schedule (DRS) envelope and letter should both be components thereof by reason of
1—Administrative Records (DAA–0048– infringement of certain claims of U.S.
sradovich on DSK3TPTVN1PROD with NOTICES
clearly marked ‘‘PRIVACY ACT
2013–0001) that cover FOIA and Privacy REQUEST FOR ACCESS.’’ A request for Patent No. 8,006,263 (‘‘the ’263 patent’’);
Act request files, correspondence, access must meet the requirements of 43 U.S. Patent No. 8,578,413 (‘‘the ’413
reports, and other program CFR 2.238. patent’’); U.S. Patent No. 8,046,801 (‘‘the
administration and financial ’801 patent’’); U.S. Patent No. 8,621,512
management records, which has been CONTESTING RECORDS PROCEDURES: (‘‘the ’512 patent’’); U.S. Patent No.
approved by NARA. The disposition for An individual requesting corrections 8,768,147 (‘‘the ’147 patent’’); U.S.
these records is temporary and retention or the removal of material from his or Patent No. 8,566,871 (‘‘the ’871 patent’’);
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Document Created: 2016-05-26 01:13:37
Document Modified: 2016-05-26 01:13:37
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice of amendment to an existing system of records. | |
| Dates | Comments must be received by June 27, 2016. This amended system will be effective June 27, 2016. | |
| Contact | Departmental FOIA Officer, Office of the Executive Secretariat, Department of the Interior, 1849 C Street NW., Mail Stop 7328-MIB, Washington, DC 20240, or by phone at 202-208- 5342. | |
| FR Citation | 81 FR 33544 |
2025 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR