81 FR 39631 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Department of the Army

Federal Register Volume 81, Issue 117 (June 17, 2016)

Page Range		39631-39633
FR Document		2016-14371

The Department of the Army proposes to alter a system of records notice AAFES 0403.01, entitled ``Application for Employment Files'' in its existing inventory of records systems subject to the Privacy Act of 1974, as amended. This system is used in considering individuals who have applied for positions in the Army and Air Force Exchange Service by making determinations of qualifications including medical qualifications, for positions applied for, and to rate and rank applicants applying for the same or similar positions.

Federal Register, Volume 81 Issue 117 (Friday, June 17, 2016)

[Federal Register Volume 81, Number 117 (Friday, June 17, 2016)]
[Notices]
[Pages 39631-39633]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-14371]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2016-HQ-0023]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Army proposes to alter a system of 
records notice AAFES 0403.01, entitled ``Application for Employment 
Files'' in its existing inventory of records systems subject to the 
Privacy Act of 1974, as amended. This system is used in considering 
individuals who have applied for positions in the Army and Air Force 
Exchange Service by making determinations of qualifications including 
medical qualifications, for positions applied for, and to rate and rank 
applicants applying for the same or similar positions.

DATES: Comments will be accepted on or before July 18, 2016. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate for Oversight and Compliance, 4800 Mark 
Center Drive, Mailbox #24, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905; telephone (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on May 27, 2016, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4 of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' revised November 28, 2000 
(December 12, 2000 65 FR 77677).

    Dated: June 14, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AAFES 0403.01

System name:
    Application for Employment Files (August 9, 1996, 61 FR 41574).

Changes:
* * * * *



[[Page 39632]]

System location:
    Delete entry and replace with ``Headquarters, Army and Air Force 
Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598.
    Segments of the system exist at servicing civilian personnel 
offices at Exchange U.S. Operations Offices, and post/base exchanges 
worldwide. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Individuals who have applied for 
employment with the Army and Air Force Exchange Service (Exchange).''

Categories of records in the system:
    Delete entry and replace with ``Records may vary depending on: The 
applicant's nationality/citizenship; job location, including jobs 
outside of the United States; and/or host nation employment information 
requirements, if applicable.
    Files may contain the individual's name, Social Security Number 
(SSN), Taxpayer Identification Number (ITIN), National ID Card, 
Passport/Visa information, names of relatives who work for the 
Exchange, parent's names, spouse's names, foreign languages spoken, 
Exchange location, home address, date and place of birth, date of hire, 
citizenship including race and/or ethnicity, marital status, sex, 
security clearance, military status, notification from the Exchange 
concerning selection/non-selection, sponsor affiliation where employee 
is a dependent of a U.S. Government/military member, vehicle license 
numbers, physical examination documents, medical history, education 
history, employment history and experience, work licenses, career 
plans, personnel evaluation reports, job recommendations and character 
references, awards, training course data, driving history and criminal 
history.

    Note:  This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.''

Authority for maintenance of the system:
    Delete entry and replace with ``Title 10 U.S.C. 3013, Secretary of 
the Army; Title 10 U.S.C. 8013, Secretary of the Air Force; Army 
Regulation 215-3, Morale, Welfare, and Recreation Nonappropriated Funds 
Instrumentalities Personnel Policy; Army Regulation 215-8/AFI 34-
211(I), Army and Air Force Exchange Service Operations; and E.O. 9397 
(SSN), as amended.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To the Treasury Department to issue bonds; to collect and record 
income taxes.
    To former spouses, who receive payments under Title 10 U.S.C. 1408, 
for the purposes of providing information on how their payment was 
calculated to include what items were deducted from the member's gross 
pay and the dollar amount for each deduction.
    To Federal, state, or local child support agencies, in response to 
their written requests for information regarding the gross and 
disposable pay of civilian employees, for purposes of assisting the 
agencies in the discharge of their responsibilities under Federal and 
State law.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices apply to this system. 
The complete list of DoD blanket routine uses can be found online at: 
http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``By name, SSN and/or ITIN.''

Safeguards:
    Delete entry and replace with ``Records are maintained in a 
controlled facility. Physical entry is restricted by the use of locks, 
guards, and is accessible only to authorized personnel. Access to 
records is limited to person(s) with an official ``need to know'' who 
are responsible for servicing the record in performance of their 
official duties. Persons are properly screened and cleared for access. 
Access to electronic records is role-based and further restricted by 
passwords, which are changed periodically.''

Retention and disposal:
    Delete entry and replace with ``Non-selected applicant records are 
retained for up to six months and then destroyed by shredding or 
deletion from the applicant database; records for applicants hired 
become part of the person's Official Personnel Folder. Upon the 
separation of the employee, the file will be transferred to the 
National Personnel Records Center (NPRC) in Valmeyer, IL and maintained 
for an additional 65 years.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Director/Chief Executive Officer, Army 
and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individuals should provide full name, SSN, current address and 
telephone number and signature. If terminated, also include date of 
birth, date of separation, and last employing location and sufficient 
details to permit locating the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Director/Chief Executive Officer, Attn: FOIA/
Privacy Manager, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.

[[Page 39633]]

    Individuals should provide full name, SSN, current address and 
telephone number and signature. If terminated, also include date of 
birth, date of separation, and last employing location.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''

Contesting record procedures:
    Delete entry and replace with ``The Army's rules for accessing 
records and for contesting contents and appealing initial agency 
determinations are contained in 32 CFR part 505, Army Privacy Program 
or may be obtained from the system manager.''

Record source categories:
    Delete entry and replace with ``From the employee, his/her 
supervisor, educational institutions, previous employers, law 
enforcement agencies, court orders and medical authorities.''
* * * * *

[FR Doc. 2016-14371 Filed 6-16-16; 8:45 am]
 BILLING CODE 5001-06-P

Federal Register / Vol. 81, No. 117 / Friday, June 17, 2016 / Notices 39631

contractors, the Committee has 3. There are no known regulatory ADDRESSES: You may submit comments,
determined that the service listed below alternatives which would accomplish identified by docket number and title,
is suitable for procurement by the the objectives of the Javits-Wagner- by any of the following methods:
Federal Government under 41 U.S.C. O’Day Act (41 U.S.C. 8501–8506) in • Federal Rulemaking Portal: http://
8501–8506 and 41 CFR 51–2.4. connection with the product and service www.regulations.gov. Follow the
deleted from the Procurement List. instructions for submitting comments.
Regulatory Flexibility Act Certification • Mail: Department of Defense, Office
I certify that the following action will End of Certification of the Deputy Chief Management
not have a significant impact on a Accordingly, the following product Officer, Directorate for Oversight and
substantial number of small entities. and service are deleted from the Compliance, 4800 Mark Center Drive,
The major factors considered for this Procurement List: Mailbox #24, Alexandria, VA 22350–
certification were: 1700.
1. The action will not result in any Product: Instructions: All submissions received
additional reporting, recordkeeping or NSN(s)—Product Name(s): 3990–00–NSH– must include the agency name and
other compliance requirements for small 0065—Skid, Wood docket number for this Federal Register
entities other than the small Contracting Activity: Government Printing document. The general policy for
organization that will furnish the Office, Washington, DC
comments and other submissions from
service to the Government. Service: members of the public is to make these
2. The action will result in Service Type: Toner Cartridge submissions available for public
authorizing a small entity to furnish the Remanufacturing Service viewing on the Internet at http://
service to the Government. Mandatory for: Malmstrom Air Force Base, www.regulations.gov as they are
3. There are no known regulatory Malmstrom AFB, MT received without change, including any
alternatives which would accomplish Mandatory Source(s) of Supply: Community personal identifiers or contact
the objectives of the Javits-Wagner- Option Resource Enterprises, Inc. (COR information.
O’Day Act (41 U.S.C. 8501–8506) in Enterprises), Billings, MT
Contracting Activity: Dept of the Air Force, FOR FURTHER INFORMATION CONTACT: Ms.
connection with the service proposed
FA7014 AFDW PK, Andrews AFB, MD Tracy Rogers, Department of the Army,
for addition to the Procurement List.
Privacy Office, U.S. Army Records
Barry S. Lineback, Management and Declassification
End of Certification
Director, Business Operations. Agency, 7701 Telegraph Road, Casey
Accordingly, the following service is
[FR Doc. 2016–14397 Filed 6–16–16; 8:45 am] Building, Suite 144, Alexandria, VA
added to the Procurement List:
BILLING CODE 6353–01–P 22325–3905; telephone (703) 428–6185.
Service: SUPPLEMENTARY INFORMATION: The
Service Type: Custodial and Related Service Department of the Army’s notices for
Mandatory for: GSA PBS Region 5, SSA systems of records subject to the Privacy
Federal Building, 611 E. Genesee DEPARTMENT OF DEFENSE
Avenue, Saginaw, MI
Act of 1974 (5 U.S.C. 552a), as amended,
Mandatory Source(s) of Supply: SVRC Department of the Army have been published in the Federal
Industries, Inc., Saginaw, MI Register and are available from the
Contracting Activity: Public Buildings address in FOR FURTHER INFORMATION
Service, Acquisition Management [Docket ID: USA–2016–HQ–0023] CONTACT or from the Defense Privacy
Division, Dearborn, MI and Civil Liberties Division Web site at
Privacy Act of 1974; System of
Deletions http://dpcld.defense.gov/.
Records
The proposed systems reports, as
On 5/6/2016 (81 FR 27419–27420) AGENCY: Department of the Army, DoD. required by 5 U.S.C. 552a(r) of the
and 5/13/2016 (81 FR 29848), the Privacy Act, as amended, were
Committee for Purchase From People ACTION:Notice to alter a System of
Records. submitted on May 27, 2016, to the
Who Are Blind or Severely Disabled House Committee on Oversight and
published notices of proposed deletions SUMMARY: The Department of the Army Government Reform, the Senate
from the Procurement List. proposes to alter a system of records Committee on Homeland Security and
After consideration of the relevant notice AAFES 0403.01, entitled Governmental Affairs, and the Office of
matter presented, the Committee has ‘‘Application for Employment Files’’ in Management and Budget (OMB)
determined that the product and service its existing inventory of records systems pursuant to paragraph 4 of Appendix I
listed below are no longer suitable for subject to the Privacy Act of 1974, as to OMB Circular No. A–130, ‘‘Federal
procurement by the Federal Government amended. This system is used in Agency Responsibilities for Maintaining
under 41 U.S.C. 8501–8506 and 41 CFR considering individuals who have Records About Individuals,’’ revised
51–2.4. applied for positions in the Army and November 28, 2000 (December 12, 2000
Regulatory Flexibility Act Certification Air Force Exchange Service by making 65 FR 77677).
I certify that the following action will determinations of qualifications Dated: June 14, 2016.
not have a significant impact on a including medical qualifications, for Aaron Siegel,
substantial number of small entities. positions applied for, and to rate and Alternate OSD Federal Register Liaison
The major factors considered for this rank applicants applying for the same or Officer, Department of Defense.
similar positions.
sradovich on DSK3TPTVN1PROD with NOTICES

certification were:
DATES: Comments will be accepted on or AAFES 0403.01
1. The action will not result in
additional reporting, recordkeeping or before July 18, 2016. This proposed SYSTEM NAME:
other compliance requirements for small action will be effective on the date Application for Employment Files
entities. following the end of the comment (August 9, 1996, 61 FR 41574).
2. The action may result in period unless comments are received
authorizing small entities to furnish the which result in a contrary CHANGES:
product and service to the Government. determination. * * * * *

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Federal Register / Vol. 81, No. 117 / Friday, June 17, 2016 / Notices 39633

Individuals should provide full name, and to provide guidance to the Corps 2. Other duties of MRRIC include
SSN, current address and telephone with respect to the Missouri River exchange of information regarding
number and signature. If terminated, recovery and mitigation activities programs, projects, and activities of the
also include date of birth, date of currently underway. The Corps agencies and entities represented on the
separation, and last employing location. established the MRRIC as required by Committee to promote the goals of the
In addition, the requester must the U.S. Congress through the Water Missouri River recovery and mitigation
provide a notarized statement or an Resources Development Act of 2007 plan; establishment of such working
unsworn declaration made in (WRDA), Section 5018. groups as the Committee determines to
accordance with 28 U.S.C. 1746, in the DATES: The agency must receive be necessary to assist in carrying out the
following format: completed applications and duties of the Committee, including
If executed outside the United States: endorsement letters no later than July duties relating to public policy and
‘I declare (or certify, verify, or state) 15, 2016. scientific issues; facilitating the
under penalty of perjury under the laws resolution of interagency and
of the United States of America that the ADDRESSES: Mail completed
intergovernmental conflicts between
foregoing is true and correct. Executed applications and endorsement letters to entities represented on the Committee
on (date). (Signature).’ Brigadier General Scott Spellmon, associated with the Missouri River
If executed within the United States, Commander; Northwestern Division, recovery and mitigation plan;
its territories, possessions, or U.S. Army Corps of Engineers; P.O. Box coordination of scientific and other
commonwealths: ‘I declare (or certify, 2870; Portland, Oregon 97208, or email research associated with the Missouri
verify, or state) under penalty of perjury completed applications to info@ River recovery and mitigation plan; and
that the foregoing is true and correct. mrric.org. Please put ‘‘MRRIC’’ in the annual preparation of a work plan and
Executed on (date). (Signature).’ ’’ subject line. associated budget requests.
FOR FURTHER INFORMATION CONTACT: Administrative Support. To the extent
CONTESTING RECORD PROCEDURES:
Jamie S. Danesi, 402–995–2972. authorized by law and subject to the
Delete entry and replace with ‘‘The
New for 2016: The application process availability of appropriations, the Corps
Army’s rules for accessing records and
applies to both Primary and Alternate provides funding and administrative
for contesting contents and appealing
applicant. See Process to Fill MRRIC support for the Committee.
initial agency determinations are
Vacancies document at www.MRRIC.org. Committee Membership. Federal
contained in 32 CFR part 505, Army
SUPPLEMENTARY INFORMATION: The agencies with programs affecting the
Privacy Program or may be obtained
operation of the MRRIC is in the public Missouri River may be members of the
from the system manager.’’
interest and provides support to the MRRIC through a separate process with
RECORD SOURCE CATEGORIES: Corps in performing its duties and the Corps. States and Federally
Delete entry and replace with ‘‘From responsibilities under the Endangered recognized Native American Indian
the employee, his/her supervisor, Species Act, 16 U.S.C. 1531 et seq.; Sec. tribes, as described in the Charter, are
educational institutions, previous 601(a) of the Water Resources eligible for Committee membership
employers, law enforcement agencies, Development Act (WRDA) of 1986, through an appointment process.
court orders and medical authorities.’’ Public Law 99–662; Sec. 334(a) of Interested State and Tribal government
* * * * * WRDA 1999, Public Law 106–53, and representatives should contact the Corps
Sec. 5018 of WRDA 2007, Public Law for information about the appointment
[FR Doc. 2016–14371 Filed 6–16–16; 8:45 am]
110–114. The Federal Advisory process.
BILLING CODE 5001–06–P This Notice is for individuals
Committee Act, 5 U.S.C. App. 2, does
not apply to the MRRIC. interested in serving as a stakeholder
A Charter for the MRRIC has been member on the Committee. Members
DEPARTMENT OF DEFENSE
developed and should be reviewed prior and alternates must be able to
Department of the Army; Army Corps to applying for a stakeholder demonstrate that they meet the
of Engineers representative membership position on definition of ‘‘stakeholder’’ found in the
the Committee. The Charter, operating Charter of the MRRIC. Applications are
Notice of Solicitation of Applications procedures, and stakeholder application currently being accepted for
for Stakeholder Representative forms are available electronically at representation in the stakeholder
Members of the Missouri River www.MRRIC.org. interest categories listed below:
Recovery Implementation Committee a. Fish and Wildlife;
Purpose and Scope of the Committee b. Flood Control;
AGENCY: Department of the Army, U.S. c. Irrigation;
Army Corps of Engineers, DoD. 1. The primary purpose of the MRRIC d. Water Quality;
ACTION: Notice. is to provide guidance to the Corps and e. Waterway Industries;
U.S. Fish and Wildlife Service with f. Conservation Districts;
SUMMARY: The Commander of the respect to the Missouri River recovery g. Major Tributaries;
Northwestern Division of the U.S. Army and mitigation plan currently in h. Thermal Power; and
Corps of Engineers (Corps) is soliciting existence, including recommendations i. At Large.
applications to fill vacant stakeholder relating to changes to the Terms of stakeholder representative
representative member positions on the implementation strategy from the use of members of the MRRIC are three years.
Missouri River Recovery adaptive management; coordination of There is no limit to the number of terms
sradovich on DSK3TPTVN1PROD with NOTICES

Implementation Committee (MRRIC). the development of consistent policies, a member may serve. Incumbent
Members are sought to fill vacancies on strategies, plans, programs, projects, Committee members seeking
a committee to represent various activities, and priorities for the Missouri reappointment do not need to re-submit
categories of interests within the River recovery and mitigation plan. an application. However, they must
Missouri River basin. The MRRIC was Information about the Missouri River submit a renewal letter and related
formed to advise the Corps on a study Recovery Program is available at materials as outlined in the
of the Missouri River and its tributaries www.MoRiverRecovery.org. ‘‘Streamlined Process for Existing

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Document Created: 2016-06-17 01:05:07
Document Modified: 2016-06-17 01:05:07

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to alter a System of Records.
Dates		Comments will be accepted on or before July 18, 2016. This proposed action will be effective on the date following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Ms. Tracy Rogers, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905; telephone (703) 428-6185.
FR Citation		81 FR 39631

81 FR 39631 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEDepartment of the Army

Federal Register Volume 81, Issue 117 (June 17, 2016)

DEPARTMENT OF DEFENSE
Department of the Army