81 FR 39032 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Office of the Secretary Federal Register Volume 81, Issue 115 (June 15, 2016)
Office of the Secretary
Federal Register Volume 81, Issue 115 (June 15, 2016)
| Page Range | 39032-39035 | |
| FR Document | 2016-14182 |
[Federal Register Volume 81, Number 115 (Wednesday, June 15, 2016)] [Notices] [Pages 39032-39035] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-14182] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DOD-2016-OS-0064] Privacy Act of 1974; System of Records AGENCY: Office of the Secretary of Defense, DoD. ACTION: Notice to add a System of Records. ----------------------------------------------------------------------- SUMMARY: The Office of the Secretary of Defense proposes to add a system of records, DMDC 24 DoD, entitled ``Defense Information System for Security (DISS).'' The Office of the Secretary of Defense proposes to establish a new system of records to serve as the Department of Defense enterprise-wide information system for personnel security, providing a common, comprehensive medium to request, record, document, and identify personnel security actions within the Department including: Determinations of eligibility and access to classified information, national security, suitability and/or fitness for employment, and HSPD-12 determination for Personal Identity Verification (PIV) to access government facilities and systems, submitting adverse information, verification of investigation and/or adjudicative status, support of continuous evaluation and insider threat, prevention, and mitigation activities. DISS consists of two applications, the Case Adjudication Tracking system (CATS) and the Joint Verification System (JVS). CATS is used by the DoD Adjudicative Community for the purpose of recording eligibility determinations. JVS is used by DoD Security Managers and Industry Facility Security Officers for the purpose of verifying eligibility, recording access determinations, submitting incidents for subsequent adjudication, and visit requests from the field (worldwide). These records may also be used as a management tool for statistical analyses, tracking, reporting, evaluating program effectiveness, and conducting research. DATES: Comments will be accepted on or before July 15, 2016. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate for Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350-1700. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records, Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0478. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or at http://dpcld.defense.gov/. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on May 19, 2016, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: May 24, 2016 Aaron Siegel, Alternate OSD Ferderal DMDC 24 DoD SYSTEM NAME: Defense Information System for Security (DISS) SYSTEM LOCATION: Defense Manpower Data Center (DMDC), DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All Armed Forces personnel; DoD and U.S. Coast Guard civilian personnel, contractor employees, and applicants; other federal personnel with authorized access to DISS or for reciprocity purposes; ``affiliated'' personnel (e.g., [[Page 39033]] Non-Appropriated Fund employees, Red Cross volunteers and staff, USO personnel, and congressional staff members); industry personnel requiring DISS access for personnel security purposes; and individuals with access to National Security Information (NSI), Sensitive Compartmented Information and/or assignment to a sensitive position. CATEGORIES OF RECORDS IN THE SYSTEM: Name (current, former and alternate names); Social Security Number (SSN); DoD Identification Number (DoD ID); date of birth; place of birth; gender; marital status; personal cell and home telephone number; personal email address; country of citizenship; type of DoD affiliation; employing activity; current employment status; photo; position sensitivity; personnel security investigative basis; status of current adjudicative action; security clearance eligibility status and access status; suitability and/or fitness determination for employment eligibility status, HSPD-12 determination for Personnel Identity Verification (PIV) eligibility status; whether eligibility determination was based on a condition (personal, medical, or financial), deviation or waiver of prescribed investigative standards or adjudication guidelines; security-related incident reports, to include issue files and information identified through continuous evaluation which may require additional investigation or adjudication; foreign travel and foreign contacts; self-reported information; eligibility recommendations or decisions made by an appellate authority, Department of Hearings and Appeals (DOHA), and/or Component Personnel Security Appeals Boards for due process; non-disclosure execution dates; indoctrination date(s); level(s) of access granted; and debriefing date(s) and reasons for debriefing. Records documenting investigation status, adjudications, and outcomes conducted by Federal investigative organizations (e.g., U.S. Office of Personnel Management (OPM), Central Intelligence Agency, etc.) or DoD agencies; Continuous Evaluation flags and/or locator references to such investigations. Investigative file is available to adjudicators only. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 9101, Access to Criminal History Records for National Security and Other Purposes; 10 U.S.C. 137, Under Secretary of Defense for Intelligence; E.O. 12333, United States Intelligence Activities; E.O. 12829, National Industrial Security Program; E.O. 10450, Security Requirements for Government Employment; E.O. 10865, Safeguarding Classified Information Within Industry; E.O. 13467, Reforming Processes Related to Suitability for Government Employment, Fitness for Contractor Employees, and Eligibility for Access to Classified National Security Information; E.O. 12968, Access to Classified Information; E.O. 13488, Granting Reciprocity on Excepted Service and Federal Contractor Employee Fitness and Reinvestigating Individuals in Positions of Public Trust; E.O. 13587, Structural Reforms to Improve the Security of Classified Networks and the Responsible Sharing and Safeguarding of Classified Information; DoD Instruction (DoDI) 1400.25, Volume 731, DoD Civilian Personnel Management System: Suitability and Fitness Adjudication for Civilian Employees; DoD Directive (DoDD) 5205.16, The DoD Insider Threat Program; DoDD 1145.02E, United States Military Entrance Processing Command (USMEPCOM); DoD 5200.2-R, Department of Defense Personnel Security Program; DoD Manual 5105.21, Volume 1, Sensitive Compartmented Information (SCI) Administrative Security Manual: Administration of Information and Information Systems Security; DoDI 1304.26, Qualification Standards for Enlistment, Appointment, and Induction; DoDI 5200.02, DoD Personnel Security Program (PSP); DoDD 5220.6, Defense Industrial Personnel Security Clearance Review Program; DoDI 5220.22, National Industrial Security Program (NISP); DoDI 5200.46, DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC); Homeland Security Presidential Directive (HSPD) 12, Policy for Common Identification Standard for Federal Employees and Contractors; and E.O. 9397 (SSN), as amended. PURPOSE(S): DISS is a DoD enterprise information system for personnel security, providing a common, comprehensive medium to request, record, document, and identify personnel security actions within the Department including: Determinations of eligibility and access to classified or national security information, suitability, and/or fitness for employment, and HSPD-12 determination for Personal Identity Verification (PIV) to access government facilities and systems, submitting adverse information, verification of investigation and/or adjudicative status, support of continuous evaluation and insider threat detection, prevention, and mitigation activities. DISS consists of two applications, the Case Adjudication Tracking system (CATS) and the Joint Verification System (JVS). CATS is used by the DoD Adjudicative Community for the purpose of recording eligibility determinations. JVS is used by DoD Security Managers and Industry Facility Security Officers for the purpose of verifying eligibility, recording access determinations, submitting incidents for subsequent adjudication, and visit requests from the field (worldwide). These records may also be used as a management tool for statistical analyses, tracking, reporting, evaluating program effectiveness, and conducting research. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained herein, with the exception of U.S. Office of Personnel Management (OPM) Federal Investigative Services (FIS) records which must be requested directly from OPM FIS, may specifically be disclosed outside the DoD as follows: To the White House to obtain approval of the President of the United States regarding certain military personnel office actions as provided for in DoD Instruction 1320.4, Military Officer Actions Requiring Approval of the Secretary of Defense or the President, or Confirmation by the Senate. To the U.S. Citizenship and Immigration Services for use in alien admission and naturalization inquiries. To a Federal agency and its employees who are eligible to have a security clearance and/or have access to classified national security information in order to ensure that the agency is informed about information that relates to and/or impacts its employees eligibility to have a security clearance and/or access to classified national security information. To a Federal agency with contractor personnel who are eligible to have a security clearance and/or have access to classified national security information in order to ensure that the agency is informed about information that relates to and/or may impact the contractor's eligibility to have a security clearance and/or access to classified national security information. To a contractor with an active Facility Clearance and employees who are eligible to have a security clearance and/or have access to classified national security information in order to ensure that the employer is informed about [[Page 39034]] information that relates to and/or may impact its employees eligibility to have a security clearance and/or access to classified national security information. To disclose information to contractors, grantees, experts, consultants, or volunteers performing or working on a contract, service, or job for the Federal Government. Such recipients shall be required to comply with the Privacy Act of 1974, as amended. Law Enforcement Routine Use: If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. Disclosure When Requesting Information Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a DoD Component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit. Disclosure of Requested Information Routine Use: A record from a system of records maintained by a DoD Component may be disclosed to a federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. To the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records. To a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United States Government is a party to litigation or has interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records. To a Federal, State, local, foreign, tribal, or other public authority the fact that this system of records contains information relevant to the retention of an employee, or the retention of a security clearance, contract, license, grant, or other benefit. The other agency or licensing organization may then make a request supported by written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative personnel, or regulatory action. Private Relief Legislation Routine Use: Relevant information contained in all systems of records of the Department of Defense published on or before August 22, 1975, will be disclosed to the Office of Management and Budget (OMB) in connection with the review of private relief legislation as set forth in OMB Circular A-19, at any stage of the legislative coordination and clearance process as set forth in that Circular. Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. Disclosure to the Office of Personnel Management Routine Use: A record from a system of records subject to the Privacy Act and maintained by a DoD Component may be disclosed to the Office of Personnel Management (OPM) concerning information on pay and leave, benefits, retirement deduction, and any other information necessary for the OPM to carry out its legally authorized government-wide personnel management functions and studies. Disclosure of information to the National Archives and Records Administration Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Counterintelligence Purpose Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use outside the DoD or the U.S. Government for the purpose of counterintelligence activities authorized by U.S. Law or Executive Order or for the purpose of enforcing laws which protect the national security of the United States. Data Breach Remediation Purposes Routine Use. A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. The DoD Blanket Routine Uses set forth at the beginning of the Office of the Secretary of Defense (OSD) compilation of systems of records notices may apply to this system. The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: [[Page 39035]] STORAGE: Electronic storage media and paper records. RETRIEVABILITY: Information is retrieved by SSN, DoD ID number, name, date of birth, state and/or country of birth, or some combination thereof. SAFEGUARDS: Access to personal information is restricted to those who require the records in the performance of their official duties, who are appropriately screened, investigated, and determined eligible for access. Access to personal information is further restricted by the use of Personal Identity Verification (PIV) cards for JVS and CATS. Access to self-report information by the subject is available by the use of a PIV. Physical entry is restricted by the use of locks, guards, and administrative procedures. All individuals granted access to DISS must complete initial Information Assurance and Privacy Act training and annually thereafter; and all have been through the information technology and/or security clearance eligibility process. RETENTION AND DISPOSAL: Records are destroyed no later than 16 years after termination of affiliation with the DoD, from the date of closing or the date of the most recent investigative activity, whichever is later except for investigations involving potentially actionable issue(s) which will be maintained for 25 years from the date of closing or the date of the most recent investigative activity. For OPM FIS investigative reports within CATS, those records will be maintained in accordance with General Records Schedule 18 part 22 (a), and destroyed upon notice of death or not later than 5 years after the subject has separated/transferred. SYSTEM MANAGER(S) AND ADDRESS: Deputy Director for Identity, Defense Manpower Data Center, 4800 Mark Center, Alexandria, VA 22350-4000. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Defense Manpower Data Center (DMDC) Boyers, ATTN: Privacy Act Office, P.O. Box 168, Boyers, PA 16020-0168. Signed, written requests must contain the full name (and any alias and/or alternate names used), SSN, DoD ID Number, and date and place of birth. RECORD ACCESS PROCEDURES: Individuals seeking information about themselves contained in this system should address written inquiries to the Office of the Defense Manpower Data Center (DMDC) Boyers, ATTN: Privacy Act Office, P.O. Box 168, Boyers, PA 16020-0168. Signed, written request must contain their full name (and any alias and/or alternate names used), SSN, DoD ID Number, and date and place of birth. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).' If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).' Attorneys or other persons acting on behalf of an individual must provide written authorization from that individual for their representative to act on their behalf. Note: Information generated, authored, or compiled by Another Government Agency (AGA) that is relevant to the purpose of the record may be incorporated into the record. In such instances that information will be referred to the originating entity for direct response to the requester, or contact information and record access procedures for the AGA will be provided to the requester. CONTESTING RECORD PROCEDURES: The OSD rules for accessing records and for contesting or appealing agency determinations are published in OSD Administrative Instruction 81, 32 CFR part 311; or may be obtained directly from the system manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from the individual (e.g. SF-85, Questionnaire for Non-Sensitive Positions, SF- 85P, Questionnaire for Public Trust Positions, SF-86, Questionnaire for the National Security Positions, or self-reported information); DoD personnel systems (e.g. Defense Enrollment Eligibility Reporting System; Defense Civilian Personnel Data System; Electronic Military Personnel Record System, etc.); continuous evaluation records; DoD and federal adjudicative facilities/organizations; investigative agencies (e.g. Office of Personnel Management (OPM) Federal Investigative Services (FIS); and security managers, security officers, or other officials requesting and/or sponsoring the security eligibility or suitability determination or visitation of facility. Additional information may be obtained from other sources such as personnel security investigations, criminal or civil investigations, security representatives, subject's personal financial records, military service records, travel records, medical records, and unsolicited sources. EXEMPTIONS CLAIMED FOR THE SYSTEM: Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 311. For additional information contact the system manager. [FR Doc. 2016-14182 Filed 6-14-16; 8:45 am] BILLING CODE 5001-06-P
![39032 Federal Register / Vol. 81, No. 115 / Wednesday, June 15, 2016 / Notices
of the United States of America that the DEPARTMENT OF DEFENSE * Mail: Department of Defense, Office
foregoing is true and correct. Executed of the Deputy Chief Management
on (date). (Signature).’ Office of the Secretary Officer, Directorate for Oversight and
If executed within the United States, [Docket ID: DOD–2016–OS–0064] Compliance, 4800 Mark Center Drive,
its territories, possessions, or Mailbox #24, Alexandria, VA 22350–
Privacy Act of 1974; System of 1700.
commonwealths: ‘I declare (or certify, Instructions: All submissions received
verify, or state) under penalty of perjury Records
must include the agency name and
that the foregoing is true and correct. AGENCY: Office of the Secretary of docket number for this Federal Register
Executed on (date). (Signature).’ ’’ Defense, DoD. document. The general policy for
ACTION: Notice to add a System of comments and other submissions from
RECORD ACCESS PROCEDURES: Records. members of the public is to make these
Delete entry and replace with SUMMARY: The Office of the Secretary of submissions available for public
‘‘Individuals seeking access to records Defense proposes to add a system of viewing on the Internet at http://
about themselves contained in this records, DMDC 24 DoD, entitled www.regulations.gov as they are
record system should address written ‘‘Defense Information System for received without change, including any
inquiries to the: Chief, Education Security (DISS).’’ The Office of the personal identifiers or contact
Branch, U.S. Army Medical Department Secretary of Defense proposes to information.
Center and School (AMEDDC&S), Center establish a new system of records to FOR FURTHER INFORMATION CONTACT: Mrs.
for Professional Education and Training, serve as the Department of Defense Luz D. Ortiz, Chief, Records, Privacy
2450 Stanley Road, Bldg. 146, Suite 204, enterprise-wide information system for and Declassification Division (RPD2),
Joint Base San Antonio, TX 78234–7510. personnel security, providing a 1155 Defense Pentagon, Washington, DC
common, comprehensive medium to 20301–1155, or by phone at (571) 372–
The individual should provide the
request, record, document, and identify 0478.
full names, SSN, current address,
personnel security actions within the SUPPLEMENTARY INFORMATION: The Office
current unit of assignment (if on active Department including: Determinations of the Secretary of Defense notices for
duty), sponsoring program and calendar of eligibility and access to classified systems of records subject to the Privacy
years in training, and signature. information, national security, Act of 1974 (5 U.S.C. 552a), as amended,
In addition, the requester must suitability and/or fitness for have been published in the Federal
provide a notarized statement or an employment, and HSPD–12 Register and are available from the
unsworn declaration made in determination for Personal Identity address in FOR FURTHER INFORMATION
accordance with 28 U.S.C. 1746, in the Verification (PIV) to access government CONTACT or at http://dpcld.defense.gov/
following format: facilities and systems, submitting . The proposed system report, as
adverse information, verification of required by 5 U.S.C. 552a(r) of the
If executed outside the United States: investigation and/or adjudicative status,
‘I declare (or certify, verify, or state) Privacy Act of 1974, as amended, was
support of continuous evaluation and submitted on May 19, 2016, to the
under penalty of perjury under the laws insider threat, prevention, and
of the United States of America that the House Committee on Oversight and
mitigation activities. Government Reform, the Senate
foregoing is true and correct. Executed DISS consists of two applications, the Committee on Governmental Affairs,
on (date). (Signature).’ Case Adjudication Tracking system and the Office of Management and
If executed within the United States, (CATS) and the Joint Verification Budget (OMB) pursuant to paragraph 4c
its territories, possessions, or System (JVS). CATS is used by the DoD of Appendix I to OMB Circular No. A–
commonwealths: ‘I declare (or certify, Adjudicative Community for the 130, ‘‘Federal Agency Responsibilities
verify, or state) under penalty of perjury purpose of recording eligibility for Maintaining Records About
that the foregoing is true and correct. determinations. JVS is used by DoD Individuals,’’ dated February 8, 1996
Security Managers and Industry Facility (February 20, 1996, 61 FR 6427).
Executed on (date). (Signature).’ ’’
Security Officers for the purpose of
verifying eligibility, recording access Dated: May 24, 2016
CONTESTING RECORD PROCEDURES:
determinations, submitting incidents for Aaron Siegel,
Delete entry and replace with ‘‘The subsequent adjudication, and visit Alternate OSD Ferderal
Army’s rules for accessing records, requests from the field (worldwide).
DMDC 24 DoD
contesting contents, or appealing initial These records may also be used as a
agency determinations are contained in management tool for statistical analyses, SYSTEM NAME:
32 CFR part 505, Army Privacy Program, tracking, reporting, evaluating program Defense Information System for
or may be obtained from the system effectiveness, and conducting research. Security (DISS)
manager.’’ DATES: Comments will be accepted on or
SYSTEM LOCATION:
before July 15, 2016. This proposed
RECORD SOURCE CATEGORIES: action will be effective the day Defense Manpower Data Center
following the end of the comment (DMDC), DoD Center Monterey Bay, 400
Delete entry and replace with ‘‘From period unless comments are received Gigling Road, Seaside, CA 93955–6771.
the individual, Army records and which result in a contrary CATEGORIES OF INDIVIDUALS COVERED BY THE
reports, correspondence with the determination.
ehiers on DSK5VPTVN1PROD with NOTICES
SYSTEM:
selecting academic institution.’’
ADDRESSES: You may submit comments, All Armed Forces personnel; DoD and
* * * * * identified by docket number and title, U.S. Coast Guard civilian personnel,
[FR Doc. 2016–14155 Filed 6–14–16; 8:45 am]
by any of the following methods: contractor employees, and applicants;
BILLING CODE 5001–06–P * Federal Rulemaking Portal: http:// other federal personnel with authorized
www.regulations.gov. Follow the access to DISS or for reciprocity
instructions for submitting comments. purposes; ‘‘affiliated’’ personnel (e.g.,
VerDate Sep<11>2014 15:15 Jun 14, 2016 Jkt 238001 PO 00000 Frm 00012 Fmt 4703 Sfmt 4703 E:\FR\FM\15JNN1.SGM 15JNN1](https://thefederalregister.org/doc/81_FR_39147/page/1.svg)
![Federal Register / Vol. 81, No. 115 / Wednesday, June 15, 2016 / Notices 39035
STORAGE: RECORD ACCESS PROCEDURES: agencies (e.g. Office of Personnel
Electronic storage media and paper Individuals seeking information about Management (OPM) Federal
records. themselves contained in this system Investigative Services (FIS); and security
should address written inquiries to the managers, security officers, or other
RETRIEVABILITY: Office of the Defense Manpower Data officials requesting and/or sponsoring
Information is retrieved by SSN, DoD Center (DMDC) Boyers, ATTN: Privacy the security eligibility or suitability
ID number, name, date of birth, state Act Office, P.O. Box 168, Boyers, PA determination or visitation of facility.
and/or country of birth, or some 16020–0168. Additional information may be obtained
combination thereof. Signed, written request must contain from other sources such as personnel
their full name (and any alias and/or security investigations, criminal or civil
SAFEGUARDS: alternate names used), SSN, DoD ID investigations, security representatives,
Access to personal information is Number, and date and place of birth. subject’s personal financial records,
restricted to those who require the In addition, the requester must military service records, travel records,
records in the performance of their provide a notarized statement or an medical records, and unsolicited
official duties, who are appropriately unsworn declaration made in sources.
screened, investigated, and determined accordance with 28 U.S.C. 1746, in the
EXEMPTIONS CLAIMED FOR THE SYSTEM:
eligible for access. Access to personal following format:
information is further restricted by the If executed outside the United States: Investigatory material compiled solely
use of Personal Identity Verification ‘I declare (or certify, verify, or state) for the purpose of determining
(PIV) cards for JVS and CATS. Access to under penalty of perjury under the laws suitability, eligibility, or qualifications
self-report information by the subject is of the United States of America that the for federal civilian employment,
available by the use of a PIV. Physical foregoing is true and correct. Executed military service, federal contracts, or
entry is restricted by the use of locks, on (date). (Signature).’ access to classified information may be
guards, and administrative procedures. If executed within the United States, exempt pursuant to 5 U.S.C. 552a(k)(5),
All individuals granted access to DISS its territories, possessions, or but only to the extent that such material
must complete initial Information commonwealths: ‘I declare (or certify, would reveal the identity of a
Assurance and Privacy Act training and verify, or state) under penalty of perjury confidential source.
that the foregoing is true and correct. An exemption rule for this system has
annually thereafter; and all have been
Executed on (date). (Signature).’ been promulgated in accordance with
through the information technology
Attorneys or other persons acting on requirements of 5 U.S.C. 553(b)(1), (2),
and/or security clearance eligibility
behalf of an individual must provide and (3), (c) and (e) and published in 32
process.
written authorization from that CFR part 311. For additional
RETENTION AND DISPOSAL: individual for their representative to act information contact the system manager.
Records are destroyed no later than 16 on their behalf. [FR Doc. 2016–14182 Filed 6–14–16; 8:45 am]
years after termination of affiliation NOTE: Information generated, BILLING CODE 5001–06–P
with the DoD, from the date of closing authored, or compiled by Another
or the date of the most recent Government Agency (AGA) that is
investigative activity, whichever is later relevant to the purpose of the record DEPARTMENT OF DEFENSE
except for investigations involving may be incorporated into the record. In
such instances that information will be Office of the Secretary
potentially actionable issue(s) which
will be maintained for 25 years from the referred to the originating entity for [Docket ID DOD–2015–OS–0099]
date of closing or the date of the most direct response to the requester, or
recent investigative activity. contact information and record access Manual for Courts-Martial; Publication
For OPM FIS investigative reports procedures for the AGA will be of Supplementary Materials
within CATS, those records will be provided to the requester.
AGENCY: Joint Service Committee on
maintained in accordance with General CONTESTING RECORD PROCEDURES: Military Justice (JSC), Department of
Records Schedule 18 part 22 (a), and The OSD rules for accessing records Defense.
destroyed upon notice of death or not and for contesting or appealing agency ACTION: Publication of Discussion and
later than 5 years after the subject has determinations are published in OSD Analysis (Supplementary Materials)
separated/transferred. Administrative Instruction 81, 32 CFR accompanying the Manual for Courts-
SYSTEM MANAGER(S) AND ADDRESS:
part 311; or may be obtained directly Martial, United States (2012 ed.) (MCM).
from the system manager.
Deputy Director for Identity, Defense SUMMARY: The JSC hereby publishes
Manpower Data Center, 4800 Mark RECORD SOURCE CATEGORIES: Supplementary Materials accompanying
Center, Alexandria, VA 22350–4000. Information contained in this system the MCM as amended by Executive
is obtained from the individual (e.g. Orders 13643, 13669, 13696, and 13730.
NOTIFICATION PROCEDURE:
SF–85, Questionnaire for Non-Sensitive These changes have not been
Individuals seeking to determine Positions, SF–85P, Questionnaire for coordinated within the Department of
whether information about themselves Public Trust Positions, SF–86, Defense under DoD Directive 5500.1,
is contained in this system should Questionnaire for the National Security ‘‘Preparation, Processing and
address written inquiries to the Defense Positions, or self-reported information); Coordinating Legislation, Executive
ehiers on DSK5VPTVN1PROD with NOTICES
Manpower Data Center (DMDC) Boyers, DoD personnel systems (e.g. Defense Orders, Proclamations, Views Letters
ATTN: Privacy Act Office, P.O. Box 168, Enrollment Eligibility Reporting System; and Testimony,’’ June 15, 2007, and do
Boyers, PA 16020–0168. Defense Civilian Personnel Data System; not constitute the official position of the
Signed, written requests must contain Electronic Military Personnel Record Department of Defense, the Military
the full name (and any alias and/or System, etc.); continuous evaluation Departments, or any other Government
alternate names used), SSN, DoD ID records; DoD and federal adjudicative agency. These Supplementary Materials
Number, and date and place of birth. facilities/organizations; investigative have been approved by the JSC and the
VerDate Sep<11>2014 15:15 Jun 14, 2016 Jkt 238001 PO 00000 Frm 00015 Fmt 4703 Sfmt 4703 E:\FR\FM\15JNN1.SGM 15JNN1](https://thefederalregister.org/doc/81_FR_39147/page/4.svg)
Document Created: 2016-06-15 02:21:29
Document Modified: 2016-06-15 02:21:29
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to add a System of Records. | |
| Dates | Comments will be accepted on or before July 15, 2016. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Mrs. Luz D. Ortiz, Chief, Records, Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0478. | |
| FR Citation | 81 FR 39032 |
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