81 FR 3862 - Privacy Act of 1974; System of Records
DEPARTMENT OF VETERANS AFFAIRS Federal Register Volume 81, Issue 14 (January 22, 2016)
Federal Register Volume 81, Issue 14 (January 22, 2016)
| Page Range | 3862-3864 | |
| FR Document | 2016-01224 |
[Federal Register Volume 81, Number 14 (Friday, January 22, 2016)] [Notices] [Pages 3862-3864] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-01224] ======================================================================= ----------------------------------------------------------------------- DEPARTMENT OF VETERANS AFFAIRS Privacy Act of 1974; System of Records AGENCY: Department of Veterans Affairs (VA). ACTION: Notice of Amendment to Systems of Records. ----------------------------------------------------------------------- SUMMARY: As required by the Privacy Act of 1974 (5 U.S.C. 552a(e)(4)), notice is hereby given that the Department of Veterans Affairs (VA) is amending the system of records entitled ``Customer User Provisioning System (CUPS)-VA'' (87VA005OP). VA is re-publishing the system notice in its entirety. DATES: Comments on this new system of records must be received no later than February 22, 2016. If no public comment is received during the period allowed for comment or unless otherwise published in the Federal Register by VA, the new system will become effective February 22, 2016. ADDRESSES: Written comments concerning the proposed amended system of records may be submitted by: mail or hand-delivery to Director, Regulations Management (02REG), Department of Veterans Affairs, 810 Vermont Avenue NW., Room 1068, Washington, DC 20420; fax to (202) 273- 9026; or email to http://www.Regulations.gov. All comments received will be available for public inspection in the Office of Regulation Policy and Management, Room 1063B, between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday (except holidays). Please call (202) 461-4902 (this is not a toll-free number) for an appointment. FOR FURTHER INFORMATION CONTACT: Andrea Birkland, Chief, Systems Access Management, Enterprise Operations, Department of Veterans Affairs, 1615 Woodward Street, Austin, Texas 78772, telephone (512) 326-6394. SUPPLEMENTARY INFORMATION: The Department is proposing to amend its system of records entitled ``Customer User Provisioning System (CUPS)'' by updating the system manager and address to Deputy Director, Security Systems, 1615 Woodward Street, Austin, Texas 78772. The telephone number is (512) 326-6021; updating the system location name from Corporate Data Center Operations (CDCO) to Enterprise Operations (EO); and changing the information contact to Andrea Birkland, Chief, Systems Access Management, Department of Veterans Affairs, 1615 Woodward Street, Austin, Texas 78772, telephone (512) 326-6394. Signing Authority The Secretary of Veterans Affairs, or designee, approved this document and authorized the undersigned to sign and submit the document to the Office of the Federal Register for publication electronically as an official document of the Department of Veterans Affairs. Robert L. Nabors II, Chief of Staff, approved this document on January 11, 2016, for publication. Dated: January 12, 2016. Kathleen M. Manwell, Program Analyst, VA Privacy Service, Office of Privacy and Records Management, Department of Veterans Affairs. 87VA005OP SYSTEM NAME: Customer User Provisioning System (CUPS)-VA. SYSTEM LOCATION: The automated records are maintained by the Enterprise Operations (EO), 1615 Woodward Street, Austin, TX 78772. The paper records will be maintained at each VA field station that has a responsibility for CUPS input. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All Department of Veterans Affairs employees, employees of other [[Page 3863]] government agencies, and authorized contractor personnel who have requested and have been granted access to the automated resources of VA Enterprise Operations (EO). CATEGORIES OF RECORDS IN THE SYSTEM: The records in this system, in both paper and electronic form, will include the names and network user-ID of all personnel who have requested and been granted access to the automated resources at EO. The records will also include business address and telephone number, job title, and information relating to data file and computer system access permissions granted to that individual. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Title 38, United States Code, Section 501. PURPOSE(S): The purpose of this system of records is to allow EO in Austin, Texas, to maintain a current list of all VA employees, employees of other government agencies, and authorized contractor personnel who require access to the computer resources of EO, in accordance with Federal computer security requirements. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: 1. At the initiative of VA, pertinent information may be disclosed to appropriate Federal, State or local agencies responsible for investigating, prosecuting, enforcing or implementing statutes, rules, regulations or orders, where VA becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation. 2. Disclosure of specific information may be made to a Federal agency, in response to its request, to the extent that the information requested is relevant and necessary to the requesting agency's decision in connection with hiring or retaining an employee, issuing a security clearance, conducting a security or suitability investigation on an individual, classifying jobs, awarding a contract or issuing a license, grant or other benefit. 3. Disclosure of information may be made to officials of the Merit Systems Protection Board, including the Office of the Special Counsel, the Federal Labor Relations Authority and its General Counsel or the Equal Employment Opportunity Commission, when requested in performance of their authorized duties, and the request is not in connection with a law enforcement investigation. 4. The record of an individual who is covered by this system or records may be disclosed to a member of Congress, or staff person acting for the member when the member or staff person requests the record on behalf of and at the written request of that individual. 5. Disclosure may be made to the National Archives and Records Administration and General Services Administration for record management inspections conducted under Authority of Title 44 U.S.C. 6. VA may disclose information from this system of records to the Department of Justice (DoJ), either on VA's initiative or in response to DoJ's request for the information, after either VA or DoJ determines that such information is relevant to DoJ's representation of the United States or any of its components in legal proceedings before a court or adjudicative body, provided that, in each case, the agency also determines prior to disclosure that release of the records to the DoJ is a use of the information contained in the records that is compatible with the purpose for which VA collected the records. VA, on its own initiative, may disclose records in this system of records in legal proceedings before a court or administrative body after determining that the disclosure of records to the court or administrative body is a use of the information contained in the records that is compatible with the purpose for which VA collected the records. 7. Disclosure of relevant information may be made to individuals, organizations, private or public agencies, or other entities with whom VA has a contract or agreement or where there is a subcontract to perform such services as VA may deem practicable for the purposes of laws administered by VA, in order for the contractor or subcontractor to perform the services of the contract or agreement. 8. VA may disclose on its own initiative any information in this system, except the names and home addresses of veterans and their dependents, that is relevant to a suspected violation or reasonably imminent violation of law, whether civil, criminal or regulatory in nature and whether arising by general or program statute or by regulation, rule or order issued pursuant thereto, to a Federal, State, local, tribal, or foreign agency charged with the responsibility of investigating or prosecuting such violation, or charged with enforcing or implementing the statute, rule, regulation or order. VA may also disclose on its own initiative the names and addresses of veterans with the responsibility of investigating or prosecuting civil, criminal, or regulatory violations if law, or charged with enforcing or implementing the statute regulation, or order issued pursuant thereto. 9. Disclosure to other Federal agencies may be made to assist such agencies in preventing and detecting possible fraud or abuse by individuals in their operations and programs. 10. VA may, on its own initiative, disclose any information or records to appropriate agencies, entities, and persons when (1) VA suspects or has confirmed that the integrity or confidentiality of information in the system of records has been compromised; (2) VA has determined that as a result of the suspected or confirmed compromise, there is a risk of embarrassment or harm to the reputations of the record subjects, harm to the economic or property interests, identity theft or fraud, or harm to security, confidentially, or integrity of this system or other systems or programs (whether maintained by VA or another agency or entity) that rely upon the potentially compromised information; and (3) the disclosure is to agencies, entities, or persons whom VA determines are reasonably necessary to assist or carry out the VA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. This routine use permits disclosures by VA to respond to a suspected or confirmed data breach, including the conduct of any risk analysis or provision of credit protection services as provided in 38 U.S.C. 5724, as the terms are defined in 38 U.S.C. 5727. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Each field station responsible for inputting records into the system will retain the original signed paper copies of requests for system access in locked containers. Data files supporting the automated system are stored in a secure area located at EO Data files are stored on magnetic disk and, for archival purposes, on magnetic tape. RETRIEVABILITY: Paper records are maintained in alphabetical order by last name of the requester. Automated records are retrieved by individual name or by a specific automated resource. SAFEGUARDS: Paper records in progress are maintained in a manned room during working hours. Paper records [[Page 3864]] maintained for archival purposes are stored in locked containers until needed. During non-working hours, the paper records are kept in a locked container in a secured area. Access to the records is on a need- to-know basis only. Access to the automated system is via computer terminal; standard security procedures, including a unique customer identification code and password combination, are used to limit access to authorized personnel only. Specifically, in order to obtain access to the automated records contained in this system of records, an individual must: 1. Have access to the automated resources of EO An individual may not self-register for this access. Formal documentation of the request for access, signed by the employee's supervisor, is required before an individual may obtain such access. Authorized customers are issued a customer identification code and one-time password. 2. Be an authorized official of the CUPS system. Only two individuals per field station may be designated CUPS officials with access to add, modify or delete records from the system. These individuals require a specific functional task code in their customer profile; this functional task can only be assigned by EO. A limited number of supervisory or managerial employees throughout VA will have read-only access for the purpose of monitoring CUPS activities. RETENTION AND DISPOSAL: Records will be maintained and disposed of in accordance with the records disposal authority approved by the Archivist of the United States, the National Archives and Records Administration, and published in Agency Records Control Schedules. Paper records will be destroyed by shredding or other appropriate means for destroying sensitive information. Automated storage records are retained and destroyed in accordance with a disposition authorization approved by the Archivist of the United States. SYSTEMS AND MANAGER(S) AND ADDRESS: Officials responsible for policies and procedures; Deputy Director, Security Systems, 1615 Woodward Street, Austin, Texas 78772. The telephone number is (512) 326-6021. NOTIFICATION PROCEDURE: Individuals who wish to determine whether this system of records contains information about them should contact the Deputy Director, Security Systems, 1615 Woodward Street, Austin, Texas 78772. The telephone number is (512) 326-6021. RECORD ACCESS PROCEDURE: An individual who seeks access or wishes to contest records maintained under his or her name or other personal identifier may write, call, or visit the system manager. CONTESTING RECORD PROCEDURES: (See Record Access Procedures above.) RECORD SOURCE CATEGORIES: Individuals who have applied for and been granted access permission to the resources of EO. [FR Doc. 2016-01224 Filed 1-21-16; 8:45 am] BILLING CODE P
![3862 Federal Register / Vol. 81, No. 14 / Friday, January 22, 2016 / Notices
exceeded the FMVSS No. 121 NHTSA notes that the statutory 273–9026; or email to http://
requirement by only 0.03 of a second on provisions (49 U.S.C. 30118(d) and www.Regulations.gov. All comments
the front axle, by 0.05 of as second on 30120(h)) that permit manufacturers to received will be available for public
the tag axle, and by 0.10 of a second on file petitions for a determination of inspection in the Office of Regulation
the drive axle. inconsequentiality allow NHTSA to Policy and Management, Room 1063B,
(2) Van Hool determined that this exempt manufacturers only from the between the hours of 8:00 a.m. and 4:30
noncompliance may be due to the duties found in sections 30118 and p.m., Monday through Friday (except
change of fitting for this type of vehicle. 30120, respectively, to notify owners, holidays). Please call (202) 461–4902
These new fittings for the Double Deck purchasers, and dealers of a defect or (this is not a toll-free number) for an
buses were introduced in production in noncompliance and to remedy the appointment.
September 2014. The classic brass defect or noncompliance. Therefore, any FOR FURTHER INFORMATION CONTACT:
couplings were replaced with push-in decision on this petition only applies to Andrea Birkland, Chief, Systems Access
tube connections made of composite the subject buses that Van Hool no Management, Enterprise Operations,
material to remedy certain complaints of longer controlled at the time it Department of Veterans Affairs, 1615
air loss. The effect of minimal loss of determined that the noncompliance Woodward Street, Austin, Texas 78772,
internal air flow was misjudged, which existed. However, any decision on this telephone (512) 326–6394.
caused the brake release time to exceed petition does not relieve equipment
SUPPLEMENTARY INFORMATION: The
the requirements. distributors and dealers of the
Department is proposing to amend its
However, Van Hool believes that there prohibitions on the sale, offer for sale,
system of records entitled ‘‘Customer
is no safety issue, nor unnecessary brake or introduction or delivery for
User Provisioning System (CUPS)’’ by
drag during acceleration after brake introduction into interstate commerce of
updating the system manager and
release due to the reaction time of the the noncompliant buses under their
address to Deputy Director, Security
driver (moving foot from brake pedal to control after Van Hool notified them
Systems, 1615 Woodward Street,
throttle pedal) and the reaction time of that the subject noncompliance existed.
Austin, Texas 78772. The telephone
the complete driveline being longer than Authority: 49 U.S.C. 30118, 30120: number is (512) 326–6021; updating the
the brake release time. Delegations of authority at 49 CFR 1.95 and system location name from Corporate
(3) Van Hool stated its belief that 501.8.
Data Center Operations (CDCO) to
because the brake actuation time on the Jeffrey M. Giuseppe, Enterprise Operations (EO); and
subject buses fulfilled the requirements changing the information contact to
Director, Office of Vehicle Safety Compliance.
as specified in paragraph S5.3.3 of Andrea Birkland, Chief, Systems Access
[FR Doc. 2016–01168 Filed 1–21–16; 8:45 am]
FMVSS No. 121, that the Management, Department of Veterans
noncompliance has no effect on the BILLING CODE 4910–59–P
Affairs, 1615 Woodward Street, Austin,
brake performance. Van Hool found that Texas 78772, telephone (512) 326–6394.
its testing showed a margin on the
required brake actuation time of 11% for DEPARTMENT OF VETERANS Signing Authority
the front axle, 20% for the drive axle AFFAIRS The Secretary of Veterans Affairs, or
and 17% for the tag axle. For this reason designee, approved this document and
Van Hool is convinced that the Privacy Act of 1974; System of
Records authorized the undersigned to sign and
noncompliance will not show submit the document to the Office of the
significant differences in dynamic brake AGENCY: Department of Veterans Affairs Federal Register for publication
test and will have no influence on the (VA). electronically as an official document of
motor vehicle safety. Thus, Van Hool ACTION:Notice of Amendment to the Department of Veterans Affairs.
did not repeat the dynamic brake test. Systems of Records. Robert L. Nabors II, Chief of Staff,
Also, the dynamic brake test was not approved this document on January 11,
repeated on any of the subject vehicles SUMMARY: As required by the Privacy 2016, for publication.
because Van Hool’s dynamic brake test Act of 1974 (5 U.S.C. 552a(e)(4)), notice
is hereby given that the Department of Dated: January 12, 2016.
showed a minimum 25% margin for the
brake stopping distance requirement. Veterans Affairs (VA) is amending the Kathleen M. Manwell,
(4) Van Hool made reference to system of records entitled ‘‘Customer Program Analyst, VA Privacy Service, Office
User Provisioning System (CUPS)-VA’’ of Privacy and Records Management,
previous inconsequential
(87VA005OP). VA is re-publishing the Department of Veterans Affairs.
noncompliance petitions that it believes
are similar to its petition and that were system notice in its entirety. 87VA005OP
granted by NHTSA. DATES: Comments on this new system of
records must be received no later than SYSTEM NAME:
Van Hool additionally informed
NHTSA that the noncompliance has February 22, 2016. If no public Customer User Provisioning System
been corrected on vehicles in comment is received during the period (CUPS)-VA.
subsequent production and that all allowed for comment or unless SYSTEM LOCATION:
future vehicles will be in full otherwise published in the Federal
The automated records are
compliance with FMVSS No. 121. Register by VA, the new system will
maintained by the Enterprise Operations
In summation, Van Hool believes that become effective February 22, 2016.
(EO), 1615 Woodward Street, Austin,
mstockstill on DSK4VPTVN1PROD with NOTICES
the described noncompliances are ADDRESSES: Written comments
TX 78772. The paper records will be
inconsequential to motor vehicle safety, concerning the proposed amended maintained at each VA field station that
and that its petition, to exempt Van system of records may be submitted by: has a responsibility for CUPS input.
Hool from providing recall notification mail or hand-delivery to Director,
of noncompliances as required by 49 Regulations Management (02REG), CATEGORIES OF INDIVIDUALS COVERED BY THE
U.S.C. 30118 and remedying the recall Department of Veterans Affairs, 810 SYSTEM:
noncompliance as required by 49 U.S.C. Vermont Avenue NW., Room 1068, All Department of Veterans Affairs
30120 should be granted. Washington, DC 20420; fax to (202) employees, employees of other
VerDate Sep<11>2014 16:59 Jan 21, 2016 Jkt 238001 PO 00000 Frm 00087 Fmt 4703 Sfmt 4703 E:\FR\FM\22JAN1.SGM 22JAN1](https://thefederalregister.org/doc/81_FR_3876/page/1.svg)
![3864 Federal Register / Vol. 81, No. 14 / Friday, January 22, 2016 / Notices
maintained for archival purposes are officials with access to add, modify or Austin, Texas 78772. The telephone
stored in locked containers until delete records from the system. These number is (512) 326–6021.
needed. During non-working hours, the individuals require a specific functional
paper records are kept in a locked task code in their customer profile; this NOTIFICATION PROCEDURE:
container in a secured area. Access to functional task can only be assigned by Individuals who wish to determine
the records is on a need-to-know basis EO. A limited number of supervisory or whether this system of records contains
only. Access to the automated system is managerial employees throughout VA information about them should contact
via computer terminal; standard will have read-only access for the the Deputy Director, Security Systems,
security procedures, including a unique purpose of monitoring CUPS activities. 1615 Woodward Street, Austin, Texas
customer identification code and 78772. The telephone number is (512)
RETENTION AND DISPOSAL:
password combination, are used to limit 326–6021.
access to authorized personnel only. Records will be maintained and
disposed of in accordance with the RECORD ACCESS PROCEDURE:
Specifically, in order to obtain access
records disposal authority approved by An individual who seeks access or
to the automated records contained in
the Archivist of the United States, the wishes to contest records maintained
this system of records, an individual
National Archives and Records under his or her name or other personal
must:
Administration, and published in identifier may write, call, or visit the
1. Have access to the automated
Agency Records Control Schedules. system manager.
resources of EO An individual may not Paper records will be destroyed by
self-register for this access. Formal shredding or other appropriate means CONTESTING RECORD PROCEDURES:
documentation of the request for access, for destroying sensitive information.
signed by the employee’s supervisor, is (See Record Access Procedures
Automated storage records are retained above.)
required before an individual may and destroyed in accordance with a
obtain such access. Authorized disposition authorization approved by RECORD SOURCE CATEGORIES:
customers are issued a customer the Archivist of the United States.
identification code and one-time Individuals who have applied for and
password. SYSTEMS AND MANAGER(S) AND ADDRESS: been granted access permission to the
2. Be an authorized official of the Officials responsible for policies and resources of EO.
CUPS system. Only two individuals per procedures; Deputy Director, Security [FR Doc. 2016–01224 Filed 1–21–16; 8:45 am]
field station may be designated CUPS Systems, 1615 Woodward Street, BILLING CODE P
mstockstill on DSK4VPTVN1PROD with NOTICES
VerDate Sep<11>2014 16:59 Jan 21, 2016 Jkt 238001 PO 00000 Frm 00089 Fmt 4703 Sfmt 9990 E:\FR\FM\22JAN1.SGM 22JAN1](https://thefederalregister.org/doc/81_FR_3876/page/3.svg)
Document Created: 2016-01-22 01:16:35
Document Modified: 2016-01-22 01:16:35
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice of Amendment to Systems of Records. | |
| Dates | Comments on this new system of records must be received no later than February 22, 2016. If no public comment is received during the period allowed for comment or unless otherwise published in the Federal Register by VA, the new system will become effective February 22, 2016. | |
| Contact | Andrea Birkland, Chief, Systems Access Management, Enterprise Operations, Department of Veterans Affairs, 1615 Woodward Street, Austin, Texas 78772, telephone (512) 326-6394. | |
| FR Citation | 81 FR 3862 |
2025 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR